Executive Board Meeting Saturday, September 24, 2016 Camp Garrison at Musser Scout Reservation, Pennsburg, PA 7:30am Breakfast 8:00am Meeting

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1 Cradle of Liberty Council Boy Scouts of America Executive Board Meeting Saturday, September 24, 2016 Camp Garrison at Musser Scout Reservation, Pennsburg, PA 7:30am Breakfast 8:00am Meeting - Agenda - I. Welcome Jim Papada Council President II. Approval of Minutes Jim Papada III. Approval of New Board Member Ed Tryon Jim Papada IV. Audit Report Bob Lux Council Treasurer V. Treasurer s Report Bob Lux Council Treasurer VI. Commissioner s Report Chuck Bolger Council Commissioner VII. Community Engagement Peter Walts Board Member VIII. Development Report Mark Hassenplug Development Committee Member IX. District Operations Report Torpey White District Operations Chair X. Governance Report Sandy Girifalco Governance Chair XI. Membership Report Mark Chilutti Membership Chair XII. Program Report Patrick Brala Program Chair XIII. Strategic Plan Report Dan Templar Scout Executive XIV. Training Topic: Exploring Program Aaron Yancey Exploring Executive XV. Scout Executive s Remarks Dan Templar XVI. Closing Comments Jim Papada - Adjourn - ~ Tour of Musser Scout Reservation 100th Anniversary Celebration to Follow ~ Next Meeting: Wednesday, October 19, :45am Breakfast 8:00am Meeting Courtyard Philadelphia City Avenue (formerly Crowne Plaza) 4100 Presidential Blvd., Philadelphia, PA 19131

2 Cradle of Liberty Council Boy Scouts of America Executive Committee Meeting May 11, 2016 Firestone Scouting Resource Center, Wayne, PA 7:30am Committee Members Present: Chuck Bolger, Al Boris, Patrick Brala, Mark Chilutti, Sandy Girifalco, Bob Lux, Jim Papada, Dave Smeltzer, Sean Stacy, Torpey White. Strategic Plan Steering Committee Members Present: Steve Elliott, Joe Fanelli, Keith Hunt, David Lipson, Walt Livingston, Stephanie Marcinkowski, Sherry Sutton. Staff Members Present: Veronica Coyle, Anca Neuman, Michael Oehmke, Greg Osborn, Mark Saxon, Dan Templar, Chris Tomlin. The meeting was called to order at 7:33am by Jim Papada, Council President. Action Items: A resolution to approve the strategic plan for adoption by the Executive Board was approved on a motion by Bob Lux, seconded by Sandy Girifalco, and carried unanimously. Commissioner s Report Chuck Bolger, Council Commissioner, delivered the Commissioner s Report. The council is solidly Silver in Journey to Excellence for March. Strong performances in Fundraising and Membership will be critical to achieving gold. The council has begun holding quarterly Key 3 meetings for the executives, chairs, and commissioners of each district. District Operations Report: Torpey White, District Operations Chair, delivered the District Operations Report. There is currently one vacancy in the district chair position (Lafayette). Conestoga District has reached 100% of its FOS (Friends of Scouting) goal. Treasurer s Report Bob Lux, Council Treasurer, delivered the Treasurer s Report For the first quarter ending March 31, 2016, the council reported a deficit of $(56,429) against a budgeted deficit of $(182,337) for a favorable variance to the budget of $125,908. Revenues are even, with losses in campaigns like FOS being offset by strong special event performances. The council also reported expense savings in occupancy due to the mild winter, and compensation. Financial Opportunities and Risks: o Opportunities:

3 Cradle of Liberty Council Boy Scouts of America The fund 1 balance sheet has $516K in net assets. There is also $450K of the $750K from the Psalm 103 Foundation parked in temporarily restricted net assets. Whatever is not spent by 12/31/16 will come into operations. o Risks: FLSA (Fair Labor Standards Act) substantially increases compensation limits for those eligible for overtime. If this passes, it wouldn t impact the council until the 4 th quarter, but it could be a $200K impact in Development Report Al Boris, Development Chair, delivered the Development Report. Spring events are full-steam ahead, with the Ashburn and Aqua Golf Outings, the Eagle Dinner, and the Gala. The Eagle Dinner on June 1 is in need of mentors. Governance Report Dan Templar presented the Governance Report on behalf of Sandy Girifalco, Governance Chair. The Governance Committee is currently looking at changes to the local council bylaws proposed by the national office. Some changes are good, others are viewed as a perceived attempt by the National Office to get more control over the actions of Scout Executives and local councils. The D&O insurance policy is being reviewed. The current policy is for $1M of coverage, but the council can be an additional $5M of excess coverage. Membership Report Mark Chilutti, Membership Chair, delivered the Membership Report. The spring recruitment campaign is baseball themed: World Series of Scouting. Membership goals for June 30 th are realistic and several districts are in positions to be successful. $3,250 in membership grants were awarded to units with recruitment efforts. Program Report Patrick Brala, Program Chair, delivered the Program Report. Camping attendance figures are behind this year. The council is short 500 Scouts at Resica Falls, 300 Scouts at Camp Hart, and 200 Scouts at Day Camp. The end result of this could be a $150K net shortfall to camping after making hiring/staffing and service adjustments. Out-of-council camping numbers are about the same; it is the in-council troops who aren t coming. The committee has done an analysis on why attendance is down:

4 Cradle of Liberty Council Boy Scouts of America o Off-year for troops who go to Resica on a cycle (2 years on; 1 year off, etc.). o Program Directors started January 1, which was too late to have an impact on units who make their summer camp decisions in September. o Marketing directly to units needs to improve. Resica is a destination camp and we should be recruiting units all over the east coast. Cub Scout camping is a large focus of the strategic plan. Strategic Plan Jim Papada, Council President, led a review and discussion of the proposed strategic plan. Points of discussion included incorporating initiatives into the budget, marketing (both externally and internally) and how to best serve the city. The Strategic Plan will be a standing item on the board meeting agenda. The meeting adjourned at 9:00am. Respectfully submitted, Daniel A. Templar Scout Executive Approved: James M. Papada III, Council President

5 Cradle of Liberty Council Boy Scouts of America Executive Committee Meeting Wednesday, September 7, 2016 Conference Call 4:00pm Committee Members Present: Chuck Bolger, Al Boris, Patrick Brala, Mark Chilutti, Sandy Girifalco, Bob Lux, Jim Papada, Dave Smeltzer, Sean Stacy. Staff Members Present: Veronica Coyle, Anca Neuman, Michael Oehmke, Greg Osborn, Mark Saxon, Dan Templar, Chris Tomlin. The meeting was called to order at 4:30pm by Jim Papada, Council President. Action Items: The creation of new staff positions in accordance with the development expansion plan was approved on a motion by Bob Lux, seconded by Chuck Bolger, and approved unanimously. Development Expansion Plan Jim Papada, Council President, and Dan Templar, Scout Executive presented. Financial trends projected out over five years indicate that the council will have a deficit position in the near future if it maintains the current funding model. o Strong years in special events and camping are beginning to plateau. o Friends of Scouting (FOS) and product sales are on downward trend and are unlikely to turn around. o Recent surpluses are the result of expense savings (usually compensation), with revenue only growing by 1%. The Development Committee, under the leadership of Al Boris and Mark Saxon, developed on expansion plan that addresses current and future opportunities. o Phase 1 of the expansion plan consists of a research assistant, a foundations director, and a major gift officer who focuses on alumni relations. o Management has developed an incremental budget that gives the council the opportunity to measure the ROI of the expansion plan. The proposal is directed toward addressing the operational needs of the council, not the capital needs. Potential future investment (2020) consists of a second major gift officer to cultivate rank-and-file Scouters, and a final major gifts officer who would work primarily with high-net-worth individuals. Family Scouting Dan Templar presented on a potential new pilot program.

6 Cradle of Liberty Council Boy Scouts of America It is widely known that some Cub Scout Packs throughout the country have girls participating in either a formal or informal manner. Mike Surbaugh, Chief Scout Executive, and Randall Stephenson, National Council President, believe that the BSA needs to consider incorporating girls. Council leadership is in the process of seeking out feedback from local Scouters: What do we think about girls in Scouting? The meeting adjourned at 4:45pm. Respectfully submitted, Daniel A. Templar Scout Executive Approved: James M. Papada III, Council President

7 Welcome new board member Ed Tryon District Chair Continental District Ed has been involved in Scouting since his son Jay came home with a handout from a boy talk 15 years ago. He and his wife Alicia have worked on various items for their units, the District and the Council. Ed has been a Cub Scout Den Leader for Packs 591 and 170, a Unit Commissioner and an Assistant Scoutmaster for Troop 79 in Palm, PA. Ed has raised funds for the annual Cradle of Liberty Gala and Good Scout awards. A father of 3 boys, Jay, 23, is an Eagle Scout and went to the 2010 National Jamboree and high adventure canoeing at Sabattis and to Philmont. Tom, 19, is an Order of the Arrow member, a former Chapter Chief, and is the dining hall Steward at Rodney Scout Reservation. Ben is 17 and enjoyed scouting until baseball became his primary focus. He is a catcher for the Perkiomen Post American Legion baseball team. Alicia and Ed have been married for 30 years. Alicia is a former den leader, Assistant Scoutmaster, Council and District Cub Scouting training chair, an Order of the Arrow member, attended Wood Badge and has received a the District Award of Merit and the council Silver Beaver Award. Ed graduated from Drexel University. He is the Vice President of Preconstruction for Skanska, a Construction Management firm and holds certifications for LEED sustainability, Value Management and Design Build construction. He is the Vice President of the St. Philip Neri Parish Council. He has been an Amateur radio operator for 40 years.

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15 2016 Development Report Updated: 8/31/2016 District Family Friends of Scouting District Staff Advisor 2015 Actual 2016 Goal 2016 Actual 2015 to Date % of Goal Baden Powell Bob Ames $ 42,234 $ 38,000 $ 33,860 $ 41,650 89% Washington Ryan Martin $ 59,842 $ 52,000 $ 50,880 $ 55,573 98% Continental Alex Bienz $ 19,270 $ 20,000 $ 12,391 $ 18,669 62% General Nash Adam Smith $ 62,201 $ 60,000 $ 59,357 $ 61,133 99% Lafayette Nick Nowak $ 41,461 $ 38,000 $ 35,429 $ 40,991 93% Montgomery County: $ 225,008 $ 208,000 $ 191,918 $ 218,016 92% Northern Joe Leiss $ 6,873 $ 20,000 $ 8,232 $ 8,443 41% Triune Aaron Munson $ 5,498 $ 12,000 $ 5,515 $ 5,698 46% Roosevelt Javon Arnold $ 27,736 $ 38,000 $ 19,895 $ 22,621 52% Philadelphia County: $ 40,107 $ 70,000 $ 33,642 $ 36,762 48% Conestoga Jarred Barnes $ 16,327 $ 22,000 $ 23,480 $ 15, % Constellation Dave Bryan $ 62,521 $ 55,000 $ 53,533 $ 62,387 97% Minquas Kevin Jones $ 31,837 $ 35,000 $ 16,443 $ 30,125 47% Delaware County: $ 110,685 $ 112,000 $ 93,456 $ 108,230 83% District Totals: $ 375,800 $ 390,000 $ 319,015 $ 363,008 82% Council/Community Friends of Scouting Campaign Staff Advisor 2015 Actual 2016 Goal 2016 Actual 2015 to Date % of Goal Executive Board Sarah Herrmann $ 65,759 $ 45,000 $ 27,225 $ 44,344 61% Staff Giving Chris Tomlin $ 7,155 $ 12,000 $ 10,055 $ 8,455 84% General Operating - Major Gifts Sarah Herrmann $ 14,126 $ 25,000 $ - $ 489 0% Leadership Nicole Di Donato $ 30,330 $ 34,000 $ 17,657 $ 21,063 52% Matching Gifts Nicole Di Donato $ 12,945 $ 18,000 $ 19,357 $ 11, % Delaware County Community Dave Bryan $ 18,461 $ 22,500 $ 3,099 $ 15,611 14% Montgomery County Community Nick Nowak $ 18,289 $ 22,500 $ 650 $ 15,810 3% Philadelphia County Community Lonce Scott $ 10,975 $ 22,500 $ 14,080 $ 10,975 63% Council Totals: $ 178,040 $ 201,500 $ 92,122 $ 128,575 46% 2016 Special Events % of Goal Event Staff Advisor 2015 Actual 2016 Goal Event Date 2016 Actual 2015 to Date Goal Aqua Golf Classic John Bickel $ 126,320 $ 130,000 5/23 $ 154,889 $ 126, % Century Club Dinner John Bickel $ 68,925 $ 60,000 11/10 $ 1,500 $ - 3% Delco Reception John Bickel $ 67,408 $ 25,000 10/25 $ 375 $ 5,075 2% Eagle Dinner John Bickel $ 49,850 $ 35,000 6/1 $ 56,905 $ 59, % Gala John Keleman $ 598,759 $ 515,000 6/16 $ 672,005 $ 593, % Hospitality Dinner 101 Mark Saxon $ 1,500 $ 70,000 1/11 $ 118,000 $ 4, % Hospitality Dinner 102 John Keleman $ - $ 80,000 11/17 $ - $ - 0% Richie Asburn Golf Classic John Bickel $ 100,832 $ 110,000 5/9 $ 120,920 $ 100, % Robert Morris Reception John Bickel $ 80,950 $ 45,000 $ - 0% Sporting Clays Classic Alston/Bickel $ 33,680 $ 37,500 10/11 $ 2,500 $ 2,500 7% Taws Reception John Bickel $ 64,125 $ 50,000 6/9 $ 37,950 $ 64,275 76% Technology Reception John Keleman $ 110,050 $ 100,000 11/30 $ - $ - 0% Vale La Pena Reception Alston/Bickel $ 2,145 $ 15,000 11/3 $ - $ - 0% Event Totals: $ 1,304,544 $ 1,272,500 $ 1,165,044 $ 957,111 92% Foundations & Miscellaneous Campaign Staff Advisor 2015 Actual 2016 Goal 2016 Actual 2015 to Date % of Goal LFL/Exploring - Foundations Sarah Herrmann $ 48,500 $ 70,000 $ 40,000 $ 23,500 57% ScoutReach - Foundations Sarah Herrmann $ 47,500 $ 95,000 $ 81,000 $ 41,000 85% General Operating - Foundations Sarah Herrmann $ 196,613 $ 170,000 $ 71,718 $ 108,446 42% Templeton Grant Chris Tomlin $ - $ 300,000 $ 300,000 $ - 100% ScoutReach - Major Gifts Chris Tomlin $ 368,500 $ 150,000 $ 55,000 $ 356,000 37% Learning for Life - Major Gifts Sarah Herrmann $ 30,000 $ 40,000 $ 10,000 $ 12,626 25% Program Partners - LFL/Exploring Michael Oehmke $ 5,965 $ 5,000 $ 500 $ 4,965 10% Direct Mail Nicole Di Donato $ 48,531 $ 50,000 $ 19,111 $ 20,231 38% United Way Nicole Di Donato $ 72,314 $ 80,000 $ 51,156 $ 47,000 64% Camperships Sarah Herrmann $ 5,473 $ 6,000 $ 11,400 $ 5, % Total Funds: $ 823,396 $ 966,000 $ 639,885 $ 619,141 66% Templeton Grant - Restricted Campaign Staff Advisor 2015 Actual 2016 Goal 2016 Actual 2015 to Date % of Goal Templeton Grant (Restricted) Chris Tomlin $ - $ 450,000 $ 450,000 $ - 100% Total Funds: $ - $ 450,000 $ 450,000 $ - 100% Council Campaign Totals Council Fundraising: 2015 Actual 2016 Goal 2016 Actual 2015 to Date % of Goal $ 2,681,780 $ 3,280,000 $ 2,666,067 $ 2,067,835 81% \\star\public\finance\administration

16 Report: 0119 v6.00 Cradle Of Liberty Council Page 13 of 13 Date: 09/19/2016 District Totals Report Time: 12:31:20 September 30, 2016 (09/30/2016) Cradle Of Liberty Council Youth Adults Boys' Life On-Time Qual Unit 100% BL Ldr Trn Units Last Last This Last Last This Last Last This Last This Last This Last This Last This Last This Year Mo. Mo. Year Mo. Mo. Year Mo. Mo. Year Mo. Year Mo. Year Mo. Year Mo. Year Mo. Boy Scouts of Amer. Lions Tigers Cub Scouts Webelos Lone Cubs Total Cub Scouting Boy Scouts Lone Scouts Varsity Scouts Total Boy Scouting Venturers Sea Scouts Total Venturing Non-Units Total Traditional Learning For Life LFL Elementary LFL Junior High LFL High School LFL Explorers LFL Special Needs Total LFL TOTAL

17 Cradle of Liberty Council 1485 Valley Forge Road Wayne, PA Phone: (484) Fax: (610) careerexploring.org September 19, 2016 Greetings Board Members, There is a critical need for workforce development in our region and our council s Career Exploring program is uniquely positioned to support local companies and industries in cultivating future employees. Career Exploring is a worksite-based program for young men and women ages 14 (and have completed the 8 th grade) through 20 years old. The purpose of the Exploring program is to provide real-world career experiences and develop other critical skills necessary for success in a career. Like our Scouting programs, Exploring focuses on character development, citizenship, leadership experience, and life skills. The growth of Exploring is a key part of our council s and national organization s membership plans because of the workforce needs locally and nationally, as well as the potential to strengthen relationships with schools and community and business leaders. We currently have a dozen companies and organizations that partner with us to provide Career Exploring programs throughout the council (there is a list of the reverse). I d like to dramatically expand our partnerships over the next two years. Our initial emphasis will be to grow in the law enforcement, emergency services, and skilled trades career fields. However, our goal is to assist any like-minded company or organization that is focused on building a strong future workforce. I m reaching out to you to see if you have any connections that may be interested in an Exploring partnership. I will be giving a brief Exploring presentation at the September 24 board meeting and will be available after the meeting to discuss any suggestions you may have. Please don t hesitate to reach out me if you have any questions or comments regarding our efforts to grow Exploring in the Cradle of Liberty Council. Thank you for your time and support of Exploring and Scouting! Sincerely, Aaron Yancey Exploring Executive (484) Aaron.Yancey@scouting.org

18 We deliver character-building experiences and mentorship that allow youth to achieve their full potential in both life and work. Exploring is a program for young men and women ages 14 (and have completed the eighth grade) through 20 years old. Exploring's purpose is to provide opportunities to see behind the scenes in some of Greater Philadelphia s most visible businesses and popular careers. Teens work directly with professionals from these high-profile businesses to get hands-on work experience and a head-start on their future careers. Exploring builds a dynamic relationship between teens and the organizations in their communities. The result is a program of activities that helps teens pursue their special interests, grow, and develop. Serving Philadelphia, Montgomery and Delaware Counties 2016 Exploring Posts Post # Post 0003 Post 0052 Post 0069 Post 0482 Post 0651 Post 0660 Post 0747 Post 0752 Post 0949 Post 0991 Post 1879 Post 2013 Post 2900 Organization Philadelphia Office of the District Attorney Montgomery County Office of the District Attorney Phillies Fire Company (Pottstown) Philadelphia College of Osteopathic Medicine AMTRAK Police Philadelphia Phillies Boeing Norristown Law Enforcement PwC Philadelphia Police Academy Philadelphia Fire Department PECO Abington Police Department Cradle of Liberty Council 1485 Valley Forge Road, Wayne, PA Contact Aaron Yancey aaron.yancey@lflmail.org /colexploring 7-Apr-16