BOARD OF DIRECTORS MEETING AGENDA

Transcription

1 BOARD OF DIRECTORS MEETING AGENDA Date: Wednesday, March 29, 2017 Time: 8:00 A.M. Place: CareerSource Research Coast 584 NW University Blvd., Suite 100 Port St. Lucie, Florida (866) x Dial Access Code: Welcome & Call to Order 2. Pledge of Allegiance 3. Roll Call & Attendance Pg Recognition - Treasure Coast Homeless Veterans Stand Down ** Audit Presentation and IRS Form 990 Berger, Toombs, Elam, Gaines & Frank 6. Chair s Report Pamela Houghten, Chair Pg President s Report Brian Bauer, Chief Executive Officer Pg Operation s Report Glenda Harden, Chief Operations Officer Pg Declarations of Conflict of Interest Pg. 26 ** 10. Consent Agenda: A. Minutes of Board of Directors Meeting January 25, 2017 B. Minutes of Executive Committee Meeting February 17, 2017 i. Review and Approve December Financial statements ii. Review 2016 Audit and IRS Form 990 (summary provided) iii. One-Stop Operator Request for Proposal (RFP on website) C. Minutes of Youth Council Meeting March 7, 2017 i. Review Youth Connections Performance Report ii. Review Pre-Apprenticeship Program Update iii. Discussion and Update on Youth Mentoring Component iv. Other Business D. Minutes of Executive Committee Meeting March 17, 2017 i. Review and Approve January-2017 Financial statement ii. Review and Approve the WIOA-LWDB20 membership composition iii. Review and Approve the Employment Retention Service (ERS) for the SNAP program iv. Other Business Pg Open to the Board Pg Open to the Public Pg Adjournment Next Meeting is May 31, 2017 ** Indicates voting item with public comment Page 1

2 ATTENDANCE ROSTER JULY 1, 2016 JUNE 30, 2017 # BOARD MEMBER 8/31 10/26 12/7 1/25 3/29 5/31 6/28 Total 1. BOLS, WERNER (Private Sector) X T X 2. BURCHELL, PAMELA (Private Sector) X X X 3. CASELTINE, HELENE (Economic Development) X X E 4. CENK, ROBERT BOB (Private Sector) U E X 5. DESPOSATI, SUSAN (Voc Rehab Partner) X X X 6. FRISCHKORN, CARROL (Private Sector) E X X 7. GENT, WAYNE (Education) CARBENIA, MICHAEL X X X 8. HOUGHTEN, PAMELA G. (Private Sector) X E X 9. KEMP, PETER (Private Sector) T E T 10. LEWIS, COMMISSIONER PAULA (Housing) X X 11. MASSEY, EDWIN/ RIVETT, DONNA (Private/NP Education) X X E 12. MCPARTLAN, ROBERT BOB (DCF Partner) T T X 13. MITCHELL, SEAN P. (Labor) E X X 14. MOORE, TERRANCE (Private Sector) X X X 15. PAMER, RACHEL (WT Program Liaison) X U X 16. PEREZ, DEBBIE (Private Sector) X X X 17. RILEY, KURTIS (Private Sector) X X X 18. RODRIQUEZ, VICKIE (Labor) X X X 19. SHEPHERD, PATRICK (Private Sector) T U X 20. TAMES, WALDO (Private Sector) U X X 21. TEEGARDIN, WAYNE (CBO Veterans) X X X 22. TESCH, PETE (Economic Development) U X T 23. TOWNSEND, CATHY (SLC Commission) X 24. WILLIAMS, MADDIE (Private Sector) X X X E = EXCUSED (called) U = UNEXCUSED (did not call) T = VIA TELECONFERENCE Executive Committee 7/15 8/12 9/16 10/14 11/11 1/13 2/17 3/17 4/14 5/12 6/16 Total Pamela Houghten Chair X X X X X X Werner Bols X X E X T X Sean Mitchell Treasurer X T X X X T Waldo Tames U X X T X X Youth Council 9/13 11/2 1/10 3/7 5/2 Total Laurie Gaylord/Elia Parsons/Lana Barros X U T T Wayne Gent/Michael Carbenia/Aliesha Seitz X X X X Dr. Edwin Massey/Donna Rivett/Lila White X X X X Bob McPartlan U U T U Terrance Moore U U X U Dr. Mark Rendell/Christi Shields U U U T Vicki Rodriquez U U U U Kathie Schmidt Chair (non-voting member) X X X X Maddie Williams X X E X Programs & Services Committee 9/7 11/3 1/4 3/1 5/3 Total Pamela Burchell T E Suzanne Desposati X X Edwin Massey/Donna Rivett X X Debbie Perez X X Wayne Teegardin X X Pete Tesch U X Kurt Riley U X Page 2

3 Youth Council Roster Only Youth Council Members 9/13 11/2 1/10 3/7 5/2 Total Bob McPartlan U U T U Chris Martinez E X X Dr. Edwin Massey - Donna Rivett/Lila White X X X X Dr. Mark Rendell - Christi Shields U U U E Freddie Woolfork E T Kathie Schmidt Chair (non-voting member) X X X X Laurie Gaylor - Elia Parsons/Lana Barros X U T T Maddie Williams X X E X Madeleine Greenwood X X E X Monica Jacobsen X X Pam Houghten X X Shaniek Maynard X Terrance Moore U U X U Vicki Rodriquez U U U U Wayne Gent - Michael Carbenia/Aliesha Seitz X X X X William Armstead X E Wydeea Wilson X X X Page 3

4 AGENDA ITEM #6 AGENDA ITEM SUMMARY TITLE: STRATEGIC GOALS: Chair s Report Operational Intelligence POLICY/PLAN/LAW: Board ACTION: Information Only BACKGROUND: Chair Pamela Houghten will share information at the meeting with the Board. SUPPORTING MATERIALS: None CONTACT: Brian Bauer, President/CEO bbauer@careersourcerc.com ext. 418 Page 4

5 AGENDA ITEM #7 AGENDA ITEM SUMMARY TITLE: President s Report STRATEGIC GOALS: Operational Intelligence POLICY/PLAN/LAW: Board ACTION: Information Only BACKGROUND: Each meeting, the President/CEO shares information with the Board on events and issues important for Board members to know. Information is provided on: 1. Board News 2. Organizational Initiatives/Changes 3. Regional Workforce/Economic News 4. Legislative Issues 5. Partner News SUPPORTING MATERIALS: President s Report CONTACT: Brian Bauer, President/CEO bbauer@careersourcerc.com ext. 418 Page 5

6 Board News President s Report March 2017 Congratulations to IRSC, a Finalist-with-Distinction for the 2017 Aspen Prize for Community College Excellence, and awarded $100,000 for many reasons including a strong three-year graduation/transfer rate for all students (49%, compared to 39% nationally); Extreme affordability; Workforce readiness; Industry partnerships Keiser University (Tradition Campus) opened its doors on Monday, March 20, Keiser University offers associate, bachelors and graduate degrees. We look forward to continued collaboration as a training provider for our participants. The St. Lucie EDC released the results of the Skills Gap study. CSRC was a proud partner in helping to assess the needs of our community. Click here to be directed to the Treasure Coast Skills Gap study. St. Lucie EDC is also happy to announce that Radical Cosmetics will be calling Fort Pierce home. The 15-year-old company, which manufactures cosmetics and skin-care products, plans to hire 20 full-time employees with average wage of $37,500 in its first year with employment projections to reach 50 people by the third year. The Indian River Chamber/Economic Development reported a local company has applied for the county s Local Jobs Grant incentive, adding 15 jobs to their existing workforce of 30 employees and retaining its headquarters in Vero Beach versus relocating to West Palm Beach. In addition, Indian River Chamber/Economic Development is working with a start-up manufacturing firm who is considering sites in Florida and South Carolina with 10 jobs to start and anticipation 100 jobs in 5 years with a manufacturing firm from New York who is planning a site visit to Indian River County sometime April with new jobs possible. On February 24, 2017, CSRC gave a presentation to the Lincoln Park Council highlighting who we are, what we do and the services we provide. The Lincoln Park Council expressed interest in scheduling future meetings with CSRC for the collaboration of services and assistance offered to the residents in the northwest Fort Pierce/Lincoln Park area. CSRC staff, along with our educational and business partners, attended the South Florida Sector Strategies Technical Assistance Workshop on February 22, 2017 in West Palm Beach. CareerSource Florida promoted and sponsored the workshop facilitated by Rick Maher of Maher & Maher, an international consulting firm. Sector strategies are regional, industry-focused approaches to building skilled a skilled workforce and are among the most effective ways to align public and private resources to address the talent needs of employers. On March 6, 2017, Chris Hart, President of Enterprise Florida announced his resignation Organizational Initiatives/Changes Brian Bauer and Glenda Harden, along with selected Board members, just returned from the 2017 NAWB forum held in Washington, D.C. The Forum provides national perspective and insight into current workforce issues to ensure state and local workforce development and job training programs meet the needs of employers and job seekers On January 26, 2017, the St. Lucie Chamber of Commerce voted and approved the recognition of CSRC Work Certified program as a local credential. CSRC ranked in the top 8 of the 24 local workforce boards for CareerSource Florida s inaugural Performance Funding Model (PFM) in Program Year CSRC received $232,000 in incentive funding for this achievement. CSRC hosted its second annual Treasure Coast Homeless Veteran Stand Down on February 16, This daylong event served 44 homeless Veterans by providing services to include; job counseling, partner agency referrals and necessities such as: food, clothing, health wellness, legal and mental health assistance. Page 6

7 President s Report March 2017 CSRC is collaborating with Martin Health System to host a two-day job fair, Tuesday, April 4 from 8am - 12pm and again on Wednesday, April 5 from 1pm 6pm. The job fair will take place at Tradition Town Hall and will target the hiring efforts for the Tradition hospital expansion. The Treasure Coast Manufacturers Association, CSRC and other community partners will be hosting a manufacturing job fair on Thursday, April 27 from 10am 2 pm at the IRSC Pruitt Campus Schreiber Center. The SLCBOCC, by unanimous vote, approved $300,000 for the 2017Summer of Success. This is the second year CSRC will be administering the program which is underway. The goal for 2017 is to service 130 youth. Unemployment Information for January 2017 The unemployment rate in the CareerSource Research Coast local workforce area (Indian River, Martin, and St. Lucie counties) was 5.8 percent in January This rate was 0.2 percentage point higher than the region's year ago rate of 5.6 percent. Out of a labor force of 273,589 there were 15,975 unemployed residents. Unemployment rates in the counties that make up the CareerSource Research Coast local workforce area were: Indian River 6.2% Martin 5.2% St. Lucie 6.0% The CareerSource Research Coast local workforce area contains two metropolitan statistical areas (MSAs): the Port St. Lucie MSA (Martin and St. Lucie counties) and the Sebastian Vero Beach MSA (Indian River County). In January 2017, nonagricultural employment in the combined CareerSource Research Coast metro areas was 197,800, an increase of 6,800 jobs (+3.6 percent) over the previous year. In the combined CareerSource Research Coast metro areas, the major industries that gained jobs over the year were: education and health services (+2,000 jobs); professional and business services (+1,300 jobs); trade, transportation, and utilities (+1,100 jobs); mining, logging, and construction (+1,000 jobs); leisure and hospitality (+600 jobs); other services (+400 jobs); manufacturing (+300 jobs); financial activities (+100 jobs); and government (+100 jobs). The information ( 100 jobs) industry lost jobs over the year. Port St. Lucie metro areas The majority of the nonagricultural employment in the CareerSource Research Coast local workforce area was in the Port St. Lucie metro area. This metro area accounted for 145,900 jobs in January 2017, an increase of 4,800 jobs from January 2016 (+3.4 percent). The professional and business services (+6.8 percent); education and health services (+5.5 percent); and trade, transportation, and utilities (+2.9 percent) industries grew as fast or faster in the metro area than the statewide over the year. The industries gaining in jobs over the year were: education and health services (+1,400 jobs); professional and business services (+1,100 jobs); trade, transportation, and utilities (+900 jobs); mining, logging, and construction (+600 jobs); manufacturing (+200 jobs); leisure and hospitality (+200 jobs); other services (+200 jobs); financial activities (+100 jobs) and government (+100 jobs). The information industry was unchanged over the year. Sebastian Vero Beach metro area In January 2017 nonagricultural employment in the Sebastian Vero Beach MSA was 51,900, an increase of 2,000 jobs (+4.0 percent) over the year. The Sebastian Vero Beach MSA had the second fastest annual job growth rate compared to all the metro areas in the state in mining, logging, and construction (+11.8 percent) in January The mining, logging, and construction (+11.8 percent); other services (+7.4 percent); education and health services (+5.9 percent); manufacturing (+5.6 percent); leisure and hospitality (5.1 percent); professional and business services (+3.8 percent) industries grew faster in the metro area than statewide over the year. Page 7

8 President s Report March 2017 The industries gaining in jobs over the year were: education and health services (+600 jobs); mining, logging, and construction (+400 jobs); leisure and hospitality (+400 jobs); trade, transportation, and utilities (+200 jobs); professional and business services (+200 jobs); other services (+200 jobs); and manufacturing (+100 jobs) The information ( 100 jobs) industry lost jobs over the year. The financial activities and government industries were unchanged over the year. Page 8

9 AGENDA ITEM #8 AGENDA ITEM SUMMARY TITLE: Operations Report STRATEGIC GOALS: Operational Intelligence POLICY/PLAN/LAW: Board Procedure ACTION: Information Only BACKGROUND: An Operations report outlining information on the Career Centers, programs, services and outcomes is included for Board review. Staff will answer any questions or concerns regarding center operations at the meeting. SUPPORTING MATERIALS: Operations Report CONTACT: Glenda Harden, Senior Vice President of Operations/COO ext. 427 Page 9

10 Operation s Report March 2017 Workforce Innovation and Opportunity Act (WIOA) Thirty-six (36) career seekers have enrolled in training (Classroom and On-the-Job, EWT and NEG) since 01/01/2017 through 03/16/2017. Three (3) have enrolled in the Advanced Manufacturing Program with three (3) currently participating in On-the-Job Training Placements. Forty-seven (47) WIOA participants have entered employment after completing training. The current Adult Entered Employment average wage is $14.98 per hour and the Dislocated Worker Entered Employment average wage is $18.36 per hour. Policies and procedures continue to be updated to meet the requirements of the WIOA legislation as guidance is received from the Department of Labor and DEO. Staff continues to attend on-going webinars provided by Geographic Solutions to gain more knowledge in the Employ Florida Management Information System procedures from the upgrade in January 13, Florida Trade Manufacturing Program Twenty (20) students have enrolled in the Florida Trade Manufacturing Program since July 1, Seventeen (17) have completed the program, fourteen (14) have obtained employment at earnings of $13.00 per hour. Eleven (11) have completed the CPT credential. Three (3) are currently in the On-the-Job (OJT) Training placements with employers who have hired several of the students who have completed the program. Three (3) will be completing training in April Several employers have committed to hiring them at the time they complete the training. Trade Adjustment Assistance (TAA) The TAA Program started working with 41 affected workers on November 1, 2014: 35 of the 41 workers enrolled in training. Additional employers have filed petitions in 2016; Motorola, Sol Inc., Dell and Higher One. As a result, two additional participants have enrolled in training as of August students enrolled in Classroom Training beginning on January 1, One student enrolled in a Basic skills remedial program. 27 students completed Classroom Training as of December 31, gained employment as of August 2016 at an average wage pf $23.00 per hour. TAA Information Sessions were held during the months of June 2016 and July 2016 to explain CareerSource Research Coast services to newly affected workers recently separated from Motorola, Sol Inc., Dell, and Higher One. Assessments of each of the affected worker s skill-sets were completed to provide appropriate reemployment services. Two of the affected workers continue to be attend classroom training since August 25, Page 10

11 Youth Connections Program Operation s Report March 2017 Mar 13, 2017 Preliminary YTD Count Goal New Enrollments / Registrations In School 15 Out Of School Carry Forward Youth 169 In - School 20 Out-of-School 149 Total Number Served (1+2) In - School 35 Out-of-School 257 Exited with Positive Outcome Work Experience Placements Work Experience Completions Meetings/Events Gifford Youth Center Orientation Martin Luther King Events Roundtable of SLC House of Hope Career Fair at IRSC Re-think Poverty Fenn Center Hope s Closet VCOYA Chamber of Commerce Covering All the Bases Community Block Party-IRSC St. Lucie County Sheriff s Department Ex-Offender Webinar Martin County Interagency Coalition Job Fair-City of Ft. Pierce Graceway Village Pre-Apprenticeship Employer Engagement-Green Collar Task Force WE LEAP Event Safe Neighborhood Meeting Health Department Event Jan 5th Pelican Elementary Event Vero Adult Education Vero Page 11

12 Operation s Report March 2017 Welfare Transition (WTP) Total cases: 93 Indian River 19 Martin 9 Garden City 32 Port St. Lucie 35 Programmatic Review was conducted by DEO during the week of February 27 th - March 3 rd. Forty-six (46) files were pulled and the period reviewed was July 1, 2015 December 31, There were no findings. The entered employment rate through 1/31/2017 is 31.6% and we have obtained the highest wage rate in the State through 1/31/2017, at an average of 10.72/hour. Supplemental Nutrition Assistance Program (SNAP) Total cases: 42 Indian River 8 Martin 4 Ft. Pierce 14 Port St. Lucie 16 Effective 02/01/2017, DEO implemented the new initial process for the Able Bodied Adult Without Dependents (ABAWD) to complete the online assessment, orientation and set up their own appointment on the OSST System. ABAWDs have seven (7) days to complete all three (3) and are given up to 14 days to meet with a Career Planner. Effective 02/01/2017, DEO re-implemented Employment Retention Services (ERS). ERS are reimbursements made to the ABAWD for transportation, uniforms, shoes, supplies, and testing/licensing. ABAWDs must provide confirmation of secured employment in order to receive reimbursement and have participated in an assigned component to be eligible. Eligibility is for 90 days from their start date of employment. As of 03/06/2017, the SNAP program and staff have moved to the St. Lucie West Career Center, Suite 300 at 584 NW University Blvd. This move will enhance the opportunity for the Career Planners to interact with other program staff and the workshop facilitators to better prepare the ABAWDS for employment opportunities. Programmatic Review was conducted by DEO during the week of February 27- March 3. Forty-two (42) files were pulled and the period reviewed was January 1, December 31, There were no findings. Page 12

13 Operation s Report March 2017 Field Operations Report Regional Programs/Services Tobacco Cessation Referrals QTR 3 FY16-17 TRA - Tobacco User Referral made to AHEC TRQ - Tobacco User Referral to Quit line Total Referrals SLC MC IRC Total Jobs for Veterans State Grant (JVSG) Program The table below displays the Intensive Service Rates (ISR) from the 1st Quarter 2015 through the 2nd Quarter 2016, which is the most current data available. Second Quarter 2016 VETS 200A data shows LWDB 20 continues to EXCEED the federally mandated (ISR) of 90%. Page 13

14 Migrant Seasonal Farmworker Program Operation s Report March 2017 The goal of the MSFW Outreach Specialist is to contact the maximum number of MSFWs possible, in order to meet Equity Ratio Indicators, as indicated in the table below: MSFW Outreach Services Report Period (Jan/Feb) PY16/17 YTD Total number of MSFWs contacted through outreach Numper of registrations/applications completed during outreach Number of MSFWs referred to training and/or other supportive services Number of MSFWs referred to Jobs Number of MSFWs placed in jobs 0 36 Estimated number of MSFW in LWDA Regional Workshop Statistics - Jan Feb 2017 Employ Florida Marketplace Road to Employme nt Word Processing Basics Workshop Statistics Applications & Resume Strategies Career Center Traffic Job Resume Career Search Clinic Exploration Success Make the Most of the Job Fair FL Ready to Work Total Workshop Participants Computer Lab Interview Preparation Successful ReEntry SLC Totals IRC Totals MC Totals Region Totals Career Center Traffic - Jan Feb 2017 Workshops Resource Room Staff Appointment Orientation Recruitment Event Total Traffic SLC Totals IRC Totals MC Totals Region Totals Page 14

15 Operation s Report March 2017 Community Outreach and Events St. Lucie County 1/9/17, 2/13/17, 3/13/17 DVOP Cary Campbell provides intensive services to veterans with Significant Barriers to Employment (SBE) onsite, monthly, at United Against Poverty. 1/11/17 - Director of Field Operations Tracey McMorris toured Amethyst Recovery Center and met with case management staff to share information about CareerSource Research Coast Programs and Services. 2/2/17 Workshop Instructor Dale Shepperson and Director of Field Operations Tracey McMorris met with Robyn Cooper of Florida Dept. of Corrections to review curriculum and content for CSRC s new Success Re-Entry Strategies workshop that covers important tips and information for individuals who must overcome criminal background barriers in order to secure employment. In partnership with the Dept. of Corrections, Dale will be presenting the Successful Re-Entry Strategies curriculum to parolee s monthly beginning in March /9/17 Director of Field Operations Tracey McMorris visited the Parent Class at the Garden Terrace Head Start Center to conduct an orientation of CareerSource Research Coast Programs and Services to class attendees. 2/16/17 Workshop Instructor Dale Shepperson and Staffing Specialist Cathy O Neal participated in the Rethink Poverty simulation, hosted by St. Lucie County Community Services, United Way of St. Lucie County and UF/IFAS. The interactive simulation addressed stereotypes, promoted awareness, and increased understanding of the complex issues that families in poverty face. Indian River County 1/4/17 DVOP Robert Gonzalez attended the monthly Veterans Council of Indian River County meeting and shared information on upcoming CSRC events and services for SBE veterans as well as networked with local Veterans Services Organizations. 1/23/17 Operations Manager Jay Lundy met with Donna Long of AARP as a follow-up meeting to discuss opportunities to improve our collaboration to provide services service to Older Workers who are seeking unsubsidized employment. 2/1/17, 3/1/17 DVOP Robert Gonzalez met with City of Sebastian Police Department officials to share information about the Veterans Stand Down and also identify areas where homeless veterans in the area gather. Robert later visited those and other rural areas in Sebastian to promote the Stand Down event to homeless veterans. 2/8/17, 3/8/17 Operations Manager Jay Lundy attended the United Way IRC Financial Stability Vision Council Meeting to discuss community goals and outcomes of programs of United Way funded and non-funded partners. The goal was to identify new, promising services and programs to help disadvantaged populations for Indian River County Page 15

16 Operation s Report March /15/17 WIOA Career Planner Joan Daley and Operations Manager Jay Lundy met with David Fleetwood, Parks Superintendent for the IRC Parks & Recreation Department, to discuss the progress of eleven Hurricane Matthew National Emergency Grant (NEG) workers. During the meeting, Jay convinced Mr. Fleetwood to allow CSRC staff to meet with the NEG participants on the work site, to connect them to services that would help them find new employment. 2/21/17 Economic Development Meeting Operations Manager attended the Economic Development Council meeting on behalf of President/CEO Brian Bauer. Martin County 1/11/7 Operations Manager Joe Azevedo, Business Services Account Manager Dawn Riccardi, Youth Programs Coordinator Jodi McNamara, and Migrant Seasonal Farmworker Program Specialist Hector Ramirez attended the Martin County Interagency Coalition meeting and delivered a presentation covering all CareerSource Research Coast Programs and Services to youth and adults. 1/17/17, 2/14/17 Operations Manager Joe Azevedo visited the Department of Corrections in Martin County and presented information to 13 parolees. Information included workforce programs and services, as well as targeted tips and guidance for individuals with criminal backgrounds. 2/15/17 Staffing Specialist Nancy Gregory visited the Salvation Army-Compassion Shelter and conducted an orientation of programs and services to shelter residents. 2/28/17 - Operations Manager Joe Azevedo met with Rachel Terlizzi, Community Benefit Coordinator at Martin Health System to not only share information about CareerSource Research Coast s programs and services, but also our mission, and impact on the community we serve. *Success Stories** Lisa was identified as a Veteran with a Significant Barrier to Employment (SBE) and was referred to DVOP Robert Gonzales. On the verge of being homeless, Lisa was living with some friends and desperately needed to find employment. Robert learned that she had diverse skills and work experience including a suspended Class A CDL license. Robert reached out to a Veterans Service Organization (VSO) for funds to help get her license reinstated. After Lisa s license was reinstated on 1/31/17, she was referred to a position with Indian River County as a Signal Technician and she was hired at a starting wage of $16.00/hour. With the support of other VSO s and her new job, she was able to secure her own place of residence. Adriana is a Seasonal Farmworker who was initially engaged by Staffing Specialist Omar Quinones on 2/23/2017. Adriana had been a citrus fruit harvester for over 5 years but she was interested in leaving agricultural work to find better employment. Having only ever worked as a farmworker, Adria had limited skills and several barriers to employment. Finding no job orders for which Adriana qualified, Omar reached out to Ms. Shelagh Holbrook at ACTS retirement community in an effort to develop a housekeeping opportunity for Adriana. Ms. Holbrook advised Omar to have Adriana apply at the company website and Omar assisted Adriana complete the online application. Omar later followed up with Ms. Holbrook to arrange for an interview. Adriana was ultimately hired as a housekeeper, earning $10.00 per hour. Page 16

17 Operation s Report March 2017 Lisa is a Welfare Transition Program (WTP) participant assigned to Career Planner Rachel Pamer. Lisa was having trouble finding employment, in part, due to her criminal history. Staffing Specialist Nadege Pierre worked with Lisa and helped her develop a good resume and referred her to workshops to improve her interviewing skills. Nadege referred Lisa to several job orders and after several unsuccessful interviews, Lisa was also engaged by WIOA Career Planners Jennifer Eimann and Miriam Ortiz, where she received further career guidance and WIOA Basic Services. Once Lisa was deemed job-ready she was engaged by Recruiter Mary Murphy, who reached out to Edible Arrangements, an Employer with whom Mary was working to place a Production Worker. Mary contacted the business owner directly and advocated for Lisa to receive an interview. Mary succeeded in securing an interview for Lisa and assured the employer that Lisa was a good, skilled candidate that just needed someone to give her a break. Lisa s interview was a success and she is currently a valued employee at Edible Arrangements. Arlester visited the Martin County Career Center just days after being released from a 22-year prison sentence. Resource Room staff engaged him and provided an orientation of services, conducted a brief assessment, and assisted him with registering in Employ Florida. As the MC Career Center was hosting a recruitment event the following day for a Second Chance employer, Westwinds Nursery, Arlester was strongly encouraged to attend the event. Operations Manager Joe Azevedo was impressed by Arlester s sincerity and planned to speak to the employer on his behalf. Joe coached Arlester on how to present himself on the day of the recruitment event and provided him some other employment guidance. The following day, Arlester was the first to show up for the recruitment event and after Joe introduced him to the employer, Arlester was hired on the spot and started working on 2/27/17. Arlester called to let Joe know that he was deeply appreciative of the services he received and shared that he would be recommending our services to others. Providing Opportunities. Changing Lives. Page 17

18 Operation s Report March 2017 Business Services PERFORMANCE FUNDING MODEL INDICATORS-Q3 1. Business Engagement Surveys a) Sent 450 b) % of goal YTD 57% 2. Customer Satisfaction a) Responded 212 b) % of goal YTD 47% Satisfaction Scores- Goal - 8 a) Average score to the "Likely to refer" question 9.1 b) Average score to the "Level of satisfaction" question 9.0 Page 18

19 Operation s Report March 2017 TARGETED INDUSTRY SECTORS On the Job Training funds by Sectors Skilled Trades, $1, OJT Dollar Amount Awarded by Sector Healthcare, $62, Manufacturing, $14, Manufacturing Healthcare Skilled Trades Q1-OJT Average Wage by Industry Sector $12.00 $21.84 $14.20 Manufacturing Healthcare Skilled Trades Page 19

20 Operation s Report March 2017 BUSINESS ENGAGEMENT Indian River County January Business Development & Meetings Week of 1/30 Sebastian Chamber Presentation Progressive Civic League Business Development & Meetings Allied Universal February Business Development& Meetings Week of 02/06, 2/13 & 2/20 & 02/27 Sebastian Chamber A Moment s Notice Wallaby s Twenty Inc. Express Employment Oculina Lemmon Lines March Business Development & Meetings Week of 3/6 & 03/013 Home Instead Champion Home Health Martin County January Presentations 01/11/17 - Presentation Martin County Interagency Coalition 01/31/17 -Stuart Martin Chamber February 2/21/17- Stuart Martin Chamber 2/22/17 -Palm City Chamber Business Development & Meetings: 2/7/17- Stuart Martin Chamber 2/14/17 -Stuart Martin Chamber March Presentations 03/02/17- SBDC Enterprise Hub Open House Presentation Page 20

21 Operation s Report March 2017 St. Lucie County January Business Development & Meetings 01/05/17 - Port St. Lucie Business Women Meeting 01/05/17 - St Lucie County Chamber Ambassador Committee Meeting 01/10/17 - St. Lucie County Chamber Networking Breakfast 01/11/17 - St Lucie County Leadership Welcome Spoke during welcoming of new class 01/12/17 - Treasure Coast Builders Association Meeting 01/13/17 - Coffee with the Mayor (Port St. Lucie) 01/24/17 - St. Lucie County Chamber Business Bowl and Breakfast 01/25/17 - Business and Social Hour (St Lucie County Chamber & St Lucie County Humane Society) 01/27/17 - Coffee with the Commissioner (St. Lucie County) County Commission Chairman Chris Dzadovsky 01/31/17 - City of Port St Lucie Planning Meeting with Building/Business Development Supervisor for City Workshops for Businesses in Port St. Lucie February Presentations 02/07/17 - Enterprise Hub Open House Presentation Business Development & Meetings 02/02/17 - Port St Lucie Business Women Meeting 02/02/17 - St Lucie County Chamber Ambassador Committee Meeting 02/07/17 - EDC Lunch Meeting 02/09/17 - Treasure Coast Builders Association Meeting 02/09/17 Grand Opening Celebration & Ribbon Cutting Posh Salon & Wellness 02/10/17 - Coffee with the Mayor (Port St. Lucie) 02/21/17 - Ribbon Cutting/Grand Re-Opening - Sheraton's PGA Vacation Resort 02/22/17 - South Florida Sector Strategies Technical Assistance Workshop 02/24/17 - Coffee with the Commissioner (St. Lucie County) County Commission Chairman Chris Dzadovsky 02/28/17 - St. Lucie County Chamber Business Bowl and Breakfast March Business Development & Meetings 03/02/17 - Port St. Lucie Business Women Meeting 03/02/17 - St Lucie County Leadership/Port St. Lucie Business Women Social at the St Lucie County Fair 03/06/17 - St Lucie County EDC Employer Meeting - Project Congo 03/09/17 - Social Media Content Strategy Training: CS Brevard and CS Research Coast 03/10/17 - Coffee with the Mayor (Port St. Lucie) 03/14/17 - St. Lucie County Chamber Networking Breakfast 03/15/17 Business Leaders Network Meeting/Breakfast LVER Veteran Services Presentation Keiser University Veteran Workshop - LVER partnered with Leslie Haviland and Mr. Persaud, Veteran Rep from Keiser University and gave presentations to 18 Post 911 veterans attending college this PY. The presentation was geared towards CSRC veteran programs and developing a job search group initiative. This workshop has been presented at IRSC in collaboration with Christine Denaro, Veteran Financial Rep. Page 21

22 Operation s Report March 2017 Community Outreach Event 2017 Treasure Coast Homeless Veterans Stand Down - CareerSource Research Coast and the WPB VA conducted the 2nd Homeless Veterans Stand down event. The event was held at the Veterans Memorial Park, Ft Pierce Fl. 79 homeless (44 Veterans) attended our stand down while 24 local community organizations and 48 volunteers provided services and gave out over 800 items to these homeless veterans. A1 Truss Veteran Tour Dec 1 st LVER and Business Services Director Marcelo Dossantos partnered with Luis Arrate- HR Manager for A1 truss and coordinated a Veteran Tour with local veterans as part of an initiative to showcase job opportunities to Local Vets and their families. Talent Acquisition January 2017 Aerotek Staffing Agency utilized space in the CSRC Port St Lucie and Stuart Resource Centers. January 4 and 11, Allied Universal held recruitment events in the CSRC Vero Beach Resource Center. Director of Talent Acquisition attend the HR Florida Leadership Conference in Orlando. January 12 Lowes held a recruitment event at the CSRC Port St Lucie Resource Center for their Stuart, Vero Beach, Port St. Lucie and Jensen Beach stores. This was an event that was held statewide in the all the CareerSource facilities. January 19 the 2 nd Annual City of Fort Pierce Job Fair at the Percy Peak Gym in Fort Pierce. February 2017 February 1 Core staff held a recruitment event at the CSRC Port St Lucie Resource Center. February 2 Natalie s Orchid Island Juice Company held a recruitment event at CSRC Garden City office. February 3 Allied Security held a recruitment event at the CSRC Vero Beach Resource Center. February 9 Roys Staffing held a recruitment event at the CSRC Stuart Resource Center. February 15 Faneuill utilized space in the CSRC Port St Lucie Resource Center. February 15 RGIS Inventory utilized space in the CSRC Port St Lucie Resource Center. February 21 assisted with the Treasure Coast Homeless Veterans Stand Down in Fort Pierce. February 22 Express Employment held a recruitment event in the CSRC Vero Beach Resource Center. Director of Talent Acquisition attended the South Florida Sector Strategy in West Palm Beach. February 23 CVS held a recruitment event at the CSRC Vero Beach Resource Center. February 23 West Winds Nursery held a recruitment event at the Elisabeth Lahti Library. March 2017 March 1 RGIS Inventory held a recruitment event at the CSRC Port St. Lucie Resource Center. March 1 Westwind Nursery held a recruitment event at their location. March 2 entire team attended the DEO (MSFW) Training. March 3 Magna Auto Rental held a recruitment event at the CSRC Port St Lucie Center. March 4 Comcast held a recruitment event at their location. March 6 Manpower utilized space in the CSRC Port St Lucie Resource Center. March 7 G4 Secure Solution utilized space in the CSRC Port St Lucie PPN room. March 8 Faneuil utilized space in the CSRC Port St. Lucie Resource Center. March 8 RGIS Inventory utilized space in the CSRC Port St Lucie Resource Center. Page 22

23 Operation s Report March 2017 CSRC Staff Employ Florida Referrals and Hires Recruitment/Job Fairs/Utilization of Space Timeframe January 1 through March 10, 2017 Company # of Referrals Hires Aerotek Staffing Agency 51 6 Allied Universal * Lowe s * CoreStaff 88 2 Natalie s Orchid Island Juice Co Roys Staffing, Inc. 8 1 RGIS Inventory 29 3 Express Employment 46 3 CVS 41 West Winds Nursery 22 2 Magna Auto Rental 4 TOTAL *Referrals high due to same candidate applying for multiple jobs. Events in Planning Stages: Best Places to Work in Martin and Indian River Counties. Martin Health System Job Fair requested CSRC to provide assistance at the Job Fair with the career seekers Treasure Coast Career and Job Fair on April 8 Manufacturing Job Fair scheduled for April 27 Keiser University Job Fair scheduled for May 9 Virginia College Job Fair scheduled for May 17 Page 23

24 Operation s Report March 2017 ONE VISION. ONE MISSION. ONE TEAM. RECOGNITION Coworkers, career seekers, employers and/or Leadership recognized several CareerSource Research Coast team members for providing opportunities to improve lives. These are just a few examples that occurred during the January thru February time frame: 1) Dawn Riccardi, Account Manager recognized by Kim Lee, PGA HR Generalist for her professionalism and quick turnaround time for coordinating the PGA job order. 2) Leanna Stromer, Recruiter and Omar Quiones, Staffing Specialist were recognized by the CVS Human Resources team for their teamwork, professionalism and the quality of candidates they provided for the CVS Distribution recruitment event. 3) The employer Magna Auto Rentals recognized Mary Murphy, Recruiter for her professional service she provided for their recruitment event. 4) Cathy O Neal, Staffing Specialist recognized by the Kim Lee, HR Generalist from the PGA for the quality of the candidates that she screened and referred to the PGA. 5) Amber Strand, Recruiter recognized by CSRC Leadership for her teamwork and her timeliness in filling the positions for Houston Office Supplies. 6) WTP/WIOA client placed due to the teamwork of Mary Murphy, Recruiter, Rachel Pamer, Welfare Transition Career Planner, Nadege Pierre, Staffing Specialist, Jennifer Einmann, Career Planner and Miriam Ortiz, Career Planner. 7) Carolyn Nelson, Account Manager and Sharie Defriest, Associate Account Manager teamwork in coordinating the Express Employment recruitment event which was held the day prior to the CVS recruitment event. This allowed Leanna Stromer, Recruiter to focus on the CVS recruitment event. 8) Judy Klimczak and Mary Murphy teamwork resulting in 2 WIOA placements. 9) The entire CSRC team collaborated to coordinate the 2 nd Annual City of Fort Pierce Job Fair and the Lowe s Job Fair. Information Technology IT has completed upgrading our VMWare virtual server environment from v5.5 to 6.0. IT has completed the renewal and upgrade of the JAWS software used to assist career seekers with visual impediments. IT has completed upgrading the Aviator assessment tool to the latest version. IT is in the process of procuring quotes for the renewal of our Security Awareness Training software KnowBe4. IT is in the process of procuring quotes for our backup and disaster recovery solution to determine if the cost is effective to keep the current solution or switch to another. IT has completed the IT Security Audit with the Office of Inspector General and is finalizing updates to security policies as instructed by the OIG security auditor. Page 24

25 Human Resources Human Resources Board of Directors Meeting Information 3/25/17 Operation s Report March 2017 New Hires DuBey Jennifer PSL Executive Assistant Board 3/13/17 Separations McNamara Jodi PSL Youth Coordinator Board 2/9/17 Conversions Murphy Mary PSL Recruiter Board 1/6/17 Stromer Leanna IR Recruiter Board 1/6/17 Promotions Batton Shelly PSL Operations Manager Board 4/1/17 St. Lucie County Sideregts Jennifer PSL WTP Program Manager Board 4/1/17 HR Training and HR meetings attended o 1/30/17 Webinar What to expect in the New Administration and coming year o 2/27/17 3/2/17 DEO Administrative Procedures Training for HR Liaisons Orlando o 3/15/17 Martin County HR monthly meeting Drug Free Workplace - the impact of the new marijuana law on employers Recruitment started for Summer of Success 2 Youth Worksite Monitors Temporary positions Employment dates from April 24 th through August 11, 2017 Facilities Period of 1/9 3/8/17 1) 2 nd Quarter evaluation of Custodial Maintenance Company (Stockton Maintenance) 2) RFP for Maintenance Cleaning from 2017 = rated, compiled, recommended for approval 3) Began the closing of SNAP office relocation of the staff 4) Relocation of staff in the St Lucie West facility 5) Pre & Post Evaluation of all sites for the semi-annual cleaning (carpets, floors & thorough bathroom cleaning). 6) Evaluation of each site for any repairs needed, i.e. lights, wall dings, roof leaks, plumbing issues, carpet stains, etc.). 7) Business cards, name badges, etc. for new staff/changed titles/relocated staff 8) Continuation of the archiving of files for the region 9) Coverage of Board meetings - Completed minutes for these meeting. 10) Procurement of the update and reprint of marketing materials. 11) Coordination of the Retirement Party for Richard Stetson 12) Normal purchasing and procurement for the Region. 13) Preparation of the mailing list or ing, etc. the RFP/RFQs released during this time period. Page 25

26 AGENDA ITEM #9 AGENDA ITEM SUMMARY TITLE: Declarations of Conflict of Interest POLICY/PLAN/LAW: Public Law ACTION: BACKGROUND: SUPPORTING MATERIALS: Information Only In the event that a conflict of interest arises due to business or employment interests of associates or close family members, a Regional Workforce Development Board member would be required to reveal that conflict, to refrain from voting on the issue and to file a memorandum of voting conflict (Commission Form 8B). Conflict of Interest Statement Form 8B Memorandum of Voting Conflict CONTACT: Brian Bauer, President/CEO bbauer@careersourcerc.com ext. 418 CONFLICT OF INTEREST Public Law CONFLICT OF INTEREST. A member of a workforce board may not (1) vote on a matter under consideration by the Board --- (A) regarding the provision of services by such member (or by an entity that such member represents); or (B) that would provide direct financial benefit to such member or the immediate family of such member; or (2) engage in any other activity determined by the Governor to constitute a conflict of interest as specified in the State plan. Page 26

27 FORM 8B MEMORANDUM OF VOTING CONFLICT FOR COUNTY, MUNICIPAL, AND OTHER LOCAL PUBLIC LAST NAME FIRST NAME MIDDLE NAME OFFICERS NAME OF BOARD, COUNCIL, COMMISSION, AUTHORITY, OR COMMITTEE MAILING ADDRESS CITY COUNTY THE BOARD, COUNCIL, COMMISSION, AUTHORITY OR COMMITTEE ON WHICH I SERVE IS A UNIT OF: CITY COUNTY OTHER LOCAL AGENCY NAME OF POLITICAL SUBDIVISION: DATE ON WHICH VOTE OCCURRED MY POSITION IS: ELECTIVE APPOINTIVE WHO MUST FILE FORM 8B This form is for use by any person serving at the county, city, or other local level of government on an appointed or elected board, council, commission, authority, or committee. It applies equally to members of advisory and non-advisory bodies who are presented with a voting conflict of interest under Section , Florida Statutes. Your responsibilities under the law when faced with voting on a measure in which you have a conflict of interest will vary greatly depending on whether you hold an elective or appointive position. For this reason, please pay close attention to the instructions on this form before completing the reverse side and filing the form. INSTRUCTIONS FOR COMPLIANCE WITH SECTION , FLORIDA STATUTES A person holding elective or appointive county, municipal, or other local public office MUST ABSTAIN from voting on a measure which inures to his or her special private gain or loss. Each elected or appointed local officer also is prohibited from knowingly voting on a mea sure which inures to the special gain or loss of a principal (other than a government agency) by whom he or she is retained (including the parent organization or subsidiary of a corporate principal by which he or she is retained); to the special private gain or loss of a relative; or to the special private gain or loss of a business associate. Commissioners of community redevelopment agencies under Sec or , F.S., and officers of independent special tax districts elected on a one-acre, one-vote basis are not prohibited from voting in that capacity. For purposes of this law, a relative includes only the officer s father, mother, son, daughter, husband, wife, brother, sister, fatherin-law, mother-in-law, son-in-law, and daughter-in-law. A business associate means any person or entity engaged in or carrying on a business enterprise with the officer as a partner, joint venture, co-owner of property, or corporate shareholder (where the shares of the corporation are not listed on any national or regional stock exchange). * * * * * * * * * * * * * * * * ELECTED OFFICERS: In addition to abstaining from voting in the situations described above, you must disclose the conflict: PRIOR TO THE VOTE BEING TAKEN by publicly stating to the assembly the nature of your interest in the measure on which you are abstaining from voting; and WITHIN 15 DAYS AFTER THE VOTE OCCURS by completing and filing this form with the person responsible for recording the minutes of the meeting, who should incorporate the form in the minutes. * * * * * * * * * * * * * * * * APPOINTED OFFICERS: Although you must abstain from voting in the situations described above, you otherwise may participate in these matters. However, you must disclose the nature of the conflict before making any attempt to influence the decision, whether orally or in writing and whether made by you or at your direction. IF YOU INTEND TO MAKE ANY ATTEMPT TO INFLUENCE THE DECISION PRIOR TO THE MEETING AT WHICH THE VOTE WILL BE TAKEN: You must complete and file this form (before making any attempt to influence the decision) with the person responsible for recording the minutes of the meeting, who will incorporate the form in the minutes. (Continued on other side) Page 27

28 APPOINTED OFFICERS (continued) A copy of the form must be provided immediately to the other members of the agency. The form must be read publicly at the next meeting after the form is filed. IF YOU MAKE NO ATTEMPT TO INFLUENCE THE DECISION EXCEPT BY DISCUSSION AT THE MEETING: You must disclose orally the nature of your conflict in the measure before participating. You must complete the form and file it within 15 days after the vote occurs with the person responsible for recording the minutes of the meeting, who must incorporate the form in the minutes. A copy of the form must be provided immediately to the other members of the agency, and the form must be read publicly at the next meeting after the form is filed. DISCLOSURE OF LOCAL OFFICER S INTEREST I,, hereby disclose that on, 20 : A measure came or will come before my agency which (check one) inured to my special private gain or loss; inured to the special gain or loss of my business associate, ; inured to the special gain or loss of my relative, ; inured to the special gain or loss of, by whom I am retained; or inured to the special gain or loss of, which is the parent organization or subsidiary of a principal which has retained me. (b) The measure before my agency and the nature of my conflicting interest in the measure is as follows: Date Filed Signature NOTICE: UNDER PROVISIONS OF FLORIDA STATUTES , A FAILURE TO MAKE ANY REQUIRED DISCLOSURE CONSTITUTES GROUNDS FOR AND MAY BE PUNISHED BY ONE OR MORE OF THE FOLLOWING: IMPEACHMENT, REMOVAL OR SUSPENSION FROM OFFICE OR EMPLOYMENT, DEMOTION, REDUCTION IN SALARY, REPRIMAND, OR A CIVIL PENALTY NOT TO EXCEED $10,000. Page 28

29 AGENDA ITEM #10 AGENDA ITEM SUMMARY TITLE: STRATEGIC PLAN: POLICY/PLAN/LAW: ACTION: BACKGROUND: Consent Agenda Operational Intelligence Board By-Laws Approve Consent Agenda as presented. Approve Consent Agenda Consent Agenda: A. Minutes of Board of Directors Meeting January 25, 2017 B. Minutes of Executive Committee Meeting February 17, 2017 i. Review and Approve December Financial statements ii. Review 2016 audit and IRS Form 990 iii. One-Stop Operator Request for Proposal C. Minutes of Youth Council Meeting March 7, 2017 i. Review Youth Connections Performance Report ii. Review Pre-Apprenticeship Program Update iii. Discussion and Update on Youth Mentoring Component iv. Other Business D. Minutes of Executive Committee Meeting March 17, 2017 i. Review and Approve January Financial statement ii. Review and Approve the WIOA-LWDB20 membership composition iii. Review and Approve the Employment Retention Service (ERS) for the SNAP program iv. Other Business SUPPORTING MATERIALS: BOARD STAFF: Committee Minutes Financial Reports Brian Bauer, President/CEO bbauer@careersourcerc.com ext. 418 Page 29

30 AGENDA ITEM #10a FULL BOARD MEETING MINUTES January 25, 2017 Meeting Summary: 1. Welcome & Called to Order. 2. Recited the Pledge of Allegiance. 3. Roll call & attendance. 4. Chair s Report was given by Pamela Houghten. 5. President s Report was given by Richard Stetson. 6. Operation s Report was given by Brian Bauer in Glenda Harden s absence. 7. Conflicts of interest were declared. 8. Reviewed and approved consent agenda. 9. Review and Approve Role of the One-Stop Operator. 10. Review Third Party Transaction Report. 11. Approve Incoming President/CEO. 12. Open to the Board. 13. Open to the Public. Members Present: Pamela Houghten, Sean Mitchell, Werner Bols, Pamela Burchell, Robert Cenk, Suzanne Desposati, Carrol Frischkorn, Aliesha Seitz for Michael Carbenia/Wayne Gent, Robert McPartlan, Terrance Moore, Rachel Pamer, Debbie Perez, Kurtis Riley, Vicki Rodriguez, Patrick Shepherd, Waldo Tames, Wayne Teegardin, Cathy Townsend, Maddie Williams. Members Participating by Teleconference: Peter Kemp, Pete Tesch Members Absent (Excused): Helene Caseltine, Donna Rivett Members Absent (Unexcused): None Staff In Attendance: Richard Stetson, Brian Bauer, Caren Belowch, Martin Rivera, Susan Dubuc, Jodi McNamara, Victor Melendez, Marcelo Dossantos, Patty Burgess, Michelle Glass, Tracey McMorris, Shelly Batton, Lisa Delligatti, Kathleen Reynolds, Jennifer Sideregts Called To Order: Pamela Houghton, Chairman, called the meeting to order at 8:01 am. The Board recited the Pledge of Allegiance. A quorum was established. Agenda Item #4 Chairs Report: On behalf of CareerSource Research Coast, the St. Lucie Economic Development Council and our other business and community partners, Pamela Houghton welcomed ivox Solutions to St. Lucie County. ivox will create an estimated 700 jobs with positions available in customer care representatives and inbound sales agents. Indian River State College held their 2016 graduation ceremonies in December 2016, with over 2000 graduates receiving Associate and/or Bachelorette degrees. The results of the Skills Gap study commissioned by the St. Lucie County EDC will be released at the February 7, 2017 EDC luncheon. Page 1 of 3 Page 30

31 AGENDA ITEM #10a FULL BOARD MEETING MINUTES January 25, 2017 The Florida Chamber Foundation s Florida 2030 research project is reaching all 67 counties in Florida through a series of interactive town hall events. This two-year initiative is engaging business and community leaders in identifying key trends and factors that drive regional economies. CSRC staff, along with our educational and business partners, will be attending the South Florida Sector Strategies Technical Assistance Workshop on February 22, 2017 in West Palm Beach. CareerSource Florida is promoting and sponsoring the workshop facilitated by Rick Maher of Maher& Maher, an international consulting firm. Sector strategies promote regional partnerships among business, education and other stakeholders that address the skills needs for these in demand sectors. Agenda Item #5 Presidents Report: Richard Stetson, CEO, highlighted key areas of the President s Report and encouraged the board to review the President and Operations reports more thoroughly at their leisure. The unemployment rate in the counties that make up the CareerSource Research Coast local workforce development area (LWDA) were Indian River 6.2%: Martin 4.9%; & St. Lucie 5.7%. Mr. Stetson invited board members to attend the South Florida Sector Strategies Technical Assistance Workshop on February 22, 2017 at Palm Beach State College Lake Worth Campus. Interested board members may get additional information by contacting the CSRC administrative office. For attending this event, board member mileage reimbursement is available. Agenda Item #6 Operations Report: Brian Bauer, CAO, discussed the Operations Report in Glenda Harden s absence. Mr. Bauer reported on each of the topics in the report and asked program staff to provide additional information. Program staff provided information on the Florida Trade Manufacturing Program, TAA, WIOA, Youth Connections Program, WTP, SNAP, Veterans Program, Community Outreach Events, Business Services and Talent Acquisition. Agenda Item #7 Conflicts of Interest: No conflicts of interest declared. Agenda Item #8 Consent: Pamela Houghten, Chairman, asked if there was any needed discussion for the consent agenda items. With no comments given, a motion by Werner Bols and a second by Bob McPartlan to approve the consent agenda as provided. The motion passed unanimously. Agenda Item #9 Role of One Stop Operator: Mr. Stetson, CEO, explained the requirements under WIOA for the procurement and provision of a One-Stop Operator. A description of the roles and responsibilities of a One-Stop Operator for our local system provided by staff and was included in the Board packet. In following the Federal, State and local policies, the full Board must approve the release of a formal Request for Proposal (RFP) for the One-Stop Operator. A motion by Bob McPartlan to approve the RFP for a One Stop Operator. Suzanne Desposati seconded the motion and it passed unanimously. Agenda Item #10 Third Party Transaction Report Mr. Stetson, CEO, reviewed the Related-Third Party Transaction Report provided in the Board packet to the Board for transparency purposes. The $78,200 OJT reimbursement based on all 17 Registered Nurse s (RNs) meeting the eligibility and suitability requirements under WIOA. Reimbursement to Martin Health System only offered to those who meet these WIOA requirements. Debbie Perez thanked Marcelo Dossantos and Aura Edge for all their help in facilitating this joint venture. Page 2 of 3 Page 31

32 AGENDA ITEM #10a FULL BOARD MEETING MINUTES January 25, 2017 Agenda Item #11 Recommendation and Approval of Incoming President/CEO: Mr. Stetson, President/CEO, tenured his resignation effective February 3, The recommendation made by the Executive committee to promote Vice President/CAO, Brian Bauer, to President/CEO effective February 6, A motion made by Bob McPartlan to accept the recommendation, Carrol Frischkorn seconded the motion and without further discussion, it passed unanimously. Agenda Item #12 Open to the Board: Pamela Houghten, Chairman, recognized Richard Stetson for his 17 years of service to the Workforce Development Board of the Treasure Coast/CSRC. Ms. Houghten highlighted Mr. Stetson s accomplishments as President/CEO. The Board of Directors presented Mr. Stetson with a watch engraved with his favorite words: Compassion, Commitment and Character. Ms. Houghten also congratulated Brian Bauer for accepting his new position as President/CEO and Glenda Harden as Senior Vice President/COO. Agenda Item #13 Open to the Public: There were no comments by the public. Adjourned: 8:58 a.m. The next meeting scheduled for March 29, Page 3 of 3 Page 32

33 AGENDA ITEM #10b EXECUTIVE COMMITTEE MINUTES FEBRUARY 17, 2017 Meeting Summary: Reviewed Draft of 2016 Audit and IRS Form 990 Reviewed and Approved December Financials Reviewed and Approved One-Stop Operator Request for Proposal Reviewed WIOA Youth Program Performance Discussed Other Business CareerSource Florida - Day at the Capitol Set Agenda Items for next Executive Committee Meeting March 17, 2017 Members Present: Pam Houghten, Sean Mitchell, Waldo Tames, Werner Bols (via teleconference) Non-Voting Members Present Kurt Riley, Bob Cenk, Donna Rivett Guests Britt Frank & David Houghton Staff In Attendance: Brian Bauer, Glenda Harden, Lisa Delligatti, Caren Belowch Called To Order: Pamela Houghten, Chair, called the meeting to order at 8:01 am. No conflicts of interest were declared. Agenda Item #3 - Review Draft of 2016 Audit and IRS Form 990 Pamela Houghten, Chairman, introduced Britt Frank and David Houghton, CPA s, from Berger, Toombs, Elam, Gaines & Frank, the contracted audit firm. Mr. Houghton reported the audit report presented as a clean audit with no significant deficiencies noted. Mr. Houghton reviewed the financial statements. He also thanked Lisa Delligatti and her staff for a job well done. A presentation of this report will be provided at the next Board Meeting on March 29, A motion was made by Sean Mitchell to approve the audit as presented. Werner Bols seconded the motion and it passed unanimously. Agenda Item #4 December Financials: Lisa Delligatti, Chief Financial Officer, presented the Financial Reports for December Brian Bauer, President/CEO, explained to the committee that due to budget restraints especially in the SNAP/ Food Stamp program he has contacted our lawyer to assist in formal notice to the landlord at the Peacock Blvd. location to activate the clause (non-appropriation 60 day notice) in our lease to close that office. We anticipate this to be effective July 1, In the meantime, SNAP Staff will relocate to the St. Lucie West Career Center. A motion was made by Sean Mitchell and seconded by Waldo Tames to approve the financial statement as presented. The motion passed unanimously. Page 33

34 AGENDA ITEM #10b EXECUTIVE COMMITTEE MINUTES FEBRUARY 17, 2017 Agenda Item #5 One-Stop Operator Request for Proposal: Glenda Harden, Senior Vice President/COO, presented the RFP to the committee with the sections needed for review and approval by the Board. She explained WIOA requires local workforce boards to define the One-Stop operator s responsibilities and to procure the One-Stop operator. The RFP explains the main function of this individual is to serve as the coordinator of service delivery of all one stop required partners including Adult Education, Vocational Rehabilitation, Community Services Block Grant providers and the Division of Blind Services. A motion was made by Waldo Tames and seconded by Sean Mitchell. The motion passed unanimously. Werner Bols expressed concern that the proposed salary for the One-Stop Operator was too low to attract the talent needed for the position. An explanation was provided this will be a contracted position and will receive a 1099 at the end of each year. Glenda Harden stated this is a part time position and looking at other workforce region s salary scale for this position, this RFP pricing is competitive. Agenda Item #6 Other Business: Brian Bauer, President/CEO, reported Pam Houghten, Sean Mitchell, Bob Cenk, Glenda Harden and himself went to Tallahassee for the CareerSource Florida Board of Directors meeting and the Annual Day at the Capitol on February 5-9, The group covered the CSFL committee meetings as well as the statewide CEO (FWDA) and COO group meetings. At the Day at the Capitol State Representatives were visited, to include our local reps, Larry Lee and Gayle Harrell, to brief them on workforce issues. Mr. Bauer mentioned there is tension between the House, Senate and the Governor regarding the continuation of funding for Enterprise Florida and Tourism. Also, at the CareerSource Florida Board of Directors meeting, Michelle Dennard was announced as the new President of CareerSource Florida. Adjourned: Meeting was adjourned at 8:27 a.m. Page 34

35 LWDB 20 Financial Report For the Six Months Ending December 31, 2016 TOTAL AVAILABLE FUNDING INDIRECT ADULT DW YOUTH WTP RA (UC) SNAP WP TAA DVOP LVER NEG YEAR TO DATE TOTALS OTHER Non NFA PY Allocations $ 1,292,526 $ 1,215,071 $ 1,193,473 $ 1,177,206 $ 35,775 $ 218,987 $ 790,237 $ 192,803 $ 207,705 $ 144,256 $ 166,741 $ 6,834,780 PY Supplemental $ 92,539 $ 373,559 $ 18,092 $ 484 $ 484,674 Unrestricted Funds Earned this year $ 126,476 $ 126,476 Additional Funds $ 277,947 $ 277,947 Retained by DEO for Merit Salaries $ (465,791) $ (56,207) $ (128,885) $ (96,218) $ (747,101) Transfer $ - Carryforward $ 204,736 $ 153,171 $ 91,422 $ 3,765 $ 453,094 TOTAL $ 1,385,065 $ 1,793,366 $ 1,346,644 $ 1,177,206 $ 35,775 $ 218,987 $ 415,869 $ 154,688 $ 82,585 $ 48,522 $ 166,741 $ 404,423 $ 7,429,871 % of Total Available Funds Expended 79.59% 15.76% 54.73% 65.90% 42.34% 73.17% 34.48% 18.46% 31.45% 44.61% 0.76% 45.47% FUNDING DRAWN DOWN YTD INDIRECT ADULT DW YOUTH WTP RA (UC) SNAP WP TAA DVOP LVER NEG OTHER Non NFA ACTUAL TOTAL BUDGETED VARIANCE PY Allocations 654,541 $ 640,764 $ 478,796 $ 724,653 $ 20,944 $ 89,927 $ 173,262 $ 41,583 $ 25,898 $ 12,555 $ 50,000 $ 2,912,923 $ 6,087,680 $ 3,174,757 $ % PY 16-17Supplemental 92,539 $ 0 $ 0 $ 92,540 $ 484,674 $ 392,134 $ % Unrestricted Funds Earned this year - $ 126,476 $ 126,476 $ 0.000% Additional Funds/Adjustments - $ 90,036 $ 277,947 $ 277,947 $ 0.000% Carryforward - $ 204,736 $ 153,171 $ 78,707 $ 3,765 $ 440,379 $ 453,094 $ 12,715 $ % TOTAL 747,080 $ 845,500 $ 631,967 $ 724,653 $ 20,944 $ 89,927 $ 251,969 $ 41,584 $ 29,663 $ 12,555 $ 50,000 $ 90,036 $ 3,445,841 $ 7,429,871 $ 3,984,029 $ % % Expended % of Total Budgeted Funding Received 53.94% 47.15% 46.93% 61.56% 58.54% 41.06% 60.59% 26.88% 35.92% 25.87% 29.99% 22.26% 46.38% EXPENDITURES ACTUAL BUDGET BUDGET VARIANCE Under/(Over) % Expended Administrative $ 70,972 $ 132,074 $ 35,739 $ 34,221 $ 87,649 $ (1,588) $ 22,554 $ 11,489 $ 997 $ 3,272 $ 1,736 $ 358 $ (8,397) $ 391,075 $ 891,906 $ 500, % Salaries and Benefits $ 282,328 $ 282,328 $ 690,716 $ 408, % General and Administrative $ 121,295 $ 2,299 $ 123,595 $ 201,190 $ 77, % Allocated Indirect Costs $ (332,651) $ 132,074 $ 35,739 $ 34,221 $ 87,649 $ (1,588) $ 22,554 $ 11,489 $ 997 $ 3,272 $ 1,736 $ 358 $ (10,697) $ (14,848) $ 134,728 $ 149, % Reclassification $ - Travel $ - Program Training $ 20,123 $ 970,304 $ 246,845 $ 702,788 $ 688,146 $ 16,736 $ 137,673 $ 131,890 $ 27,559 $ 22,704 $ 19,908 $ 3,154 $ 11,470 $ 2,987,644 $ 6,517,164 $ 3,529, % WIA Youth Contracts $ 465,873 $ 465,873 $ 1,005,500 $ 539, % Salaries and Benefits Career Center $ 79,088 $ 462,234 $ 143,748 $ 87,916 $ 435,725 $ 488 $ 69,753 $ 9,844 $ 720 $ 2,133 $ 1,405 $ 1,904 $ 2,760 $ 1,297,718 $ 2,683,879 $ 1,386, % Contract Labor Career Center $ 6,538 $ 25,532 $ 10,617 $ 4,864 $ 29,593 $ 3,250 $ 414 $ 71 $ 6 $ 24 $ 16 $ 80,925 $ 249,712 $ 168, % Internship $ - Incentives/Stipends $ 18,705 $ 18,705 $ 70,000 $ 51, % Support Services/ Participants $ 9,490 $ 9,490 $ 39,282 $ 29, % Training-TAA $ 14,785 $ 14,785 $ 109,256 $ 94, % Training-ITA/OST $ 135,526 $ 10,250 $ 42,000 $ 840 $ 188,617 $ 354,060 $ 165, % Training-OJT/Job Readiness $ 120,424 $ 24,571 $ 144,995 $ 208,349 $ 63, % Training-Cust./Employed Worker $ - Work Experience/ Internships $ 25,407 $ 1,137 $ 13,495 $ 40,039 $ 23,000 $ (17,039) 174.1% Travel $ 777 $ 3,158 $ 1,017 $ 2,173 $ 4,736 $ 4 $ 669 $ 1,174 $ 2 $ 462 $ 7 $ 618 $ 14,798 $ 35,266 $ 20, % One Stop Shared Costs $ 104,704 $ 36,044 $ 113,072 $ 12,300 $ 78,035 $ 4,517 $ 20,584 $ 11,837 $ 1,094 $ 382,188 $ 913,517 $ 531, % Other Operating Expenses $ 27,835 $ 55,414 $ 16,538 $ 77,160 $ 52,994 $ 270 $ 58,328 $ 9,850 $ 91 $ 17,260 $ 6,144 $ 60 $ 11,225 $ 333,169 $ 782,221 $ 449, % Allocated Program Indirect $ (94,116) $ 37,903 $ 2,924 $ 9,305 $ 22,992 $ 424 $ 8,509 $ 2,574 $ 7,437 $ 929 $ 500 $ 95 $ (3,133) $ (3,658) $ - Reclassification $ 0 $ 30,343 $ (18,688) $ (11,655) $ 0 $ 43,123 $ 43, % Total YTD Expenditures 91,095 $ 1,102,377 $ 282,585 $ 737,010 $ 775,796 $ 15,147 $ 160,227 $ 143,379 $ 28,555 $ 25,976 $ 21,644 $ 3,512 $ 3,072 $ 3,378,719 $ 7,409,070 $ 4,030,351 $ 45.6% Funding Over/(under) expenditures (91,095) $ (355,297) $ 562,916 $ (105,043) $ (51,143) $ 5,797 $ (70,300) $ 108,590 $ 13,028 $ 3,687 $ (9,089) $ 46,488 $ 86,963 $ 67,122 YTD % of Budgeted Funds Expended 79.59% 15.76% 54.73% 65.90% 42.34% 73.17% 34.48% 18.46% 31.45% 44.61% 2.11% 0.76% 45.47% Comments PY Indirect Cost Rate adjustments for closed NFA's made in PY December target expenditure percentage = 50% Page 35

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38 AGENDA ITEM #10c YOUTH COUNCIL MINUTES March 7, 2017 Meeting Summary: 1. Welcome, Attendance & Pledge of Allegiance 2. Youth Connections Performance Report 3. Guest Speaker/Employer & Pre-Apprenticeship Participant 4. Pre-Apprentices Program Update 5. Mentoring Component- WIOA Members Present: Pamela Houghten, Lila White, Monica Jakobsen, Wydee a Wilson, Aliesha Seitz, Margie Dotson, Kathie Schmidt, Donna Rivett, Chris Martinez, Shaniek Maynard Staff In Attendance: Glenda Harden, Jodi McNamara, Brian Bauer, Caren Belowch Public In Attendance: Aly Campbell, Melanie Tarnoff, Jessica Johnson, Danielle Brun, Deann Ferrell, Angie Strickland, Jimmie Major, Jeff McGinley, Larry Neese, Justin Allende Participating by Teleconference: Elia Parsons, Christi Shields, Freddie Woolfork Called To Order: Youth Council Chair Kathie Schmidt called the meeting to order at 8:00 am. The pledge of allegiance was recited. Agenda Item #2 Youth Connections Performance Report: The Youth Council is responsible for monitoring the performance of the WIOA youth program. Eckerd staff reviewed the progress of their individual WIOA Youth Program sites to ensure services for the WIOA youth program are being met. All sites are showing an increase of youth participating with Work Experience. The next step is planning for the summer employment services. Glenda Harden reported the Eckerd Youth Services Program Contract Monthly Performance Report through February 2017 is contained in the Youth Agenda packet. Eckerd is making steady progress towards their contracted goals. Agenda Item #3 Guest Speaker/Employer & Pre-Apprenticeship Participant: Angie Strickland, Eckerd Youth Career Coach, introduced Larry Neese, a local employer, and Justin Allende, a youth participant from the Pre-Apprenticeship Program. Mr. Neese has been working with Justin and is very pleased with his work ethic and job skills. Justin is doing very well in the program. When Justin started with his roofing company he was making minimum wage, he is now making $12 per hour. Once Justin has completed the pre-apprenticeship program and receives all his certifications he will be a welcome full time employee with his company. Mr. Neese stated he is looking forward to continue to recruit students from this program into his company. Mr. Neese has also contacted several other companies to get involved in the program. Page 1 of 3 Page 38

39 AGENDA ITEM #10c YOUTH COUNCIL MINUTES March 7, 2017 Justin Allende thanked the Council for having this apprenticeship program available. When Justin first arrived in Florida from Brooklyn, NY, he was a drop out and was truly lost as to what he was going to do with his life. Justin received his GED and is in the process of completing the pre-apprenticeship program and working to help support his family. Kathie Schmidt, Youth Council Chair, thanked Mr. Neese and Justin for attending Youth Council and speaking about the success this program is providing. Agenda Item #4 Pre-Apprenticeship Update: Florida Training Services Director Jeff McGinley and Instructor Jimmie Major were present to give an update on how the pre-apprenticeship program is progressing. Mr. Major stated that the program is half over. Out of the 18 that started the program, there are 13 youth left. Eleven (11) are on track to receive full completion and certification. Two (2) students will need to take additional sections because they missed classes and the associated testing. These students have been offered to make up missed sessions at locations in Palm Beach County or next fall when the classes start again. Mr. Major and Mr. McGinley requested that a documentary video be produced to highlight this program. It would help with the exposure as well as recruit employers to get more involved. It was suggested that perhaps the St Lucie County School District as well as Indian River State College have a video production department that we could work with to produce this product. Deann Ferrell stated there will be a Job Fair for Union and Non Union employers for the pre-apprenticeship youth. The date is being set later this week. Graduation from pre-apprenticeship is set for June 24, Kathy Schmidt thanked Florida Training Services for attending the meeting and giving an update on the program. Donna Rivett suggested in the future when giving personal information on the participants, that the first initial and last name be utilized. Agenda Item #5 Mentoring Component Update Jodi McNamara reported State guidelines require that local Workforce Boards develop a comprehensive mentoring component as an integral part of the WIOA Youth program. CareerSource Research Coast staff would like to request that each Youth Council Member consider participating as a mentor to two (2) enrolled youth for program year 2016/2017. Jodi McNamara stated that included in the Council pack were signup sheets/information for any member who would like to volunteer to become a mentor. Agenda Item 6 Other Business Kathie Schmidt thanked Maddie Williams, TCBA, for taking three pre-apprenticeship program students in January to the Trade Show in Orlando. The Trade Show provided the students exposure to all the different trades and construction industry innovations. Jodi McNamara reported the Summer of Success Program is under way. Funds were approved through St. Lucie County Board of County Commissioners to provide services to 110 youth between the ages of WIOA funding will provide services for 20 out-of-school youth s participation in the Summer of Success Program. The first two (2) weeks is the YESS program followed by internships and work experience positions. Glenda Harden reported that CareerSource Research Coast received a $12,500 grant from Wells Fargo to benefit the Summer of Success program. Page 2 of 3 Page 39

40 AGENDA ITEM #10c YOUTH COUNCIL MINUTES March 7, 2017 Agenda Item 7 Set Agenda Items for May 2, 2017 Meeting This meeting is very important for members to attend. One of the voting items is the approval/disapproval of the Youth Provider (Eckerd) to continue another year of service. This contract is renewable each year for up to four years, dependent upon performance. Adjourned 9:20 a.m. Page 3 of 3 Page 40

41 YOUTH CONNECTIONS PROGRAM PROGRESS REPORT WIOA YOUTH FEBRUARY 2017 Feb 2017 YTD Count Goal New Enrollments/Registrations In School 2 15 Out of School Carry Forward Youth 169 In School 20 Out of School 149 Total Number Served (1+2) In School 35 Out of School 253 Exited with Positive Outcome Number of Youth Achieving Credentials 7 64 Work Experience Placement Work Experience Completions Page 41

42 Pre-Apprenticeship Update October to February Program Highlights: 19 Enrollments; 13 currently active; February is Aerial Lift training and Power Tools education! March training will include First Aid/CPR and OSHA 10 hour certification training; Florida Training Services will be hosting mini Job Fair(s) in May to include both Union and non-union employers; Partner Employers ready to/ currently hosting Internships include: The Porch Factory WORKFORCE DEVELOPMENT (From Eckerd Newsletter January 2017) Thanks to the generosity of Treasure Coast Builder s Association s (TCBA), Executive Director, Maddie Williams, participants in the CareerSource Research Coast Youth Connections Pre-Apprenticeship training program were provided the opportunity to travel to Orlando to experience the International Builder s Show (IBS) alongside the Future Builders of America students from Okeechobee High School. IBS is the largest gathering of national and international construction trades, vendors and services in the world. Participants were bussed from Fort Pierce to Orlando in time for the 8 AM keynote speaker, Peyton Manning, and provided a day long chance to encounter more than 1,500 vendors and suppliers. Participants spent the day engaging with the construction industry on the innovations of today, the products of the future and various opportunities within the field for future career pathways! Participants in the CareerSource Research Coast Youth Connections Pre-Apprenticeship program are currently engaged in an 8 month education program that is preparing them for a career in the construction trades. The training is provided by Florida Training services in partnership with the Green Collar Task Force, CareerSource Research Coast, Ironworkers Local Union 402, and the Treasure Coast Builder s Association. Participants learn hands on construction skills and are provided a 12 week paid work experience with a local construction/trade organizations during program participation. Following their attendance in the International Builder s Show, participants sent Thank you notes to TCBA and provided quick essays about their experience. All Area Roofing & Waterproofing Larry Neese Roofing & Construction St. Lucie Habitat for Humanity Air Repair Solutions Paul Fitzpatrick Plumbing Smooth Cuts Lawns CSRC Pre-Apprentice participants experience the American Dream Home Virtual Tour Experience at IBS Page 42

43 AGENDA ITEM #10d EXECUTIVE COMMITTEE MINUTES MARCH 17, 2017 Meeting Summary: Reviewed and Approved January Financials Reviewed and ApprovedLWDB20 Membership Composition under WIOA Legislation Reviewed and Approved Employment Retention Services Policy for the SNAP Program Discussed Other Business March Calendar of Events & Legislative Set Agenda Items for Board Meeting March 29, 2017 Set Agenda items for next Executive Committee Meeting April 14, 2017 Members Present: Pam Houghten, Werner Bols, Waldo Tames, Sean Mitchell via Teleconference Non-Voting Members Present Kurt Riley Members & Non-Members Excused Donna Rivett, Bob Cenk Staff In Attendance: Brian Bauer, Lisa Delligatti, Glenda Harden via Teleconference, Jennifer DuBey & Caren Belowch Called To Order: Pamela Houghten, Chair, called the meeting to order at 8:01 am. No Conflicts of interest were declared. Agenda Item #3 January Financials: Lisa Delligatti, Chief Financial Officer, presented the Financial Reports for January The only change, at present time, is an indirect cost rate of 21.31%. Werner Bols offered a motion, seconded by Waldo Tames to approve the financial statement as presented. The motion passed unanimously. Brian Bauer, President/CEO, reported we have formally ended our lease at the SNAP office and the landlord is in receipt of the formal letter. Staff has relocated to the Career Center in St Lucie West. We will vacate on or before 6/1/2017 and do a final walk through to get our deposit back. Mr. Bauer stated the CareerSource Florida (CSFL) Performance Funding Model (PFM) incentives were received for fiscal year amounting to $232,000. CSRC ranked in the top eight (8) out of the 24 LWDBs. He reviewed the PFM measure established by CSFL. These measures are placement rate, time to placement, business engagement and cost per placement. The state has doubled the amount of money set aside for incentives, which is $10 million. Agenda Item #4 WIOA-LWDB20 Membership Composition: Brian Bauer, President/CEO, reviewed and explained LWDB composition requirements under WIOA. Based on new Federal guidance and State policy, CSRC s Board of Directors will have 22 members. The Governor, in partnership with CareerSource Florida (CSFL), establishes criteria for use by the Local Chief Elected Official (LCEO) in the appointment of members to the LWDB s. The LCEO shall be the appointing authority for the members of the LWDB s. The LCEO shall develop a process for soliciting LWDB nomination and for selecting LWDB members, consistent with federal and state law and CSFL Administrative Policy #91. Page 43

44 AGENDA ITEM #10d EXECUTIVE COMMITTEE MINUTES MARCH 17, 2017 With Board approval, CSRC s Board composition will be submitted to the State the first week in April to be effective June 1, Two (2) existing Board members, Robert McPartlan (as a representative of Department of Children & Families) and Rachel Pamer (as a representative of a former Welfare Transition participant) will no longer be required as part of the CSRC Board effective July 1, Mr. Bauer will speak with these members to invite them to continue their involvement with the Board through membership on our Youth Council. Werner Bols offered a motion and seconded by Waldo Tames to approve the CSRC Board composition. The motion passed unanimously. Agenda Item #5 Employment Retention Services Policy for the SNAP Program: Glenda Harden, Senior Vice President/COO, explained the SNAP Employment Retention Services (ERS). ERS reimbursements are available to SNAP program participants who gain employment after engaging in a qualifying program activity. Reimbursable support services include transportation; work related clothing/uniforms; testing fees and tools/supplies/equipment. DEO offered LWDB s the opportunity to choose whether to provide ERS to SNAP participants. CSRC has chosen to provide these support services to the SNAP participants who qualify. In choosing to provide ERS, CSRC must include in our SNAP policy, a description of the support services we will provide and the process/procedures for the disbursement of ERS funds. Werner Bols offered a motion and seconded by Waldo Tames to approve the SNAP ERS Policy. The motion passed unanimously. Agenda Item #6 Other Business: Brian Bauer, President/CEO, reported staff and Board members will be attending the NAWB Conference in Washington DC March 24 th through the 28 th. On April 4 th and 5th, Job Fairs, in partnership with Martin Health Systems, are planned for hiring additional staff needed at their Tradition facility. There is also an Education Summit. Also amendment 7005 in the state legislation to eliminate Enterprise Florida. Glenda Harden and Mr. Bauer reported on the presentation provided to the Lincoln Park Council for the Common Good regarding the services offered at our Garden City location to include information about our Work Certified program. The presentation was received well by the Council. The Lincoln Park Council for the Common Good plans to partner with CSRC in order to and are currently working on a budget and will make a presentation to CSRC what services they would like us to provide to the residents in that area. St. Lucie County Board of County Commissioners has approved $300,000 in funding for the 2017 Summer of Success program. The goal is to serve 130 youth through the SOS program. In partnership with The Manufacturing Skill Standards Council (MSSC), CSRC is planning to become a MSSC- authorized Assessment Center. As an Assessment Center, our Career Centers will have the ability to offer instruction for certifications as a Certified Logistics Associate (CLA) and a Certified Logistics Technician (CLT). These credentials address the core competencies of higher skilled, front-line material handling workers across the supply chain, from factories, to warehouses, to distribution centers, to transporters. CSRC will continue to collaborate with IRSC to offer career pathways to our participants interested in this industry. Through our partnership with MSSC, CSRC would like to put together a pilot project to train Migrant Seasonal Farmworker clientele in these certifications. Werner Bols inquired as to how Brian Bauer, in his new role as President/CEO, has been received by the community. Mr. Bauer reported that he has attended all the board meetings, which require CSRC representation, and he feels he has been well received. Marcelo Dossantos is working very closely with the EDC s and all seems to be going very well. Brian Bauer introduced Jennifer DuBey, newly hired Executive Assistant. organization. The Committee welcomed her to the Page 44

45 AGENDA ITEM #10d EXECUTIVE COMMITTEE MINUTES MARCH 17, 2017 Glenda Harden asked that the Committee recognize Caren Belowch on her 31 st anniversary with the organization. Agenda Item #7 Set Agenda Items for Board Meeting 3/29/2017: - Presentation of the Financial Audit - Victor Melendez, LVER will be making a presentation to honor two (2) individuals who worked hard for the Veterans Homeless Stand Down held earlier this month. Adjourned: Meeting adjourned at 8:47 a.m. Page 45

46 LWDB 20 Financial Report For the Seven Months Ending January 31, 2017 TOTAL AVAILABLE FUNDING INDIRECT ADULT DW YOUTH WTP RA (UC) SNAP WP TAA DVOP LVER NEG YEAR TO DATE TOTALS SOS Youth OTHER Non NFA PY Allocations $ 1,292,526 $ 1,215,071 $ 1,193,473 $ 1,177,206 $ 35,775 $ 218,987 $ 790,237 $ 192,803 $ 207,705 $ 144,256 $ 166,741 $ 200,000 $ 6,834,780 PY Supplemental $ 92,539 $ 373,559 $ 18,092 $ 484 $ 484,674 Unrestricted Funds Earned this year $ 126,476 $ 126,476 Additional Funds $ 277,947 $ 277,947 Retained by DEO for Merit Salaries $ (465,791) $ (56,207) $ (128,885) $ (96,218) $ (747,101) Transfer $ - Carryforward $ 204,736 $ 153,171 $ 91,422 $ 3,765 $ 453,094 TOTAL $ 1,385,065 $ 1,793,366 $ 1,346,644 $ 1,177,206 $ 35,775 $ 218,987 $ 415,869 $ 154,688 $ 82,585 $ 48,522 $ 166,741 $ 200,000 $ 404,423 $ 7,429,871 % of Total Available Funds Expended 93.73% 17.50% 62.75% 73.16% 52.40% 63.91% 45.83% 27.38% 49.04% 39.05% 0.00% 1.94% 53.03% FUNDING DRAWN DOWN YTD INDIRECT ADULT DW YOUTH WTP RA (UC) SNAP WP TAA DVOP LVER NEG SOS Youth OTHER Non NFA ACTUAL TOTAL BUDGETED VARIANCE PY Allocations 904,541 $ 640,764 $ 598,796 $ 884,653 $ 20,944 $ 147,855 $ 173,262 $ 42,833 $ 28,898 $ 16,555 $ 50,000 $ 3,509,101 $ 6,087,680 $ 2,578,579 $ % PY 16-17Supplemental 92,539 $ 92,539 $ 484,674 $ 392,135 $ % Unrestricted Funds Earned this year - $ 126,476 $ 126,476 $ 0.000% Additional Funds/Adjustments - $ 54,893 $ 54,893 $ 277,947 $ 223,054 $ % Carryforward - $ 204,736 $ 153,171 $ 78,707 $ 3,765 $ 440,379 $ 453,094 $ 12,715 $ % TOTAL 997,080 $ 845,500 $ 751,967 $ 884,653 $ 20,944 $ 147,855 $ 251,969 $ 42,833 $ 32,663 $ 16,555 $ 50,000 $ 54,893 $ 4,096,912 $ 7,429,871 $ 3,332,959 $ % % Expended % of Total Budgeted Funding Received 71.99% 47.15% 55.84% 75.15% 58.54% 67.52% 60.59% 27.69% 39.55% 34.12% 29.99% 0.00% 13.57% 55.14% EXPENDITURES ACTUAL BUDGET BUDGET VARIANCE Under/(Over) % Expended Administrative $ 79,263 $ 156,791 $ 39,563 $ 37,632 $ 98,075 $ (1,095) $ 21,503 $ 16,238 $ 2,767 $ 3,641 $ 2,013 $ 8,318 $ (4,704) $ 460,004 $ 891,906 $ 431, % Salaries and Benefits $ 325,896 $ 325,896 $ 690,716 $ 364, % General and Administrative $ 143,131 $ 5,837 $ 148,969 $ 201,190 $ 52, % Allocated Indirect Costs $ (389,765) $ 156,791 $ 39,563 $ 37,632 $ 98,075 $ (1,095) $ 21,503 $ 16,238 $ 2,767 $ 3,641 $ 2,013 $ 8,318 $ (10,541) $ (14,861) $ 134,728 $ 149, % Reclassification $ - Travel $ - Program Training $ 21,820 $ 1,141,389 $ 274,215 $ 807,445 $ 763,133 $ 19,843 $ 118,461 $ 174,343 $ 39,585 $ 36,859 $ 16,936 $ 53,441 $ 12,545 $ 3,480,015 $ 6,537,964 $ 3,057, % WIA Youth Contracts $ 543,697 $ 543,697 $ 1,005,500 $ 461, % Salaries and Benefits Career Center $ 89,095 $ 544,242 $ 160,613 $ 102,878 $ 489,482 $ 488 $ 81,745 $ 12,826 $ 1,014 $ 2,632 $ 1,801 $ 2,823 $ 2,928 $ 1,492,567 $ 2,683,879 $ 1,191, % Contract Labor Career Center $ 7,645 $ 29,073 $ 12,186 $ 4,864 $ 30,048 $ 3,250 $ 414 $ 86 $ 8 $ 29 $ 20 $ 47,123 $ 134,744 $ 249,712 $ 114, % Internship $ - Incentives/Stipends $ 20,130 $ 20,130 $ 70,000 $ 49, % Support Services/ Participants $ 9,790 $ 9,790 $ 39,282 $ 29, % Training-TAA $ 24,863 $ 24,863 $ 109,256 $ 84, % Training-ITA/OST $ 167,872 $ 10,250 $ 42,000 $ 840 $ 220,963 $ 354,060 $ 133, % Training-OJT/Job Readiness $ 139,490 $ 26,394 $ 165,884 $ 208,349 $ 42, % Training-Cust./Employed Worker $ - Work Experience/ Internships $ 25,407 $ 1,137 $ 13,495 $ 40,039 $ 23,000 $ (17,039) 174.1% Travel $ 777 $ 3,560 $ 1,139 $ 2,244 $ 4,895 $ 4 $ 732 $ 1,188 $ 3 $ 495 $ 7 $ 618 $ 15,663 $ 35,266 $ 19, % One Stop Shared Costs $ 124,890 $ 40,686 $ 125,371 $ 12,300 $ 92,426 $ 5,761 $ 25,274 $ 14,981 $ 1,554 $ 443,243 $ 913,517 $ 470, % Other Operating Expenses $ 30,885 $ 63,564 $ 18,049 $ 88,214 $ 57,316 $ 270 $ 66,993 $ 10,938 $ 115 $ 17,262 $ 6,290 $ 99 $ 12,098 $ 372,092 $ 803,021 $ 430, % Allocated Program Indirect $ (106,582) $ 43,291 $ 3,761 $ 10,053 $ 25,260 $ 531 $ 8,077 $ 3,813 $ 7,822 $ 1,010 $ 561 $ 1,842 $ (3,100) $ (3,661) $ - Reclassification $ 3,000 $ (39,501) $ 53,066 $ (9,842) $ (6,723) $ 43,123 $ 43, % Total YTD Expenditures 101,083 $ 1,298,180 $ 313,778 $ 845,077 $ 861,208 $ 18,748 $ 139,964 $ 190,581 $ 42,352 $ 40,500 $ 18,949 $ 61,759 $ 7,841 $ 3,940,019 $ 7,429,870 $ 3,489,852 $ 53.0% Funding Over/(under) expenditures (101,083) $ (301,100) $ 531,723 $ (93,110) $ 23,444 $ 2,196 $ 7,891 $ 61,388 $ 481 $ (7,837) $ (2,394) $ (11,759) $ 47,053 $ 156,893 YTD % of Budgeted Funds Expended 93.73% 17.50% 62.75% 73.16% 52.40% 63.91% 45.83% 27.38% 49.04% 39.05% 37.04% 0.00% 1.94% 53.03% Comments PY Indirect Cost Rate adjustments for closed NFA's made in PY January target expenditure percentage = 58% Page 46

47 TOTAL NUMBER OF BOARD MEMBERS DATE FORM COMPLETED LOCAL WORKFORCE DEVELOPMENT BOARD (LWDB) MEMBERSHIP CareerSource Research Coast - 20 LOCAL WORKFORCE DEVELOPMENT BOARD NAME: NAME OF LWDB MEMBERS AREA(S) OF REPRESENTATION NOMINATING ORGANIZATION DEMOGRAPHICS PERIOD OF APPOINTMENT Werner Bols BU - Business Bols Construction BU - Business Pamela Burchell Helene Caseltine Robert Cenk Treasure Coast Hospice F - Female M - Male W - White (not H OI - Older W - White (not H Select code OTHER - Other (please specify group/p IRC Chamber of Commerce, Economic Dev. Dir. F - Female W - White (not H Select code BU - Business GRVRD - Government Representative- Suzanne Desposati BU - Business Carrol Frischkorn Pamela Houghten Peter Kemp Homecrete Homes, Inc. M - Male Vocational Rehabilitation F - Female Frischkorn Builders W - White (not H Select code W - White (not H Select code F - Female W - White (not H Select code BU - Business Torrey Pines Institute for Molecular Studies F - Female W - White (not H Select code BU - Business Huston's Commercial InteriorsM - Male W - White (not H Select code Dr. Edwin Massey Sean Mitchell ETPC - Education and Training Provide WOLO - Workforce-Labor Organization BU - Business Terrance Moore BU - Business Debbie Perez Dr. Mark Rendell ETPA - Education and Training Provide Indian River State college M - Male Ironworkers Local Union 402 M - Male Moore Solutions Inc. Martin Health Systems F - Female IRC School District M - Male W - White (not H Select code W - White (not H Select code M - Male B - Black/African Select code W - White (not H Select code W - White (not H Select code 47 Page 47 22

48 LWDB BOARD MEMBERSHIP (Continued) NAME OF LWDB MEMBERS AREA(S) OF REPRESENTATION NOMINATING ORGANIZATION DEMOGRAPHICS PERIOD OF APPOINTMENT Kurtis Riley Vicki Rodriguez Patrick Shepherd Waldo Tames BU - Business M - MaleW - White (not Hispan Select code... Advanced Machine & Tool, WOLO - Workforce-Labor Organization BU - Business BU - Business Wayne Teegardin Peter Tesch Cathy Townsend SLC Classroom Teachers' Primerica Financial Service LF Staffing & Labor Finders WOV - Workforce-Community-based Organi SLC Veteran Services GRED - Government Representative-Econom SLC EDC GRO - Government Representative-Other (op BU - Business Maddie Williams Dr. Wayne Gent SLC Board of County Com Treasure Coast Builder's A F - Female W/H - White and Hispa Select code... M - Male W - White (not Hispan Select code... M - MaleW - White (not Hispani Select code... M - MaleW - White (not Hispan V - Veteran M - MaleW - White (not Hispan Select code... F - Female W - White (not Hispani Select code... F - Female W - White (not Hispan Select code... ETPO - Education and Training Provider-Oth M - Male W - White (not Hispani Select code... SLC School District-Cape A Select an Area... Select Select a Gen a Race/Ethnic Co Select code... Select an Area... Select Select a Gen a Race/Ethnic Co Select code... Select an Area... Select Select a Gen a Race/Ethnic Co Select code... Select an Area... Select Select a Gen a Race/Ethnic C Select code... Select an Area... Select a Select Gen a Race/Ethnic C Select code... Select an Area... Select Select a Gen a Race/Ethnic Co Select code... Select an Area... Select Select a Gen a Race/Ethnic Co Select code... Select an Area... Select Select a Gen a Race/Ethnic Co Select code... Select an Area... Select Select a Gen a Race/Ethnic Co Select code... Select an Area... Select Select a Gen a Race/Ethnic C Select code Page 48

49 AREA(S) OF REPRESENTATION CODES BU Business WOLO Workforce-Labor Organization WOJ Workforce-Joint labor-management Apprenticeship Program WOD Workforce-Community-based Organizations representing Individuals with Disabilities (optional) WOV Workforce-Community-based Organizations representing Veterans (optional) WOY Workforce-Community-based Organizations representing Youth (optional) ETPA Education and Training Provider-Adult Education and Literacy ETPC Education and Training Provider-Institution of Higher Education ETPO Education and Training Provider-Other Providers (optional) GRED Government Representative-Economic Development GRES Government Representative-Employment Service GRVRD Government Representative-Vocational Rehabilitation GRO Government Representative-Other (optional) OTHER Other (please specific group/program being represented) (optional) GENDER CODES M Male F Female RACE/ETHNIC CODES W White (not Hispanic) B Black/African American (not Hispanic) W/H White and Hispanic B/H Black and Hispanic O Other OTHER CODES D Disabled individual OI Older individual V Veteran DEMOGRAPHICS CODES Page 49

50 WORKFORCE DEVELOPMENT BOARD OF THE TREASURE COAST LWDB 20 WERNER BOLS, PRESIDENT BOLS CONSTRUCTION MAILING: P.O. BOX PALM CITY, FL PHYSICAL: 3477 SW PALM CITY SCHOOL RD PALM CITY, FL BUS: FAX: N/A CELL: wernerbols@hotmail.com PAMELA BURCHELL, DIRECTOR OF HR LAWNWOOD REG MED CTR 1700 S 23ND ST FORT PIERCE, FL BUS: FAX: CELL: pamela.burchell@heahealthcare.com HELENE CASELTINE, DIRECTOR OF ECON. DEV. INDIAN RIVER COUNTY CHAMBER OF COMMERCE ST STREET VERO BEACH, FL BUS: ext. 121 FAX: directored@indianriverchamber.com ROBERT CENK, VICE PRESIDENT HOMECRETE HOMES, INC 2162 NW RESERVE PARK TRACE PORT ST. LUCIE, FL TEL: 772/ FAX: 772/ bcenk@homecretehomes.com SUZANNE DESPOSATI, COUNSELOR ANALYST VOCATIONAL REHABILITATION 2215 S KANNER HIGHWAY STUART, FL BUS: FAX: 772/ suzanne.desposati@vr.fldoe.org CARROL FRISCHKORN, VICE PRESIDENT FRISCHKORN BUILDERS 1651 BINNEY DRIVE FORT PIERCE, FL BUS: FAX: (call first) CELL: carrolste@bellsouth.net WAYNE GENT, SUPERINTENDENT ST. LUCIE COUNTY PUBLIC SCHOOLS 4204 OKEECHOBEE ROAD FORT PIERCE, FL BUS: FAX: CELL: waynegent@stlucieschools.org Asst. Tammy Feller fellert@stlucieschools.org PAMELA HOUGHTEN, VICE PRESIDENT OF ADMINISTRATION & OUTREACH -- (VICE CHAIR) TORREY PINES INSTITUTE FOR MOLECULAR STUDIES SW VILLAGE PARKWAY PORT ST. LUCIE, FL BUS: FAX: CELL: Assistant-Mary Holmgren mholmgren@tpims.org pamhoughten@tpims.org PETER KEMP, PRESIDENT HUSTON S COMMERCIAL INTERIORS 3058 SE MONROE STREET STUART, FL BUS: 772/ FAX: 772/ CELL: 772/ peter@hustonscommercialinteriors.com DR. EDWIN MASSEY, PRESIDENT INDIAN RIVER STATE COLLEGE 3209 VIRGINIA AVENUE FT. PIERCE, FL BUS: 772/ FAX: 772/ emassey@irsc.edu ROBERT BOB McPARTLAN, COMM. DEV. ADMIN. DEPARTMENT OF CHILDREN & FAMILIES -CIRCUIT NORTH US 1, SUITE 3401 FT. PIERCE, FL BUS: 772/ FAX: 772/ CELL: 772/ robert_mcpartlan@dcf.state.fl.us Asst. Linda Poston linda_poston@dcf.state.fl.us SEAN P. MITCHELL, BUSINESS MANAGER-(TREASURER) IRONWORKERS LOCAL UNION WEST 15 TH STREET RIVIERA BEACH, FL BUS: FAX: CELL: iwspm@bellsouth.net March 9, 2017 Page 1 of 3 Page 50

51 WORKFORCE DEVELOPMENT BOARD OF THE TREASURE COAST LWDB 20 TERRANCE MOORE, CEO MOORE SOLUTIONS, INC SE PORT ST. LUCIE BLVD. PORT ST. LUCIE, FL BUS: FAX: CELL: DEBBIE PEREZ, ASST. VICE PRESIDENT HUMAN RESOURCES MARTIN HEALTH SYSTEMS P.O. BOX 9010 STUART, FL BUS: x13089 FAX: KURTIS RILEY, VICE PRESIDENT OF MFG ADVANCED/MACHINE & TOOL, INC 3900 SELVITZ RD FORT PIERCE, FL BUS: X24 FAX: CELL: VICKI RODRIGUEZ, PRESIDENT ST. LUCIE COUNTY CTA/CU 371 EAST MIDWAY ROAD FORT PIERCE, FL BUS: FAX: CELL: ASST: Deborah Brothers T. PATRICK SHEPHERD, FINANCIAL ANALYST, PRIMERICA FINANCIAL SERVICES 1627 HWY 1, SUITE 215 SEBASTIAN, FL BUS: FAX: CELL: RES: WALDO TAMES, PRESIDENT/CEO LF STAFFING & LABOR FINDERS OF FLORIDA LLC 601 HERITAGE DRIVE, SUITE 106 JUPITER, FL WAYNE TEEGARDIN, VETERAN SERVICES MANAGER ST. LUCIE COUNTY VETERAN SERVICES 1664 SE WALTON ROAD, SUITE 205 PORT ST. LUCIE, FL BUS: FAX: PETE TESCH, EXECUTIVE DIRECTOR ECONOMIC DEVELOPMENT COUNCIL OF ST. LUCIE CO. P.O. BOX PORT ST. LUCIE, FL BUS: FAX: CATHY TOWNSEND, COMMISSIONER ST. LUCIE CO. BOARD OF COUNTY COMMISSIONERS 2300 VIRGINIA AVENUE FORT PIERCE, FL BUS: FAX: MADDIE WILLIAMS, PRESIDENT TREASURE COAST BUILDER S ASSOCIATION 6560 SOUTH FEDERAL HIGHWAY PORT ST. LUCIE, FL BUS: FAX: maddie@treasurecoasttba.com NON-VOTING MEMBERS DR. MARK RENDELL, SUPERINTENDENT INDIAN RIVER COUNTY SCHOOL DISTRICT TH STREET VERO BEACH, FL BUS: FAX: ASSISTANT-PEGGY: mark.rendell@indianriverschools.org peggy.poysell@indianriverschools.org LAURIE GAYLORD, SUPERINTENDENT MARTIN COUNTY SCHOOL BOARD 500 EAST OCEAN BLVD. STUART, FL BUS: X FAX: gaylorl@martin.k12.fl.us ASST: DIANNE FALLS X fallsd@martin.k12.fl.us BUS: FAX: CELL: 502/ wtames@laborfinders.com March 9, 2017 Page 2 of 3 Page 51

52 WORKFORCE DEVELOPMENT BOARD OF THE TREASURE COAST LWDB 20 BOARD MEMBER DESIGNEE GINGER FEATHERSTONE, DIRECTOR SECONDARY, ADULT AND COMMUNTIY PROGRAMS (BOARD MEMBER LAURIE GAYLORD) MARTIN CO. SCHOOL DISTRICT 500 EAST OCEAN BOULEVARD, STUART, FL BUS: FAX: 772/ DONNA RIVETT, DEAN, INDUSTRIAL EDUCATION (BOARD MEMBER-EDWIN MASSEY) INDIAN RIVER STATE COLLEGE 3209 VIRGINIA AVENUE FORT PIERCE, FL BUS: 772/ FAX: 772/ TREASURE COAST WORKFORCE CONSORTIUM TIM ZORC, COMMISSIONER INDIAN RIVER CO. BOARD OF COUNTY COMMISSIONERS TH STREET, BUILDING A VERO BEACH, FLORIDA PHONE: 772/ FAX: 772/ tzorc@ircgov.com (Assistant: Misty Pursel mpursel@ircgov.com ) DOUG SMITH, COMMISSIONER (VICE CHAIRMAN) MARTIN COUNTY GOVERNMENT 2401 SE MONTEREY ROAD STUART, FL BUS: 772/ FAX: 772/ dsmith@martin.fl.us (Executive Aide jhaddox@martin.fl.us ) CHRIS DZADOVSKY, COMMISSIONER (CHAIRMAN) ST. LUCIE CO. BOARD OF COUNTY COMMISSIONERS 2300 VIRGINIA AVENUE FT. PIERCE, FL BUS: 772/ FAX: 772/ dzadovskyc@stlucieco.org (Assistant: Kelly Phelan ) phelank@stlucieco.org March 9, 2017 Page 3 of 3 Page 52

53 Administrative Policy POLICY NUMBER 91 Title: Program: Local Workforce Development Board Composition, Certification and Decertification Workforce Innovation and Opportunity Act Adopted: June 8, 2016 Effective: June 8, 2016 I. PURPOSE AND SCOPE The purpose of this issuance is to provide Local Workforce Development Boards (LWDBs) with the guidelines for membership composition under the Workforce Innovation and Opportunity Act (WIOA) and Chapter 445 of the Florida Statutes (Fla. Stat.), as well as the process for certification and decertification of LWDBs. II. BACKGROUND The Governor has the responsibility of certifying LWDBs once every two years, based on the criteria in federal and state law, and as described in this Administrative Policy. This responsibility has been delegated to CareerSource Florida, Inc. (CSF). CSF, with the assistance of the Department of Economic Opportunity (DEO), will review each LWDB to ensure its compliance with representation and other requirements for certification. This Administrative Policy replaces Guidance Paper FG-073, issued under the authority of the Workforce Investment Act. III. AUTHORITY WIOA Section 107. Requires each local workforce development area (LWDA) to establish a LWDB to perform specific policy, oversight, and administrative functions. Fla. Stat. Section Authorizes CSF to charter LWDBs that have a membership consistent with federal and state law and that have developed a plan consistent with the state s workforce development strategy. Fla. Stat. Section (1). Establishes additional membership requirements that apply to LWDBs. Page 53

54 IV. POLICIES AND PROCEDURES Local Workforce Development Board Composition, Certification and Decertification [Policy 91] Page 2 of 5 Outlined below are the policies and procedures for certifying LWDBs and ensuring that the composition of, and appointment to LWDBs are consistent with the provisions of state and federal requirements. Policies for decertification of LWDBs are also outlined. A. ESTABLISHMENT OF LOCAL WORKFORCE DEVELOPMENT BOARDS 1. Formation of Local Workforce Development Boards The Governor, in partnership with CSF the State Workforce Investment Board establishes criteria for use by the Chief Elected Official in the appointment of members to the LWDBs. [ 107(b), WIOA, and , Fla. Stat.] The Chief Elected Official shall be the appointing authority for the members of the LWDBs. [ 107(c), WIOA, (1), Fla. Stat.] In a case in which a LWDA includes more than one unit of general local government, the Chief Elected Officials of such units may execute an agreement that specifies the respective roles of the individual Chief Elected Officials with regard to: The appointment of the LWDB members from the individuals nominated or recommended; and The carrying out of any other responsibilities assigned to such officials by federal or state law. If, after a reasonable effort, the Chief Elected Officials are unable to reach such an agreement, the Governor may appoint the LWDB members from individuals nominated or recommended. [ 107(c)(1)(B)(3), WIOA] Chief Elected Officials shall develop a process for soliciting LWDB nominations and for selecting LWDB members, consistent with federal and state law and this Administrative Policy. Documentation supporting the nomination/selection process, including names of nominating organizations and names of all candidates and their qualifications, must be retained for not less than five years. An individual may be appointed as a representative of more than one entity if the individual meets all criteria for such representation. An individual who represents more than one area must be appropriately nominated by the organizations or entities they will represent, must have optimum policy making authority and must be able to speak affirmatively on behalf of each entity represented. Members of the board shall represent diverse geographic areas within the local area; and the importance of minority and gender representation shall be considered when making appointments to the board. [ 107(b)(5), WIOA, (1), Fla. Stat.] Page 54

55 2. Required Members a. Business Local Workforce Development Board Composition, Certification and Decertification [Policy 91] Page 3 of 5 A majority of the LWDB members must represent local businesses in the local area who Are owners of a business, chief executives or operating officers of businesses, or other business executives or employers with optimum policymaking or hiring authority; Represent businesses, including small businesses, or organizations representing businesses that provide employment opportunities that, at a minimum, include highquality, work-relevant training and development in in-demand industry sectors or occupations in the local area (at least two representatives of small businesses must be included); and Are appointed from among individuals nominated by local business organizations and business trade associations. [ 107(b)(2)(A), WIOA] b. Labor/Apprenticeships No less than 20% of the members shall be representatives of the workforce within the local area, including: At least two representatives will represent labor organizations nominated by local labor federations. For a local area in which no employees are represented by such organizations, at least two representatives of employees will be included. At least one representative of a labor organization or a training director from a joint labor-management apprenticeship program. If no such joint program exists in the area, at least one representative of an apprenticeship program in the area, if such a program exists. May include representatives of community-based organizations that have demonstrated experience and expertise in addressing the employment needs of individuals with barriers to employment, including organizations that serve veterans or provide/support competitive integrated employment for individuals with disabilities. May include representatives of organizations that have demonstrated experience and expertise in addressing the employment, training, or education needs of eligible youth, including representatives or organizations that serve out-of-school youth. [ 107(b)(2)(B), WIOA] c. Education Each local board shall include representatives of entities administering education and training activities in the local area, including: A representative of eligible providers administering adult education and literacy activities under Title II of WIOA. A representative of institutions of higher education providing workforce investment activities (including community colleges). Page 55

56 Local Workforce Development Board Composition, Certification and Decertification [Policy 91] Page 4 of 5 A private education provider. CareerSource Florida may waive this requirement if requested by a LWDB if it is demonstrated that such representatives do not exist in the local area. May include representatives of local educational agencies, and of community-based organizations with demonstrated experience and expertise in addressing the education or training needs of individuals with barriers to employment. When there is more than one institution in each of the types of educational entities listed above, nominations are solicited from representatives of each of these entities. [ 107(b)(2)(C), WIOA, (1), Fla. Stat.] d. Economic/Community Development and Other Entities Each local board shall include representatives of governmental and economic and community development entities serving the local areas, including: A representative of economic and community development entities serving the local area. An economic agency is defined as including a local planning or zoning commission or board, a community development agency, or another local agency or institution responsible for regulating, promoting, or assisting in local economic development. A representative of Vocational Rehabilitation serving the local area. May include representatives of agencies or entities serving the local area relating to transportation, housing, and public assistance. May include representatives of philanthropic organizations serving the local area. May include other individuals or representatives of entities as the Chief Elected Official in the local areas determines to be appropriate. [ 107(b)(2)(D) & (E), 3(17) WIOA] 3. LWDB Chair The Chair of the LWDB must be from the business community and serve for a term of no more than two years and no more than two terms. [ 107(b)(3)], WIOA, (2)(a)] B. REMOVAL OF A MEMBER OF THE BOARD FOR CAUSE The Governor may remove a member of a LWDB, as well as its Executive Director or the designated person responsible for operational and administrative functions for the board for cause. Cause includes, but is not limited to, engaging in fraud or other criminal acts, incapacity, unfitness, neglect of duty, official incompetence and irresponsibility, misfeasance, malfeasance, nonfeasance, or lack of performance. [ (2)(b), Fla. Stat.] C. CERTIFICATION OF LOCAL WORKFORCE DEVELOPMENT BOARDS 1. Certification The Governor shall certify one local board for each local area in the State once every two years, based on the criteria described in section 107(b), WIOA. For a second or subsequent Page 56

57 ATTACHMENT III Local Board Membership Requirements LWDB Members Who May Satisfy The Requirement Representatives of The majority of the members of the Local Board must be representatives Business of business in the local area. At a minimum, two members must (WIOA Section represent small business as defined by the U.S. Small Business 107(b)(2)(A)) Administration. Business representatives serving on Local Boards may also serve on the State Board. Each business representative must meet the following criteria: be an owner, chief executive officer, chief operating officer, or other individual with optimum policymaking or hiring authority; provide employment opportunities in in-demand industry sectors or occupations, as those terms are defined in WIOA section 3(23); and provide high-quality, work-relevant training and development opportunities to its workforce or the workforce of others (in the case of organizations representing business as per WIOA Sec. 107(b)(2)(A)(ii); and are appointed from among individuals nominated by local business organizations and business trade associations. Representatives of Not less than 20 percent of the members of the Local Board must be Workforce workforce representatives. These representatives: (WIOA Section must include two or more representatives of labor 107(b)(2)(B)) organizations, where such organizations exist in the local area. Where labor organizations do not exist, representatives must be selected from other employee representatives; must include one or more representatives of a joint labormanagement, or union affiliated, registered apprenticeship program within the area who must be a training director or a member of a labor organization. If no union affiliated registered apprenticeship programs exist in the area, a representative of a registered apprenticeship program with no union affiliation must be appointed, if one exists; and may include: In addition to the representatives enumerated above, the Board may include the following to contribute to the 20 percent requirement: one or more representatives of community-based organizations that have demonstrated experience and expertise in addressing the employment, training or education needs of individuals with barriers to employment, including organizations that serve veterans or provide or support competitive integrated employment for individuals with disabilities; and one or more representatives of organizations that 1 Page 57

58 demonstrated experience and expertise in addressing the employment, training, or education needs of eligible youth, including representatives of organizations that serve out-of-school youth. Representatives of The balance of Local Board membership must include: Education and Training At least one eligible provider administering adult education and (WIOA Section literacy activities under WIOA title II; 107(b)(2)(C)) At least one representative from an institution of higher education providing workforce investment activities, including community colleges; and At least one representative from each of the following governmental and economic and community development entities: o Economic and community development entities; o The state Employment Service Office under the Wagner- Peyser Act (29 U.S.C. 49 et seq.) serving the local area; and o The programs carried out under title I of the Rehabilitation Act of 1973, other than sec. 112 or Part C of that title. In addition to the representatives enumerated above, the CLEO may appoint other appropriate entities in the local area, including: Entities administering education and training activities who represent local educational agencies or community-based organizations with demonstrated expertise in addressing the education or training needs for individuals with barriers to employment; Governmental and economic and community development entities who represent transportation, housing, and public assistance programs; Philanthropic organizations serving the local area; and Other appropriate individuals as determined by the chief elected official. 2 Page 58

59 Local Workforce Development Board Composition, Certification and Decertification [Policy 91] Page 5 of 5 certification, certification shall also be based on the extent to which the local board has ensured that workforce investment activities carried out in the local area have enabled the local area to meet the corresponding performance accountability measures and achieve sustained fiscal integrity, as defined in section 106(e)(2), WIOA. [ 107(c)(2)(A), (B), WIOA] CSF shall initially certify each LWDB and shall recertify LWDBs every two years. DEO, in consultation with CSF, will issue instructions to the LWDBs for certification. LWDBs will submit certification documents to DEO. Upon satisfactory review of a LWDB s certification documents, DEO will provide a recommendation regarding certification to CSF. 2. Failure to Achieve Certification Failure of a LWDB to achieve certification shall result in appointment and certification of a new board for the local area pursuant to section 107(c)(1), WIOA. [ 107(c)(2)(C), WIOA] D. DECERTIFICATION CareerSource Florida, under authority delegated by the Governor, may decertify a LWDB at any time after providing notice and an opportunity to comment for any of the following: 1. Fraud, Abuse, Failure to Carry Out Functions The failure to carry out functions specified for the local board applies to functions described in section 107(d), WIOA. 2. Nonperformance A local board that fails to meet the local performance accountability measures for such local area in accordance with section 116(c), WIOA, for two consecutive program years may be decertified. If a local board is decertified, CSF may require that a new LWDB be appointed and certified for the local area pursuant to a reorganization plan developed by CSF in consultation with the Chief Elected Officials in the local area, and in accordance with a local agreement specified in section 107(b), WIOA. [ 107(c)(3), WIOA] V. DEFINITIONS Small business is defined by the Small Business Administration. Page 59

60 SUPPLEMENTAL NUTRITION ASSISTANCE PROGRAM POLICY #3 EMPLOYMENT RETENTION SERVICES POLICY ORIGINAL APPROVAL DATE: CSRC EFFECTIVE DATE: PURPOSE The purpose of this policy is to provide guidance and an overview of the Supplemental Nutrition Assistance Program (SNAP) Employment Retention Services in accordance with the SNAP Employment and Training Florida State Plan for Federal Fiscal Year 2017 and the United States Department of Agriculture (USDA) Farm Bill of REFERENCES SNAP Employment and Training Florida State Plan for Federal Fiscal Year 2017 and the United States Department of Agriculture (USDA) Farm Bill of PROCEDURE AND PROCESS Employment Retention Services Employment Retention Services (ERS) are participant reimbursements that are reimbursed by CareerSource Research Coast (CSRC). Participants can receive ERS for up to 90 days per Federal Fiscal Year (FFY), regardless of the number of times they are referred to SNAP for participation during the course of a FFY. Reimbursements may be made for transportation, uniforms, shoes, supplies and testing/licensing. To receive ERS, the participant must: Be currently participating or have previously participated in a qualifying SNAP component(s) prior to obtaining employment Obtain employment within 30 days of participation in a qualifying component Provide employment verification showing confirmation of secured employment Qualifying SNAP Components Job Search* SNAP (505) Job Search Training* - SNAP (511) Work Experience SNAP (518) Education SNAP (526) Vocational Training SNAP (527) Engagement in WIOA/TAA SNAP (528) *Job Search and Job Search Training, as stand-alone activities, are not qualifying components and do not satisfy the requirement to receive ERS. Job Search and Job Search Training only satisfy the ERS requirement if they are assigned in combination with a qualifying component such as education, training, work experience, etc. Documentation Requirements Documentation to support each ERS reimbursement must be kept in the participant s case file. Any request made for reimbursements must only be for items that are appropriate and relevant to the job in which the participant is working. Prior to reimbursement submission, the Career Planner must ensure: The participant meets ERS eligibility criteria Documentation is retained in the case file The employment is entered in the OSST system The retention services associated with the employment are entered in OSST The participant remains employed prior to the reimbursement of the retention services Receipts are collected for reimbursable services and retained in the participant s case file; self-attestation is not permitted for reimbursement using ERS funds Services are reimbursed for no more than 90 days, per FFY, after the Job Tracking Start Date regardless of the number of times a participant is referred to SNAP. An equal opportunity employer/program. Auxiliary aids and services are available upon request to individuals with disabilities. All voice telephone numbers may be reached by persons using TTY/TDD equipment via the Florida Relay Service at 711. SNAP Employment Retention Services policy DRAFT Page 1 of 2 Page 60

61 SUPPLEMENTAL NUTRITION ASSISTANCE PROGRAM POLICY #3 EMPLOYMENT RETENTION SERVICES POLICY ORIGINAL APPROVAL DATE: CSRC EFFECTIVE DATE: Data Entry Requirements At the time the Career Planner determines a participant is eligible for ERS, they will notify the SNAP Program Manager to open a Support Account in Gazelle. The Career Planner will ensure the mailing address for the participant is correct as the reimbursement will be mailed to the participant in the form of a check. Before opening the account, the SNAP Program Manager will confirm the following eligibility criteria: The participant is open in a SNAP unit The participant has participated in a qualifying component within 30 days of the job s start date The qualifying component has at least one Job Participation Rate (JPR) recorded on the Skill Development screen The participant has provided verification of employment The employment has been recorded in OSST and includes the hire date, job tracking start date, and job verification date Support accounts will be opened with a FFY limit of $700 for each participant that includes specific limits on each reimbursable service (see attachment for detailed limits). To be reimbursed for transportation costs, the participant must provide gas/bus pass receipts reflecting the actual cost. For all other reimbursable services, i.e, uniforms, shoes, supplies, and testing/licensing, receipts must be provided along with documentation from the employer indicating the requirement of the item to be employed. Once the participant has submitted all required documentation, the Career Planner will initiate a Gazelle support check request in the amount of the receipt(s) received for the covered service(s). The Career Planner will select ERS SNAP as the vendor and include a detailed comment on the voucher of the service being reimbursed and the name of the participant the check request will be made out to. After completion of the voucher, the Career Planner will be required to enter all information into the OSST system no later than ten business days after the end of the month the ERS reimbursement occurred. Information is entered as follows: - Skill Development screen - Service Plan tab - Provider CareerSource Research Coast (select appropriate office based on residence of participant) - Service Type ERS SNAP E&T (500) - Actual Start Date - Save - Cost information as prompted by the OSST system The completed voucher along with all supporting documentation will be forwarded to the SNAP Program Manager for review and approval. After approval, all documentation will be forwarded to the CSRC Finance Department for processing. The participant should anticipate up to two weeks for receipt of the reimbursement check. Referenced Attachment SNAP ERS Program Year Limits An equal opportunity employer/program. Auxiliary aids and services are available upon request to individuals with disabilities. All voice telephone numbers may be reached by persons using TTY/TDD equipment via the Florida Relay Service at 711. SNAP Employment Retention Services policy DRAFT Page 2 of 2 Page 61

62 SUPPLEMENTAL NUTRITION ASSISTANCE PROGRAM EMPLOYMENT RETENTION SERVICES PROGRAM YEAR LIMITS Transportation $150 Uniforms $110 Shoes $75 Supplies $65 Testing and Licensing $300 Documentation to support each ERS reimbursement must be kept in the participant s case file. Any request made for reimbursements must only be for items that are appropriate and relevant to the job in which the participant is working. Prior to reimbursement submission, the Career Planner must ensure: - The participant meets ERS eligibility criteria - Documentation is retained in the case file - The employment is entered in the OSST system - The retention services associated with the employment are entered in OSST - The participant remains employed prior to the reimbursement of the retention services - Receipts are collected for reimbursable services and retained in the participant s case file; self-attestation is not permitted for reimbursement using ERS funds - Services are reimbursable for no more than 90 days, per FFY, after the Job Tracking Start Date regardless of the number of times a participant is referred to SNAP Page 62

63 AGENDA ITEM #11 AGENDA ITEM SUMMARY TITLE: STRATEGIC PLAN: POLICY/PLAN/LAW: ACTION: BACKGROUND: SUPPORTING MATERIALS: BOARD STAFF: Open to the Board Operational Intelligence Board Procedure Discussion This agenda item gives Board members the opportunity to introduce issues for general discussion, make announcements pertinent to the Board or provide feedback. None Brian Bauer, President/Chief Executive Officer ext. 418 Page 63

64 AGENDA ITEM #12 AGENDA ITEM SUMMARY TITLE: Open to the Public STRATEGIC PLAN: Operational Intelligence POLICY/PLAN/LAW: Board Procedure ACTION: Discussion BACKGROUND: At each meeting the public is given the opportunity to address the Board on any issues applicable to the Board. SUPPORTING MATERIALS: BOARD STAFF: None Brian Bauer, President/Chief Executive Officer ext. 418 Page 64

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