(Name & address of the firm)

Transcription

1 Issued to As per enclosed sheet. (Name & address of the firm)... PRASAR BHARATI (BROADCASTING CORPORATION OF INDIA) OFFICE OF THE CHIEF ENGINEER (EZ) AIR AND DOORDARSHAN GOLF GREEN, KOLKATA AE/ADE/DDE/DE For Chief Engineer (EZ). Tender document No. TV/EM-3/Copper Plate Earthing/ 07 Date: EstimatedCost : 10,00,000/-(approx) Description of Work : SITC of Fifty four Nos. of Copper Plate Earthing at LPTs in the state of West Bengal, Bihar, Orissa & Jharkhand. Tender form. Tenders are hereby invited for and on behalf of President of India for SITC of Fifty four Nos. of Copper Plate Earthing at LPTs(List attached) in the state of West Bengal, Bihar, Orissa & Jharkhand. as per Doordarshan Tender clauses, Specification and drawings given in this Tender document and its annexure. 1. The firm should submit single sealed bid for the following two parts. Technical Bid (Part-I): In this part, the technical specification of the item quoted and compliance statement for the specification detailed out in Annexure. This part should contain matters pertaining to technical specification in detail, complete bill of materials, delivery/work completion schedule offered by the firm, validity of tenders, payment terms of the firm, credentials of the firm for having completed the similar work in the past, the details of on going projects by the firm, financial capability of the firm, Current IT clearance/pan, Sales Tax Registration No./VAT Registration No., Service Tax Registration No., Sales Tax Clearance Certificate, and any other terms and conditions of the firm (All details other than the rates). Price Bid (Part II) : Total cost of supply mentioning per unit cost of UPS should be sent. This should contain rates, E.D., Sales Tax, Service Tax, Entry Tax/Consumption Tax W.C. (Work Contract) Tax etc. and any other expenses (if any) corresponding to the above technical Part-I. 2. Last date for receipt of quotation in this office is up to at 1400 hrs. 3. The Technical bid will be opened on at 1500 hrs.

2 -: 2 :- 4. The price quoted by the Tenderer should be firm & free of all other charges till the completion of the execution of total work under this head. The price break up of the whole supply should be given. Total cost will be taken into consideration for comparison. Earnest Money: Earnest of Estimated cost should be deposited through Demand Draft/ Pay Order of any Nationalized Banks along with the tender payable to PRASAR BHARATI 0/o THE CHIEF ENGINEER (EZ), AIR AND DOORDARSHAN, KOLKATA Payable at Kolkata, Earnest money deposited in any other form will not be accepted. Tender without EMD shall be summarily rejected and no communication will be sent. 5. Copies of current IT Clearance certificate and ST clearance certificate must be sent along with the tender in Technical bid without which the tender will be rejected Excise Duty (ED) should be shown separately. Any statutory variation in ED taking place after acceptance of tender within the completion date will be adjusted by the purchaser on production of documentary proof. ED if any will be paid only on production of documentary proof of payment Sales Tax (ST)/CST/VAT: The Prices should be exclusive of ST/CST/VAT. The prevailing rate of ST/CST/VAT should be clearly mentioned in the tender. The following certificates are to be submitted by the supplier along with the bills (a) Certified that the goods on which the ST/CST/VAT has been charged have not been exempted under Central Sales Tax Act or the rules made there under. The amount charged on account of ST/CST/VAT on these goods is not more than what is payable under provision of the relevant Act or the rules made there under. (b) Certified that we are registered/supplier/contractor in the state under registration No. for the purpose of ST/CST/VAT. Any statutory variation in ST/CST/VAT taking place after acceptance of tender within the delivery date will be adjusted by the purchaser Works Contract Tax (WCT): If works contract tax is liveable by the concerned Governments on works contracts, the same shall be clearly mentioned in the tender Entry Tax/Octroi: If applicable to any component of the contract, the same should be shown separately and the same will be paid only on production of the documentary proof of such payment Any other Taxes/duties which are liveable and intended to be claimed from the purchaser, the same should be distinctively shown along with the price quoted. Where it is not shown, no claim for any such Taxes/Duties/other form of charges will be considered/admitted at any stage on any ground whatsoever Packing and forwarding charges, if any should be clearly shown in the price bid If any charges in any form not clearly shown in the price bid will not be accepted or considered at any stage on any ground whatsoever The quotations having statements such as TAXES AS APPLICABLE, EXTRA AS APPLICABLE, AS PER ACTUALS and any other vague/ambiguous statement will be rejected.

3 -: 3 :- 8. The purchaser will not pay separately for transit insurance and the firm will be responsible for safe arrival of the stores to the destination. 9. Validity of tender: The validity of the tender should be a minimum of 6 months. The tenders having validity less than 6 months will be rejected. 10. Completion Schedule/Delivery period: The delivery should be completed within 03 ( Three )months from the date of order The firm will arrange to deliver and receive the equipments and installation materials at site at their own cost and responsibility. The purchaser will not be responsible for the safe custody of the above equipments and materials during installation period. However, purchaser shall provide the open space to contractor for making necessary arrangement for storing the materials/equipments on the clear understanding that such storage being arranged at the risk of contractor The tenderer shall make his own arrangement for power supply, water and storage materials and their safe custody at the site of erection. 11. The contractor shall make his own arrangement for arranging necessary labours skilled and unskilled. He should conform to all local Govt. rules and regulations concerning the engagement of labours and their employment and deployment. The contractor and his employee will comply with the regulations/rules/ guidelines in force for controlled/restricted entry into the premises where work is to be carried out. 12. The Tenderer should clearly mention the completion period from the date of order. The condition of supply and work, if any, should be clearly given in the technical bid of the tender. Printed general terms and conditions of the firm will not be considered as parts of tender. 13. Terms of Payment:- (a) Payment of 100% will be made after completion of the whole supply including testing after installation at site in all respect on production of completion certificate by the contractor and on successful inspection by Competent Engineering Officer of CE (EZ) Kolkata for final acceptance. (b) Security Deposit:- The firm/contractor will have to submit a Security Deposit of 10% on contract value by a Bank Demand Draft/Bank Guarantee valid of two years from the date of LOI of any nationalized Bank in favour of Prasar Bharati O/o the Chief Engineer (East Zone) AIR and Doordarshan, Kolkata before or at the time of signing the contract agreement. No other form of Security Deposit is acceptable. The security deposit/bank Guarantee shall be returned only after the successful expiry of the Guarantee period. In the case of Bank Guarantee the firm/contractor should furnish an affidavit in the prescribed form, to keep the Bank Guarantee valid till successful completion of contract.

4 -: 4 :- 14. The specifications indicated herein are to guide the tenderer about the requirement of the purchaser. Tenderer shall be fully responsible for any damages taking place during the supply/testing. 15. The tenderer shall complete and include all minor/major items of appurtenances and accessories which may not have been enumerated in this specification and schedule, but which are useful and necessary for completion of this contract in all respect as per good engineering practices and no extra charges will be paid for providing and installing such minor/major items. 16. General Scope of supply:. SITC of Fifty four Nos. of Copper Plate Earthing at LPTs in the state of West Bengal, Bihar, Orissa & Jharkhand. (Detailed Technical specifications are attached in the separate sheet) Completion of the Contract: All items whether specifically mentioned or not but which are usual or required to complete the supply/work and to ensure safe and satisfactory operation are to be provided by the contractor without extra charge. All appliances, apparatus labours or materials which may be necessary to execute the contract in accordance with the intent or purpose of the specifications shall be considered to be in scope of work of the contract and shall be furnished without extra cost if fully described and called for in these specifications and shown in the drawings To take such part of the contract as shall be unexecuted out of his/their hands, and to give it to another/ other contractors to complete, in which case any expenses which may be incurred in excess of the sum which would have been paid to the original contractors in the whole work had been executed by him/them of the amount of which excess the certificate in writing of the Chief Engineer (EZ) shall be final and conclusive and shall be borne and paid by the original contractors and may be deducted from any money due to him/them by Govt. under the contract or otherwise or from his/their security deposit or the proceeds of sale there of or as sufficient part thereof. 18. Inspection: All the equipments and materials shall be offered for inspection at the firm s workshop/godown before dispatch to site. The supplier on no account should dispatch the stores before getting inspected by inspection officer appointed by CE (EZ), AIR & TV, Kolkata. The material used and workmanship will be further subjected to inspection at all stages until the erection of plant is completed in all respect. The inspection notice for all the equipments and installation materials shall be given at least 7 (Seven) days in advance of the actual date of inspection. 19. Penalty for Delay : If the firm is unable to complete the work within the stipulated time limit, the purchaser at his option allow such additional time as he may consider justified with or without penalty and without altering terms and condition of the order. In the event of failure of the firm to complete the work within stipulated time or extended time the purchaser has right to impose a liquidated damage of ½% per week per Lac thereof. The contractor s liability for delay however shall not exceed 5% of the contract value.

5 -5 :- 20. GURANTEE / WARRANTEE : The Guarantee period shall be 12months from the date of installation, testing & Commissioning of the plant whichever ends earlier, during this period the contractor shall repair/replace free of charge any part that became defective due to faulty materials/workmanship The tenderer shall guarantee safety, stability, durability and satisfactory behaviour of complete system and part their off including allied system. 21. INSURANCE OF WORK ; The contractor will ensure entire equipment and materials for transit/storage during erection and unto commissioning against loss damage due to fire, earthquake, war, floods, insurgency etc. No claims would be admissible on this account The firm will be fully responsible for any physical injury / loss of any person employed by him, in case of any accident, while carrying out the work covered in this contract. The department will not be responsible and firm will have to take all necessary precautions/adopt safety measures while working at site At the time of execution of contract, the firm/agency has to produce insurance document in respect of each workers at site. During execution of contract, site Engineer should be present all the time. Safety precautions under all safety regulations prescribed by the concerned local and general administration authorities of the site are to be taken by the contractor during execution of the project. 22. Compliance statements : A point by point compliance statements in respect of all parameters laid down in this tender document is to enclose along with the offer. Offer without compliance may be rejected A Para by Para compliance statement in tabular form giving Doordarshan specification clause by clause, contractor s compliance and deviation if any under remarks shall be attached with the offer. This is a mandatory requirement without which tender is liable to be rejected. 23. Right of acceptance : This office reserve the right to reject the lowest or any or all tenders without assigning any reasons whatsoever. Further this office reserves right for decreasing/modifying the quantity of items of works tendered depending upon actual requirement.

6 -: 6 :- 24. General terms & condition : Tenderers are advised to inspect and examine the site and its surroundings and satisfy themselves before submitting their tenders as to the nature of the site, the means of access to the site, the accommodation they may require and in general shall themselves obtain all necessary information as to risks, contingencies and other circumstances which may influence or affect their tender. A tenderer shall be deemed to have full knowledge of the site whether he inspects it or not and no extra charges consequent on any misunderstanding or otherwise shall be allowed. The tenderer shall be responsible for arranging and maintaining at their own cost of all the materials, tools & plants water, electricity access, facilities for workers and all other services required for executing the contract unless otherwise specifically provided for in the contract documents. Submission of a tender by a tenderer implies that he has read this notice and all other contract documents and has made himself aware of the scope and specifications of the contract to be done and of conditions and rate, and of local conditions and other factors having a bearing on the execution of the contract All the tenderer must furnish the following details as supporting documents which will enable this office to evaluate the resource capability of the firm to handle such works/supply as mentioned above. Incomplete detail will be evaluated as negative response and may result in rejection of tender Last audited annual report with balance sheet, (P & L) account and all relevant details Current experience, list of executed projects of similar type should be given. User certificate must be given Infrastructural facility highlighting location of factory/workshop, staff strength, name of important customer should be given This office reserves the right to inspect the infrastructural and testing facility of the firm The firm shall fully discharge all obligation under Indian workmen s compensation act and any local state laws and regulation in so far as it affects workmen in his employ. The tenderer shall make his own arrangements for providing accommodation for his workman at site The contractor shall make his own arrangement for necessary labours, skilled and their employment. The contractor and his employee will comply with the regulations in force for controlled entry into the premises where work is to be carried out The tenders should be properly sealed using wax. The tenders without sealed wax will be rejected The firm should clearly give the specification and make of the item offered in the technical part of the tender. Complete bill of materials and their technical details should be given in the technical bid. In absence of the complete technical details the tenders will be rejected The tenders should strictly conform to the technical specification given along with this tender document. Any kind of deviations should be clearly highlighted by the firm in their technical bid.

7 -:7: The firm has to arrange all tool and equipments required for completion of work The competent authority reserves to himself the right of accepting the whole or any part of the tender and the tenderer shall be bound to perform the same at the rate quoted Tenders which do not fulfil any of the above conditions or which are incomplete in any respect are liable for summary rejection CANVASSING in any form in connection with the tender is strictly prohibited and a tender submitted by the tenderer s who resort to canvassing will be rejected The tenderer should give documentary proof for having successfully supplied and SITC of the similar work of similar specifications The successful tenderer will be required to remit the security deposit as specified in tender document. The EMD amount already paid will be adjusted against the Security Deposit The acceptance of tender is subjected to tenderer s total compliance of schedule of work as per the specifications given and Drawings The tools and equipments required for the Installation of the said work will not be supplied by All India Radio & Television The contractor shall fully discharge all obligations under Indian Workmen s Compensation Act in so far as it affects the workmen in his employ The contractor is required to submit details of his previous experience in similar type of work /supplyand the organization for undertaking such work/supply Materials provided by All India Radio/Television damaged by the contractor will be replaced by All India Radio/Television or by the contractor as decided by the former at the cost of the Contractor(s) Any loss to the contractor on account of stoppage of work/supply for reasons given above have to be borne by him/her and any damage to the work/supply shall be made good by the contractor at his own cost to the Chief Engineer (East Zone/Director (Engineering) Materials to be supplied by the contractor should be got approved by the Chief Engineer (EZ)/ Director (Engineering) before utilization In the event of loss or damage to Government property or materials directly handed over to the contractor or other existing in the premises where work is being executed by the contractor at any stage of progress of the work, the Chief Engineer (EZ)/Director (Engineering) shall have the option to decide on primary available evidence, the likely liability of the contractor towards the damages as contemplated in this clause, if in his/her opinion it be necessary to do so to protect Government interest. The Chief Engineer (EZ)/ Director (Engineering), shall in cases where it is decided that the contractor has incurred liability, communicates to the contractor the extent of

8 -: 8 :- his/her liability and call upon him/her to pay the same within a specified date. On the inspection and supervision of the Chief Engineer (EZ)/Director (Engineering) and his/her subordinates and the contractor(s) shall at all times during the usual working hours, and at all other times of which reasonable notice of the intention of the Chief Engineer (EZ)/Director (Engineering) or his/her subordinate to visit the work shall have been given to the contractor(s) either himself/themselves be present to receive orders and instructions or have a responsible agent duly credited in writing present for that purpose. Orders given to the contractor(s) agent shall be considered to have the same force as if they had been given to the contractor(s) himself/themselves. The Chief Engineer (EZ)/Director (Engineering) may require the contractor(s) to dismiss any person in the contractor(s) employ upon the works who may be incompetent or misconducts himself and the contractor(s) is/are forthwith to comply with such requirement The contractor(s) is/are not to vary or deviate from the drawings, specifications or instructions or execute any extra work of any kind what-so-ever unless upon the authority of the Chief Engineer (EZ)/ Director (Engineering) to be sufficient shown by an order in writing or by any plan or drawing expressly given and signed by him as an extra or variation or by any subsequent written approval signed by him The supply/works comprised in this tender are to be commenced immediately on receipt of written orders from the Chief Engineer (EZ)/Director (Engg.) to commence. The time allowed for carrying out the work is entered in the tender shall be strictly observed by the contractor(s) and shall be reckoned from the date on which the order to commence work is given to the contractor(s) The Chief Engineer (EZ)/Director (Engg.) shall have power to make any alterations in, omission from, additions to or substitutions for the original specification, drawings and instructions, that could not be envisaged earlier the become a necessary for technical or other reasons and the contractor(s) shall be bound to carry out the work in accordance with any instructions which may be given to him/them in writing signed by the Chief Engineer (EZ)/Director (Engg.). Such additions, omissions, alterations or substitutions shall not vitiate the contract but shall be measured and certified by the Chief Engineer (EZ)/Director (Engg.) and the rate for such additional items of work will be the same as for similar items of work in the contract. In the case of lump sum contracts such rates will be determined on a proportionate basis, viz., value by total work. If however, it is not possible to fix the rates in this fashion a rate mutually agreed to by the Contractor(s) and the Chief Engineer (EZ)/Director (Engg.) will apply The Chief Engineer (EZ)/Director (Engg.) has full power to require the removal, from the premises of all materials which in his opinion are not in accordance with specifications and in case of default, the Chief Engineer (EZ)/Director (Engg.) to be at liberty to employ other persons or remove the same without being answerable or accountable for any loss or damage that may happen or arise to such materials. The Chief Engineer (EZ)/Director (Engg.) is also to have the full power to require other proper materials to be substituted there or and in case of default the Chief Engineer (EZ)/Director (Engg.) may cause the same to be supplied and all costs which may attend such removal and substitution are to be borne by the contractor(s).

9 -: 9 : If in the opinion of the Chief Engineer (EZ)/Director (Engg.) any part of the contract have been executed with improper materials or defective workmanship, the contractor(s) is/are when required by the Chief Engineer (EZ)/Director (Engg.) forthwith to re-execute the same and to substitute proper materials and workmanship and in case of default of the contractor(s) in so doing within a week, the Chief Engineer (EZ)/Director (Engg.) is to have full power to employ other persons to re-execute the work and the cost thereof shall be borne by the contractor(s) Any defects, shrinkage or other faults which may appear within one year of the completion of the contract, out of defective workmanship are to be amended and made good by the contractor(s)/supplier(s) at his/ their cost After completion of the contract, the contractor(s) should obtain the necessary certificates from the Chief Engineer (EZ)/Director (Engg.) or his representative and shall hand over the same to the Chief Engineer (EZ)/Director (Engg.). Final adjustment of bills will not be made if the certificate is not handed over Firm should submit the Electrical Work experience otherwise Tender will be rejected and no communication will be sent Firm should submit Electrical Contractor License in the name of Firm, otherwise Tender will be rejected and no communication will be sent SUFFICIENCY OF SCHEDULE OF QUANTITIES : The contractor shall be deemed to have satisfied himself before tendering as to the correctness and sufficiency of his tender for the works and of the prices stated in the bill of quantities and rates cover all his obligations under the contract BYE-LAWS AND REGULATIONS: The installation shall be in conformity with the Bye-laws, Regulations and Standards of the local authorities concerned in so far as these become applicable to the installation. But if these specifications and drawings call for a higher standards of materials and/or workmanship than those required by any of the above Regulations and Standards, then these specifications and drawings shall take precedence over the said Regulations and Standards FEES & PERMITS : The contractor shall obtain all permits/licenses from all local officials concerned such as, Explosion Inspector, Electrical Inspector, Electricity board etc. any pay fees required for initial Installation, inspection and commissioning of this work. All duties and taxes such as Insurance cover, Sales tax and Property Transfer Tax, octroi, excise etc. should be included in the price quoted. It should be shown separately item wise. No Import Licenses or permits for any controlled material shall be provided by the purchaser CO-ORDINATION : 26.6 Work shall be carried out in confirmation with the specification, accompanying drawings and with the requirements of the general, architectural and structural plans after approval by the purchaser. The contractor shall be responsible for taking actual measurements at site and effecting variations in the work in details, if required, to meet the site conditions. Such deviations shall however be subject to the approval of the purchaser The contractor shall also co-operate with other contractors employed by the purchaser compare plans specification and time scheduled and shall forward to the purchaser copies of all correspondence and drawings so exchanged. Failure to check plans and conditions will render the Contractor responsible for bearing the cost of any subsequent change.

10 -:10: TIME FOR COMPLETION : The tenderer shall furnish within one week of award of contract, the detailed time schedule and estimated completion time for various parts of supply/work and the entire supply/work shall be completed within two months after the award. Such schedule shall be approved by the purchaser and strictly adhered to INSPECTION : The purchaser has the right to inspect the equipment at site or contractor s / Manufacturer s pre/ The purchaser or his authorized representative shall have the full power to inspect drawings of any portion of work or examine the material/workmanship of the plant of contractor s work or at any place from which the material or equipment is obtained. Acceptance of any material or equipment shall not relieve the contractor of his responsibilities for meetings the requirements of specifications MATERIALS AND EQUIPMENT : All materials and equipment shall confirm to the relevant Indian Standards and shall be of the approved make and design TOOLS AND SPARES : All tools, tackles, scaffolding & staging required for erection, Assembling of the equipment, covered by the contract shall be provided by the contractor himself. All other materials such as foundation-bolts, steel/fasteners & Washers etc. required for the installation of the plant fan coil piping etc. shall be provided supplied by the contractor and cost thereof shall be included in the tender COMPLETION CERTIFICATE : On completion of the installation, a certificate shall be furnished by the contractor, counter signed by the licensed supervisor, under whose direct supervision the installation was carried out. This certificate shall be in the prescribed form as required by the local authority OPERATING INSTRUCTIONS: The contractor shall provide to Installation Engineer/consultants five (5) copies of bound printed comprehensive log book containing table for daily record of all temperature, pressure, humidity, power consumption, starting and stopping times for various equipment, daily services rendered for the systems, maintenance and record of unusual observations, one copy of this log book shall be kept in the plant room PARTIAL ORDERING: Owners reserve the right to order the equipment from any tender. The owner also reserves right to order entire equipment or material in full, (in the bill of quantities) or parts thereof from one or more tenderer DEVIATIONS: Tenders may indicate their comments only as deviations from the conditions stipulated herein. Whole some submission of their own conditions and or printed conditions in disregard of the conditions stipulated herein shall not be binding of this contract. *******

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