SunGard Public Sector PLUS SERIES Product Line tel fax

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1 SunGard Public Sector PLUS SERIES Product Line tel fax *** Via *** January 29, 2014 Ed Tomjack IT City of Baytown 3200 N Main Street Baytown, TX Dear Ed: As requested, I have enclosed a quote for migrating the City of Baytown to CommunityPLUS 9.0 and FinancePLUS 5.0 on a new Windows/SQL Server to be provided by the City, per the 5.0/9.0 specification provided. For your 80 users, we also recommend 1 dedicated SQL database server with 3 Application servers. If you have any questions or concerns, please feel free to contact me via at terry.wayland@sungardps.com or via phone at (866) , ext I look forward to hearing from you. Sincerely, Terry Wayland PLUS Client Success Executive Enclosure cc: Dave Kleppinger Tedd Orlowsky Chris Basnage SunGard Public Sector PLUS SERIES Product Line 3 West Broad Street Suite 1 Bethlehem, PA, 18018

2 SunGard Public Sector Inc Business Center Dr. Lake Mary, FL Phone: Date 01/29/14 Add-On Quote Acct Mgr Terry Wayland Quote Prepared For: City of Baytown 3200 N Main Street Baytown, TX Attn: Ed Tomjack Phone: (281) ed.tomjack@baytown.org MIGRATION COST SUMMARY Training (CommunityPLUS) $21,760 Training (FinancePLUS) $7,680 Conversion $10,600 Silverlight enabling $16,607 Installation $32,725 OPTIO transfer fee $250 Project Management $8,960 DATANGO-UC License, year 1 maintenance $1,260 DATANGO-UC Year 2 Maintenance $200 OPTIO-UPG DCS to ECI License, year 1 maintenance $3,420 OPTIO-UPG DCS to ECI Year 2 Maintenance, $550 MKST Toolkit License, includes year 1 maintenance $2,710 MKST Toolkit, year 2 maintenance $430 Total Cost $105,972 Note: DATANGO UC may not be resold or redistributed. Quote valid to 03/31/14 SunGard Public Sector PLUS SERIES Product Line 3 West Broad Street Suite 1 Bethlehem, PA, 18018

3 SunGard Public Sector Inc Business Center Dr. Lake Mary, FL Phone: This Quote constitutes an Amendment to the existing Contract and Agreement by and between SunGard Public Sector and Customer. Except as otherwise provided herein, all terms and conditions of the existing Contract and Agreement shall remain in full force and effect. As applicable for certain customers, the term "Contract and Agreement" is defined as the Software License Agreement by and between the parties hereto. The Software or Licensed Systems licensed by SunGard Public Sector are provided in and may be used in machine-readable object code form only. SunGard Public Sector offers the Customer, through a third party escrow agent, a Source Code Escrow Agreement that provides for release of the source code version of the Licensed Systems from escrow upon the occurrence of certain release events, such as SunGard Public Sector's failure to provide required maintenance services as agreed. Applicable taxes are not included, and, if applicable, will be added to the amount in the payment of invoice(s) being sent separately. Travel and living expenses are in addition to the prices quoted above and shall be governed by the SunGard Corporate Travel and Expense Reimbursement Policy. Date of delivery is the date on which SunGard delivers, F.O.B. SunGard Public Sector s place of shipment, the Licensed Systems to Customer. The SunGard Public Sector application software warranty shall be for a period of one (1) year after delivery. There is no Testing and Acceptance period on the Licensed System(s) herein. Preprinted conditions and all other terms not included in this Quote or in the Contract and Agreement, stated on any purchase order or other document submitted hereafter by Customer are of no force or effect, and the terms and conditions of the Contract and Agreement and any amendments thereto shall control unless expressly accepted in writing by SunGard Public Sector to Customer. Third party hardware/software maintenance and/or warranty will be provided by the third party hardware and software manufacturer(s). SunGard Public Sector makes no representations as to expected performance, suitability, or the satisfaction of Customer's requirements with respect to the hardware or other third party products specified in this Quote. The return and refund policy of each individual third party hardware/software supplier shall apply. Before signing this Quote, please contact your Client Success Executive if you are not certain which products are provided by a third party. This Agreement is based on the current licensing policies of each third party software manufacturer as well as all hardware manufacturers. In the event that a manufacturer changes any of these respective policies or prices, SunGard reserves the right to adjust this proposal to reflect those changes. Except when specified as fixed fee services above, pricing for professional services is a good faith estimate based on the information available to SunGard Public Sector at the time of execution of this Quote. The total amount that Customer will pay for these services will vary based on the actual number of hours of services required to complete the services. If required, additional services will be provided on a time and materials basis at hourly rates equal to SunGard Public Sector s then-current rates for the services at issue. For training and on-site project management sessions which are cancelled at the request of Customer within fourteen (14) days of the scheduled start date, Customer is responsible for entire price of the training or on-site project management plus incurred expenses. Payment Terms are as Follows: License, Project Planning, Project Management, Consulting, Conversion, Custom Modification, Third Party Product Software and Hardware Fees are due upon execution of this Quote. Training fees and Travel/Living expenses are due as incurred monthly. Installation is due upon completion. Implementation and Third Party Product Service fees are due 50% on execution of this Quote, and 50% due upon invoice, upon completion. Unless otherwise provided, other Professional Services are due monthly, as such services are delivered. Additional services, if requested, will be invoiced at thencurrent rates. Any shipping charges shown are estimated only and actual shipping charges will be due upon delivery. SunGard Public Sector Application Annual Support: Customer is committed to the initial term of Maintenance and Support Services for which the support fee is included in the License fee(s) and begins upon execution of this Quote and extends for a twelve (12) month period. Subsequent terms of support will be for twelve (12) month periods, commencing at the end of the prior support period. Support fees shown are for the second term of support for which SunGard Public Sector is committed and which shall be due prior to the start of that term. Fees for subsequent terms of support will be due prior to the start of each term at the then-prevailing rate. Subsequent terms will renew automatically until such time SunGard Public Sector receives written notice from the Customer thirty (30) days prior to the expiration of the then current term. Notification of non-renewal is required prior to the start of the renewal term. Customer will be invoiced, and payment is due, upon renewal. Third Party Product Annual Support Fees: The support fee for the initial annual period is included in the applicable Third Party Product License fees(s) unless otherwise stated. Subsequent terms invoiced by SunGard Public Sector will renew automatically at then-prevailing rates until such time SunGard Public Sector receives written notice of non-renewal from the Customer ninety (90) days in advance of the expiration of the then-current term. Notification of non-renewal is required prior to the start of the renewal term. Customer will be invoiced, and payment is due, upon renewal. As applicable for certain Third Party Products that are invoiced directly by the third party to Customer, payment terms for any renewal term(s) of support shall be as provided by the third party to Customer. Page 3

4 SunGard Public Sector Inc Business Center Dr. Lake Mary, FL Phone: Customer Acceptance: Authorized Signature Date Printed Name Page 4

5 City of Baytown, TX CommunityPLUS 9.0 and FinancePLUS 5.0 Migration January 29, 2014 This document outlines the suggested training and implementation plan for migrating the City of Baytown to our CommunityPLUS 9.0 and FinancePLUS 5.0 products. Projected conversion and training costs are rough estimates based on our current knowledge of your needs. CommunityPLUS Applications Currently Under Maintenance: 8.0 Business License 8.0 Central Receipting 8.0 Utility Billing 8.0 Code Enforcement 8.0 Permitting Work Orders (formerly Equipment Manager/Fleet Management) 8.0 egov (including Utility Billing, Inspections, Permits, Web Payments) CommunityPLUS Implementation/Training: We recommend a total of 14 days of training be conducted WebEx to cover new features and navigation changes for the CommunityPLUS 8.0 products currently under maintenance. Suggested CommunityPLUS 9.0 Training Days = 14 $1,280/ day webex $17,920 3 additional training days x $1,280 = $ 3,840 Total: $21,760 Page 5

6 City of Baytown, TX CommunityPLUS 9.0 and FinancePLUS 5.0 Migration January 29, 2014 FinancePLUS Applications Currently Under Maintenance: 4.1 Fund Accounting 4.1 Human Resources 4.1 Fixed Assets 4.1 Personnel Budgeting 4.1 Position Control 4.1 Warehouse Inventory 4.1 Texas State Reporting FinancePLUS Implementation/Training: We recommend a total of 3 days of training to be conducted via WebEx to cover new features and navigation changes for the FinancePLUS 4.1 products currently under maintenance. Suggested FinancePLUS 5.0 Training Days= 3 $ 1,280/day webex $ 3,840 3 additional training days x $1,280 = $3,840 Total: $7,680 On-site training is also available at our current rate of $1280 per day plus travel and living expenses. Travel and living expenses are in addition to the prices quoted above and shall be governed by the SunGard Public Sector Corporate Travel and Expense Reimbursement Policy. Training days are based upon an eight hour day, which includes setup time. Any training required beyond those days indicated above will be performed at the then standard per diem or hourly training rate. Page 6

7 City of Baytown, TX CommunityPLUS 9.0 and FinancePLUS 5.0 Migration January 29, 2014 Conversion: Conversion of current version database structures to CommunityPLUS 9.0 and FinancePLUS 5. 0 database structures for applications under maintenance as listed above, to include 1 FinancePLUS database, 1 FinancePLUS test/training database and 1 CommunityPLUS database, 1 CommunityPLUS test/training database. $10,600 Modifications: The following custom modification(s) currently under maintenance will be integrated into CommunityPLUS 9.0 and FinancePLUS 5.0. FCBAT001 - HRM: Subtract Leave Before Accruing FCFDD08OT - PBS: Round Salary to Nearest Dollar FCFDD08P7 - HRM: Longevity Modifications ACBAT AC - Age Late Charges ACBAT005 - AC - Automatic Meter Swap RCD10SH - AC - Custom Postcard Bill ACBAT003 - AC - Upgrade handheld Layouts RCD10SG - AC - Schlumberger Interface FCFDD08P6 - HRM: Overtime Rate Calculations FCBAT004 - BUD: Post Original Budget Sub Account RCD111J - AC - Modify Work Order Print ACBAT004 - AC - Meter Reading History ACBAT011 - UB - Meter Processing Modifications FCFDD08P8 - VEM: Complete Date on Service Order ACBAT013 - UB - Prorated Base Charging ACBAT014 - UB8.0 - Aging Report ACBAT015 - PB8.0 - Custom Parcel Load Modifications $16,607 Software modifications defined during the implementation will be proposed and authorized using our standard custom programming process and are not included in this cost. Page 7

8 City of Baytown, TX CommunityPLUS 9.0 and FinancePLUS 5.0 Migration January 29, 2014 Installation: Remote installation and configuration support for the following applications on a SQL database server with 3 Application servers, to meet the 5.0/9.0 specification provided. Line printers are not supported. CommunityPLUS 9.0 FinancePLUS 5.0 FOURJS Genero Open Source MKST Toolkit OPTIO ECI DATANGO-UC $32,725 Project Management: Management of all aspects of the migration process, including installation, conversions, modifications, and training. Impromptu Cognos 10 Report writer: $ 8,960 The new web Cognos 10 report writer product, with installation and training, is included on the separate PLUS products add on addendum. Page 8