FYNBOS PARK BODY CORPORATE TEN YEAR MAINTENANCE PLAN
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1 FYNBOS PARK BODY CORPORATE TEN YEAR MAINTENANCE PLAN Prepared by: Jeanette Büchner Date: 21 February 2018 This plan covers the period of ten years from 1 April 2018 Building details & report inputs Supplied information Building name Fynbos Park Body Corporate Building address Church Street, Westcliff, Hermanus, 7200 Body Corporate Registration No SS 65/94 Number of units (primary sections) 145 Number of garages (utility sections) 71 Does a Long-term maintenance fund exist (Y/N) Yes Estimated starting long-term maintenance fund balance R 2,920, Starting date of financial year for report 01/04/2018 VAT status Not registered and not applicable 1 P a g e
2 Report assumptions & information Assumed interest rate on invested funds (for funds over R10 000) Company taxation rate Interest on invested funds based on assumed interest rate minus company taxation rate. Calculated only on long-term maintenance fund balances over R Contingency allowance For minor and/or unforeseen expenses Assumed rate of inflation for building maintenance costs Based on average annual building cost increase between 2017 and 2027 Forecast period number of years the forecast looks out. 6,75% 28% on taxable income which is negligible R per annum R ,5% (Middle of SARB inflation target rates) 10 years 10-Year levy table (Eskaleer jaarliks met 6.5%) Year Year To Total Contribution 1 31/03/2019 R /03/2020 R /03/2021 R /03/2022 R /03/2023 R /03/2024 R /03/2025 R /03/2026 R /03/2027 R /03/2028 R P a g e
3 10 Year Cash-flow tracking sheet The table below show a cash flow starting with the Opening balance at the start of the first financial year. Then add the Total levy contributions for the year and any interest on balances greater than R Any Anticipated expenses then allow for leaving a Closing balance for the year which in turn becomes the Opening balance for the following year. In summary: Opening balance + Total levy contributions + Interest Anticipated expenses = Closing balance Year Year To Opening balance Total levy contributions Interest Income from Resale of units Anticipated expenses Closing balance 1 31/03/2019 R 2,920, R 262, ,143 R 261, R 194, R 3,447, /03/2020 R 3,447, R 277, ,698 R 273, R 130, R 4,100, /03/2021 R 4,100, R 295, ,755 R 285, R 148, R 4,808, /03/2022 R 4,808, R 314, ,562 R 298, R 1,194, R 4,550, /03/2023 R 4,550, R 334, ,171 R 312, R 1,201, R 4,302, /03/2024 R 4,302, R 356, ,430 R 326, R 1,642, R 3,632, /03/2025 R 3,632, R 380, ,180 R 340, R 146, R 4,451, /03/2026 R 4,451, R 405, ,474 R 356, R 142, R 5,370, /03/2027 R 5,370, R 432, ,539 R 372, R 195, R 6,341, /03/2028 R 6,341, R 460, ,077 R 388, R 169, R 7,449, Year anticipated expenditures table Expenditure Items lists the different areas and items of expenditure. Current Cost shows the current maintenance expenditure cost in today s Rands. Year 1 to Year 10, shows the costs in the year in which they occur including the Assumed rate of inflation compounded annually until the cost is due. 3 P a g e
4 Expenditure Item Current cost Year 1 Year 2 Year 3 Year 4 Year 5 Year 6 Year 7 Year 8 Year 9 Year 10 PROJECTS: = Project 1: Fire Escape 153, , , Project 2: Gutters 4, , , , , , , , , , , Project 3: Gate and Motor 3, , , Project 4: Roof replacement 1,000, ,050, ,100, Project 5: Waterproofing of windows 14, , , , , , , , , , Project 6: Structural Repairs - Floors 11, , , Project 7: Structural Repairs - Walls 10, , , , Project 8: Roof repairs 44, , , , , , , , , , , Project 9: Garden Flats Roof repairs /replacement 35, , , , , , , , , , , Project 10: Garden Paving 20, , , Project 11: Garage Door Maintenance 8, , , , , , , , , , Project 12: Tar Surface & Maintenance 12, , Project 13: Camera Equipment & Maintenance 70, Project 14: Lift Upgrade/Replacement Project 15: Windows/Doors Replacement 70, , , , , , , , , , , Sub Total (Inc. VAT) 332, , , , ,158, ,163, ,603, , , , , Contingency allowance (Inc. VAT) 31, , , , , , , , , , Total Expenses (Inc. VAT) 332, , , , ,194, ,201, ,642, , , , , P a g e
5 BUILDING DATA Item identifies and describes the maintenance item Qty lets you know the total quantity of that item Unit is the unit rate used to measure the quantity Rate is the cost of each unit in Rand Value is the quantity (Qty) multiplied by the Rate (R) Next due is the remaining life in years until an item needs money spent on it. Total life is the total life the item after it is replaced, repaired or repainted. Comments details any useful explanatory notes for the item Item Qty Unit Rate (R) Value Next Due Estimated age/life span of item BUILDINGS Repaint Walls 1 On-going Repaint boundary 1 On-going Wall Replace Floor tiles 1 On-going Staircase windows & 2018 Atrium Entrance Doors Repaint Ceilings 1 On-going Phase 7 doors 2 Replaced 20 years Roof years Laundry doors Paint flat doors in 157 On-going Atriums Paint flat doors 71 On-going outside Total life once repaired/comments 5 P a g e
6 Item Qty Unit Rate (R) Value Next Due Estimated age Total life once repaired/comments Garden flat roofs 18 On-going Windows On-going waterproofing Balcony panels 315 On-going Lift years 20 years TERRAIN Garages Carports 18 Open Parking 45 Replace garden 1970 On-going paving Tar Surface 3760 m 2 R29 R years old 7-10 years Repaint line 1 R years 4 years marking Gate 2 1 gate R R Motor kg 24V R R year old Industrial motor Electric Fence 1 On-going Fire Equipment Fire Boxes 7 R R year old 15 years Fire Alarms Fire Buttons Extinguishers 4 2,5kg R80.00 R year Maintenance only Extinguishers 44 4,5kg R80.00 R year Maintenance only Hose Reels 18 R80.00 R year Maintenance only Cameras 17 1 R R years NON-MAINTENANCE The following matters are those the Body Corporate has decided not to maintain during the life of this plan: Fire Boxes: All the fire boxes were replaced in 2016 and only need replacing again in 15 years. Lift: The lift was replaced with a new one in 2015 (Estimated life span 20 years) Core Electrical cabling: No replacement during the next 10 years Maintenance on long life items are difficult to estimate and may have to be replaced sooner or later. Our estimates are based on best guess estimates. 6 P a g e
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