THE DIOCESE OF CALIFORNIA S PAYROLL & BENEFITS SERVICE TERMINATION PROCESS & PAPERWORK

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1 The Episcopal Diocese of California 1055 Taylor Street, San Francisco, CA tel ; fax , THE DIOCESE OF CALIFORNIA S PAYROLL & BENEFITS SERVICE TERMINATION PROCESS & PAPERWORK Employees who are terminated or laid off are due their final paycheck with all hours worked and any accrued but unused vacation or PTO time on their last day worked. In addition, all voluntary resignations with 72 or more hours notice, are due their final check including vacation or PTO on their final day worked. Employees giving less than 72 hours notice, must receive their final check within 72 hours of their notice. This packet contains instructions and forms for employer to complete and return to Diocese as well as informational forms that are to be provided to the terminating employee. Please read through all pages and call Diocese with any questions. Form to be completed and returned to Diocese: 1. Termination Notice: Completed by employer and returned to the Payroll & Benefits Office prior to final pay date 2. Final Paycheck Acknowledgement is a best practice to prove that you paid all wages timely. Terminated employees must be paid at the place of termination. If you mail the final check, the employee must have it in their hands at the moment you tell the employee that they no longer have a job. In addition, direct deposit also terminates when an employee does. Therefore, unless you have the written consent from the employee, final checks must be in live form even if they had previously authorized direct deposit of their paycheck. Waiting time penalties apply for not providing the final check on the last day worked. This means that for each calendar day the check is late, you must pay a full day s wages to the employee until they receive the final paycheck to a maximum of 30 calendar days. 3. Change in Relationship document this needs to be completed for all exiting employees and employees going on a leave of absence. Forms for employer to print and provide to departing employee. Make sure to note the date these were provided to employee on Termination Notice to Diocese: 1. HIPP Notice This must be given to all exiting employees who were on your group health insurance plan. If the employee was not on your health insurance plan, this is not required. 2. Programs for the Unemployed this pamphlet must be given to all exiting employees, even if they are not eligible to collect unemployment. See below for Salary Continuation benefit information for employees working at least 20hr/week. 3. Extension of Benefits Information Page: Religious non-profit employers do not have COBRA obligation under federal laws and regulations. However, The Episcopal Church Medical Trust provides an Extension of Benefits for medical and/or dental to your employees and their eligible dependents. Page 3 of this packet outlines the basic provisions of this policy. 4. Salary Continuation Information & Claim Form: As a religious non-profit employer we do not participate in State of California unemployment program. Salary Continuation benefits are available to employees that were on record as working at least 20hr/week. a. Employee has 30 days from termination date to apply for benefits b. The Salary Continuation plan manager will contact employer to verify application details, please respond in a timely manner. c. If former employee was paid through the Diocese of California s payroll service we will handle the payment of benefits. Otherwise we will contact you to arrange for payment to former employee and reimbursement from DioCal.

2 The Episcopal Diocese of California 1055 Taylor Street, San Francisco, CA tel ; fax , TERMINATION NOTICE TO DIOCESE OF CALIFORNIA Employing Entity: Parish Code: Employee Name: Last Day Worked: Employee s current contact information (required for EOB offer & year end payroll documents): Street/City/State/Zip: Preferred Phone & Personal Remove Employee from Benefits (employees working 20+ hrs./wk have benefits) Employment ending because of (circle one): Termination, Resignation or Retirement Employer provided benefits end on last day of month (mm/dd/yy): * *(coverage continues through the final day of the month indicated. For example Jan 1 or Jan 16 = Jan 31 st cancellation of coverage) See attached information on deadlines to file for EoB or Salary Continuation Remove Employee from Diocesan Payroll 1) To issue a manual check on day of termination contact the payroll office to report the total gross pay owed which includes the value of any accrued vacation benefit. We will provide you with the appropriate tax deductions and net pay of the final check you are to issue to employee. Return a copy of the final check you issue and a copy of the Final Check Acknowledgment with this notice to the Diocesan Payroll Office by fax: or sarahc@diocal.org OR if final day of work falls on pay date and employee agrees to receive their final check with regular payroll 2) Process final paycheck with regular payroll on this date: 15 th or 30 th /31 st Use the timesheet to indicate any amount of pay to be added (+) or deducted (-) from the final paycheck (ie: salary adjustment, accrued vacation) OR 3) If the final paycheck has already been issued please specify the date of last check issued: Employer verifies that HIPP Notice, Program for the Unemployed, Extension of Benefits & Salary Continuation information was provided to the terminating employee on the date of: Prepared by: Today s Date: Contact Phone: Contact Termination Notice should be returned by fax to or to sarahc@diocal.org office use only: MLPS EBDB PR

3 The Episcopal Diocese of California 1055 Taylor Street, San Francisco, CA tel ; fax , Extension of Benefits Information (Medical and Dental) (NOT TO BE USED BY CANONICALLY RESIDENT CLERGY PLEASE CALL THE BENEFITS OFFICE FOR CLERGY FORMS & INFORMATION) Religious non-profit employers do not have COBRA obligation under federal laws and regulations. However, The Episcopal Church Medical Trust does provide an Extension of Benefit option for our employees and their eligible dependents. The following outlines the basic provisions of this policy. 1. Extension of Benefits may not apply to canonically resident clergy. Cleric should contact DioCal Benefits Office for information & forms to continue medical, dental, life coverage with Diocese. 2. Extension of Benefits will be offered by The Episcopal Church Medical Trust. ECMT will send information & instructions directly to you. If you have questions on extension of benefits, please call ECMT client services, M-F 5.30am-5pm PT: Extension of Benefits may be continued for a maximum of 36 months. Coverage must be in place at the time of the termination of your employment. Only those dependents covered at the time of termination may be remain on the plan as long as primary member continues coverage. 4. The terminated employee pays the cost of the coverage effective the first of the month following date of termination. For example: if your employment ends on April 12 your employer will continue your coverage until April 30, then former employee will assume responsibility for coverage effective May 1.

4 The Episcopal Diocese of California 1055 Taylor Street, San Francisco, CA tel ; fax , Salary Continuation Benefits Program (for lay & clergy) PURPOSE: To provide full-time (20hours or more a week) lay and clergy employees a Salary Continuation Benefits Program intended to benefit those individuals whose employment within the Diocese of California is discontinued for reasons beyond their control. ELIGIBILITY: Salary Continuation Benefits are payable to lay and clergy employees working 20 hours or more a week, and continuously employed for a minimum of 90 days, who qualify for benefits for the reasons described below. BENEFITS: The amount of Salary Continuation Benefits for eligible employees will be determined by length of service and average weekly salary. Eligible employees will earn one week of Salary Continuation Benefits for every calendar month employed (starting with their date of employment to a maximum of 26 weeks. Eligible employees will be entitled to a weekly benefit amount equal to 40% of their average weekly salary for the actual period of employment up to 26 weeks immediately preceding separation of employment, to a maximum weekly benefit of $ CLAIMS ADMINISTRATION: Determination of claimant s eligibility and approval of payment of benefits are the responsibility of a third party Claims Administrator, appointed by the Personnel Practiced Commission which serves as Trustee for the Salary Continuation Benefits Program. The Claims Administrator is responsible for determining eligibility for benefits at the time a claim is first presented by the employee. Eligibility for benefits will cease when claimant gains employment. Eligibility for continuing weekly benefits is determined by a bi-weekly audit conducted by the Claims Administrator. Either the employee or employer may appeal eligibility determinations within 15 days of such determination being communicated in writing to both parties. Such appeals will be referred to an impartial Arbitrator experienced in unemployment benefits practices and procedures who will hear testimony by both parties in order to reach a final decision. A details explanation of Claims Procedures follows. I. QUALIFICATION Eligible employees may qualify for weekly Salary Continuation Benefits if they A) Quit for a job related cause because of: 1) Threat of safety in the workplace 2) Reduction in working hours of 20% or more 3) Work-related stress if substantiated by medical documentation 4) Proven discrimination in the workplace based on that individual s race, color, sex, national origin, ancestry, or physical handicap 5) Proven sexual harassment provided the individual has taken reasonable steps to preserve the working relationship 6) Required resignation because of change of clergy leadership 7) Completion of non-renewable fixed-term contract B) Were improperly discharged, provided: 1) Discharge is without sufficient documented warning (at least one verbal and one written warning, except for act of gross misconduct) 2) Discharge is solely based on employee s unavoidable absence or tardiness. Unavoidable absence or tardiness includes: a) death in the immediate family, b) unlawful detainment, c) hospitalization for treatment of an emergency or life threatening condition, d) due to a summons to serve jury duty or a court subpoena

5 The Episcopal Diocese of California 1055 Taylor Street, San Francisco, CA tel ; fax , 3) The employee is not offered similar or same position at similar or same rate of pay upon returning from authorized leave of absence C) Were discharged for lack of work resulting from 1) Reduction in force 2) Elimination of position II. III. IV. DISQUALIFICATION Claimant will be denied weekly Salary Continuation Benefits should one or more of the following conditions occur: A) Discharge for gross misconduct, such as deliberate disregard for the well being of the employer and/or employees. B) Job abandonment defined as unreported absence of three (3) or more days C) Failure to Comply with employer s wishes that employee seek professional treatment for substance abuse D) Employee willfully made a false statement or representation, with actual knowledge of the falsity, or withheld a material fact in completing employment application or in filing a claim for Salary Continuation Benefits E) Voluntarily quit without work-related cause F) Voluntary retirement G) Failure to comply with the rules and policies of the employer as established by the employer s personnel policy. H) Temporary lack of work due to established vacation, holiday or recess periods, provided reasonable assurance of re-employment is given prior to said period I) Individual becomes unable to work due to a physical or mental illness or injury unrelated to his/her job FILING A CLAIM A) Separated employee may file a claim for Salary Continuation Benefits by completing a Salary Continuation Benefits Claim form within 30 days of the official date of separation from the Diocese 1. Claim Form can be obtained from the Administrator s Manual in the employer office or online at 2. Completed forms must be submitted to the Claims Administrator at the following address and post-marked within 30 days of Separation: WageWorks - ATTN: Wendy Kipperman-Burns Baldev Court, Mequon WI Phone: Fax: wendy.kipperman-burns@wageworks.com 3. The Claims Administrator will render a benefits decision within 10 working days of receipt of the claim form FILING AN APPEAL A. Disputed benefits decisions may be appealed by either party within 15 days of the date indicated on the notice of decision. 1. Such appeals must be submitted in writing by the appellant to the Claims Administrator at the above address 2. Upon receipt of the appeal a Notice of Hearing will be issued to the claimant and the employer by an Arbitrator a) Attendance at the hearing at the time and date indicated on the Notice of Hearing is mandatory 3. The decision of the Arbitrator is final

6 The Episcopal Diocese of California 1055 Taylor Street, San Francisco, CA tel ; fax , Salary Continuation BENEFITS CLAIM FORM (in lieu of State of CA unemployment) Claimant s Name: SS#: Mailing Address: Telephone: Job Title / Description: Dates of Employment First day: to Last day: Employing Entity Name: Employer Address: Name & Title of Immediate Supervisor: (Supervisor will be contacted to verify Salary Continuation claim form) Supervisor s Contact Information: Phone #: ( ) Fax #: ( ) Are you able to work, available for work and actively seeking work? (circle one) YES NO Did you voluntarily quit your job? (circle one) YES NO Were you discharged or fired for reasons other than lack of work? (circle one) YES* NO if yes, please explain: Employee s Signature: Date: Return completed claim form to: WageWorks - ATTN: Wendy Kipperman-Burns Baldev Court, Mequon WI Phone: Fax: wendy.kipperman-burns@wageworks.com

7 v Final Paycheck Acknowledgment I, the undersigned recipient, have received my final paycheck from: Company The total amount of the paycheck is: $ Paycheck amount represents: Wages Accrued Vacation Pay $ $ Other $ $ $ $ $ Deductions $ $ $ $ $ $ $ To the best of my knowledge, there is no additional money owed to me by the employer at the present time. Name of Recipient Signature of Recipient Date Signature of Person Issuing Final Paycheck Date CalChamber Page 1 of 1

8 Notice to Employee as to Change in Relationship (Termination Notice Pursuant to Provisions of Section 1089 of the California Unemployment Insurance Code) Name Social Security # - - Your employment status has changed for the reason checked below: Voluntary separation - Effective / / (Date) Layoff - Effective / / (Date) Leave of absence - Effective / /, with a return to work date of / / Discharge - Effective / / (Date) (Date) (Date) Refusal to accept available work - Effective / / (Date) Change in status from employee to independent contractor - Effective / / (Date) Comments: (Supervisor's Signature) (Company) Date: / / Notice Acknowledgment I received a copy of this notice on / / (Date) (Signature of Separating Employee) KEEP ORIGINALS FOR EMPLOYEE PERSONNEL FILE ON SITE Return completed copy to DioCal Payroll Office by fax: or sarahc@diocal.org

9 State of California Health and Human Services Agency Department of Health Care Services TOBY DOUGLAS DIRECTOR NOTICE TO TERMINATING EMPLOYEES Health Insurance Premium Payment (HIPP) Program EDMUND G. BROWN JR. GOVERNOR The California Department of Health Care Services will pay health insurance premiums for certain persons who are losing employment and have a medical condition that requires a physician s treatment. In order to qualify for the Health Insurance Premium Payment (HIPP) Program, you must meet all of the following conditions: 1. Applicant must have full scope or fee-for-service Medi-Cal; 2. Must have a medical condition that requires a physician s treatment. The monthly cost-savings to Medi-Cal must be 1.1 or greater; 3. Must have a current health insurance policy that covers your medical condition, COBRA or CAL-COBRA continuation policy; or a COBRA Conversion policy in effect or available at the time of application. Health insurance cannot be court ordered. If a non-custodial parent has been ordered by the court to provide the health insurance, the child will not be eligible for enrollment in HIPP; 4. The health Insurance policy must cover your medical condition; 5. Apply online at then click on the HIPP Application Form-Fillable link to access the form. 6. Please upload all attachments in PDF format only; 7. Cannot be enrolled in a Medi-Cal related prepaid health plan, County Health Initiative, Geographic Managed Care Program, County Medical Services Program (CMSP) or Medicare. For Persons Living with HIV/AIDS Eligible California residents with an HIV/AIDS diagnosis may qualify for premium payment assistance through the Office of AIDS (OA) HIPP. For information regarding eligibility requirements and how to apply please see the web link below: DHCS 9061 (Rev 01/14)

10 FOR YOUR BENEFIT CALIFORNIA S PROGRAMS FOR THE UNEMPLOYED UNEMPLOYMENT INSURANCE DISABILITY INSURANCE PAID FAMILY LEAVE WORKFORCE SERVICES DE 2320 Rev. 60 (1-16) (INTERNET) Cover + 25 pages CU

11 This pamphlet is for general information only and does not have the force and effect of law, rule, or regulation. For Your Benefit: California s Programs for the Unemployed The purpose of this pamphlet is to inform you about programs offered by the Employment Development Department (EDD) for the benefit of unemployed Californians. To learn more about services provided by the EDD, access the EDD home page at You may submit questions electronically through Contact EDD located at the bottom of the EDD home page. Unemployment Insurance... 2 Unemployment Insurance (UI) provides income to workers who become unemployed through no fault of their own and other work is not available. Disability Insurance Disability Insurance (DI) is a component of the State Disability Insurance (SDI) Program and provides benefits to eligible workers experiencing a loss of wages when they are unable to perform their regular or customary work due to a non-work-related illness or injury, pregnancy or childbirth. Paid Family Leave Paid Family Leave (PFL) is a component of SDI and provides benefits to individuals unable to work because they need to care for a seriously ill family member or bond with a new minor child. Workforce Services The EDD s Workforce Services helps job seekers find suitable employment. DE 2320 Rev. 60 (1-16) (INTERNET) Page 1 of 25

12 Unemployment Insurance Unemployment Insurance (UI) is an insurance program that is paid for by your employer. It provides you with an income when you are out of work through no fault of your own. Who Should File You may file a claim for Unemployment Insurance (UI) benefits if you are no longer working or your hours are reduced. To be eligible to receive UI benefits, you must be out of work due to no fault of your own and be physically able to work, ready to accept work, and looking for work. When to File You may apply for benefits as soon as you are unemployed or your hours are reduced. Your claim will be filed the Sunday of the week you file. All claims have a one-week, unpaid waiting period. The waiting period does not begin until the claim is filed. What you Need to File To determine if you are eligible to receive UI benefits, you will be asked a variety of questions, such as information about your past employers and the reason you are currently out of work. To ensure your claim is filed as quickly as possible, you should have the following information available: Your name, (including all names you used while working) and Social Security number (SSN). Your mailing and residence address (including ZIP code) and phone number (including area code). Last employer information, including: name, address (mailing and physical location), and phone number. We will also need the ZIP code for both addresses (mailing and physical location), the area code for your last employer s phone number, and last day worked. The reason you are no longer working for your last employer. You may have quit, been laid off, fired, or left work because of a trade dispute. Be specific about the reason you are not working because the information you give to us must be sent to your last employer. If you quit, were fired, or left work because of a trade dispute, you will be scheduled to a future phone interview. The information we obtain during the interview will help us decide your eligibility to receive benefits. Information on all employers you worked for during the 18 months prior to filing your claim, including name, period of employment, wages earned, and how you were paid, including employers you worked for in other states. DE 2320 Rev. 60 (1-16) (INTERNET) Page 2 of 25

13 If you served in the military in the last 18 months, information from your DD214 Member copy 4. If you worked for the federal government during the last 18 months, information from your Standard Form 8, Notice to Federal Employees About Unemployment Insurance. Your citizenship status and whether you have the legal right to work in the United States. Individuals who indicate they are registered with the United States Citizenship and Immigration Services (USCIS, formerly INS) and authorized to work in the United States will be asked for the title of their employment authorization document and information from the USCIS document, such as the Alien Identification Number, Card Number and/or Expiration Date. Driver s license number or state-issued identification card number. Past work records and dates worked including the names, dates of work, and wages earned for all of your employers for the last 18 months, including employers you worked for in other states. Note: Your last employer s name and address are very important, regardless of how long you worked for this employer or whether this last job was in your usual line of work. List the last employer you worked for no matter how long you worked for this employer and the date you last worked. If you are working part time, be sure to tell us you are still working and give us the number of hours you are working each week. Penalties If you willfully give false information or withhold information to claim benefits, you will be assessed a false statement disqualification by the EDD. A false statement disqualification is a penalty that denies you benefits from 2 to 23 weeks. The penalty stays on your record for three years or until served, whichever comes first. To serve the penalty weeks, you must continue to certify for UI benefits, and be otherwise eligible for benefits each week claimed. It is illegal to willfully make false statements or knowingly fail to report all facts to receive benefits. Making a false statement or withholding information to receive benefits can be a felony. A person convicted under Section 2101 of the Unemployment Insurance Code will lose the right to collect benefits for 52 weeks. Penalties may include both fines and criminal prosecution. DE 2320 Rev. 60 (1-16) (INTERNET) Page 3 of 25

14 How to File You may file a UI claim by using one of the methods listed below: Online File online with eapply4ui. This is the fastest way to file a new UI claim. It is convenient, secure, and available in English and Spanish 24 hours a day, 7 days a week. Access eapply4ui on the EDD website at The fastest and most intuitive way to reopen an existing claim is through your UI Online SM account. Login to your UI Online SM account and select the Reopen Your Claim button and answer all of the questions. Phone File by contacting a customer service representative at one of the numbers listed below: EDD UI Toll-Free Phone Numbers: English Mandarin Spanish Vietnamese Cantonese TTY (nonvoice) Customer service representatives handle UI claim filing, UI claim information calls, and calls about missed appointments, appeals, and overpayments, Monday through Friday between 8 a.m. and 12 noon (Pacific Time). Mondays and Tuesdays are the busiest days. For faster service, you may wish to call Wednesday through Friday. However, to file a claim, you must call by Friday of the week in which you become unemployed or there is a reduction in your work hours to receive credit for that week. The EDD is closed on state holidays. The Interactive Voice Response (IVR) System provides UI payment and general information 24 hours a day, 7 days a week. The UI payment information includes the date your last payment was issued, the amount paid, period of time paid, and balance remaining on your claim. To access your payment information, you will be asked to enter your SSN and Personal Identification Number (PIN), on your phone keypad. You will need to establish a PIN the first time you use the IVR to access your payment information. The EDD s IVR System provides step-by-step instructions to guide you to services you want, in English and Spanish. For faster access to payment information, call the EDD Automated Self-Service, toll-free number at , 24 hours a day, 7 days a week, including holidays. Mail or Fax File by mail or fax by accessing the application online at The application for UI can be filled out online and printed, or printed and completed by hand. Fax or mail your UI application to the EDD office for processing using the fax number or the mailing address. DE 2320 Rev. 60 (1-16) (INTERNET) Page 4 of 25

15 Fraud Prevention and Detection The EDD recognizes your concerns about imposter fraud and the threat of identity theft. Imposter fraud occurs when someone intentionally files a UI claim using another person s employment or personal information. The EDD actively investigates cases of imposter fraud and is committed to protecting the identities of legitimate claimants. If you file a UI claim and there is reason to suspect the UI claim may have identity or imposter issues, you may receive a Request for Identity Verification, DE 1326C, requesting you to validate the information provided when you filed for UI benefits. The EDD will also contact employer(s) and governmental entities to verify the documents and any information you supply. For more information about what steps you can take to protect your identity and prevent imposter fraud, download the Protect Your Identity and Stop Unemployment Insurance Imposter Fraud, DE 2360EE, brochure from the EDD website at To report UI fraud, submit a Fraud Reporting Form online from the EDD website at and select the Category Reporting Fraud, or call the EDD toll-free Fraud Hotline at Types of Claims The claim you file will depend on the type of employer you worked for and where you worked. You will file: A regular California claim if you worked in California in a job covered by the UI law even if you now reside outside California. A federal claim if your employment was in civilian work for the federal government (benefit costs are paid from federal funds). A military claim if your employment was as a member of the Armed Forces (benefit costs are paid from federal funds). A combined wage claim if you have earnings in California and at least one other state during the last 18 months. This type of claim could increase your UI benefits. An interstate claim against another state if you worked and had earnings in a state other than California during the last 18 months, but you now reside in California. You may contact the other state, the District of Columbia, Puerto Rico, or Canada directly by phone or on the Internet to file your claim against them. If you worked in the Virgin Islands, contact the EDD toll-free number to file your interstate claim against them. DE 2320 Rev. 60 (1-16) (INTERNET) Page 5 of 25

16 Beginning Date of Claim The benefit year of your claim begins on the Sunday of the week in which you file and ends Saturday, 52 weeks after you filed. During the benefit year of the claim, you certify for benefits on a biweekly basis and will be paid UI benefits, if you meet all eligible criteria. You will be paid unless you stop certifying for benefits for whatever reason or until the balance runs out, or the benefit year on the claim ends, or until you no longer meet all UI eligibility criteria, whichever comes first. You cannot file another new California claim until the benefit year of the claim ends, even if you have received all of your benefits and are still unemployed. If you have worked in another state during the last 18 months, you may be entitled to a new claim in that state. How Your UI Benefits Are Determined Your UI weekly benefit, called the Weekly Benefit Amount and the total benefits available in your claim, called your Maximum Benefit Amount, are both based on the wages you earned in the Base Period of your claim. Your Base Period is a 12-month period of time. Each Base Period has four quarters of three months each. There are two types of base periods that may be used to establish a claim: The Standard Base Period and the Alternate Base Period. For more information regarding the two types of base periods, see the following explanations. Standard Base Period The Standard Base Period is the FIRST four of the last five completed calendar quarters prior to the beginning date of the claim. For information on what your Standard Base Period may be when you file your claim, refer to the chart below. The shaded area represents the Base Period. The non-shaded area represents the month when the claim is filed. OCT NOV DEC JAN FEB MAR JAN FEB MAR APR MAY JUNE APR MAY JUNE APR MAY JUNE JULY AUG SEPT JULY AUG SEPT JULY AUG SEPT JULY AUG SEPT OCT NOV DEC OCT NOV DEC OCT NOV DEC JAN FEB MAR JAN FEB MAR JAN FEB MAR APR MAY JUNE APR MAY JUNE JULY AUG SEPT If your claim begins in: OCT NOV DEC DE 2320 Rev. 60 (1-16) (INTERNET) Page 6 of 25

17 Alternate Base Period If you do not have sufficient wages in the Standard Base Period to establish a claim, the EDD will consider whether you qualify to file a claim using the Alternate Base Period. The Alternate Base Period can only be used to file a UI claim when there are not enough wages earned in the Standard Base Period to file a monetarily valid UI claim. The Alternate Base Period is the LAST four completed calendar quarters prior to the beginning date of the claim. For information on what your Alternate Base Period* may be when you file your claim, refer to the chart below. The shaded area represents the Base Period. The non-shaded area represents the month when the claim is filed. JAN FEB MAR APR MAY JUNE APR MAY JUNE JULY AUG SEPT JULY AUG SEPT JULY AUG SEPT OCT NOV DEC OCT NOV DEC OCT NOV DEC OCT NOV DEC JAN FEB MAR JAN FEB MAR JAN FEB MAR JAN FEB MAR APR MAY JUNE APR MAY JUNE APR MAY JUNE JULY AUG SEPT JULY AUG SEPT If your claim begins in: OCT NOV DEC *An Alternate Base Period claim can only be filed when there are not enough wages earned in the Standard Base Period to file a valid claim. How Much UI Pays For your claim to be valid, you must have at least $1,300 in earnings in one quarter of your base period or at least $900 in earnings in the highest quarter and total base period earnings of 1.25 times your high quarter earnings. You can receive a minimum of $40 to a maximum of $450 a week. The quarter in which you were paid the highest wages determines the Weekly Benefit Amount you will receive. The Maximum Benefit Amount is 26 times the Weekly Benefit Amount or one-half of the total Base Period wages, whichever is less. The following table will help you figure your award: DE 2320 Rev. 60 (1-16) (INTERNET) Page 7 of 25

18 Unemployment Insurance Benefit Table For New Claims with a Beginning Date of January 2, 2005 or After Amount of Wages in Highest Quarter Weekly Benefit Amount Amount of Wages in Highest Quarter Weekly Benefit Amount Amount of Wages in Highest Quarter Weekly Benefit Amount $ $ , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , $ 2, , $86 2, , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , DE 2320 Rev. 60 (1-16) (INTERNET) Page 8 of 25 $ 3, , $132 3, , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , ,

19 Unemployment Insurance Benefit Table For New Claims with a Beginning Date of January 2, 2005 or After Amount of Wages in Highest Quarter Weekly Benefit Amount Amount of Wages in Highest Quarter Weekly Benefit Amount Amount of Wages in Highest Quarter Weekly Benefit Amount $ 4, , $178 4, , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , $ 5, , $224 5, , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , DE 2320 Rev. 60 (1-16) (INTERNET) Page 9 of 25 $ 6, , $270 7, , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , ,

20 Unemployment Insurance Benefit Table For New Claims with a Beginning Date of January 2, 2005 or After Amount of Wages in Highest Quarter Weekly Benefit Amount Amount of Wages in Highest Quarter Weekly Benefit Amount Amount of Wages in Highest Quarter Weekly Benefit Amount $ 8, , $316 8, , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , $ 9, , $362 9, , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , DE 2320 Rev. 60 (1-16) (INTERNET) Page 10 of 25 $10, , $408 10, , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , and over

21 Waiting Period The first week after you file your claim is normally the waiting period and benefits cannot be paid for that week. Do not wait to file because the waiting period is not paid. The waiting period cannot begin until the claim is filed and you certify for the waiting period week. In order to serve a waiting period, you must certify for benefits using one of the following methods: UI Online SM, EDD Tele-Cert SM, or by mailing in the paper Continued Claim Form, DE Certifying for Benefits After you have filed a UI claim, you must certify every two weeks that you are continuing to meet eligibility requirements to be paid benefits. The EDD will mail you a paper Continued Claim Form, DE 4581, for you to certify by mail, but the EDD recommends that you certify online using UI Online SM at because it is a fast, convenient, and secure way to certify. You may also certify by phone using the EDD Tele-Cert SM at EDD Tele-Cert SM allows you to certify for your UI benefits on a biweekly basis, over the phone, by calling the toll-free EDD Automated Self-Service number and using the automated Interactive Voice Response (IVR) system. For more information on EDD Tele-Cert SM, visit Payments You must meet UI eligibility requirements to be paid benefits. To meet the eligibility requirements, you must certify for benefits using one of the following methods: UI Online SM, EDD Tele-Cert SM, or by mailing in the paper Continued Claim Form, DE Payments are issued after you certify for benefits using one of the three methods of certification. No payments are made in advance. The first payment on a new California claim will usually be issued within three weeks after filing. You will normally be paid every two weeks. A new EDD Debit Card SM is issued when your first UI payment is issued. The card is valid for three years. Subsequent benefit payments are issued to the same card. Eligibility requirements for UI benefits have not changed and claimants must continue to meet all eligibility requirements in order to receive payment. For more information on the EDD Debit Card SM, visit the website at DE 2320 Rev. 60 (1-16) (INTERNET) Page 11 of 25

22 Reporting Earnings All work and earnings must be reported in the week you work, even if you have not collected or received payment from the employer. Some types of income to report are: Piece work Idle time pay Jury fees Commissions Witness fees Reuse pay Holiday pay Holding fees Residuals (ask for form DE 4005) Paid sick leave Pension, retirement, annuity Vacation pay In-lieu-of-notice pay Bonuses Tips Self-employment income Strike benefits/picket pay Stand-by-pay Bereavement pay Back-pay award Workers Compensation NOTE: You must report board, lodging, meals, or any other payment you receive instead of money when you work. If you are unsure about how to report wages, contact the EDD. Part-Time Work If you work less than full-time, you may still be eligible for UI benefits. The first $25 or 25 percent of your gross total earnings for the week (whichever is greater) will not be counted. The amount remaining will be deducted from your weekly benefit amount. For example: Your weekly benefit amount is $50. You earn $30. You must report the $30, however, the first $25 is not counted, leaving $5 to deduct. You receive $45 ($50 minus $5). Your weekly benefit amount is $115. You work less than full time and earn $124. You must report the $124; however, the first $31 (25 percent of $124) is not counted, leaving $93 to deduct. You receive $22 ($115 minus $93). If you receive any type of payment from a former employer and do not know if you should report the payment, contact the EDD and ask. You can also report the payment and give an explanation on your claim form. The EDD will determine whether or not the payments are deductible. Eligibility When you file a UI claim, the EDD will ask you a number of questions to determine your eligibility to receive benefits. Your eligibility for UI benefits is based upon the reason you are no longer working for your last employer. DE 2320 Rev. 60 (1-16) (INTERNET) Page 12 of 25

23 If you are laid off, you are considered to be out of work through no fault of your own. If you quit your last job or if you were discharged, the EDD will need to determine if you left work for compelling reasons or if you were let go from work for reasons other than willful misconduct. If it is determined you are out of work through no fault of your own, you must meet continuing eligibility. When you certify for weekly benefits, each week you will be asked eligibility questions. When it appears that you may not meet the eligibility requirements of the law, you will receive a written notification of the date and time for a determination interview with the EDD. For some eligibility issues, you may be mailed a request for written information instead of being scheduled for a phone interview. Employer Notification Your last employer is notified when you file a claim. Also, any employer who contributed to your unemployment claim is notified when you are issued your first UI payment. An employer is required by law to furnish the EDD with any information that may affect your eligibility to receive benefits. Verification of Social Security Number The EDD may require you to verify your Social Security number (SSN) as being the one issued to you by the Social Security Administration (SSA). Your eligibility for benefits may be affected if the information available to the EDD indicates any of the following: The SSN presented may belong to another individual. The SSN is not valid. The SSN was never issued by the SSA. The wages shown in the base period of the claim may belong to another individual. Some of the most common errors associated with SSNs are: The SSN being used is incorrect. You may have forgotten the number or transposed the number when you provided it to your employer. The name at the SSA is different than the one you used to file your claim. You may have changed your name and not notified the SSA. The date of birth at the SSA is different than the date of birth you gave when you filed your claim. DE 2320 Rev. 60 (1-16) (INTERNET) Page 13 of 25