SAINIK KALYAN VIBHAG : RAJASTHAN CHAPTER - 1

Transcription

1 SAINIK KALYAN VIBHAG : RAJASTHAN CHAPTER - 1 INTRODUCTION 1.1. Background of this hand-book ( Right to Information Act. 2005). The aim of this hand book is primarily to guide the civilian citizens/ ex-servicemen / widows and their dependents to seek information concerning them / their relations serving / retired from Armed Forces of India. Therefore it will encompass the problem of the Information Act, 2005 which reads (a) To provide for setting out the practical regime of right to information for citizens. (In context of Raja Saink Kalyan Vibhag it will be applicable to ex-servicemen (as per orders) widows and their direct dependents only) (b) To secure / access / information under the control of Rajya Sainik Kalyan Vibhag / Zila Sainik Kalyan Karyalayas in order to:- (i) To promote transparency in the working of Rajya Sainik Kalyan Vibhag and Zila Sainik Kalyan Karyalaya (ii) Accountability in the working of the office 1.2. Objective / purpose of this hand-book (a) To promote transparency and accountability in the working of Sainik Kalyan Vibhag and to strengthen the democratic republic (b) Contain corruption. (c) Provide information about the Sainik Kalyan Vibhag to the civilian citizen / exservicemen / widows and their dependents Who are the intended users of this hand-book? (a) Public / Citizen (b) Ex-servicemen (c) War Widows (d) Dependents of ex-servicemen and widows 1.4. Organisation of the information in this hand-book The Organisation of this hand book consist of 18 Chapters which are as under Particulars of Organization, Functions and Duties Powers and Duties of Officers and Employees Rules, Regulations, Instructions, Manual and Records, for Discharging Functions Particulars of any arrangement that exists for consultation with, or representation by, the members of the public in relation to the formulation of its policy or implementation thereof A statement of the categories of documents that are held by it or under its control A statement of boards, council, committees and other bodies constituted as its part The names, designations and other particulars of the Public Information Officers 1

2 Procedure followed in Decision Making Process Directory of Officers and Employee The Monthly Remuneration Received By Each of its Officers and Employees, Including the System of Compensation as Provided in Regulations The Budget Allocated to each Agency (Particulars of all plans, proposed expenditures and reports on disbursement made) For Public Authorities responsible for developmental, construction, technical works The Manner of Execution of Subsidy Programmes Particulars of Recipients of Concessions, permits or authorization granted by it Norms set by it for the discharge of its functions Information available in an electronic form Particulars of the facilities available to citizens for obtaining information Other Useful Information 1.5. Definitions DEFINITION OF EX-SERVICEMEN 1. The eligibility of the retired Defence personnel to the status of ex-servicemen is governed by the definition as laid down by Department of Personnel and Training. The definition has been undergoing changes from time to time. The following is the broad categorisation:- (a) Those released before 01 Jul 68. Any person who had served in any rank (whether as Combatant or not) in the Armed Forces of the Union and has been released there from otherwise than by way of dismissal or discharge on account of misconduct or inefficiency. (b) Those released on or after 01 Jul 68 but before 01 Jul 79. Any person who had served in any rank (whether as a Combatant or not) in the Armed Forces of the Union for a continuous period of not less than six months after attestation and released there from otherwise than by way of dismissal or discharge on account of misconduct or inefficiency. (c ) Those released on or after 01 Jul 79 but before 01 Jul 87. Any person who had served in any rank (whether as a Combatant or not) in the Armed Forces of the Union for a continuous period of not less than six months after attestation if discharged for reasons other than at their own request or by way of dismissal or discharge on account of misconduct or inefficiency and not less than 5 years of service if discharged at own request. (d) Those released on or after 01 Jul 87. Any person who had served in any rank (whether as a Combatant or not) in the Armed Forces of the Indian Union and was released/retired with any kind of pension from Defence Budget or released on completion of specific terms of engagement with gratuity otherwise than at his own request or by way of dismissal or discharge on account of misconduct or inefficiency. (e) Govt of India, Ministry of Defence (Deptt of Ex-Servicemen Welfare) vide their Office Memorandum No. 12/1/2005/D (Res) dated 01 Feb 06 has conveyed that it has 2

3 been decided with the approval of Hon ble Raksha Mantri that such Recruits who were boarded out/released on Medical Grounds and granted Medical/Disability Pension, will also be covered under the category of Ex-Servicemen for all practical purposes. 2. The eligibility of the person to the status of ex-servicemen will be governed by the definition in vogue at the time of his discharge and will not be affected by the changes in the definition subsequent to his discharge. 3. In addition the personnel of Territorial Army (TA) of the following categories viz. pension holders for continuous embodied service; persons with disability attributable to military service; and gallantry award winners retired on or after and the personnel of the Army Postal Service (APS) who are a part of the regular Army and retired from such service, i.e. directly from the Army Postal Service itself without reversion to P&T Department with a pension or who have been released from such service on medical grounds, attributable to military service or circumstances beyond their control and awarded medical or other disability pension are also covered within the definition of ex-servicemen with effect from19 Jul 89. ARMED FORCES 4. Armed Forces of the Union means the Army, Navy and Air Force of the Indian Union including Armed Forces of the former Indian States but excludes the persons who have served in Defence Security Corps, General Reserve Engineering Force, Lok Sahayak Sena and Para Military Forces (PMF). Priority of Ex-servicemen / Widows for Assistance Priority I : Widows / wards of Defence Personnel killed in Action. Priority II : Wards of serving Personnel and ex-servicemen disabled in action Priority III : Widows / wards of Defence Personnel who died in peace time with death attributable to military service. Priority IV : Wards of Defence Personnel disabled in peace with disability attributable to military service. Priority V : Wards of Ex-servicemen and serving personnel who are in receipt of Gallantry Awards :- (1) Param Vir Chakra (2) Ashok Chakra (3) Sarvottam Yudh Seva Medal (4) Mahavir Chakra (5) Kirti Chakra (6) Uttam Yudh Seva Medal (7) Vir Chakra (8) Shaurya Chakra (9) Yudh Seva Medal (10) Sena, Nau Sena, Vayu Sena Medal (11) Mention-in-Dispatches 3

4 Director General Resettlement The Director General of Resettlement (DGR) is an inter service organisation directly under the Ministry of Defence. The Director General Resettlement looks after all matters connected with resettlement and welfare of ex-servicemen (ESM) and their dependents. It comprises of employment, self employment, training, agriculture, stateless and records, publicity Directorate under it. (Web site General Resettlementindia.com) Kendriya Sainik Board Came into existence in 1919 called Indian Soldier Board aim was to advise on matters affecting the interest of serving, discharged and deceased Indian soldiers and non combatants and their dependents. In March 1951 it was renamed as Indian Soldiers' Sailors and Airmen Board. The designation of the Board was changed to Kendriya Sainik Board in The Secretariat was placed under direct administrative control of DIRECTOR GENERAL RESETTLEMENT from 18 April (Web site General Resettlementindia.com) (1) Information means any material in any form including records, documents, means, s, opinion, advances, press releases, circulars, orders, logbooks, contracts, reports papers, samples Ministry of Defenseless, data material held in any electronic form and information relating any private body which can be accessed by a public authority under any other law for the time being in force. (2) "Prescribed" means prescribed by rules made under this Act by the appropriate Government or the competent authority, as the case may be; (3) "Public Authority" means any authority or body or institution of self-government established or constituted (a) by or under the Constitution; (b) by any other law made by Parliament; (c) by any other law made by State Legislature (d) by notification issued or order made by the appropriate Government, and includes any (i) body owned, controlled or substantially financed; (ii) non- government Organisation substantially financed, directly or indirectly by funds provided by the appropriate Government; (4) "Record" includes (a) Any documents, manuscript and file. (b) Any microfilm, microfiche and facsimile copy of a document. (c) Any reproduction of image or image embodied in such microfilm (Whether enlarged or not) and (d) Any other material produced by a computer or any other device; (5) "Right to information" means the right to information accessible under this Act which is held by or under the control of any public authority and includes the right to (i) inspection of work, documents records; (ii) taking notes, extracts or certified copies of documents or records; (iii) taking certified samples of material; 4

5 (iv) obtaining information in the form of diskettes, floppies, tapes, video cassettes or in any other electronic Ministry of Defence or through printouts where such information is stored in a computer or in any other device; (6) "State Information Commission" means the State Information Commission constituted under sub-section (1) of section 15; (7) "State Chief Information Commissioner" and "State Information Commissioner" mean the State Information Commission and the State Information Commissioner appointed under sub- section (3) of section 15; (8) "State Public Information Officer" means the state public Information Officer designed under sub-section (i) and includes a state Assistant Public Information Officer designated as such under sub-section(2) of section 5 (9) "Third party" means a person other than the citizen making a request for information and includes a public authority Contact person in case some body wants to get more information on topics covered in the hand-book as well as other information also. Deputy Director Rajya Sainik Kalyan Vibhag North Building, Secretariat, Jaipur Procedure and Fee Structure for getting information not available in the hand-book. The application for seeking information along with fee to be paid is as under :- (a) Application Fees along with Application Rs. 10/- (b) Inspection of Accounts First hour Nil Thereafter Rs. 5 for every 15 minute or part thereof (c) Photo Copy (A 4 and A3 size) Rs. Two / page (d) Photo Copy Bigger page Actual Cost (e) Sample for Model Actual Cost (f) Disk or Floppy Rs. 50/- per Disc or Floppy (g) Information for Publication Actual Cost or Rs. 2/- for every Photo Copy (Note Fees will have to be deposited by Cash / DD/ Bankers Cheque or by Postal Order) 5

6 CHAPTER-2 (MANUAL. 1) PARTICULARS OF ORGANIZATION, FUNCTIONS AND DUTIES 2.1. Objective/purpose of Sainik Kalyan Vibhag To look after the welfare of ex-servicemen / widows and their dependents to include training empowerment, providing jobs and ensuring that they get their dues due to them from State / Centre Mission / Vision Statement of the Sainik Kalyan Vibhag. To strive hard to ensure that the ex-serve men / widows / dependents in Rajasthan live a contented happy life. Their problems are addressed on and Grievances are remedeed on priority Brief history of Sainik Kalyan Vibhag in context of its formation. The Sainik Kalyan Vibhag came into existence in the year It used to be called Rajasthan Soldiers, Sailors and Airmen Board. It was located in Chomu House. It came to the present location (Secretariat building) in It was designated as Rajya Sainik Board in 1974 and came to be called Sainik Kalyan Vibhag with effect from Duties of Sainik Kalyan Vibhag WELFARE 1. To execute the instructions given by the State Administration, the Kendriya Sainik Board and Director General Resettlement Delhi and function as a bridge between the centre and the state administration on matter concerning ex-servicemen's welfare. 2. To periodically evaluate the progress made by the Department of Sainik Welfare and send progress report as required by the State Govt and Kendriya Sainik Board. 3. To get the annual performance returns (green return) from all Zila Sainik Welfare Offices under his jurisdiction by 30 Apr and forward the same to Kendriya Sainik Board duly compiled by 15 May. 4. To forward performance returns (pink return) of Deptt of Sainik Welfare by 15 may and 15 Nov to Kendriya Sainik Board with copy to the Director Resettlement Zones every year. 5. To co-ordinate the work of Zila Sainik Welfare office in the State and ensure their functioning is in accordance with policies prescribed by the Central and State Govts. Inspect the Zila Sainik Welfare Office at least once a year and render reports on their performance to the State Govt. He may also carry out surprise visits if warranted. 6. To operate the welfare funds in accordance with the prescribed budgets of the funds and according to the rules and decision of the Fund Committees. It is to be ensured that the corpus is invested in Public Sector Undertaking and Nationalised Banks judiciously for optimum yield. Further it is to be ensured that at least 15% of the income is ploughed back to the corpus every year. The amount of corpus should never (repeat) never be used for any expenditure without prior approval of Kendriya Sainik Board / Director General Resettlement. 7. To ensure that advance payment of Central share on account of maintenance of Deptt of Sainik Welfare / Zila Sainik Welfare office is claimed from The Kendriya Sainik Board in the month of May/Jun as soon as budget of the Department of Sainik Welfare of State / UT Govts is passed. The reimbursement of the balance amount will be claimed from the Kendriya Sainik Board as soon as audited account of the previous year is received from the AG. 8. Expeditious settlement of pension cases. To hold pension Adalats in co-operation with the local pension disbursing officer. 6

7 9. To arrange defence of court cases in liaison with Central Govt counsel of the State where Ministry Of Defence / Director General Resettlement/Kendriya Sainik Board is a respondent and challenge wrong rulings given any agency in regard to pay / pension employment / authorisation etc of ex-servicemen. 10. To set targets for Flag Day fund collections for each ZSWo / ASB through the Flag Day Fund Committee and guide / monitor their collection pattern. 11. To supervise all the Administrative operations of the Deptt of Sainik Welfare / Office of the Rajya Sainik Board. 12. To make agenda minutes for the annual meetings of the Deptt of Sainik Welfare and Fund Committees and monitor progress of the decisions. 13. To send to the ex-servicemen corporation all periodical reports / statistical statements required by it. 14. To organize ex-servicemen rallies at State level, to promote self employment schemes, publicise employment opportunities, settle pension cases and grievances of service personnel and ex-servicemen with civil administration. 15. to ensure that the constitution of Rajya Sainik Board and Zila Sainik Board is as per the recommendations of High Level Committee. SELF EMPLOYMENT AND EMPLOYMENT 16. To identify the problems with regard to resettlement and welfare of the ex-servicemen and their dependents residing in the State and to bring them to the notice of the state Administration and others concerned. 17. To ensure the implementation of resettlement schemes formulated by the Central Govt and State Administration by maintaining close and constant liaison with the various State Departments and financial institutions. 18. To evolve measure for the resettlement and welfare of ex-servicemen and families of the deceased personnel of the Defence forces in terms of : (a) Providing them employment in the Govt offices / State Public and Private Sector undertakings. (b) Evolving schemes for self employment and getting their approval from State authorities / proposed corporation. (c) formulating and implementing specific schemes to rehabilitate war widows and disabled defence personnel. (d) Adopting appropriate measurement to enable the ex-servicemen and their dependents to get quicker solution to their problems while they represent their cases with district / local administration. (e) Suggesting new schemes / programmes to the State Govt authorities. (f) to run, implement and execute self employment schemes. formulate favourbale loan schemes for ex-servicemen with commercial banks and State Financial Institutions. (g) To maintain close and effective liaison with local Central State Employment Exchanges, private organisations and undertakings for enhancing the scope for employment of exservicemen. Information related to employment opportunities in the State is to be disseminated to the ex-servicemen through the Deptt of Sainik Welfare / Zila Sainik Board. (h) To liaise with State Govts. State and Central Govt undertakings for implementing the reservation policy for ex-servicemen / dependents of ex-servicemen. To forward half yearly return as on 20 Jun and 31 Dec on placement of ex-servicemen with State Govts. Public Sector Undertakings. Corporations etc is fixed as per guidelines issued by the Central Govt. 7

8 Training 23. To co-ordinate and monitor the planning and conduct of training under State exservicemen resettlement training schemes. 24 To liaise with the State Technical Consultancy Service, State financial Corporations, Industries Deptt and other entrepreneurial development agencies for operating entrepreneurial development programmes Main activities/functions of Sainik Kalyan Vibhag The department of Sainik Kalyan in the state is an Apex body concerned will all matters pertaining to the welfare and resettlement of ex-servicemen in addition to being a permanent department of the Stare Government, it is an effective limit between the centre and State Government for implementing various policy directives laid down by the ministry of defence. The responsibilities of the Department encompasses all matters pertaining to employment, self employment training and welfare of ex-servicemen and their dependents.. Welfare (a) Liaison with various Depts. of Central and State Govts / UTs as well as local Services HQs on all matters concerning welfare of ex-servicemen and "families of serving / deceased personnel of the Armed Forces. Including co-ordinations of all welfare activities conducted by various agencies. Employment and Self Employment (a) Maintain close and effective liaison for the purpose of resettlement and maximizing employment of ex-servicemen with the Deptt of Industries and Commerce, Employment Exchange, Bureau of Public Enterprises, Banking organisations, Govt establishments and private bodies. (b) Formation of ex-servicemen corporations and assistance to ex-servicemen co-operatives and associations in their self employment ventures. (c) Review the implementation of reservations of jobs for ex-servicemen in Central and State Govts/ UTs and their undertakings and take necessary steps to advise them to make up the short fall. (d) Monitor implementation of various resettlement schemes for self-employment and advise financial institutions of such schemes. Training (a) Formulate policies for training of ex-servicemen and monitor the training activities conducted through State sponsored training courses. (b) Liaise with various entrepreneurial development agencies and depts. for conducting programmes for ex-servicemen and their dependents and drawing up annual schedules thereof. (c) Provide budgetary support for conduct of training and review progress periodically List of services being provided by the Sainik Kalyan Vibhag (a) All matters concerning welfare of ex-servicemen / widows and their dependents. (b) Ensure Kargil Package facilities are provided on priority to widows. (c) All correspondence to assists ex-servicemen to seeking employment, resolve cases of widows / ex-servicemen with State Departments. (d) Ensure facilities / grants provided by State Government / office are distributed to the beneficiaries correctly and in time. (e) Empowerment of widows, training of ex-servicemen / dependents. (f) Correspond with Army / Air Force / Navel Headquarters, record offices, concerning widows / ex-servicemen. 8

9 2.7. Organizational Structure Diagram at various levels namely State, directorate, region district, block etc ADMINISTRATIVE DEPARTMENT PRINCIPAL SECRETARY SECRETARY DY. SECRETARY DIRECTORATE DIRECTOR DY. DIRECTOR AAO OS SPA PA ACCTT OA UDC LDC DRIVER CLASS IV ZILA SAINIK KALYAN KARYALAYA (24) Zila Sainik Kalyan Adhikari UDC LDC WELFARE DRIVER CLASS IV EMPLOYEES ORGANISER Expectation of Sainik Kalyan Vibhag from the public for enhancing its effectiveness and efficiency. (a) Finitely, Detailed and Accurate information of ex-servicemen / widows (b) Unwanted or heard rumors be avoided. (c) Frequent inter action with Zila Sainik Adhikaries. (d) Empowerment and self improvement / confidence in dealing with day to day situations. 2.9 Arrangements and methods made for seeking public participation/ contribution. (a) Ex-servicemen Rallies are organised once in two years (b) Zila Sainik Kalyan Adhikaries visit sub tehsil 5 days in a month to inter act with them. (c) District Collectors organise 26th Jan and 15 August Functions at District headquarters. (d) Army Wifes Welfare meet is organised at Military Station. 9

10 2.10. Mechanism available for monitoring the service delivery and public grievance resolution. 1. Zila Sainik Kalyan Adhikaries 2. Director Rajya Sainik Kalyan Vibhag 3. Dy. Secretary 4. Secretary 5. Principal Secretary 6. Minister for Sainik Kalyan Addresses of the main office and other offices at different levels. Sr. No. Name Design ation S.T.D. Code Ph.No. Fax E mail Address Office Home 1. Shri Tapesh PRS , Pawar, IAS Secretariat 2. Shri Subesingh Joint Yadav Secy 3. Brig S K Sharma Director , Sainik Kalyan Vibhag Secretariat 4 Shri Narayan Singh Sheshma 5 Shri Ashok Kumar Gupta 6 Shri Hanuman Sahya Jat Dy. Director , Sainik Kalyan Vibhag Secretariat AAO , Sainik Kalyan Vibhag Secretariat AAO , Sainik Kalyan Vibhag Secretariat 7 Shri Sanjay SPA , Sainik Gandhi Kalyan Vibhag Secretariat 8 Col L N Sharma ZSKA AJMER 9 Maj Prabhu ZSKA ALWAR Dayal 10 Maj P S Bhati ZSKA BARMER 11 Maj Prabhu ZSKA BHARATPUR Dayal (Offg) 12 Col M P Sharma ZSKA BHILWARA 13 Col B S Bhati ZSKA BIKANER 14 Col P S ZSKA CHIRAWA Shekhawat 15 Major Ram ZSKA CHURU Kumar 16 Col Rajesh ZSKA JAIPUR Bhukar 17 Maj P S Bhati (Offg) ZSKA JAISALMER 18 Lt Col RS ZSKA JODHPUR Rathore 19 Cdr A L ZSKA JHUNJHUNU Krishyiya 20 Lt Col Guman ZSKA KOTA Singh Rao 21 Maj Babu Singh ZSKA NAGAUR 10

11 Rajput 22 Lt Col Guman Singh Col N S 23 Chouhan ZSKA PALI ZSKA KARAULI 24 Major G.Sukhram ZSKA SIKAR 25 Col V K ZSKA S.GANGA Chhibbar NAGAR 26 Col D L Meena ZSKA TONK 27 Lt Col D N ZSKA UDAIPUR Sharma 28 Major Captan ZSKA NEEM KA Singh THANA 29- Col Udai Singh ZSKA SHERGARH 30 Maj Manohar ZSKA DEEDWANA Singh Rajput 31 Gp Capt Shiv ZSKA BEHROR Singh Dholia 2.12 Morning hours of the office : 0930 hour (9.30 a.m.) Closing hours of the office : 1800 hour (6.00 p.m.) 11

12 CHAPTER. 3 (MANUAL. 2) POWERS AND DUTIES OF OFFICERS AND EMPLOYEES 3.1 Powers and duties of officers and employees of the organization. Designation :- DIRECTOR Powers Administrative He is the Head of the department of Rajya Sainik Kalyan Vibhag Financial He is the controlling officer of all expenditure and or the collection of revenue by various Zila Sainik Kalyan Adhikaries Others He is the Secretary to Amalgamated Fund Meeting and the Rajya Sainik Board Meeting Duties Director 1. He is Head of the Department of Rajya Sainik Kalyan Karyalaya. 2. He is to monitor, supervise, control all the Zila Sainik Karyalayas located in the State 3. He is to ensure smooth running of all the Sainik Vishram Grahs in the state. 4. He is the Secretary of the Amalgamated Fund Management Committee and also Secretary of the Rajya Sainik Board. 5. Carry out all duties assigned to him by Governor and Minister of Sainik Kalyan and the Government. To ensure funds are not drawn much in advance of requirements and heavy cash balance are not kept. To ensure internal check of accounts of receipts and payments To regulate expenditure as per budget. To prepare yearly budget realistically and monitor it regularly. Sub allocate the money to various Zila Sainik Karyalaya as per budget allocation. Demand for additional money for specific purpose to ensure smooth functioning of all the Zila Sainik Kalyan Karyalayas. Obtain 50% of the share from Kendriya Sainik Board Delhi on yearly maintenance and running of Rajya Sainik Kalyan and Zila Sainik Kalyan Karyalayas. Ensure speedy settlement of all Audit objections. Ensure regular checks to ensure No audit objection is raised against the office. Monitoring of Martyrs cremation in state. Ensure state benefits are given to the widows / martyrs and the parents. Ensure monetary allowance is given to all IInd world war ex-servicemen and widows. Ensure correct distribution of Samman Bhatta to eligible persons. Execute and monitor the other financial grants/ aid received from Chief Minister / others Prepare the minutes of the Amalgamated Fund meetings and Rajya Sainik Board Meetings Monitor the complaints received from ex-servicemen / widows from Governor, Chief Minister, Ministers, Government and individuals. 12

13 Execute and monitor the various decisions taken during the Management committee meetings of Amalgamated Fund. Ensure implementation of policies on Training formulated by Director General of Resettlement. Deputy Director 1. To See the General Administration of directorate on behalf of HOD. 2. To take necessary steps to look after the establishment, pension matters and welfare activities of office. 3. To ensure the implementation of all welfare activities of department on behalf of Director. 4. To assist the HOD for activating the progress of execution of departmental activities. 5. To ensure the proper utilization of funds as laid down in G F & A R 6. To send all relevant information to A.G. as required in G F & A R and by finance department. Assistant Accounts Officer 1. To assist the Head of Department in attaining reasonable high shandnd of financial administration. 2. Representative of the Finance Department 3. To ensure the completion of accounts of whole department 4. To ensure the implementation of financial rules 5. To discharge the duties of accounts as mentioned in Appendix 5 of G.F. & A.R. Zila Sainik Kalyan Adhikaries Duties and Powers of Zila Sainik Boards (a) The Welfare responsibilities of the Zila Sainik Board will encompass all such traditional activities performed by the Boards as heretofore with particular reference to :- (i) (ii) (iii) (iv) (v) (vi) settlement of financial problems such as pension and other retirement / release benefits / due to ex-servicemen and grants and assistance in kind to exservicemen beneficiaries and their dependents from the Central / State Govts or other Organisations such as the Indian Red Cress Society etc. Maintain close liaison with the pension disbursing authorities / agencies in the district to ensure prompt correct payment of pension and relief to ex-servicemen pensioners or their dependents. Providing assistance for settlement of land and other disputes. Assist families of serving personnel in regard to their safely / security during absence away on duty of the serving personnel. Promote and maintain under the guidance of the State Rajya Sainik Boards, welfare measures in the district such as a rest House for ex-servicemen, old age pensioners homes, Jawans Bhavans/ Shops, Vocational and other Training facilities etc. Provide assistance for medical treatment in Military / Civil Hospitals. 13

14 (vii) maintain liaison with other welfare Organisations such as Indian Red Cross Society, etc. with a view to enlarge the field of additional sources of welfare and concessions for ex-servicemen and their families / dependents in the district. (viii) Maintain an up-to-date register of war widows and dependents of those disabled in action with a view to ensure their welfare. (b) The responsibilities of the Zila Sainik Boards in regard to resettlement of ex-servicemen etc. (i) To maintain close and effective liaison for purpose of resettlement through employment of ex-servicemen with :- (aa) Local Central / State / Private Industrial Organisations (ab) Local employment exchange particularly in States where co-sponsoring power for re-employment of ex-servicemen. (ac) Local revenue authorities in connection with schemes for resettlement of land of ex-servicemen. (ad) District Industries / Block Development Officer and assisting such of these ex-servicemen desirous of setting up small industries. (ii) (iii) Assist ex-servicemen in forming and setting up of co-operative for their selfemployment. Provide all resettlement assistance to war widows and dependents of war disabled as well as those who die / are disabled while in service due to attributable reasons. (c) Other responsibilities of the Zila Sainik Board are :- (i) (ii) Organise Flag Day and Flag Day collections and any other authorised fund raising measures in the district. Organise rallies / re-union of ex-servicemen. (iii) Explore avenues for providing educational and vocational training facilities for exservicemen and their dependents to enable them to seek and obtain employment or set up self-employment schemes. (iv) Assist the three Services whenever called upon to do so, to disseminate information within the district regarding terms and conditions of service in the Armed Forces, publicity for recruitment notices, publicity for assistance rendered by the Armed Forces in times of natural calamities, notifications of award of gallantry and other decorations, introduction of welfare schemes for service personnel and their families etc. Organisers 1. To carry out duties assigned by Zila Sainik Kalyan Adhikaries 2. To ascertain the factual position of condition of ex-servicemen / widows. 14

15 3. Attend to ex-servicemen / widows on complaint received at Zila Sainik Kalyan offices. 4. To collect date / facts on individual case to case from ex-servicemen / widows. 15

16 CHAPTER - 4 (MANUAL. 3) RULES, REGULATIONS, INSTRUCTIONS, MANUAL AND RECORDS, FOR DISCHARGING FUNCTIONS BY SAINIK KALYAN VIBHAG 4.1. List of rules, regulations, instructions, manual and records, held or under its control or used by its employees for discharging functions A. RULES Name / title of the document 1. The Rajasthan Civil Services ( ABSORPTION OF EX- Copy annexed at SERVICEMEN) Rules 1988 Appendix A 2. The Rajasthan Gallantry Awards (Cash awards and Land Copy annexed at Grants) Rules Appendix B 3. Rules for the Administration of Amalgamated Fund for the Copy annexed at benefit of Ex-servicemen. Appendix C 4. jktlfkku f}rh; fo'o ;q) isa'ku fu;e] 1996 Copy annexed at Appendix D 5. jktlfkku ;q) fo/kok leeku HkRrk fu;e] 1998 Copy annexed at Appendix E 6. Govt of Rajasthan Urban (Improvement Trust (Disposal of Urban land (second amendment) Rules Copy annexed at Appendix F 7- ;q) fo/kok Nk=kokl lapkyu gsrq fu;e Copy annexed at Appendix G 8- Ex-servicemen Re-employment in Central Civil Services and Posts Rules 1979 including amendments. Copy annexed at Appendix H 9- Kargil Package Copy annexed at Appendix HA B Orders / Instructions / circulations 1. The following orders / instructions, circulations are annexed as appendices as shown against each:- (a) Award of Educational scholarship to children of Armed Forces Appendix J' Officers/ Personnel below officer rank killed / missing / permanently disabled action-studying in various educational institutes. (b) DGR Important Rulings Appendix K (c) Pensionery benefits admissible to the Armed Forces Personnel Appendix L and their families (d) Supply of Motorised Tricycles to ESM Paraplegics. Grant for Appendix M treatment of ex-servicemen and their dependents suffering from serious diseases. (e) Types of Financial Assistance provided by the KSB through Appendix N AFFDF/RMDF/DMACP. (f) Prime Minister's Merit Scholarship Scheme Appendix O

17 (g) Armed Forces Flag Day Fund. (h) Welfare Schemes / Concessions from Service HQs to Service Personnel / ESM, widows and dependents. (i) Order for issue of First Class / II AC Sleeper Complimentary Card passes to recipients of Gallantry Awards and Widows of Winners of Gallantry Awards by Railway Board (j) Order for Priority telephone facility to Gallantry Award Winners, War Widows and Disabled Soldiers by Ministry of Communications Deptt of Telecom Services, New Delhi (k) Order for reservations available for Ex-servicemen in Group D,C and specified categories of Group B posts/ services under the Central Govt-Revised procedure for filling the vacancies by Ministry of Personnel, P.G. and Pensions, Department of Personnel & Training, New Delhi. (l) Scheme for allotment of Oil Product Agencies under 8% Defence category. (m)assistance from Raksha Mantri Fund (n) Notification for Income- tax Exemption (o) Complementary card passed to Recipients Gallantry awards and widows of winners of Gallantry Awards (p)implementation of Government of India, decision on the recommendations of 5 th Central Pay Commission- Revision of Pension of Pre 1996 Pensioners (q) Exemption from Income tax to disability element of a disabled officer of the India Armed Forces- instructions regarding (r) Treatment of Ex-servicemen for Serious Diseases in Civil Hospitals: {procedure to be followed (s) Central Government Concessions and Benefits Available to War Widows / War Disabled and Retired / Serving Defence Personnel (t) Procedure for issue of Identity Card to Retiring Armed Forces Personnel (u) SOP on Resettlement Training for PBOR (v) Exemption of Fees for Renewal of License in Form III (w) Ruling of Air Headquarters for ex-servicemen (x) Ruling of Naval Headquarters for ex-servicemen (y) Entitlement to Medical Treatment from service Hospitals exservicemen pensioners and their families (z) Exemption from Payment of Taxes (aa) Location of Department of Rajya Sainik Boards (ab) War memorial Hostels in State / UTs (ac) Letters of Ministry of Communications Priority telephone facilities (ad) Award of education scholarship to children of Armed Forces killed / missing / disabled in action. (ae) Ex-servicemen Contributory Health Scheme Appendix P Appendix Q Appendix R Appendix S Appendix T Appendix U Appendix V Appendix W Appendix X Appendix Y Appendix Z Appendix A-1 Appendix A-2 Appendix A-3 Appendix A-4 Appendix A-5 Appendix A-6 Appendix 'A-7' Appendix 'A-8' Appendix 'A-9' Appendix 'A-10' Appendix 'A-11' Appendix 'A-12' Appendix 'A-13' Appendix 'A-14' 17

18 Appendix "A" THE RAJASTHAN CIVIL SERVICES (ABSORPTION OF EX-SERVICEMEN) RULES, 1988 PART I GENERAL 1.Short title and commencement.- (1) These rules may be called the Rajashan Civil Services ( Absorption of Exservicemen) Rules, (2) They shall come into force from the date of their publication in the Rajasthan Rajpatra. 2.Scope Notwithstanding the provisions contained in any existing rules regulating the recruitment and promotion of persons in various services of the State or in the rules that may be framed hereinafter, the ex-servicemen shall be eligible for recruitment and appointment to the posts in all the Departments of the State Government as specified in Schedule-I Provided that (1) Such appointment shall not exceed (a) 12½ % of the posts in Ministerial and Subordinate Services; and (b) 15% of the posts in Class IV service to be filled in a year by direct recruitment.\ (2) The total number of reserved vacancies including those reserved for the candidates belonging to the Schedules Castes. Schedules Tribes and other categories taken together shall not exceed 50% of the posts to be filled in a particular year. (3) The recruitment of ex-servicemen shall be subject to the availability of vacancies after the full quota of Scheduled Castes and Scheduled Tribes exhausted to the extent of their reservation. (4) If any ex-servicemen belonging to the Scheduled Caste/Scheduled Tribes is selected against the vacancy reserved for ex-servicemen As laid down in proviso (1), the said selection shall be counted As against the overall quota of the reservation that shall be Provided for the Scheduled Castes or Scheduled Tribes in Accordance with he orders issued by the Government from time To time. (5) Where a reserve vacancy remains unfilled for non-availability of Suitable ex-servicemen, such vacancy may be filled in from other source in accordance with the rules regulating the recruitment and conditions of service for persons appointed to such post as if the vacancy was not reserved: Provided that the reserved vacancy so reserved shall be carried forward to the next recruitment year whereafter the vacancy in question shall be treated as unreserved. 3.Definitions:- (a) An ex-servicemen means a person who has served in any rank whether as a combatant or non-combatant in the Regular Army, Navy and Air Force of the Indian Union and 18

19 (i) who retired from such service after earning his / her pension; or (ii) who has been released from such service on medical grounds attributable to military or circumstances beyond his control and awarded medical or other disability pension; or (iii) who has been released, otherwise than on his own request, from such services as a result of reduction in establishment ; or (iv) who has been released from such service after completing the specific period of engagements, otherwise than at his own request or by way of dismissal or discharge on account of misconduct or inefficiency, and has been given a gratuity; and includes personnel of the Territorial Army of the following categories, namely:- (i) Pension holders for continuous embodies service; (ii) Persons with disability attributable to military service; and (iii) Gallantry award winners; (b) Administrative Department means such department or authority to whom the power of appointment to that service or post has been or may here-in-after be delegated by the Government; (c) Appointing Authority means the Heads of Deptt. Concerned and include any other person to whom such powers in this behalf have been delegated by a special or general order of the Government; (d) Commission means the Rajasthan Public Service Commission; (e) Head of Department means the officer declared as such under rule 3 of the General Finance & Accounts Rules; (f) Government means the Government of Rajasthan; (g) Post or posts means the post or posts prescribed in Schedule-I appended to these rules; (h) Schedule means the schedule appended to these rules; (i) State means the State of Rajasthan; and (j) Year means the financial year. 4. Interpretation.- Unless the context otherwise requires the Rajasthan General Clauses Act,1955(Rajasthan Act No.VIII of 1955) shall apply for the interpretation of these rules as it applies for the interpretation of a Rajasthan Act. PART II RECRUITMENT 5.Determination of vacancies Subject to the provisions of these rules, the Appointing Authority shall, in respect of the posts specified in Schedule I, determine, as soon as possible in the month of April of each year, the number of vacancies anticipated during the year according to the quota prescribed in rule 2.( As amended vide Deptt of Personnel ( A-Gr II) Notification, Jaipur, April 22, Age A candidate must not have attained the age of 50 years on the first day of January next following the last date fixed for receipt of applications:. Provided that in the case of holders of Military Cross / Vir Chakra or any other higher distinction, the upper age limit shall be relaxable by two years. 7.Character-(1) The Character of candidate must be not less than GOOD at the time of discharge from Defence ( Army, Navy, Air Force) Services as shown in his Discharge Book. (2) The character of a candidate after discharge from Defence Service must be such as to qualify him for employment. He must produce two certificates of good character written not 19

20 more than six months prior to the last date of submission of application from two responsible persons not related to him. 8. Physical Fitness.- A candidate for direct recruitment to the service, must be in a good mental and bodily health and free from any of his duties as members of the service and if selected must produce a certificate to that effect from a Medical Authority notified by the Government for the purpose: Provided that the Appointing Authority may appoint a blind or physically disabled Exservicemen to any of the posts mentioned in Schedule I, if he possesses minimum qualifications and is otherwise found suitable for the post to be filled in. 10.Canvassing No recommendation for recruitment either written or oral other than that required under the rules, shall be taken into consideration. Any attempt on the part of a candidate to enlist support directly or indirectly for his candidature by other means may disqualify him for recruitment. 11.Inviting of application.-applications for recruitment to the posts reserved for Ex-servicemen shall be invited by the Commission / Appointing Authority, as the case may be, by advertising the vacancies in such manner as they may deem fit. (As amended vide Deptt of Personnel ( A- Gr.II) Notification Jaipur, April 22, 1996) 12.Form of applications.- The application shall be made in the form prescribed in the Schedule II, The form shall be published by the Appointing Authority/ Commission, as the case may be, in the said advertisement. (As amended vide Deptt of Personnel ( A-Gr.II) Notification Jaipur, April 22, 1996) 13.Scrutiny of Applications.-The Commission / Appointing Authority, as the case may be, shall scrutinize the applications received and prepare the list of candidates found eligible for appointment against the vacancies advertised. ( As amended vide Deptt of Personnel ( A-Gr- II) Notification Jaipour, April 22, 1996). 14.Selection Board.-For the posts falling within the purview of the Commission, the Director, Sainik Kalyan Department, Rajasthan shall be a member of the Board, The other members of the Board shall be nominated by the Commission, The Director, Sainik Kalyan Department, Rajasthan or his representative not below the rank of Sainik Kalyan Adhikari shall be a Member of the Board and the other Members of the Board shall be nominated by the Appointing Authority Concerned. ( As amended vide Deptt of Personnel ( A-Gr.II) Notification Jaipur, April 22, 1996) 15.Selection of Candidates.-The Selection Board shall prepare a list of candidates whom they consider suitable for appointment against the vacancies advertised, arranged in order of preference. The number of names in the list shall be 50% in excess of the number of such vacancies. In selecting candidates, the Selection Board may consider their academic and technical qualifications, nature of post held by them in the past and their past experience. If necessary, the Selection Board may also take test/ examination and or may call any candidate(s) for interview. 20

21 16.Recommendations.- The Commission / Appointing Authority, as the case may be, shall prepare list of candidates whom they consider suitable for appointment to the posts concerned arranged in the order of merit and forward the list to the Government/ Appointing Authority. 17.Deleted 18.Selection by the Appointing Authority- The Appointing Authority shall select the candidates in order of merit in the list prepared by the Commission/ Appointing Authority, as the case may be, under rule 16, provided that the Appointing Authority is satisfied on the basis of such enquiry as may be considered necessary that such candidates are suitable in all respects for appointment to the posts to be filled. 21

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28 Appendix "C" {First published in the Extraordinary Gazette, Part IV ( C ), Sub-Section I, dated } REVENUE (SOLDIERS WELFARE) DEPARTMENT NOTIFICATION Jaipur, December 27, RULES FOR THE ADMINISTRATION OF AMALGAMATED FUND FOR THE BENEFIT OF EX-SERVICEMEN. 1.G.S.R. 22- The following rules are hereby framed for the Administration of Amalgamated Fund for the benefit of Ex-servicemen created vide Government Notification No.F.2(5) Rev/Sol-Wel/ 68 dated 15 th June, Short title and commencement.-(a) these rules may be called Rules for the Administration of Amalgamated Fund for the benefit of Ex-servicemen (b) These shall come into force at once. 3. Definitions.-In these rules, unless and until the context otherwise requires:- (a) Fund means all the Funds amalgamated and mentioned in the Government of Rajasthan Notification No.F.2(5) Rev/Sol/Wel/68 dated and would include the following also:- (i) (ii) (iii) The initial sums of the Funds. Income from investments. Any other sum contributed by the Central/ State Government and receipts from other sources. (b) Ex-servicemen means any person who has been released from the Armed Forces after having served in any rank or as Non-combatant (Enrolled) for at least 5 years in peace time: Provided that in case of such of members of the Armed Forces who have been on active service on the battle front the condition of 5 years service would not be applicable. (c) Dependent means wife, non-earning sons below the age of 21 years, unmarried or widowed daughters, non-earning brothers below the age of 21 years and unmarried sister actually dependant on an Ex-servicemen and his old parents who depend for their being on such Ex-servicemen. (d) Management Committee means committee constituted by the Government vide Notification No.F.(5) Rev/Sol-Wel/ 68 dated for the administration of Amalgamated Fund for the benefit of Ex-servicemen and such changes as are made by he State Government hereafter from time to time with the prior approval of the Chairman. 28

29 (e) Sub-Committee means the Sub-Committee constituted by the Government of Rajasthan vide Order No.F.2(1) Rev/Sol-Wel/68, dated and such other changes as are made by the Government hereafter with the prior approval of the Chairman. (i) Secretary means Secretary, Rajasthan State Soldiers Sailors and Airmen s Board, Jaipur. 4. Objects of the Fund.- The objects of the Fund are :- (a) toward stipend to Ex-servicemen for technical, managerial, Vocational or Agricultural training in recognized training institutions. (b) To grant loans to individual ex-servicemen for Agricultural purposes, starting business, dairy farming, poultry, animal husbandry, purchase of vehicles, tractors and for any other purpose found genuine by the Administration Committee /Sub- Committee. (c) To sanction grants or loans to Co-operative Societies or other association of Exservicemen for schemes and projects of resettlement relating to horticulture, small scale industry and transport etc. (d) to sanction scholarships / grants to dependants of Ex-servicemen for studies in recognized educational institutions. (e) to sanction charitable grants to the widows dependants of deceased Exservicemen and disabled or old Ex-servicemen with a view to alleviate their distress. (f) to sanction grants for the medical treatment of ex-servicemen suffering from dangerous diseases. (g) to sanction grants to Ex-servicemen and their dependants for their resettlement in petty trades. (h) To sanction expenditure for the construction of new Sainik Vishram Grahs /Children Hostels and repairs and making alternations and additions in the existing Sainik Vishram Grahs. (i) to sanction expenditure on special measures of collective nature for the maintenance of old and e3stitute Ex-servicemen or widows of Ex-servicemen. (j) to take up measures for the benefit of Ex-servicemen and their dependants. (k) to sanction expenditure for the rallies / re-unions of Ex-servicemen. (l) to incur expenditure for any other purpose which in the opinion of the Committee of administration / sub-committee is deemed proper to promote measures for the benefit of ex-servicemen. 5. Management and Administration of the Fund. (a) The fund shall be vested in the managed by the Managing Committee. (b) The Management Committee shall have powers to frame such rules as are necessary for the proper discharge of its responsibilities. Its decisions as to the interpretation of such rules shall be final. A Sub Committee consisting of not more than six members of the Committee, shall be formed for running the day-to-day administration and affairs of the fund and the said Sub- Committee shall exercise all the powers delegated by the Management Committee. The powers to be delegated by the Management Committee to the Sub- Committee would be.- 29