Online elections for corporate actions

Transcription

1 macquarie Wrap Online elections for corporate actions Online elections provide you with a fast and easy way to manage your clients participation in market offers. Our online service aims to increase efficiency around equities administration by: Removing paper work You no longer have to complete an election form for each client. Electing in bulk Our online service allows you to easily apply a single election across multiple clients. You can also make individual elections for different clients. Improved workflow You will now receive notifications and reminders about any outstanding elections for your clients. Corporate action offer documents will be available online, so you can access them as soon as the election becomes available. Plus, you can generate confirmations in PDF to assist with obtaining client signatures. Less follow up Client elections will now be validated as you authorise them, ensuring your clients have sufficient available cash and any action rules are adhered to. Improved audit trail Full election history will now be maintained online for 13 months. Corporate actions calendar n The Corporate actions calendar is your notice board for all upcoming and open corporate actions. n You can locate the corporate actions calendar on the wrap site > corporate actions > calendar. n We recommend that you check the calendar on a regular basis. How can I view Corporate Action details? Simply visit the corporate actions calendar. The calendar will be filtered to display all active corporate actions and the number of clients you have who are eligible to participate. You can view, search and filter on many corporate action details.

2 macquarie WRAP D G H B C F A G Eligible clients: the number of eligible clients for the Advisers selected. TBC number of eligible clients is to yet be confirmed. Fax elections for this corporate action will be administered by fax. You will receive a hard copy election form in the mail for each eligible client. These should be faxed back to us by the close date. N/A Non-elective corporate action. To view a list of impacted clients; go to reporting > report by adviser > generate adviser report > holdings by account. <Number> indicates the number of eligible clients for which online elections can be made. H Outstanding elections: the number of clients for which an election is outstanding. (Note that if your clients do not wish to participate, you may choose an elective response of lapse so that they no longer display as outstanding. A lapse response may be amended any time up until the close date). None required non-elective, no need to respond. Elect via fax elections for this corporate action will be administered by fax. <Number> indicates the number of outstanding client elections (i.e. number of clients for which wrap have not received a response). A Corporate actions: enter the search criteria and click search. B ASX code: the find code link allows you to search on all ASX codes, or you may search by entering part of the company name. C Adviser code: you can choose to filter and only display corporate actions relating to a specific adviser code. D Stock price: click on the ASX code link to view the current stock price. E Corporate action offer documents: provides you with detailed information on the corporate action. You can also link to the issuing companies websites. F Action status: displays the status of the corporate action and what is required. Open the corporate action is now open for elections. Preliminary the corporate action has been announced, but is yet to open for elections. Closed the corporate action is now closed, you can no longer place elections. Withdrawn the corporate action has been revoked by the issuer. E The client action drop down menu allows you to: View outstanding elections takes you to the election page to view/submit elections for accounts outstanding. Authorise pending takes you to the authorisation page to authorise previously saved pending elections. View eligible clients takes you to the election page to view/submit online elections for all eligible clients. Client correspondence download individual client election forms in PDF format. These forms may assist you to obtain your clients authority. View action details launch action details popup to view the terms of the corporate action and all related offer documentation. This can be viewed in a PDF format.

3 How can I make a corporate action election online? Online elections are made on the corporate action election page. Go to the corporate actions calendar and select either view outstanding elections or view eligible clients. This will take you to the corporate action election page. Elective options A summary of the available election options will appear at the top of the page. You can choose to place bulk or individual elections. 1. To save the elections creating a pending status, click on the continue link. 2. If the included elections successfully pass validation the authorisation page will display. The election status will have changed to pending. If you have any accounts in error the election status will display error. Click on the hyperlink for further details. Who can elect online? Users with limited transact and full transact access may place online elections, however only users with full transact access may authorise corporate action elections online. Election status You can view the current election status of each account. The election status types are: No response no election saved for the account. Pending the election is saved and pending authorisation. It will not be processed until it is authorised. Please note, you must have full transact access for this to be authorised otherwise it will stay in pending until a full transact user authorises. Authorised an election has been submitted and will be processed by our corporate actions team. Lapse client does not wish to participate. This election response may be changed at any time up until the close date. Offline election an election has been received by fax or mail. Error there is an error with the election, this must be corrected before the election can be saved/authorised.

4 6. You can use the print function to create a record of your election. (Note: The election reference should be used when contacting us regarding the election. You may also be asked for your MAC, the corporate action in question and the relevant client account numbers). The return link will take you back to the corporate actions calendar where the number of elections will be displayed. 7. A record of corporate action elections is maintained online for 13 months. To access select view eligible clients via the client action dropdown on the calendar. How do I apply for a float or placement? 1. Navigate to the online float & placements calendar at Corporate actions > floats and placements 2. Locate the float or placement using the search or sort functionality. 3. Select make application from the client action drop down box. If the float you wish to apply for is not listed, select the float I want was not found from the bottom of the page. 3. Review the elections. If you need to amend an election, select the modify link. 4. To authorise the elections, enter a valid MAC and password, review & confirm the acknowledgement and then click authorise. 5. A confirmation screen will then be displayed. 4. Select an adviser code and account type. Click make a float or placement application.

5 macquarie WRAP 5. Enter the details for the float/placement. If the float was listed in the calendar, many of the details will be pre-populated. The issuing company field is the only compulsory field. The? contains online help. The instructions link will provides a pop-up window containing all the instructions details for the applications. (Eg. Super and Pension trustee limits). The view details link will launch a pop-up window of the float/placement details. 9. Select one or more clients and enter the number of units (and/or amount) for each client. 10. Once the client details have been completed click continue. 11. Review the client selection. If you need to amend any details the cancel link will take you back to the previous screen. 12. To authorise the application enter a valid MAC and password, then click authorise. Note: Only a MAC with full transact authority over all clients in the list can authorise the application. 13. A Confirmation screen will be displayed: 6. Select the type of offer: If Firm allocation float or Placement is selected the settlement instructions will be displayed (including the delivery versus payment and physical ). If Public offer float is selected, the commissions flag and settlement instructions for registry details will be displayed (excluding the delivery versus payment and physical options). 7. Once the float or placement details have been completed click on select accounts. 8. The following client listing screen will be displayed: Note: Once you navigate away from this screen, you will not be able to navigate back to view your submitted applications. You can use the print function to create a record of your application. Remember to record the application reference number. This is the number you will use when contacting us regarding the application. The return link will take you back to the float and placements calendar. 14. An confirmation will be sent confirming that we have received your instructions. 15. Please note that no validation is performed online for cash or trustee limits. We strongly recommend that you take the trustee limits into account when making corporate action elections. For further information, please contact your Training and Relationship Manager.

6 Macquarie Wrap Freecall Fax Gateway Corporate Actions Fax Mail Macquarie Wrap PO Box N498 Grosvenor Place NSW Website ClientView FLY /09 This document is dated 16 May 2009 and is issued by Macquarie Investment Management Limited ABN AFSL (MIML). This information is provided for the use of licensed financial advisers only to assist in their operation of Macquarie Wrap. In no circumstances is it to be used by a person for the purposes of making a decision about a financial product or class of financial products. MIML is not an authorised deposit-taking institution for the purposes of the Banking Act (Cth) 1959, and MIML s obligations do not represent deposits or other liabilities of Macquarie Bank Limited ABN or of any Macquarie Group entity. Neither Macquarie Bank Limited nor any member of the Macquarie Group guarantees or otherwise provides assurance in respect of the obligations of MIML.