Palm Bay High School February 22 nd, Oak Park Elementary February 23 rd, Golfview Elementary February 27 th, 2017
|
|
- Brice Tyler
- 5 years ago
- Views:
Transcription
1 Bookkeeper Workshops Palm Bay High School February 22 nd, 2017 Oak Park Elementary February 23 rd, 2017 Golfview Elementary February 27 th, 2017 Rockledge High School (Secondary Only) February 28 th, 2017
2 2 Purchasing Q & A
3 FY16 Internal Accounts Audit 3
4 Audit Statistics Number of schools with no audit comments: FY16 52 FY15 50 FY14 37 FY13 37 FY schools received 1 audit comment 6 schools received 2 Audit comments 4
5 Audit Statistics Total number of comments decreased 28% from FY15 13 comments were recurring from FY Total Audit Comments FY16 FY15 FY14 FY13 FY12 5
6 Audit Statistics Total number of High risk comments decreased from 46 to 35 in FY15: Frequency of Remittance Authorization of Expenditures Total number of Medium risk comments decreased from 32 to 22 in FY15: Moneys Collected Forms Fundraising Activities Total number of Low risk comments increased from 5 to 8 in FY15: Dual Check Signers Deposit Activities 6
7 Areas Improved on Since FY15 Authorization of Expenditures Decreased from 12 to 7 Sales Tax Decreased from 5 to 4 Yearbook Sales Decreased from 6 to 1 General Ledger Review Decreased from 13 to 5 Documents of Disbursements Decreased from 4 to 2 7
8 Areas of Concern in FY16 Authorization of Expenditures (7 comments) Frequency of Remittance (14 comments) Fundraising Activity (9 comments) Monies Collected Forms (9 comments) General Ledger Review (5 comments) Sales Tax (4 comments) Mail Receipts log (3 comments) 8
9 Comparison of Top Audit Findings FY15 vs- FY16 Frequency of Remittance Authorization of Expendatures Fundraising Activity Official Receipts Monies Collected Forms Sales Tax Documentation of Disbursements General Ledger Review Frequency of Deposits Mail Receipts Log FY15 FY16 9
10 Audit Know it All! 10
11 Each table must chose a spokesperson. The first question will be chosen by the host. Game Rules After the question is read, all teams will have 15 seconds to discuss the question and determine the answer. A random table will then be selected to provide the answer. Only the spokesperson can provide the answer. If the team provides an incorrect answer then a new random table will be selected to provide the answer. The team that provides the correct answer will chose the category and point value for the next randomly selected question. 11
12 Authorization of Expenditure A PO must be issued prior to any obligation. o NO PO number equals NO authorization = NO Payment o PO s must be prepared for all purchases of $25 or more, unless it is on the exception list. o PO exception list - Chapter 6, Section A(2) Invoices/Receipts must be original and dated. o Date must be same day of PO or later Invoices 20% or greater than amount of the original PO require the principal s approval on the original PO. ALL checks require two signatures. Consultant agreements must be on file and approved by the Assistant Superintendent. ALL reimbursements require a PO issued before the purchase. 12
13 Frequency of Remittance All monies collected must be documented on the Monies Collected Form and submitted to the Bookkeeper on the same day of collection including monies collected during the school day on Friday. Monies collected should not be held over the weekend. If extenuating circumstances exist and this practice is not feasible, the monies must be turned into the Bookkeeper no later than the next business day. 13
14 Fundraising Activity Fundraiser Approval Form, IAM A16 o Completed by teacher/sponsor and approved by principal, prior to the start of fundraising activity o Upon receipt of Fundraiser Approval form any necessary POs should be opened before fundraising activity. 14
15 Fundraising Activity Fundraiser Reconciliation Form, IAM A17 o Must be completed, signed and filed within 60 days of the close of each fundraising activity o Supporting documentation must be attached General Ledger Invoices Purchase orders Receipts o Sales Tax must be accounted for (if applicable) o Teacher/Sponsor must sign and date o Bookkeeper should review the form for accuracy and mathematical correctness o Principal is the final reviewer; must sign and date o Bookkeeper should maintain Fundraiser file. 15
16 Monies Collected Forms Cash must be marked or check # must be listed next to each line item. Corrections to dollar amounts need initials of the teacher/sponsor and bookkeeper making the correction. MCF must have two signatures (teacher and bookkeeper). MCF must be dated by teacher and bookkeeper. Cash total on all MCF s must match cash total on deposit slip. Check total on all MCF s must match check total on deposit slip. Monies received by mail/courier must be recorded on the Mail Receipts Log. Receipts must be attached to MCFs if applicable. 16
17 General Ledger Quarterly General Ledger Dates: Printed by: Signed by: 1 st quarter X X 10/31 December 2 nd quarter X X 1/31 March 3 rd quarter X X 4/30 June 4 th quarter X X 7/31 September 17
18 General Ledger The teacher/sponsor should review their account activity and sign off on the report each quarter. Accounts with zero balance or no activity must be signed by the principal/sponsor. If there is not a teacher/sponsor responsible for an account, the principal or assistant principal should review and sign off on the report. The principal approves all accounts on the 4 th quarter general ledger report. The bookkeeper will maintain the reports separated by quarters. Note: The general ledger reviews will carry forward each quarter. For instance, at the end of quarter one, general ledgers for periods 1-3 will be printed out and reviewed. At the end of quarter 2 periods 1-6 will be printed out and reviewed, etc. 18
19 Sales tax must be paid on items purchased for resale or for rental purposes unless the item is tax exempt. Never reimburse sales tax. Sales Tax SBBC tax exempt number: Can only be used when accompanied by a school check. Cannot be used if the teacher/staff member is using their own personal money, even if they will be reimbursed. Non-taxable items: Coupon books Dozen Doughnuts Banquets Cookie Dough Taxable items: All Rentals Sales of Parking Permits All Resale items 19
20 Mail Receipts Log Funds received by Mail or Hand Delivered The School Secretary, Office Clerk or other designated person (other than the Bookkeeper) shall prepare a listing of monies received in the mail. A log is kept by assigned front office person until year end then it is filed with MCF as supporting documentation to the Monies Collected Form. 20
21 Panel Discussion 21
22 Panel Questions Who maintains your Mail Receipts Log and what is the process surrounding that at your school? How do you keep track of fundraising activities to ensure they are closed out in time? What is your process for preparing the daily deposit? 22
23 School Accounting Updates 23
24 Sales Tax Sales tax increase: Beginning on January 1, 2017 sales tax has increase to 7.0%. New Sales tax Spreadsheets can be found on the School Accounting Website. Know your filing frequency and due dates. You must file even if zero balance. There will always be a difference between monies collected and monies due (paid) (Balance in ). 24
25 Science Research Matching funds will be provided by the School Board of Brevard County to support Secondary school science research programs. Cash and in-kind equipment donations specifically supporting school science research programs will be eligible. New process for Science Research Matching funds: All Science Research Matching funds will be administered through internal accounts with a new project Once funds are received contact school accounting to set up the string. The Foundation will only be processing the donation portion with a turnaround check moving forward. 25
26 Revenue Share for Athletics Revenue shares will be made to Schools participating in business advertising for their athletics program. Payments are made annually from the Government & Community Relations Department. Payments will be sent in January/February. All revenue share funds must be deposited to Athletic Overhead (101010) internal accounts. 26
27 Bank Changes All schools that bank with Wells Fargo will require approval by the superintendent or his designee to make changes on the bank signature cards (includes opening, closing or changing of signatures on accounts). School should complete the electronic bank change request form which describes changes needed by your school. The form is located on the school accounting website on the intranet and should be submitted electronically. School Accounting will work with Wells Fargo representative to complete the signature card. Wells Fargo will provide revised signature cards electronically to the site to obtain appropriate signatures. School should obtain signatures of the authorized signers and provide completed signature card back to the District in a sealed courier envelope addressed to Maria Mair in School Accounting. 27
28 Audit Schedule June Interim Survey in May for Schedule Report period 07/01/16-05/31/17 July Year End Survey in May for Schedule Report period 07/01/16-06/30/17 28
29 AS400 Keyboarding Hints Pause Break key will move cursor to Panel F3 to go back one page F12 or Esc to go back to sign in page F9 toggles between 2 pages Put cursor on a line and press F11 for details on the transaction Never use backspace, always use arrows or tab Place an * in front of part of a name when using F4 look up this will bring up all entries with that name The + sign on the number pad (far right of the keyboard) works as a delete and moves to the next field use instead of backspace or delete key Press the Shift key and the Tab key together to go back one tab space Press the Alt + Print Screen key to grab a screen shot, then right click and paste into a word document or . 29
30 Reminders- Reversals & Voids School Accounting and provide the following: Reversals: JE number JE date JE amount Reason for the reversal Voids: Purchase order Check stub Due diligence letter (if stale check) If reissued, include new PO and replacement check stub 30
31 Unclaimed Property You have received one of two s: 1. Your school doesn t have anything to report to Florida s Unclaimed Property Department for 2017 (this includes any checks written between January 1, 2015 and December 31, 2015 that are still outstanding). 2. ABC Awesome School has XX check(s) from 2015 that is/are still outstanding. Check#: XXXX Issue Date: XX/XX/15 Payee: ABC Outstanding Amt: $XXX.XX Please your response to me for the questions below: Did you send the outstanding check letter to this payee at six months outstanding? Did you send the outstanding check letter to this payee at 1 year outstanding? Do you have copies of these letters on file? Have you received any response to these letters? 31
32 Unclaimed Property (cont d) Next you received ed instructions to void the checks and send funds to SBBC c/o Jenifer Howe. All Unclaimed Property should be completed no later than February 28 th. Any delays in meeting this deadline should be communicated to Jenifer Howe. 32
33 Purchasing Reminders All agreements/contracts should be routed through the Office of Purchasing. Purchasing should first review any Agreement or Terms and Conditions which a vendor requires to be signed. Blanket PO s need a precise description. 33
34 PROCESSING WAREHOUSE/PRINT SHOP AND FIELD TRIP BUS REQUISITIONS All initial payments MUST be charged to a district (BRE) account NOT FUND 800 Enter a district (BRE) string on ALL requisitions If reimbursing from INT charge to: WAREHOUSE 100.XXXX XXXX.XXX.XXX PRINT SHOP 100.XXXX XXXX.391.XXX FIELD TRIP BUS 100.XXXX XXX Process a direct pay invoice to reimburse the district string charged. Send check to ESF Accounting - Sharon Hartford be sure to note on the check stub the string to be deposited into. For field trip busses you will receive a statement of charges monthly that you can use to issue the reimbursement from internal. Putting Internal on the requisitions causes delays and additional work in processing the payments PLEASE ALWAYS USE A DISTRICT STRING ON THE REQUISITIONS DO NOT MARK INTERNAL 34
35 Procedures for Dual Enrollment Textbooks Monies are being collected at the school sites for lost or damaged Dual Enrollment Textbooks. This procedure will occur three time a year; August, December-January and May-June. The designated school Collegiate Book Personnel will be processing a monies collected form and collecting the money using school based procedures. Use the following procedures when processing the receipt of these monies. 1. Deposit the monies collected into the following internal accounts string: 800-XXXX Three times a year, process a check payable to Brevard Public Schools and send to Cathy Hernandez, Registrar/Data Specialist of High School Programs at ESF, to clear out the string. Months to process checks: No later than the third week in August No later than the third week in January No later than the second week in June 35
36 Other Reminders IRS standard mileage rates decreased for cents per mile: effective 1/1/17 Keep and file all original banking documents at the site. Please make sure all of your site s employees have and use the new travel form when requesting travel reimbursements. If you do not bank with Wells Fargo you must provide, via courier, copy of statements w/ original signature. Do Not Scan Statements. 36
37 Trouble Shooting Month End 37
38 Ticket Sales 38
39 Bookkeeping Assistance Notify School Accounting if you will be out for an extended period of time. Designate a back-up person to collect and deposit all cash receipts. School Accounting provides the following services to schools experiencing bookkeeper turnover: Provide interview questions Participate in all bookkeeper interviews Administer a bookkeeper test to chosen applicants Assist with bookkeeper duties for 4 hours per week while bookkeeper position is vacant 39
40 Contact Us Jenifer Howe Accounting Specialist II EXT 615 7:00 3:30 Maria Mair School Accounting Auditor EXT 602 8:00 4:30 Michelle Coppola Manager, School Accounting EXT 617 7:30 4:00 40
41 Questions 41
PALM BAY EDUCATION GROUP, INC.
PALM BAY EDUCATION GROUP, INC. Your Financial Services Handbook By School Financial Services Introduction This handbook is to serve as a guide for various financial processes from your perspective. Current
More informationas of July 1, 2013 Leslie M. Wellman, Director of Purchasing/Auditor
as of July 1, 2013 Leslie M. Wellman, Director of Purchasing/Auditor Review State Procedure Manual Review Receipt Process Review Deposit Process Review Purchase Order Process Board PO s School PO s Review
More informationCOOPERATIVE ORGANIZATIONS THE SCHOOL DISTRICT OF LEE COUNTY
COOPERATIVE ORGANIZATIONS THE SCHOOL DISTRICT OF LEE COUNTY TABLE OF CONTENTS Section Page Number Guidelines 1-3 Annual Checklist 4 Forms and Instructions 5-9 Technical Assistance 10-12 (Non Authoritative/Best
More informationSecretary Training. Cash Handling, Student Body Funds, Petty Cash. March 18, 2015
Secretary Training Cash Handling, Student Body Funds, Petty Cash March 18, 2015 Today s Training Topics Cash Handling Basics Denise S. Petty Cash Basics Denise S. Bank Reconciliations and Reports Paul
More informationLafayette Parish School System. Supplemental Reference Guide. For. School Activity Forms
Lafayette Parish School System Supplemental Reference Guide For School Activity Forms Primary Contact: Chantel R. Potier School Accounting Auditor & Internal Control Officer Phone: 521-7311 Email: crarceneaux01@lpssonline.com
More informationSCHOOL INTERNAL ACCOUNTS TRAINING. Presented by Yvonne Clayborne, Partner
SCHOOL INTERNAL ACCOUNTS TRAINING Presented by Yvonne Clayborne, Partner 1 Today s Presentation Review various phases of this year s audit Review common audit findings noted Preparing for next year s audit
More informationSTUDENT ACTIVITY PROCEDURE MANUAL
SCHOOL DISTRICT OF RIVERVIEW GARDENS STUDENT ACTIVITY PROCEDURE MANUAL This manual is designed to provide a set of standardized accounting guidelines and procedures for the administration of the Riverview
More informationBusiness Operating Procedures
Business Operating Procedures 2016-2017 Learning Today. Leading Tomorrow. Accounting Procedures The Business Manager is responsible for all accounting functions in the district. It is important that he/she
More informationLackland ISD Accounts Payable Procedures
Accounts payable checks should be processed on a weekly basis for release by Friday morning, or earlier dependent upon work schedules or holidays. General Instructions: All invoices shall be entered separately
More informationFISCAL YEAR-END PROCEDURES AASBO MENTOR MEETING SEPTEMBER 18, Karen O Bannon, CSFO Madison County Schools
FISCAL YEAR-END PROCEDURES AASBO MENTOR MEETING SEPTEMBER 18, 2014 Karen O Bannon, CSFO Madison County Schools kobannon@madison.k12.al.us Fiscal Year-End Recording revenues and expenditures in the correct
More informationActivity Fund Manual GILMER I.S.D.
Activity Fund Manual GILMER I.S.D. INDEX SECTION 1: General Information 1.1 Definition and Purpose of Activity Fund 1.2 Responsibility for Activity Fund 1.3 Income and Dues 1.4 Interest Earnings 1.5 Auditing
More informationSECTION 1 GENERAL INFORMATION
BRONTE ISD ACTIVITY FUND MANUAL SECTION 1 GENERAL INFORMATION 1.1 PURPOSE OF ACTIVITY FUNDS The Activity fund is designed to account for funds held by a school in a trustee capacity or as an agent for
More informationFISCAL YEAR-END REVIEW
FISCAL YEAR-END REVIEW AGENDA Fiscal Year End Procedures 1. Fiscal Year-End Timeline 2. Budget/Accounting 3. Accounts Payable 4. Procurement What to Know 5. Procurement Cards What to Know 6. FAQ s FISCAL
More informationACCOUNTING OFFICE POLICIES AND PROCEDURES
ACCOUNTING OFFICE POLICIES AND PROCEDURES 1. INTRODUCTION: The Bloomfield College Accounting Office is responsible for reviewing and approving all purchase order requests and vouchers for accuracy and
More informationACCOUNTING POLICIES AND PROCEDURES MANUAL
ACCOUNTING POLICIES AND PROCEDURES MANUAL Accounting Policies and Procedures Manual Page 1 Table of Contents Introduction... 3 Division of Responsibilities... 4 Board of Directors... 4 Executive Director...
More informationSchool Generated Funds
School Generated Funds Process Manual For Schools And School Councils (Last Updated February 2018) Department ORGANIZATIONAL SUPPORT SERVICES - FINANCE Reference(s) -Policy & Procedure: School Generated
More informationSOMN.ORG SOMN.ORG. Special Olympics Minnesota Finance Guide
Special Olympics Minnesota Finance Guide 1 TABLE OF CONTENTS SOMN Finance Staff...3 SOMN Finance Overview...4 Finance Chair Responsibilities...5 Centralized Accounting Log In Procedures...6 Centralized
More informationINTERNAL ACCOUNTS PROCEDURES MANUAL
INTERNAL ACCOUNTS PROCEDURES MANUAL Sumter County School Board Finance Department 2680 West County Road 476 Bushnell, FL 33513 10/18/2016 TABLE OF CONTENTS Introduction Chapter 1 School Internal Fund Principles
More informationSample Fiscal Policies & Procedures Manual
Sample Fiscal Policies & Procedures Manual Legal Disclaimer Please note that TREC does not provide legal advice. This sample Fiscal Policies and Procedures Manual discusses a topic of general interest
More informationGENERAL ACCOUNTING POLICIES AND PROCEDURES MANUAL
Los Angeles Leadership Academy 2670 Griffin Avenue, Los Angeles, CA 90031 Ph. 213.381.8484 www.laleadership.org GENERAL ACCOUNTING POLICIES AND PROCEDURES MANUAL ACCOUNTING POLICIES Board Approved 09/09/2015
More informationLeon County Schools. School Internal Accounts Procedures Manual. Page 1 of 57
Leon County Schools School Internal Accounts Procedures Manual Page 1 of 57 TABLE OF CONTENTS CHAPTER 1 GENERAL OVERVIEW... 7 A. DEFINITION INTERNAL ACCOUNTS... 7 B. INTRODUCTION... 7 C. BASIC PRINCIPLES...
More informationBoard Policy No
Board Policy No. 2015-16-6 Fiscal Policies and Procedures Handbook Created by: TABLE OF CONTENTS Overview... 1 Annual Financial Audit... 1 Purchasing... 2 Contracts... 2 Accounts Payable... 4 Bank Check
More informationRockdale ISD Accounts Payable Procedures
Accounts payable checks should be processed on a weekly basis for release by Thursday morning, or earlier dependent upon work schedules or holidays. Cut-off date for weekly processing is noon on Tuesday.
More informationTHE SCHOOL DISTRICT OF ESCAMBIA COUNTY OUTSIDE SUPPORT ORGANIZATIONS
THE SCHOOL DISTRICT OF ESCAMBIA COUNTY OUTSIDE SUPPORT ORGANIZATIONS Guidelines Manual APPROVED ESCAMBIA COUNTY SCHOOL BOARD OCT 1 8 2016 MALCOLM TH0' 1/'.S, SUPCR!MTE ldent VERIFIED BY RECORDING SECRETARY
More informationFiscal Accounting & Reporting. Crook County School District #1. Activity Funds. Procedures Manual
Fiscal Accounting & Reporting DI-R Crook County School District #1 Activity Funds Procedures Manual CROOK COUNTY SCHOOL DISTRICT #1 ACTIVITY FUNDS PROCEDURES MANUAL This procedures manual is designed to
More information530: Accounts Payable Policy
1.0 Purpose. 530: Accounts Payable Policy 1.1. The purpose of Accounts Payable is to ensure that all Tukwila Pool Metropolitan Park District (District) funds are disbursed and recorded in accordance with
More informationElgin ISD Cash Management Procedures
Purpose: The District receives cash and checks from many sources. These procedures are designed to ensure that all cash and checks received by the District and its employees are deposited and tracked for
More informationJune 30, 2012 Management Response
APOPKA MIDDLE SCHOOL Five (5) of the nine exceptions require additional attention. June 30, 2012 Audit Comment June 30, 2012 Management Response Follow Up Results 1. The following bank deposits were not
More informationFairfield ISD Accounts Payable Procedures
Fairfield ISD Accounts Payable Procedures Revised: January 31, 2017 Contents General Instructions... 2 Compliance with State Law... 3 Verification of Check Transactions... 3 Travel Payments... 3 Construction
More informationCREIA ACCOUNTING POLICIES AND PROCEDURES
CREIA ACCOUNTING POLICIES AND PROCEDURES Updated June 2015 1 Table of Contents I. Introduction... 3 II. Division of Responsibilities... 4 Board of Directors... 4 Executive Director/Chief Executive Officer...
More informationFour of the seven exceptions require additional improvement. Three matters are pending year-end processes.
EDGEWATER HIGH SCHOOL Four of the seven exceptions require additional improvement. Three matters are pending year-end processes. Audit Comment Audit Comment 1: Monies collected from outside the main office
More informationStudent Activity Fund (SAF) Training/Policy Guide
Student Activity Fund (SAF) Training/Policy Guide Contents Office of the Controller Student Activity Fund (SAF) Staff Directory 3 Student Activity Fund Policies 4 What is an ACTIVITY FUND? 4 ACTIVITY TYPE
More informationTo establish NUAMES policy and procedure governing the initiation, authorization, and review of all expenditures of the school.
NUAMES Cash Disbursement Policy Approved: 23 October 2013 1. PURPOSE AND PHILOSOPHY To establish NUAMES policy and procedure governing the initiation, authorization, and review of all expenditures of the
More informationBrownfield ISD Business Office Procedures Manual
Brownfield ISD Business Office Procedures Manual Brownfield Independent School District 601 Tahoka Road, Brownfield, Texas 79316 Phone (806) 637-2591 Fax (806) 637-8934 Table of Contents Section 1 Introduction..
More informationSANCTIONED GROUPS: POLICY REQUIREMENT
Updated April 19, 2018 P.O. Box 1009 753 Fort Sill Boulevard Lawton Oklahoma 73502-1009 Phone: (580) 357-6900 SANCTIONED GROUPS: Parent groups such as booster clubs and PTAs must be sanctioned EACH YEAR.
More informationSt. Lucie County School Board. A Principal s Manual for Internal Accounting
St. Lucie County School Board A Principal s Manual for Internal Accounting The Financial and Program Cost Accounting and Reporting for Florida Schools Redbook requires that financial transactions of school
More informationCOUNTY OF MONTEREY PROCUREMENT CARD PROGRAM
COUNTY OF MONTEREY PROCUREMENT CARD PROGRAM COUNTY OF MONTEREY PROCUREMENT CARD PROGRAM Points of Contact County Program Coordinator The County Program Coordinator is the Purchasing Manager. The Coordinator
More informationACCOUNTS PAYABLE POLICIES AND PROCEDURES
ACCOUNTS PAYABLE POLICIES AND PROCEDURES...... Accounts Payable Payment Processing x General Information x Overview of the Disbursement Voucher x Disbursement Voucher Approval x Payments Against Purchase
More informationINTERNAL CONTROLS AND OTHER PROCEDURES
MILWAUKEE PUBLIC SCHOOLS OFFICE OF BOARD GOVERNANCE-AUDIT SERVICES INTERNAL CONTROLS AND OTHER PROCEDURES School funds are accounted for through the Integrated Finance and Accounting System (IFAS). The
More informationTreasurer, Part 1. Terri Lyn George
Treasurer, Part 1 Terri Lyn George treasurer@pccpta.org Good morning. My name is Terri Lyn George. Once again, it is my privilege to serve as your Pinellas County Council Treasurer. BUT before we get started,
More informationFISCAL MANAGEMENT PRO VII-A-3
Page: 1 of 11 Chapter 1. Sources and Uses of School-Based Funds The Board policy provides a broad overview of the acceptable sources and uses of school-based funds. This chapter offers some specific examples
More informationPROCEDURES FOR NON-BOARD FUNDS
PROCEDURES FOR NON-BOARD FUNDS September 2013 Index Part 1 Administrative Procedures Accountability... 2 Definition of Non-Board School Funds... 3 Use of Fundraising Funds... 5 Board Recognized Fundraising
More informationFrequently Asked. Questions. For the Departments of the Broome Tioga BOCES Central Business Office (CBO)
Frequently Asked 2017-2018 Questions For the Departments of the Broome Tioga BOCES Central Business Office (CBO) Contents Who Does What at the CBO... 1 Accounting Frequently Asked Questions by topic...
More informationINSTRUCTIONS FOR OPERATION OF STUDENT ACTIVITY ACCOUNTS. September 2006 Maine School Administrative District No RHR Smith & Company
INSTRUCTIONS FOR OPERATION OF STUDENT ACTIVITY ACCOUNTS September 2006 Maine School Administrative District No. 1000 RHR Smith & Company INSTRUCTIONS FOR OPERATION OF STUDENT ACTIVITY ACCOUNTS TABLE OF
More informationSchool Board of Brevard County, Florida Internal Audit of Internal Accounts
School Board of Brevard County, Florida Internal Audit of Internal Accounts September 25, 2018 Prepared By: Internal Auditors TABLE OF CONTENTS Transmittal Letter... 1 Executive Summary:... 2-7 Schools
More informationVermilion County, Illinois. Payables Manual. November 2015 Edition
Vermilion County, Illinois Payables Manual November 2015 Edition 1 TABLE OF CONTENTS CHANGES TO PAYABLES PROCESSING AND NOTES FOR YOUR INFORMATION & USE... 3 PAYABLES PROCESSING TIPS AND PROCEDURES...
More informationMILWAUKEE PUBLIC SCHOOLS OFFICE OF AUDIT SERVICES. Internal Controls and Other Procedures
MILWAUKEE PUBLIC SCHOOLS OFFICE OF AUDIT SERVICES Internal Controls and Other Procedures School funds are accounted for through the Checkbook Accounting System Headquarters (CASH) and the Integrated Finance
More informationCASH HANDLING PROCEDURES FOR ACTIVITY FUND CUSTODIANS
Mika Barton, Treasurer Ext. 1646 CASH HANDLING PROCEDURES FOR ACTIVITY FUND CUSTODIANS Absolutely NO Petty Cash permitted at any time. RECEIPTING Before allowing teachers/sponsors to collect money from
More informationOVERTON ISD FUNDRAISER/ACTIVITY FUND & PROCEDURE MANUAL
OVERTON ISD FUNDRAISER/ACTIVITY FUND & PROCEDURE MANUAL INTRODUCTION In view of the large amount of monies received from and expended for student/campus activities, the demand has developed for efficient,
More informationDocumentation OTHER MATTERS State Sales Tax Ticket Sales Taxable Earnings Paid to Individuals Fund Raisers...
TABLE OF CONTENTS INTRODUCTION AND BACKGROUND INFORMATION... 1 General Provisions... 1 Basic Principles of School Activity Funds... 1 Accounting Systems...2 Internal Control... 2 Classification of Accounts...
More informationACTIVITY FUNDS ACCOUNTING PROCEDURES MANUAL
ACTIVITY FUNDS ACCOUNTING PROCEDURES MANUAL PREFACE This manual is designed to provide a set of standardized accounting guidelines and procedures for the administration of the Humble Independent School
More informationSAMPLE FISCAL POLICIES & PROCEDURES MANUAL: CANADIAN EDITION
SAMPLE FISCAL POLICIES & PROCEDURES MANUAL: CANADIAN EDITION Legal Disclaimer Please note that TREC does not provide legal advice. This sample Fiscal Policies and Procedures Manual discusses a topic of
More informationDODDRIDGE COUNTY SCHOOLS MANUAL OF FINANCIAL RECORDS FOR INDIVIDUAL SCHOOLS
DODDRIDGE COUNTY SCHOOLS MANUAL OF FINANCIAL RECORDS FOR INDIVIDUAL SCHOOLS The principal shall be responsible to the county board of education for financial management of his school. He shall authorize
More informationSCHOOL DISTRICT OF OKALOOSA COUNTY TECHNICAL ASSISTANCE MEMORANDUM FINANCE
SCHOOL DISTRICT OF OKALOOSA COUNTY TECHNICAL ASSISTANCE MEMORANDUM FINANCE FINANCE TAM: 2005-009 CONTACT: Julie Perry, Accountant TELEPHONE: 833-7552 TO: All Principals FROM: Rita Scallan, Director - Finance
More informationMember Organization Guidelines
Member Organization Guidelines Before You Begin: Please be sure that there are sufficient funds in your budget to cover the request. Email FBSC@brooklyn.cuny.edu if you are unsure of your account balance.
More informationPROCEDURES FOR SCHOOL COUNCIL FUNDS
PROCEDURES FOR SCHOOL COUNCIL FUNDS January 2010 Index Part 1 Part 2 PSAB and School Board Reporting Ontario Regulation 612/00... 1 School Council Financial Reporting (PSAB)... 2 Administrative Procedures
More informationInternal Controls - Associated Student Body Accounts Training San Diego Unified School District
Internal Controls - Associated Student Body Accounts Training San Diego Unified School District 2017 Crowe 2017 Crowe Horwath Horwath LLP LLP General Overview Management of ASB Funds Don t Be An Audit
More informationMASSACHUSETTS DESTINATION IMAGINATION (MADI) ACCOUNTING POLICIES AND PROCEDURES
MASSACHUSETTS DESTINATION IMAGINATION (MADI) ACCOUNTING POLICIES AND PROCEDURES I. Introduction II. Division of Responsibilities III. Chart of Accounts and General Ledger IV. Cash Receipts V. Cash Disbursements
More informationSTUDENT ACTIVITY ACCOUNTS PROCEDURES FOR OPERATIONS SEEKONK PUBLIC SCHOOLS
STUDENT ACTIVITY ACCOUNTS PROCEDURES FOR OPERATIONS SEEKONK PUBLIC SCHOOLS PREFACE The following procedures will govern how student activity accounts in the Seekonk Public Schools are managed and operated.
More informationPRESBYTERY OF CINCINNATI ACCOUNTING POLICIES AND PROCEDURES MANUAL TABLE OF CONTENTS
TABLE OF CONTENTS 1.00 Introduction 3 2.00 Chart of Accounts.. Appendix A 3.00 Division of Duties 4 3.1 Presbytery.. 4 3.2 Treasurer 4 3.3 Business Administrator. 4 3.4 Bookkeeper.. 4 3.5 Administrative
More informationTreasurer, Part 1. Terri Lyn George
Treasurer, Part 1 Terri Lyn George treasurer@pccpta.org Good morning. My name is Terri Lyn George. I love being your Pinellas County Council Treasurer. BUT before we get started, I have a couple of housekeeping
More informationCentral System Processing
Page: 1 of 25 Central System Processing The central financial system used to process General Revenue Fund (GRF) financial transactions is called the Multi-Informational Database Applications (MIDAS). This
More informationCOLLEGE STATION INDEPENDENT SCHOOL DISTRICT QUICK REFERENCE GUIDE FOR CASH HANDLING, DEPOSITS, AND PETTY CASH
QUICK REFERENCE GUIDE FOR CASH HANDLING, DEPOSITS, AND PETTY CASH Contact the business office (764-5467 or AR@csisd.org) if you have any questions about these procedures and to order more deposit slips,
More informationALAMOGORDO PUBLIC SCHOOLS CASH CONTROL PROCEDURES
ALAMOGORDO PUBLIC SCHOOLS CASH CONTROL PROCEDURES Objective: To secure public funds and to protect the staff member, as well as the District, against any type of fraud or misapproation of funds that might
More informationCrook County School District School District #1970 Prineville, Oregon. Student Activity Accounting Procedures
Crook County School District School District #1970 Prineville, Oregon Student Activity Accounting Procedures January 9, 2009 Revised January 9, 2015 3 rd Revision August 10, 2017 Student Activity Accounting
More informationNDSU P U R C H A S I N G C A R D T R A I N I N G
NDSU P U R C H A S I N G C A R D T R A I N I N G Introduction 2 North Dakota State University (NDSU) Purchasing Card Program has been established to provide a convenient means with which to make purchases.
More informationMassachusetts Department of Elementary and
Massachusetts Department of Elementary and Secondary Education Index INFORMATION CONTACT: Massachusetts Department of Elementary and Secondary Education (ESE) Contact: Jay Sullivan Phone Numbers: (781)
More informationPayroll Office. Effort Certification. A final FY2018 payroll will be run on Friday, July 6, 2018 to process June ECR s and salary transfers.
TO: FROM: Chief Business Officers Aldena Phillips DATE: SUBJECT: Year-end Closing Procedures and Schedules Enclosed is the schedule for processing year-end Treasurer's Office documents for June 30, 2018.
More informationBill Pay User Guide FSCB Business
Bill Pay User Guide FSCB Business 1 Table of Contents Enrollment Process... 3 Home Page... 4 Attention Required... 5 Shortcut Method... 5 Scheduled... 5 History... 5 Since You Last Logged In... 5 Payees
More information2018 BUSINESS TAX ORGANIZER
The following items are required to begin the preparation of your business tax returns. Please provide copies of documents which we can retain for our files. We encourage you to use Liscio to securely
More informationUpdated February
Updated February 2012 www.recoveryinternational.org Acknowledgments: There have been many changes in our organization since the Area Financial Management Guide was last revised in 2009. Some of these changes
More informationCHAPTER III SECTION III-G-4 GUIDELINE NO. 4 - EXPENDITURES AND DISBURSEMENTS. * Dates and/or time travel charges were incurred.
CHAPTER III SECTION III-G-4 GUIDELINE NO. 4 - EXPENDITURES AND DISBURSEMENTS This section contains guidance on the treatment of expenditure and disbursement documents. Employee Travel Travel reimbursements
More informationStudent Activity Account Guidelines For Burlington Public Schools
Student Activity Account Guidelines For Burlington Public Schools * Information and text in this document was adapted for the Burlington Public Schools by the Finance Manager from the Student Activity
More informationPETTY CASH MANUAL (ACC-W043) PETTY CASH FUND --- OVERVIEW
PETTY CASH FUND --- OVERVIEW 's Board of Education Policy requires all district purchases to be made by the District's Purchasing Department. This policy allows the Superintendent, Purchasing Manager or
More informationKISD September
Many organizations offer valuable assistance to the District in fundraising, voluntary help, and substantial fan support for school activities. Although the intent of these organizations is to assist and
More informationInternal Accounts. Audit/Training/Compliance
Internal Accounts Audit/Training/Compliance Agenda: Most Common Comments & Solutions Internal Accounts Procedures Remote Deposit -Seacoast Questions Most common audit comments Cash Collections Finding
More informationBill Pay Terms and Features IMPORTANT
Bill Pay online is a way to schedule and send payments via First Republic Corporate Online. How it works Schedule one-time or recurring payments, set payment frequency, build payee lists, setup Bill Pay
More informationLufkin Independent School District Travel Guidelines. Index
Lufkin Independent School District Travel Guidelines Index I. Travel Philosophy II. III. IV. General Guidelines Travel Request Completion Travel Voucher Completion V. Registration Fees VI. Transportation
More informationFISCAL POLICIES AND PROCEDURES
FISCAL POLICIES AND PROCEDURES OVERVIEW The Board of Directors of HARRIET TUBMAN VILLAGE SCHOOL has reviewed and adopted the following policies and procedures to ensure the most effective use of the funds
More informationClub Teams Student Leaders Budgeting Procedures
Club Teams Student Leaders Budgeting Procedures RESPONSIBILITIES: Club team officers will be responsible creating a budget for their team for the academic year. They will also be responsible for tracking
More informationBoard Approved 9/20/16 OUTSIDE SUPPORT ORGANIZATION MANUAL
OUTSIDE SUPPORT ORGANIZATION MANUAL 1 2 Board Approved 9/20/16 Outside Support Organizations The School District encourages citizens to form Outside Support Organizations (OSO). These organizations support
More informationSurfside United Methodist Church Policies and Procedures Accounting, Receivables, Payables
These policies and procedures apply to all church members and groups who use the church s Tax Identification Number (TIN), including all church ministries and church-sponsored activities. All Church ministries
More informationRed Book Training. Jessica Darnell, Director of Business Christian County Board of Education
Red Book Training Jessica Darnell, Director of Business Christian County Board of Education Receipts: Collecting Money Multiple Receipt Form: District provides this form in a 2-part carbon in order to
More informationSection 3 FINANCE Policies and Procedures
Section 3 FINANCE Policies and Procedures 3.1 Introduction... 2 311 Purpose... 2 312 Definitions... 2 3.2 Budgeting Policies & Procedures... 2 321 Budget Principles... 2 322 Budget Preparation and Adoption...
More informationGLASA. Greater Los Angeles Softball Association. Accounting Policies & Procedures Manual
GLASA Greater Los Angeles Softball Association Accounting Policies & Procedures Manual 7/2015 TABLE OF CONTENTS I. General Practices... 1 II. Cash Receipts... 2 III. Cash Disbursements... 3 IV. Other Financial
More informationEscambia High School Audit of School Internal Accounts For the Year Ended June 30, 2017
For the Year Ended June 30, 2017 Office of Internal Auditing September 2017 David J. Bryant, CPA, CIA, CFE, CGFM, CRMA Director Internal Auditing Audit Team: Brad Mostert, CFE Senior Auditor Michèle A.
More informationSTUDENT CLUB ACCOUNTS FUND 81
FISCAL SERVICES STUDENT CLUB ACCOUNTS FUND 81 March 2013 FISCAL SERVICES STAFF Management: Rosa Royce Richard Lee Shelly Zahrt-Egbert Staff Members: Emma Valenzuela Bernice Rose Brigitte Hebert Accounts
More informationUNDERSTANDING NSF S AND THE NSF SPREADSHEET
UNDERSTANDING NSF S AND THE NSF SPREADSHEET There is a difference between a cash account and a project. ALL funds are accounted for equally in the cash accounts (GL s) and projects. See the Principal s
More informationInstructions for Entering Feasibility Study Budgets in the MSBA ProPay System The User Guide for the ProPay System, ProPay User Guide V3 7/10 is avail
Instructions for Entering Feasibility Study Budgets in the MSBA ProPay System The User Guide for the ProPay System, ProPay User Guide V3 7/10 is available on the MSBA website www.massschoolbuildings.org.
More informationThe title "School Finance Officer" shall be used herein to designate the position responsible for handling the School Activity Funds.
The Regulations of the State Board of Education define school activity funds as all funds received from extracurricular school activities, such as entertainment, athletic contests, club dues, school fund-raising,
More informationUniform Municipal Fiscal Procedures Act
Uniform Municipal Fiscal Procedures Act Payables, Receivables & Depositories Use only numbered checks do not use counter checks Check stubs must be completed Check numbers should be posted to the monthly
More informationPREFACE. This School Activity Funds Accounting Manual is a Year 2017 revision of the Caddo
PREFACE This Accounting Manual is a Year 2017 revision of the Caddo Parish School Board Intra-School accounting Procedures. The purpose of this manual is to provide uniform procedures for the financial
More informationFINANCE COMMITTEE PROCEDURES. Committee Responsibilities. Audit Process
1 FINANCE COMMITTEE PROCEDURES Committee Responsibilities The committee is responsible for overseeing financial operations. This includes: 1. Hiring a bookkeeper 2. Preparing a budget 3. Conducting an
More informationSet Up Employees Quick Reference Card
Quick Reference Card Getting Started Before you begin setting up an employee, have the following documents available: W-4. This document is used to find Federal, State, and Local tax information such as
More informationReceiving and Depositing Money
Receiving and Depositing Money CFAES Business Office, Columbus http://cfaesfinance.osu.edu Contents Receiving Money Types of Deposits Deposit Locations Business Office deposit details Frequently Asked
More informationTOWN OF EMERALD ISLE INTERNAL CONTROL POLICY
TOWN OF EMERALD ISLE INTERNAL CONTROL POLICY Goals The Town of Emerald Isle has set forth the following internal control procedures to ensure compliance with all applicable laws and regulations. Internal
More informationREGISTERED STUDENT ORGANIZATION TREASURER TRAINING MANUAL TABLE OF CONTENTS. Important Numbers...3
TABLE OF CONTENTS Important Numbers.....3 Purpose of the Treasurer Training Manual.....4 Definition of Treasurer Responsibilities Basic Functions of Treasurer Position......4 A&S Funded Organization What
More informationParent and Booster Club Audit Training 2016
Parent and Booster Club Audit Training 2016 Presented By Jan Coker, Director of Internal Audit Services Just a reminder Tyler ISD encourages and appreciates parental support for the District s students.
More informationHARDEE COUNTY DISTRICT SCHOOL BOARD INTERNAL FUNDS AUDITED FINANCIAL STATEMENT. June 30, 2010
HARDEE COUNTY DISTRICT SCHOOL BOARD INTERNAL FUNDS AUDITED FINANCIAL STATEMENT June 30, 2010 TABLE OF CONTENTS Independent Auditor s Report... 1-2 FINANCIAL STATEMENTS Combined Statement of Cash Receipts,
More informationT.R.U.S.D. Do s & Don ts of Student Body
T.R.U.S.D. Do s & Don ts of Student Body Presented By: Denisa Marquez Revised 01/23/17 Associated Student Body Where to go for help TRUSD ASB Website Departments Fiscal Services Associated Student Body
More information