WV INCOME MAINTENANCE MANUAL IEVS
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1 FEDERAL DATA EXCHANGES Regulations require that the Department take the necessary steps to safeguard information received from data exchanges with the Internal Revenue Service, Prisoner Match, BENDEX and BEERS by restricting access to it. See Section 3.4,D. A. INTERNAL REVENUE SERVICE (IRS) The IRS unearned interest income is available on or around the 15 th of each month. Information received includes asset and income information reported to IRS, income type, payee name and income amount. This information is not considered verified upon receipt of the Food Stamp Program and is subject to independent verification for all programs. The RAPIDS data exchange type is IRUI and detail information is available on DXUI. A RAPIDS broadcast message is displayed when this data exchange occurs. B. SOCIAL SECURITY ADMINISTRATION (SSA) SSA provides the Department with information on pensions, earnings, net earnings from self-employment, RSDI, SSI and other related benefit information received through SSA. 1. System Generated a. Beneficiary and Earnings Data Exchange (BENDEX) The BENDEX data exchange occurs daily. Information received includes Retirement, Survivors and Disability Insurance (RSDI) amounts and Medicare eligibility and premiums. This information is considered verified upon receipt for the Food Stamp Program and is not subject to independent verification for any program. The RAPIDS data exchange type SSBX indicates there is a discrepancy between the RAPIDS and SSA files. The RAPIDS data exchange type SSBC indicates an individual may also be receiving benefits in another State, in addition to West Virginia. Detail information for both data exchange types is available on DXSA. A RAPIDS broadcast message is displayed when this data exchange occurs. 6
2 b. Beneficiary Earnings Exchange Record System (BEERS) The BEERS wage match data exchange occurs daily. Information received includes wages, pensions, and selfemployment income. West Virginia employment is not included in this match. See Section 3.2,A for this data exchange. Food Stamp Program and is subject to independent verification for all programs. The RAPIDS data exchange type is IRBW and detail information is available on DXBE. A RAPIDS broadcast message is displayed when this data exchange occurs. c. Social Security Number (SSN) Verification Details Verified SSNs are automatically indicated in RAPIDS daily. Errors are identified and detailed information is made available to the Worker in RAPIDS. This information is considered verified upon receipt for all programs and is not subject to independent The RAPIDS data exchange type is SSWS and detail information is available on DXSN. Specific alerts are sent to the Worker when a discrepency is identified. d. State Data Exchange (SDX) The SDX match occurs daily. Information received includes details on SSI eligibility and benefits. (1) SDX To Open This match identifies individuals who receive SSI, but who do not receive Medicaid in RAPIDS. The RAPIDS data exchange type is SSSX. (2) SDX To Evaluate This match identifies individuals whose SSI is being terminated, suspended, or closed. When SSI Medicaid is 7
3 closed based on this information, the AG must be evaluated for all other coverage groups. See Section 2.11,C. The RAPIDS data exchange type is SSEL. (3) SDX Change This match identifies individuals who have had a change in their payment amounts, payee name or addresses. The RAPIDS data exchange type is SSSC. This information is considered verified upon receipt for all programs and is not subject to independent Detail information is found on DXSX and income information is found on DXSD. An alert is sent to the Worker when a match occurs. e. Forty (40) Qualifying Quarters Of Coverage See Section 18.5,B for the Alien Qualifying Quarters policy. The Qualifying Quarters data exchange occurs daily. Information is automatically requested for persons included in the AG whose work quarters can be counted. The Worker must initiate requests for persons who are not in the AG, but whose work history can be used to qualify the alien for Food Stamp benefits. This information is considered verified upon receipt for the Food Stamp Program and is not subject to independent Detail information is found on DXAQ. An alert is sent to the Worker when a match occurs. f. Prisoner Match The Prisoner Match is available around the 3 rd working day of each month. Information received from federal and state prisons includes length of detention, prison name, and release date. The RAPIDS data exchange type is PRSN and detail information is available on DXPR when the data is not 8
4 protected. A RAPIDS broadcast message is displayed when this data exchange occurs. When disclosure is prohibited by SSA, no details are provided on DXPR. This information is not considered verified upon receipt for any program and is subject to independent verification for all programs. The Worker must not take any action based only on the data received from this source. The Worker requests verification of the information through the prison system if the prison is identified. The verification request must clearly explain the information the Worker has and allow 30 calendar days for a response. 2. Worker Requested a. Wire Third Party (WTPY) Request WTPY is a Worker-generated request that the Worker may use when there is a discrepancy in SDX, BENDEX, and SSN Requests are processed daily and information is available 3 working days after the request is made. Food Stamp Program, but is not subject to independent verification for any program. The RAPIDS data exchange type is DXRQ and detail information is available on DXSA for BENDEX requests, DXSX for SDX requests, and DXSN for SSN requests. WTPY is displayed in the screen title. This information will not appear on DXRL for DSXA and DXSX. b. State On-line Query (SOLQ) SOLQ provides direct access to SSA s databases. Information received includes SSN verification and SSI and RSDI details. Requests can be made only for individuals known to RAPIDS within the previous 5 years. 9
5 Food Stamp Program, but is not subject to independent NOTE: SOLQ system access is maintained separately from the RAPIDS system. SOLQ is only available as a direct query from the Worker s TPX menu. 10
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