Request for Proposal (RFP) For HHS Conference Room Remodel Posting Date: December 3, 2014

Transcription

1 Request for Proposal (RFP) For HHS Conference Room Remodel Posting Date: December 3, 2014 Response Deadline: January 5, :00 a.m. Central Standard Time (CST) To: James Swanson, Facilities Director Marinette County Maintenance Department 1926 Hall Avenue Marinette, WI 54143

2 Table of Contents I. BACKGROUND... 3 II. TENTATIVE PROJECT TIMELINE... 3 III. RFP DUE DATE... 3 IV. RFP QUESTIONS... 3 V. RFP SUBMISSION REQUIREMENTS... 4 VI. BACKGROUND & SCOPE OF SERVICES... 4 VII. FINANCIAL VERIFICATION... 7 VIII. OTHER... 7 IX. PROJECT CHANGES... 7 X. ATTACHMENTS... 7 ATTACHMENT A... 8 ATTACHMENT B... 9 ATTACHMENT C ATTACHMENT D Page 2

3 I. BACKGROUND Marinette County is requesting proposals for the HHS Conference Room Remodel located at 2500 Hall Avenue, Marinette, WI. Not withstanding any other provisions of the RFP, Marinette County reserves the right to reject any or all proposals, to waive any irregularity or informality in a proposal, and to accept or reject any item or a combination of items when doing so would be to the advantage of Marinette County or its taxpayers. It is further within the right of Marinette County to reject proposals that do not contain all elements and information requested in this document. Marinette County shall not be liable for any losses incurred by the vendor making the proposal throughout this process. The cost of preparing a response to this RFP is not reimbursable in part or in whole to the vendor. Any proposal received will become the property of Marinette County and a matter of public record. Any proprietary material or information should be marked and submitted as a supplement to the proposal to allow the County to protect the information as warranted. II. III. TENTATIVE PROJECT TIMELINE RFP posted by 4:30 p.m. 12/3/14 RFP questions due by 1:00 p.m. 12/16/14 RFP questions answered by 4:30 p.m. 12/17/14 RFP responses due from potential vendors by 11:00 a.m. 1/5/15 RFP DUE DATE Proposals shall be submitted to the Marinette County Facilities Director by no later than 11:00 a.m. central time on January 5, Proposals shall be clearly labeled HHS Conference Room Remodel and submitted to the location/address listed below. Faxed proposals will not be accepted. Delivery Address for Hand Delivery, USPS, UPS, DHL, Fed X: Jim Swanson, Facilities Director Marinette County Maintenance Department HHS Conference Room Remodel 501 Pine Street Peshtigo, WI Each proposal must be received by the due date and time set for this RFP. A proposal received after the established deadline will not be considered. IV. RFP QUESTIONS All questions related to this RFP must be submitted not later than 1:00 p.m. CST, December 16, 2014, via to jswanson@marinettecounty.com. Clearly mark the HHS Conference Room Remodel. Phone call or faxed questions will not be accepted. Page 3

4 Answers to questions will be posted in the form of an addendum to the RFP and placed on the Marinette County website on December 17, 2014, not later than 4:30 p.m. CST. It is the responsibility of all interested vendors to access the website for this information. Calls for assistance with the website may be made to (715) V. RFP SUBMISSION REQUIREMENTS The proposal shall be sealed and labeled with the following information: Name of Vendor Address Contact Person Telephone and Facsimile Number Address One original response and one copy are required to be submitted. The proposal must include: Attachment A, HHS Conference Room Remodel Tabulation Sheet Attachment B, Statement of Understanding of Proposal Attachment C, Addendum Sheet - (only required if addendum(s) are posted). Upon award of the contract, the selected vendor will be required to submit a federal W-9 Form and payment address to Marinette County. Vendors previously established with the county may have this requirement waived. The proposal shall be prepared with a straightforward, concise delineation of the vendor s capabilities to satisfy the requirements of this RFP. A vendor may withdraw or modify its proposal prior to the proposal due date. Any changes or withdrawals must be made in writing prior to the proposal due date. VI. BACKGROUND & SCOPE OF SERVICES BACKGROUND: The Marinette County Health & Human Services building (HHS) is located at 2500 Hall Avenue, Marinette, WI. The area where the work will be performed was added in Existing conference room, restroom and storage room to be upgraded and converted to observation room. SCOPE: All items must conform to state and local codes. Architectural drawings (1 hard-copy & electronic format in.dwg &.PDF) If necessary, Wisconsin state approved drawings must be obtained prior to initiating work. All permits and drawings to be obtained by vendor/contractor. Work must be coordinated with Marinette County maintenance personnel. Work to be performed by certified personnel. Environment must be contained via sealing with curtains, etc. and use of negative pressure. Page 4

5 Off-site removal of all debris. All electrical modifications to accommodate the bathroom, conference room/kitchenette, observation room and bathroom exhaust fan installation. Clean-up of site, including vacuuming of debris and dust from floor and walls. All materials ordered must be approved by Marinette County. Install new shut-off ball valve for plumbing for water piping to items in this project INCLUDES: Conference Room H173 o Demolition Existing kitchenette cabinets, stove, sink, etc. Abandon existing 220v wiring near existing kitchenette. Carpeting Removal of conference room and restroom doors and jambs Additional as required o New Installation Replacement of entrance door Increase size Cutting of concrete block door jamb required o Includes steel lintels 36 solid core door w/ 16 gauge hollow metal frame Ball bearing hinges Stain new door to match existing doors Schlage AL-series lever style, standard duty set (non-keyed passage lock) Grille in door, if necessary, to balance air flow Replacement of restroom door Increase size Cutting of concrete block door jamb required o Includes steel lintels 36 solid core door w/ 16 gauge hollow metal frame Stain new door to match existing doors Ball bearing hinges Schlage AL-series lever style, standard duty set (Bathroom privacy lock) Grille in door, if necessary, to balance air flow Fire-proof existing hole in floor between conference room and tunnel Plaster patching Patching to blend work around door enlargements Kitchenette upgrade Similar to ADRC kitchenette o Includes sink and shelf for microwave oven o Wood laminate commercial cabinets o Standard 3 cove backsplash o New shut-off valves for sink o Provide additional GFCI dedicate 20A outlet for microwave o 4 wire pulls o Plastic corner guards at recess of kitchenette Page 5

6 Elkay 15 x 15 stainless steel sink o Elkay LK35 strainer o Chicago 786-E3-369ABCP faucet Soap dispenser (to be provided by Marinette County) Towel dispenser New towel bar Complete painting of room with plaster patching, as required Includes crack fill, hole patch and blend wall texture on North wall Trim around doors with trim to match window sill Refinish window sill Restroom H174 Demolition Toilet, sink, partition, towel dispenser, soap dispenser, urinal, etc. Tile flooring Exhaust fan o New Installation Widening of existing toilet chase wall New shut-off valves for all plumbing items Slope floor to accommodate new floor drain 2 x 2 porcelain tile with a 6 ceramic base Kohler K Kingston wall-hung toilet with chair carrier Open front elongated seat Manual operated flush valve Kohler K Kingston lavatory with grid strainer American Standard manual operated faucet, P/N bar grab bar system Relocate restroom light switch to opposite side of door Replace all surface mounted raceway with new or in-wall conduit Toilet tissue dispenser (make/model to be determined) Mirror (approximate size 18 wide x 24 high) Koala baby changing station Soap dispenser (to be provided by Marinette County) Towel dispenser Greenheck G-095 exhaust fan rated at 300 CFM New curb adapter Duct modifications Electrical connections Sand blast and paint or replace radiator register Sand blast and paint or replace exhaust grate Complete painting of room with plaster patching, as required Observation Room H155 Saw cut opening for observation window 24 x 36 window with16 gauge hollow metal borrowed lite frame Page 6

7 Mirrored glass Paint and plaster wall with window Install 110v/20A outlet next to window Corridor H172 Paint and plaster wall to blend with existing wall Preliminary site visit required to review remodeling area. VII. VIII. FINANCIAL VERIFICATION Vendor s financial solvency may be verified through financial background checks via Dun & Bradstreet or other means prior to contract award. Marinette County reserves the right to reject Proposals based on information obtained through these background checks. OTHER All work shall conform to all applicable industry standards, federal, state and local laws, codes and ordinances. No vendor will be provided with financial and/or competitive vendor information on this Proposal until after the award of contract has been made. At that time, all Proposals will be available for review in accordance with the Wisconsin Open Records Law. Marinette County shall not be held liable for any claims arising from disclosure required under the Wisconsin Open Records Law. Marinette County and its departments are exempt from payment of all federal, state and local taxes on its purchases except Wisconsin excise taxes. Any contract between vendor and Marinette County shall be subject to the laws of the State of Wisconsin. In connection with the performance of work under such contract, the vendor agrees not to discriminate against any employee or applicant for employment because of age, race, religion, color, handicap, sex, physical condition, developmental disability, sexual orientation, or national origin. By responding to this Proposal, prospective vendors acknowledge and accept the attachments, including insurance requirements and service template contract sample attached. IX. PROJECT CHANGES Marinette County reserves the right to make changes to the project. Any changes in the scope of services shall be mutually agreed upon in writing by the Vendor and the County. X. ATTACHMENTS HHS Conference Room Remodel Tabulation Sheet, Attachment A Statement of Understanding, Attachment B Addendum Sheet, Attachment C Sample Contract, Attachment D Page 7

8 ATTACHMENT A HHS Conference Room Remodel Tabulation Sheet HHS Conference Room Remodel $ I have full authority to make such statements and to submit this proposal as the duly recognized representative of the Proposer. Signature of Duly Authorized Individual Date Printed Name: Title: Address: Phone Number: Address: Page 8

9 ATTACHMENT B HHS Conference Room Remodel Statement of Understanding of Proposal Vendor name Vendor s address City State Zip code Contact person s name & position Vendor s Phone number Vendor s Fax Number We have read the County s Request for Proposals (RFP) for HHS Conference Room Remodel and fully understand its intent. We certify that we have adequate personnel, equipment, and license to perform said services. We understand our ability and fitness to perform shall be judged solely by Marinette County. In addition, we certify that: (a) Our proposal is not made in the interest or on behalf of any person not named therein; (b) We have not directly or indirectly induced or solicited any person to submit a false or misleading proposal or to refrain from proposing; (c) We have not in any manner sought by collusion to secure an advantage over any other vendor; (d) We have thoroughly examined the RFP requirements, and our proposed fees cover all costs for service/equipment we have proposed; and (e) We acknowledge and accept all the terms and conditions included in the RFP Signature of vendor or vendor s Representative Date Page 9

10 ATTACHMENT C HHS Conference Room Remodel Addendum Sheet (If Addendums exist for this project, please sign, date, and submit with Proposal.) The undersigned acknowledges receipt of the following addenda: Addendum #1 Initials Addendum #2 Initials Addendum #3 Initials Addendum #4 Initials Addendum #5 Initials The undersigned agrees with the following statement: I have examined and carefully prepared the response to proposal from the plans and specifications and have checked the same in detail before submitting to Marinette County. Name Signature Date All vendors are responsible to check for addenda, posted on the county website at for this project prior to the due date. No notification will be sent if addenda are posted unless there is an addendum within three (3) business days of RFP due date. All vendors receiving initial notification of project will be notified by Marinette County of all addenda issued within three (3) business days prior to due date. If a RFP has already been submitted, vendor is required to acknowledge receipt of addendum via fax or prior to due date. A new RFP response must be submitted by vendor if addendum affects costs. Vendors that do not have internet access are responsible to contact Marinette County at to ensure receipt of addenda issued. RFPs that do not acknowledge addendums may be rejected. All RFPs submitted shall be sealed. Envelopes are to be clearly marked with required information. Sealed RFPs that are opened by mistake due to inadequate markings on the outside may be rejected and returned to the vendor. Page 10

11 ATTACHMENT D MARINETTE COUNTY SAMPLE AGREEMENT THIS AGREEMENT is made by and between Marinette County, a municipality, hereinafter referred to as COUNTY, and, hereinafter referred to as VENDOR, for the purpose of. The parties agree as follows: 1. Contact Persons and Contract Administrators: COUNTY s agent and contact person is: Whose principal business address is: Name Department Address Marinette WI VENDOR agent and contact person is: Name: Title: Company: Address: City, State: Telephone: 2. VENDOR agrees the following services, as set forth in the proposal dated, attached and incorporated in Exhibit A, shall be provided to Marinette County. 3. VENDOR agrees to provide service to COUNTY at the cost set forth in response to the proposal dated, attached and incorporated as Exhibit A. 4. VENDOR agrees to present manufacturer s literature regarding materials & warranty. 5. Start/Completion dates to be determined. 6. COUNTY agrees to the following: Payment Terms COUNTY will pay the VENDOR within 30 days of receipt of an invoice. 7. Both parties agree that the relationship between the parties shall be that of an independent VENDOR and shall not be construed to be an Employer-Employee relationship; specifically the parties agree that: VENDOR will be responsible to pay all Federal, State and social security taxes on any income received under this Agreement. Page 11

12 COUNTY will pay no fringe benefits or other compensation to VENDOR. 8. VENDOR will provide and maintain certificates of insurance with minimum limits as follows: General liability, each occurrence $1,000,000 Auto liability, each occurrence $ 300,000 Workers Compensation Statutory Requirements Certificates of insurance indicating COUNTY as additional insured must be presented to COUNTY s agent with a signed copy of this agreement prior to commencing work. Additionally, all policies shall contain endorsements by respective insurance companies waiving all rights of subrogation, if any, against COUNTY and shall further provide that policies are not cancelable except upon thirty days written notice to COUNTY. 9. VENDOR hereby agrees to release, indemnify, defend and hold harmless Marinette County, its officials, officers, employees and agents from and against all judgments, damages, penalties, losses, costs, claims, expenses, suits, demands, debts, actions and/or causes of action of any type or nature whatsoever, including actual and reasonable attorney fees, which may be sustained or to which they may be exposed, directly or indirectly, by reason of personal injury, death, property damage, or other liability, alleged or proven, resulting from or arising out of the performance under this agreement by vendor, its officers, officials, employees, agent or assigns. Marinette County does not waive, and specifically reserves, its right to assert any and all affirmative defenses and limitations of liability as specifically set forth in Wisconsin Statutes, Chapter 893 and related statutes. 10. This contract may be amended in writing by mutual agreement of both parties at any time. 11. This agreement shall be governed by the laws of the State of Wisconsin. 12. COUNTY may terminate this agreement in the event VENDOR breaches any of the terms of the agreement or for unsatisfactory performance by VENDOR. Termination shall be immediate upon written notification by the COUNTY. VENDOR Date Kathy Brandt, County Clerk Date Page 12