SPORT SEASON PROCESSING SCHEDULE PAYCHECK DATE. SPRING 5/4/2009 through 5/8/2009 May 22, 2009

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1 Miami-Dade County Public Schools Page 1 Schools will use CICS Application SUPP to process coaching supplements via the LUMP SUM PAYMENT screen (option 7) based on processing calendar listed below. There are 3 coaching seasons FALL, WINTER, and SPRING that are processed separately. The LUMP SUM PAYMENT screen will only allow processing of coaching supplements and will generate a reject error message if you attempt to process non-coaching supplements (i.e., Club Sponsor, Performing Groups, Extra Periods). The Athletic Director, Assistant Athletic Director, Trainer, and Middle School Athletic Coordinator are not paid as a lump sum payment and should be processed the same as non-coaching supplements since these duties are year round. SPORT SEASON PROCESSING SCHEDULE PAYCHECK DATE SPRING 5/4/2009 through 5/8/2009 May 22, 2009 AUTHORIZED APPLICATION LIST APPLICATION SIG2-12-N9DK LIST FOR CHRIS DEOGBURN AT /15/ PARS PAYROLL ABS RPT ARIS REAPPOINTMENT SYS SUPP SUPPLEMENT SET UP PF1 FOR PHONE LIST, BULLETIN BOARDS AND S & D CATALOG TYPE APPLICATION CODE OR "ALL" AND PRESS PF2 FOR SYSTEM AUTHORIZATION LIST To access the LUMP SUM PAYMENT SCREEN you must select application SUPP from your list of authorized RACF application. ACTION REQUIRED: ❶ TYPE : SUPP ❸ TO GET : AUTOMATED SUPPLEMENT SETUP SYSTEM

2 Miami-Dade County Public Schools Page 2 SP00-N9DK 02/15/ :37:23 D A D E C O U N T Y P U B L I C S C H O O L S S U P P L E M E N T S E T U P S Y S T E M 1 - SUPPLEMENT EDIT 2 - VIEW ESE SUPPLEMENTS 3 - SUPPLEMENT APPROVING OFFICE PHONE DIRECTORY 4 - SUPPLEMENTS NOT APPROVED - OPTION NOT AVAILABLE UNTIL AFTER 10/08/ VIEW SUPPLEMENT ALLOCATIONS 6 - SUPPLEMENT LISTING 7 LUMP SUM PAYMENTS ENTER OPTION NUMBER _ KEY SELECTION AND PRESS ENTER TO RETURN TO CICS, PRESS PF3 OR CLEAR ACTION REQUIRED: ❶ TYPE : Option 7. ❸ TO GET : LUMP SUM PAYMENT SCREEN SEASON SELECTION MENU SP21-N9DK 02/15/ :37:47 ENTER SEASON (F)ALL, (W)INTER, (S)PRING _ * PRESS CLEAR TO EXIT * ACTION REQUIRED: ❶ TYPE : SEASON CODE S ❸ TO GET : LUMP SUM PAYMENT SCREEN

3 Miami-Dade County Public Schools Page 3 You will need the employee numbers and coaching supplement codes to process payment for coaching season you are going to input for (FALL, WINTER, or SPRING). The supplement codes are available on the website that you obtained this user s guide at SP17-N9DK LUMP SUM PAYMENTS SET UP FOR LOCATION /15/ :44:15 SEASON CODE: S TYPE: C ADD COACHING SUPPLEMENTS --- EMPLOYEE NEW DESCRIPTION/ NUMBER NAME P/C ACT CODE COL COMMENTS INSTRUCTIONS: EMPLOYEE NUMBER: TO VIEW EMPLOYEE SUPPLEMENTS: ENTER EMPLOYEE NUMBER AND PRESS ENTER. TO DELETE A SUPPLEMENT: ENTER ACTION "D" NEXT TO THE SUPPLEMENT. TO ADD A SUPPLEMENT: PRESS PF3 AND ENTER DATA ON THE BLANK LINES PROVIDED. * PRESS CLEAR TO EXIT * ** MORE AVAILABLE ** ACTION REQUIRED: ❶ PRESS : PF3 KEY ❷ TO GET : ADD MODE ADD MODE: To add supplements for employees not already listed press the <PF3> key to switch to "ADD" mode. For each employee you wish you add type their employee number, A in the "ACTION" column, supplement code and press the <ENTER> key. You may only add employees that are on your location s payroll. You must use a supplement exception form to process payment of coaches not on your payroll. The form is available at To delete a supplement for employees entered on the screen type code "D" in the "ACTION" column and press the <ENTER> key. You will be asked to press the <PF5> key to confirm all data entered on the screen after you press the <ENTER> key. You will need to correct any errors you receive before the page will be accepted.

4 Miami-Dade County Public Schools Page 4 SP17-N9DK LUMP SUM PAYMENTS SET UP FOR LOCATION /15/ :45:18 SEASON CODE: S TYPE: C ADD COACHING SUPPLEMENTS --- EMPLOYEE NEW DESCRIPTION/ NUMBER NAME P/C ACT CODE COL COMMENTS SAMPLE EMPLOYEE H A ASSISTANT COACH BASKETBALL SAMPLE EMPLOYEE H A ASSISTANT COACH WRESTLING SAMPLE EMPLOYEE H A ASSISTANT COACH WRESTLING INSTRUCTIONS: EMPLOYEE NUMBER: TO VIEW EMPLOYEE SUPPLEMENTS: ENTER EMPLOYEE NUMBER AND PRESS ENTER. TO DELETE A SUPPLEMENT: ENTER ACTION "D" NEXT TO THE SUPPLEMENT. TO ADD A SUPPLEMENT: PRESS PF3 AND ENTER DATA ON THE BLANK LINES PROVIDED. * PRESS CLEAR TO EXIT * ** MORE AVAILABLE ** MIDDLE SCHOOL SPORTS REQUIRE the following additional information in the COMMENTS section: The supplement screen will not designate the specific sport coached. It is required that the specific sport, as well as girls, boys or co-ed, be designated using the following abbreviations: BB-B Basketball (Boys) BB-G Basketball (Girls) CC-B Cross Country (Boys) CC-G Cross Country (Girls) SOC-B Soccer (Boys) SOC-G Soccer (Girls) SB-B Softball (Boys) SB-G Softball (Girls) TR-B Track (Boys) TR-G Track (Girls) BOWL Bowling (Boys/Girls) SW Swimming (Boys/Girls) TEN Tennis (Boys/Girls) GOLF Golf WR-B Wrestling (Boys) V-B Volleyball (Boys) V-G Volleyball (Girls)

5 Miami-Dade County Public Schools Page 5 You may add or delete employees from the screens as needed up until the end of business on the last day of the processing schedule. After that date supplements entered will be reviewed and processed for payment. SPORT SEASON PROCESSING SCHEDULE PAYCHECK DATE SPRING 5/4/2009 through 5/9/2009 May 22, 2009

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