State of Texas. ARD Graduation Supplement. User Documentation

Transcription

1 State of Texas ARD Graduation Supplement User Documentation SunGard Public Sector Inc. All rights reserved. No part of this publication may be reproduced without the prior written permission of SunGard Public Sector Inc., with the exception of copies made for your internal use. SunGard, the SunGard logo, PLUS 360, eschoolplus, IEPPLUS, PerformancePLUS, efinanceplus, and BusinessPLUS are trademarks or registered trademarks of SunGard Data Systems Inc. or its subsidiaries in the U.S. and other countries. All other trade names are trademarks or registered trademarks of their respective holders SunGard Public Sector Inc. All Rights Reserved. Page 1 of

2 TABLE OF CONTENTS OVERVIEW... 3 FORM INSTRUCTIONS... 3 FORM CREATION... 3 Step 1 Select a Student... 3 Step 2 Select A Form... 3 NAVIGATION/TOOL BAR... 4 GRADUATION SUPPLEMENT FORM: DATA MAPPING... 6 GRADUATION SUPPLEMENT FORM... 6 TECHNICAL SPECIFICATIONS: SECURITY REVISION HISTORY SunGard Public Sector Inc. All Rights Reserved. Page 2 of

3 OVERVIEW This document describes the student s graduation options, which is a change in his/her current special education plan. FORM INSTRUCTIONS FORM CREATION The form creation process includes the following steps: Step 1: Select a Student Step 2: Select a Form Step 1 Select a Student 1. Click Student Management > Manage an Existing Student. 2. Use the Search window to find the student based on either, Last Name, First Name or Student ID. 3. Click Search. Then click the appropriate Name to select a student. 4. Once a student has been selected, the student s Name, ID, Birth date and Age will display. The Forms that can be created for a student will be listed. Step 2 Select A Form The Graduation Form can be created two ways: A. From within a student s ARD Form, Consideration of Special Factor s Section: SunGard Public Sector Inc. All Rights Reserved. Page 3 of

4 B. Under the FIE/ARD Administration Section NAVIGATION/TOOL BAR After the form has been created it will display to the screen. A tool bar will display on the left side of the screen, divided into the following areas: 1. Sections There is a separate link for each section of the form. Click on any link to move to that section. 2. Maintenance Delete functionality is available depending on user security. 3. Validation These options will change the status (i.e., Locked, Ready for Review, Finalized) or validate the form. The validation option will check to see if all necessary information has been entered and display messages relating to any errors found (see Form Validation section herein and Help\ Forms\Form Validation for more information). *Note: There is no Refresh, Lock or Finalize functionality for any of the ARD Supplements. 4. File Attachments Click the plus icon (+) to add an attachment. Click the minus icon to delete an attachment. 5. Archives Archives are permanent PDF copies of the form normally created upon finalizing a form. The following options will display at the top and bottom of the form (see screenshot below) SunGard Public Sector Inc. All Rights Reserved. Page 4 of

5 Save Information from each section should be saved before moving to another section. Return Click the Return icon to return to the Form Summary screen. Print Preview Print Preview will display the form in Adobe Acrobat. Mouse over the bottom of the form preview to see the toolbar illustrated below. Select the Print icon or click the Save icon to save a copy of the form to your computer. The plus (+) icon will enlarge the preview for ease of viewing SunGard Public Sector Inc. All Rights Reserved. Page 5 of

6 GRADUATION SUPPLEMENT FORM: DATA MAPPING This section provides information on how data is pulled onto the form. GRADUATION SUPPLEMENT FORM SunGard Public Sector Inc. All Rights Reserved. Page 6 of

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9 IEPPLUS Texas ARD Graduation Supplement Form 1 Client Logo Insert client logo here 2 Letterhead: Maintenance, Manage Letterhead and/or User Defaults Report Header, footers 3 Student Name Student, Demographics Name: First, Middle, Last, Qualifier 4 Date of Birth Student, Demographics, DOB 5 Student ID Number Demographics>Student ID: 6 Grade Placement Grade. Use grade from current Placement record as of the Meeting Date 7 Meeting Date Use DatePicker - Display Meeting Date as an active link that allows the meeting to be managed. 8 School Placement Organization. Use Organization from current Placement record as of the Meeting Date. 9 Checkbox B1 Controls access to elements 10 and. Either this element or element 12 may be checked but not both. Store in 10 Passing State Assessment Required Either this element or element # may be checked but not both. Store in Passing State Assessment Either this element or element #10 may be checked but not both. Store in Not Required 12 Checkbox B2 Controls access to elements #13, #14, #15 and #16. Only one of elements #9 or #12 may be checked. Store in 13 Checkbox B2A Only one of elements #13, #14, #15 or #16 may be checked. Store in 14 Checkbox B2B Only one of elements #13, #14, #15 or #16 may be checked. Store in 15 Checkbox B2C Only one of elements #13, #14, #15 or #16 may be checked. Store in 16 Checkbox B2D Only one of elements #13, #14, #15 or #16 may be checked. Store in 17 Checkbox G1 Only one of elements #17, #18 or #21 may be checked. Store in 18 Checkbox G3 Controls access to elements #19 and #20. Only one of elements #17, #18 or #21 may be checked. Store in 19 Passing State Assessment Is Required Either this element or element #20 may be checked but not both. Store in 20 Passing State Assessment is Not Required Either this element or element #19 may be checked but not both. Store in 21 Checkbox G4 Controls access to elements #22, #23, #24 and #25. Only one of elements #17, #18 or #21 may be checked. Store in 22 Checkbox G4A Only one of elements #22, #23, #24 or #25 may be checked. Store in 23 Checkbox G4B Only one of elements #22, #23, #24 or #25 may be checked. Store in 24 Checkbox G4C Only one of elements #22, #23, #24 or #25 may be checked. Store in 25 Checkbox G4D Only one of elements #22, #23, #24 or #25 may be checked. Store in SunGard Public Sector Inc. All Rights Reserved. Page 9 of

10 TECHNICAL SPECIFICATIONS: Field QU_Area QU_Section QU_Subsection FAW_State FAW_Notes 9 ExitLevel NULL NULL 1 10 ExitLevel NULL NULL 1 ExitLevel NULL NULL 2 12 SE_B2_Requirements NULL NULL 1 13 SE_B2_Requirements NULL NULL 1 14 SE_B2_Requirements NULL NULL 2 15 SE_B2_Requirements NULL NULL 3 16 SE_B2_Requirements NULL NULL 4 17 SE_G1_Mastery NULL NULL 1 18 SE_ExitLevel NULL NULL 1 19 SE_ExitLevel NULL NULL 1 20 SE_ExitLevel NULL NULL 2 21 SE_G4_Requirements NULL NULL 1 22 SE_G4_Requirements NULL NULL 1 23 SE_G4_Requirements NULL NULL 2 24 SE_G4_Requirements NULL NULL 3 25 SE_G4_Requirements NULL NULL 4 SECURITY In order to control the permissions available to a particular Security Group or individual user, the appropriate check boxes must be checked. From the Home page, Security area, select Manage Groups or Manage Users. Edit the item and click on the Permissions tab or link. Scroll down to the Graduation section. Security permissions for this area are defined in the table below. Permission Checked On Not Checked On View Links providing access to existing forms active. User will have the ability to access existing forms but cannot change any data. Links providing access to the form inactive. User will not have the ability to view the form. Add User will have the ability to create new forms. User will not have the ability to create new forms. Edit User will have the ability to change any field in an existing form. User will not have the ability to change any field in an existing form SunGard Public Sector Inc. All Rights Reserved. Page 10 of

11 All fields read only. Delete User will have active Delete link in the form tool bar providing the ability to delete a form. Delete link in form tool bar inactive. User will not have the ability to delete a form. REVISION HISTORY 08/18/2018: Graduation Plan document created SunGard Public Sector Inc. All Rights Reserved. Page of