ROWLAND UNIFIED SCHOOL DISTRICT. Administrative Services Division

Transcription

1 ROWLAND UNIFIED SCHOOL DISTRICT Administrative Services Division First Interim Financial Report Presented at the December 14, 2015 RUSD Board Meeting Prepared by Alex Flores Assistant Superintendent, Administrative Services Division Eric Hart, Director of Fiscal Services

2 1 st Interim Certification Introduction: The Executive Summary is an overview of the financial data reported in the SACS First Interim Report. It is provided to assist the general public in understanding the financial information reported on the State required SACS forms. Education Code requires districts to submit reports to the County Office of Education (COE) twice a year. This report is referred to as Interim Report. The First Interim financial report shall reflect changes to the budget through October 31; the Second Interim financial report shall reflect changes to the budget through January 31. For each interim report, the District must use multi-year projections to certify one of the following: Positive Certification: Districts WILL MEET their financial obligations for the current and two subsequent fiscal years. Qualified Certification: Districts MAY NOT MEET their financial obligations for the current or two subsequent years. Negative Certification: Districts WILL BE UNABLE TO MEET their financial obligations for the remainder of the current year or subsequent fiscal years based upon current projections (not meeting reserves in current year or negative fund balance in any year).

3 DISTRICT S FUNDS OVERVIEW The District s Budget and Accounting format are based on the California School Accounting Manual (CSAM) and utilize the Standardized Account Code Structure (SACS). The District s financial records are organized and operated on a fund basis, based on Governmental Accounting Standards. A fund is defined as a self-balancing set of accounts recording cash and other financial resources, together with all related liabilities and residual equities or balances and changes therein, which are segregated for the purpose of carrying on specific activities or attaining certain objectives in accordance with special regulations, restrictions or limitations. In FY , there are 12 active funds in the District accounting system. The District s funds include: (Fund 01) SELPA AU Pass Through Fund (Fund 10) Adult Education Fund (Fund 11) Child Development Fund (Fund 12) Cafeteria Fund (Fund 13) Deferred Maintenance Fund (Fund 14) Building Fund (Fund 21) Capital Facilities Fund (Fund 25) County School Facilities Fund (Fund 35) Special Reserve for Capital Outlay Fund (Fund 40) Tax Override Fund (Fund 53) Self-Insurance Fund (Fund 67)

4 GENERAL FUND OVERVIEW GENERAL FUND (Fund 01): This is the chief operating fund for the District. It is used to account for the ordinary operations of the District. All transactions except those required or permitted by law to be in another fund are accounted for in this fund. In the General Fund, there are Unrestricted and Restricted financial activities. Unrestricted: Used to account for those projects and activities that are funded with unrestricted revenues. Restricted: Used to account for those projects and activities that are funded by external revenue sources that are legally restricted or restricted by the donor for specific purposes.

5 Unrestricted (Resources ) Revenues, Expenditures, and Changes in Fund Balance Rowland Unified Resource A. REVENUES 1) LCFF Sources ,983, ,983, ,483, ,012, , ) Federal Revenue ) Other State Revenue ,171, ,171, , ,688, ) Other Local Revenue ) TOTAL, REVENUES 1,212,90 1,212,90 267, ,212,90 136,367, ,367, ,829, ,913, (482,81) -4.7% B. EXPENDITURES 1) Certificated Salaries ,122,69 58,122,69 14,271, ,374, ,748, % 2) Classified Salaries ,000, ,000, ,579, ,740,07 260, % 3) Employee Benefits ,592, ,592, ,637, ,601, ,991, % 4) Books and Supplies ,973, ,973, ,330, ,372, , ) Services and Other Operating Expenditures ,693, ,693, ,125, ,074, (1,380,539.17) -17.9% 6) Capital Outlay ,35 284,35 1,346, (1,062,578.36) % 7) Other Outgo (excluding Transfers of Indirect Costs) ,276, ,276, ) Other Outgo - Transfers of Indirect Costs (1,954,024.00) (1,954,024.00) 9) TOTAL, EXPENDITURES C. EXCESS (DEFICIENCY) OF REVENUES OVER EXPENDITURES BEFORE OTHER FINANCING SOURCES AND USES (A5 - B9) (127,324.88) 332, % 2,276, (1,954,024.00) 110,988, ,988, ,149, ,831, ,379,03 25,379,03 5,679, ,082, D. OTHER FINANCING SOURCES/USES 1) Interfund Transfers a) Transfers In b) Transfers Out ,00 650,00 650, ,609, % 2) Other Sources/Uses a) Sources b) Uses 3) Contributions 4) TOTAL, OTHER FINANCING SOURCES/USES File: fundi-a (Rev 06/24/2015) (19,461,978.00) (19,461,978.00) (16,852,07) (20,111,978.00) (20,111,978.00) (17,502,07) Page 1 Printed: 12/10/2015 6:00 PM

6 Rowland Unified Unrestricted (Resources ) Revenues, Expenditures, and Changes in Fund Balance Resource E. NET INCREASE (DECREASE) IN FUND BALANCE (C + D4) 5,267, ,267, ,679, ,579, F. FUND BALANCE, RESERVES 1) Beginning Fund Balance a) As of July 1 - Unaudited ,744, ,744, ,725, (3,019,096.42) -9.5% b) Audit Adjustments 9793 c) As of July 1 - Audited (F1a + F1b) 31,744, ,744, ,725, d) Other Restatements 9795 e) Adjusted Beginning Balance (F1c + F1d) 31,744, ,744, ,725, ) Ending Balance, June 30 (E + F1e) 37,011, ,011, ,305, Components of Ending Fund Balance a) Nonspendable Revolving Cash ,00 50,00 50,00 Stores , , , Prepaid Expenditures 9713 All Others 9719 b) Restricted 9740 c) Committed Stabilization Arrangements 9750 Other Commitments 9760 d) Assigned Other Assignments ,606, e) Unassigned/Unappropriated Reserve for Economic Uncertainties ,606, ,503, Unassigned/Unappropriated Amount ,027, ,027, ,423, File: fundi-a (Rev 06/24/2015) Page 2 Printed: 12/10/2015 6:00 PM

7 Restricted (Resources ) Revenue, Expenditures, and Changes in Fund Balance Rowland Unified Resource A. REVENUES 1) LCFF Sources ) Federal Revenue ,293, ) Other State Revenue ,398, ,398, ,000, ,575,75 1,177, % 4) Other Local Revenue ) TOTAL, REVENUES 446,74 446,74 674, ,74 22,887, ,887, ,968, ,064, B. EXPENDITURES 1) Certificated Salaries ,520, ,520, ,014, ,632, , % 2) Classified Salaries ,691, ,691, ,370, ,759, ,932, % 3) Employee Benefits ,149, ,149, ,345, ,727, ) Books and Supplies ,847, ,847, , ,035, (1,187,491.16) -30.9% 5) Services and Other Operating Expenditures ,680, ,680, ,764, ,460, (2,779,373.77) -41.6% 6) Capital Outlay ) Other Outgo (excluding Transfers of Indirect Costs) ,00 330,00 330,00 8) Other Outgo - Transfers of Indirect Costs ,684, ,684, ,684, ,905, ,905, ,271, ,630, (19,018,138.00) (19,018,138.00) (2,302,876.94) (18,566,149.12) 9) TOTAL, EXPENDITURES C. EXCESS (DEFICIENCY) OF REVENUES OVER EXPENDITURES BEFORE OTHER FINANCING SOURCES AND USES (A5 - B9) 421, % D. OTHER FINANCING SOURCES/USES 1) Interfund Transfers a) Transfers In b) Transfers Out ,461, ,461, ,852,07 19,461, ,461, ,852,07 2) Other Sources/Uses a) Sources b) Uses 3) Contributions 4) TOTAL, OTHER FINANCING SOURCES/USES File: fundi-a (Rev 06/24/2015) Page 1 (2,609,908.00) -13.4% Printed: 12/10/2015 6:00 PM

8 Rowland Unified Restricted (Resources ) Revenue, Expenditures, and Changes in Fund Balance Resource E. NET INCREASE (DECREASE) IN FUND BALANCE (C + D4) 443,84 443,84 (2,302,876.94) (1,714,079.12) F. FUND BALANCE, RESERVES 1) Beginning Fund Balance a) As of July 1 - Unaudited ,943, ,943, ,059, ,116, % b) Audit Adjustments 9793 c) As of July 1 - Audited (F1a + F1b) 14,943, ,943, ,059, d) Other Restatements 9795 e) Adjusted Beginning Balance (F1c + F1d) 14,943, ,943, ,059, ) Ending Balance, June 30 (E + F1e) 15,387, ,387, ,345, Components of Ending Fund Balance a) Nonspendable Revolving Cash 9711 Stores 9712 Prepaid Expenditures 9713 All Others 9719 b) Restricted ,590, ,590, ,496, c) Committed Stabilization Arrangements 9750 Other Commitments 9760 d) Assigned Other Assignments 9780 e) Unassigned/Unappropriated Reserve for Economic Uncertainties 9789 Unassigned/Unappropriated Amount 9790 (1,202,937.66) (1,202,937.66) (151,305.67) File: fundi-a (Rev 06/24/2015) Page 2 Printed: 12/10/2015 6:00 PM

9 Summary - Unrestricted/Restricted Revenues, Expenditures, and Changes in Fund Balance Rowland Unified Resource A. REVENUES 1) LCFF Sources ,983, ,983, ,483, ,012, , ) Federal Revenue ,293, ) Other State Revenue ,570, ,570, ,079, ,264, , % 4) Other Local Revenue ) TOTAL, REVENUES 1,659,64 1,659,64 942, ,659,64 159,255, ,255, ,798, ,977, B. EXPENDITURES 1) Certificated Salaries ,643, ,643, ,285, ,007, ,636, % 2) Classified Salaries ,692, ,692, ,950, ,499, ,192, % 3) Employee Benefits ,741, ,741, ,983, ,328, ,412, ) Books and Supplies ,821, ,821, ,105, ,408, (586,643.63) -5.4% 5) Services and Other Operating Expenditures ,374, ,374, ,890, ,534, (4,159,912.94) -28.9% 6) Capital Outlay ,35 284,35 (127,324.88) 1,346, (1,062,578.36) % 7) Other Outgo (excluding Transfers of Indirect Costs) ,606, ,606, , ,606, ) Other Outgo - Transfers of Indirect Costs ) TOTAL, EXPENDITURES C. EXCESS (DEFICIENCY) OF REVENUES OVER EXPENDITURES BEFORE OTHER FINANCING SOURCES AND USES (A5 - B9) (269,341.00) (269,341.00) (269,341.00) 152,894, ,894, ,420, ,462, ,360, ,360, ,377, ,515, % D. OTHER FINANCING SOURCES/USES 1) Interfund Transfers a) Transfers In b) Transfers Out ,00 650,00 650, ) Other Sources/Uses a) Sources b) Uses 3) Contributions 4) TOTAL, OTHER FINANCING SOURCES/USES File: fundi-a (Rev 06/24/2015) (650,00) Page 1 (650,00) (650,00) Printed: 12/10/2015 6:00 PM

10 Rowland Unified Summary - Unrestricted/Restricted Revenues, Expenditures, and Changes in Fund Balance Resource E. NET INCREASE (DECREASE) IN FUND BALANCE (C + D4) 5,710, ,710, ,377, ,865, F. FUND BALANCE, RESERVES 1) Beginning Fund Balance a) As of July 1 - Unaudited ,687, ,687, ,784, (1,903,050.42) -4.1% b) Audit Adjustments 9793 c) As of July 1 - Audited (F1a + F1b) 46,687, ,687, ,784, d) Other Restatements 9795 e) Adjusted Beginning Balance (F1c + F1d) 46,687, ,687, ,784, ) Ending Balance, June 30 (E + F1e) 52,398, ,398, ,650, Components of Ending Fund Balance a) Nonspendable Revolving Cash ,00 50,00 50,00 Stores , , , Prepaid Expenditures 9713 All Others 9719 b) Restricted ,590, ,590, ,496, c) Committed Stabilization Arrangements 9750 Other Commitments 9760 d) Assigned Other Assignments ,606, e) Unassigned/Unappropriated Reserve for Economic Uncertainties ,606, ,503, Unassigned/Unappropriated Amount ,824, ,824, ,272, File: fundi-a (Rev 06/24/2015) Page 2 Printed: 12/10/2015 6:00 PM