CITY COURT OF KAPLAN. Financial Report. Year Ended June

Transcription

1 CITY COURT OF KAPLAN Financial Report Year Ended June

2 TABLE OF CONTENTS Accountants' Compilation Report 1 BASIC FINANCIAL STATEMENTS GOVERNMENT-WIDE FINANCIAL STATEMENTS (OWES) Statement of net position 4 Statement of activities 5 FUND FINANCIAL STATEMENTS (FES) Balance sheet - governmental funds 8 Reconciliation of the governmental funds balance sheet to the statement of net position 9 Statement of revenues, expenditures, and changes in fund balance - governmental funds 10 Reconciliation of the statement of revenues, expenditures, and changes in fund balance of governmental funds to the statement of activities 11 Statement of fiduciary net position 12 OTHER SUPPLEMENTARY INFORMATION Agency Funds: Combining balance sheet 15 Combining schedule of collections, distributions, and unsettled balances 16 Schedule of Compensation, Benefits and Other Payments to Agency Head 17 Schedule of current and prior year findings and management's corrective action plan Page

3 C Burton Kolder, CPA" Russell F Champagne, CPA" Victor R Slaven.CPA" Gerald A Thibodeaux, Jr, CPA" Robert S Carter, CPA" Arthur R Mixon, CPA" Brad E Kolder, CPA, JD" Stephen J Anderson, CPA" Penny Angelle Soruggins, CPA Christine C Douoet, CPA Wanda F Aroement, CPA, CVA Bryan K Joubert, CPA Matthew E Margaglio, CPA Casey L Ardoin, CPA Albert R Leger, CPA,PFS,CSA" Marshall W Guidry, CPA Stephen R Moore, Jr, CPA,PFS,CFP,ChFC* James R Roy, CPA Robert J Metz,CPA Alan M Taylor, CPA Kelly M Douoet, CPA MandyB Self, CPA Paul L Deloambre, Jr, CPA Jane R Hebert, CPA Deidre L Stook, CPA Karen V Fontenot, CPA TabbyA LeMay, CPA Seth C Nomis, CPA "A Prcfessional Accourting Corporation KOLDER, CHAMPAGNE, SLAVEN & COMPANY, LLC The Honorable F. Stanton Hardee, III, City Judge City Court of Kaplan, Louisiana CERTIFIED PUBLIC ACCOUNTANTS P.O. Box 1055 Abbeville. LA Phone (337) Fax (337) ACCOUNTANTS' COMPILATION REPORT 183 South Beadle Rd Lafayette, LA Phone (337) Fax (337) East Bndge St Breaux Bridge, LA Phone (337) Fax (337) David Dr Ste 203 Morgan City, LA Phone (985) Fax(985) East Mam Street Ville Platte, LA70586 Phone (337) Fax (337) West Sixth Avenue Oberlin, LA70655 Phone (337) Fax (337) OFFICES WEBSITE VWVWKCSRCPAS COM Retired Conrad 0 Chapman, CPA* ; Management is responsible for the accompanying financial statements of the governmental activities and the major funds of the City Court of Kaplan, Louisiana (City Court), as of and for the year ended June 30, 2016, which collectively comprise the City Court's basic financial statements as listed in the table of contents, in accordance with accounting principles generally accepted in the United States of America. We have performed a compilation engagement in accordance with Statements on Standards for Accounting and Review Services promulgated by the Accounting and Review Services Committee of the AICPA. We did not audit or review the financial statements nor were we required to perform any procedures to verify the accuracy or completeness of the information provided by management. Accordingly, we do not express an opinion, a conclusion, nor provide any form of assurance on these financial statements. Management has elected to omit substantially all the disclosures required by accounting principles generally accepted in the United States of America. If the omitted disclosures were included in the financial statements, they might influence the user's conclusions about the City's financial position and results of operations. Accordingly, the financial statements are not designed for those who are not informed about such matters. The other supplementary information on pages 16 through 18 is presented for purpose of additional analysis and is not a required part of the basic financial statements. This information is the representation of management. This information was subject to our compilation engagement, however, we have not audited or reviewed the required supplementary information and, accordingly, do not express an opinion, a conclusion, nor provide any form of assurance on such information. Management has omitted the management's discussion and analysis and budgetary comparison information that accounting principles generally accepted in the United States of America require to be presented to supplement the basic financial statements. Such missing information, although not a part of the basic financial statements, is required by the Governmental Accounting Standards Board, who considers it to be an essential part of financial reporting and for placing the basic financial statements in an appropriate operational, economic, or historical context. We are not independent with respect to the City Court of Kaplan, Louisiana. 450 East Mam Street New Iberia, LA Phone (337) Fax (337) South Mam Street Abbeville, LA Phone (337) Fax (337) Mam Street Franklin, LA Phone (337) Fax (337) EastWaddil St Marksville LA Phone (318) Fax (318) Metro Dnve Alexandna, LA Phone (318) Fax (318) Abbeville, Louisiana October Member of: AMERICAN INSTITUTE OF CERTIFIED PUBLIC ACCOUNTANTS Kolder, Champagne, Slaven & Company, LLC Certified Public Accountants Member of: SOCIETY OF LOUISIANA CERTIFIED PUBLIC ACCOUNTANTS

4 BASIC FINANCIAL STATEMENTS

5 GOVERNMENT-WIDE FINANCIAL STATEMENTS (OWES)

6 Statement of Net Position June ASSETS Current assets: Cash $ 59,036 Noncurrent assets: Capital assets, net TOTAL ASSETS LIABILITIES Accounts payable 236 NET POSITION Net investment in capital assets Restricted: Witness Fees Unrestricted TOTAL NET POSITION 7,172 19,357 39,443 $ 65,972 See Accountants' Compilation Report.

7 Statement of Activities Year Ended June Program Revenues Functions/Programs Expenses Charges for Services Net Revenue And Changes in Net Position Governmental activities: General government $(26,577) $ 14,396 $(12,181) Miscellaneous Change in net position Net position - Beginning (11,071) Net position - Ending $ 65,972 See Accountants' Compilation Report.

8 FUND FINANCIAL STATEMENTS (FES)

9 FUND DESCRIPTIONS General Fund The General Fund is used to account for resources traditionally associated with governments which are not required to be accounted for in another fund. Witness Fee Special Revenue Fund To account for the proceeds of revenue from fines that are legally restricted to expenditures for the specific purpose of witness payments.

10 Balance Sheet Governmental Funds June ASSETS General Fund Witness Fee Special Revenue Fund Total Cash $39,679 $19,357 $ 59,036 LIABILITIES AND FUND BALANCES Liabilities: Accounts payable Fund balances: Restricted Unassigned Total Fund Balances 39, ,357 39, Total liabilities and fund balances $39,679 $19,357 $ 59,036 See Accountants' Compilation Report.

11 Reconciliation of the Governmental Funds Balance Sheet to the Statement of Net Position June Total fund balance for governmental funds at June 30, 2016 $ 58,800 Total net position reported for governmental activities in the statement of net position is different because: Capital assets used in governmental activities are not financial resources and, therefore, are not reported in the funds. Those assets consist of: Capital assets, net 7,172 Total net position of governmental activities at June 30, 2016 $ 65,972 See Accountants' Compilation Report.

12 Statement of Revenue, Expenditures, and Changes in Fund Balance Governmental Funds For the Year Ended June General Fund Witness Fee Special Revenue Fund Total Revenues: Court costs - city fines Court costs - state fines Miscellaneous Total revenues $10,761 2,459 1, $ 1, ,797 2,599 1, Expenditures: General government Excess (deficiency) of revenues over expenditures (8,393) 826 (7,567) Fund balances, beginning Fund balances, ending $39,443 $19,357 $ 58,800 See Accountants' Compilation Report. 10

13 Reconciliation of the Statement of Revenues, Expenditures, and Changes in Fund Balance of Governmental Funds to the Statement of Activities Year Ended June Total net change in fund balance for the year ended June 30, 2016 per Statement of Revenues, Expenditures and Changes in Fund Balance $ (7,567) The change in net position reported for governmental activities in the statement of activities is different because: Depreciation expense for the year ended June 30, 2016 (3,504) Total changes in net position for the year ended June 30, 2016 per Statement of Activities $(11,071) See Accountants' Compilation Report. 11

14 Statement of Fiduciary Net Position Fiduciary Funds - Agency Funds June ASSETS Cash and cash equivalents $54,003 LIABILITIES Due to agencies and others $54,003 See Accountants' Compilation Report. 12

15 OTHER SUPPLEMENTARY INFORMATION 13

16 AGENCY FUNDS Civil Fund The Civil Fund is used to account for the advance costs on suits filed by litigants. The advances are refundable to the litigants after all costs have been paid. State Fines Fund The State Fines Fund is used to account for the receipt and disbursement of state fines and court costs. City Fines Fund The City Fines Fund is used to account for the receipt and disbursement of city fines and court costs. Bond Fund The Bond Fund is used to account for the receipt and disbursement of bonds. 14

17 CITY COURT OE KAPLAN, LOUISIANA Agency Lunds Combining Balance Sheet June Civil Lund State Pines Lund City Pines Lund Bond Lund Total ASSETS Cash and cash equivalents $26,755 $ 3,727 $ 1,264 $22,257 $54,003 LIABILITIES Due to agencies and others $26,755 $ 3,727 $ 1,264 $22,257 $54,003 See Accountants' Compilation Report. 15

18 Agency Funds Combining Schedule of Collections, Distributions, and Unsettled Balances For the Year Ended June Civil Fund State Fines Fund City Fines Fund Bond Fund Total Balances, July 1, 2015 $ 17,337 $ 910 1,189 $25,324 $ 44,760 Additions: Deposits in civil suits Fines Bonds Total collections ,942 19, , , Reductions: Payments by order of the Court Refund of deposits Fees transferred to General Fund Fines transferred to other funds District Attorney City Marshal Sheriff Other fees Indigent defender board Crime lab LA commission on law enforcement Witness fees Judges support compensation fee Clerk of Court City of Kaplan Vermilion Parish Police Jury Total distributions , ,627 1,120 1, ,520 1, , , ,185 7, , , ,192 14,267 13,281 1,300 11, ,203 15,705 8, ,176 1,628 2,259 19,060 6, Unsettled balances. June $26,755 $ 3,727 1,264 $22,257 $ 54,003 See Accountants' Compilation Report. 16

19 Schedule of Compensation, Benefits and Other Payments to Agency Head Year Ended June The Honorable Judge Stanton Hardee Supplemental Pay $ 1,628 Per diem 649 Dues 700 Registration fees 1,600 Conference travel 840 Total S See Accountants' Compilation Report 17

20 Schedule of Current and Prior Year Findings and Management's Corrective Action Plan Year Ended June 30, 2016 Parti: Current Year Findings and Management's Corrective Action Plan A. Internal Control Over Financial Reporting Inadequate Segregation of Accounting Functions CONDITION: The City Court of Kaplan did not have adequate segregation of functions within the accounting system. CRITERIA: The U.S. General Accounting Office (GAO) is charged with issuing standards for internal control in government. The GAO states: "Key duties and responsibilities need to be divided or segregated among different people to reduce the risk of error or fraud. This should include separating the responsibilities for authorizing transactions, processing and recording them, reviewing the transactions, and handling any related assets. No one individual should control all key aspects of a transaction or event." CAUSE: The cause of the condition is the fact that the City Court does not have a sufficient number of staff performing administrative and financial duties so as to provide adequate segregation of accounting and financial duties. EFFECT: Failure to adequately segregate accounting and financial functions increases the risk that errors and/or irregularities including fraud and/or defalcations may occur and not be prevented and/or detected. RECOMMENDATION: Management should evaluate the costbenefit to achieve complete segregation of duties within the accounting department. MANAGEMENT'S CORRECTIVE ACTION PEAN: Management determined that it is not cost effective to achieve complete segregation of duties within the accounting department. No plan is considered necessary. 18

21 Schedule of Current and Prior Year Findings And Management's Corrective Action Plan (cont.) Year Ended June 30, 2016 Part II: Prior Year Findings: A. Internal Control Over Financial Reporting Inadequate Segregation of Accounting Functions CONDITION: The City Court of Kaplan did not have adequate segregation of functions within the accounting system. RECOMMENDATION: Management should evaluate die costbenefit to achieve complete segregation of duties within the accounting department. CURRENT STATUS: Unresolved. See item