The 32 nd EDIBLE EXTRAVAGANZA FACT SHEET

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Cuthbert Kennedy
5 years ago
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1 The 32 nd EDIBLE EXTRAVAGANZA FACT SHEET What: Edible Extravaganza is a food & beverage spectacular which offers Vendors a unique opportunity to showcase their culinary talents and specialty food products & beverages to 1,200+ guests. When: Thursday, September 6, :00 PM to 9:00 PM Where: Modesto Centre Plaza Basic Vendor Booth Fee for a 10 x 10 space: $ Early Registration Booth Fee for a 10 x 10 space: $45.00 (With a donation of an auction item with a $25 value or higher) To qualify for Early Registration all Vendor documents must be in by 7/31/18. Booth space is limited. Please respond no later than August 10, 2018 to hold your space. Return Vendor agreement and all required documents by mail, or fax: Center for Human Services, Attn: Diana Gonzalez 2000 W. Briggsmore Avenue Suite I Modesto, CA dgonzalez@centerforhumanservices.org Ph: ext 197 Fax: Vendor Booth includes: o 10 x 10 booth (100 square feet) o 8 draped back wall 3 side walls o 1000 watt power supply (120 volts) if necessary (additional power available at additional cost) o Two tables with table drape and skirt o Two chairs o Sign with vendor name o One waste basket o Use of Modesto Centre Plaza kitchen for food preparation o Refrigeration storage space o Five (5) vendor passes for entry into the event a $250 value Additional tables, electrical outlets or other equipment not listed above is available upon request for an additional fee. You will be billed directly by the event installation company for any additional fees incurred. CHS will provide vendor signs at each booth. Vendors may decorate their booth to reflect the image of their company and/or products. Any decoration that extends out from the 10 x 10

2 booth must be approved by Modesto Centre Plaza personnel and fire inspectors. All decorations must be flame retardant. ** Please Note: Canopies are not permitted inside the building per the fire marshal. Thank you in advance for your understanding. Vendors are strongly encouraged to set up their booths at 12pm (noon) on Thursday, September 6, Booths must be completely set up no later than 4:00 pm for fire Marshal inspection. The doors open to guests at 5:00pm. At the conclusion of the event, the Vendor is responsible for removal of any and all products or decorations personally installed so that break down of the actual booth can begin. Thank you. We expect guests for this year s Edible Extravaganza. It is the responsibility of the Vendor to supply food items to sufficiently serve a tasting to approximately 1,200 ticket holders. This ceiling has been established out of fairness to Vendors. Suggested serving sizes are as follows: Beverage 1 oz. Pasta 1.2 oz. Soup 1 oz. Meat (entree) 2-3 oz. Salad 1-2 oz. Dessert 1/3 normal serving Candies appropriate size Responsibilities of Center for Human Services (CHS): To provide all advertising, invitations, mailings, posters and programs as well as ticket selling centers related to the event. To provide adequate staff for the event in the form of entry and exit monitors, support staff, maintenance and security personnel. The Centre Plaza, the event installation company and CHS will be responsible for set up and break down of all booths and stage equipment. To provide entertainment, staging, sound and appropriate lighting. To decorate the event site and exterior. To provide ice, refrigeration and kitchen preparation space for Vendors, on a first come first serve basis. To arrange for permits, inspectors and fire extinguishers as required by fire safety code of City of Modesto. To clean up event site following event (this does not include booth interiors). To provide each vendor with five (5) vendor passes per 10 x 10 booth for use by those working in the booth. Additional vendor passes can be purchased for the regular ticket price. To provide guests with commemorative wine glass.

3 Vendor Responsibilities include: To supply tastings for 1,200 ticket holders. To supply containers, eating utensils and napkins to serve a tasting of their product. To assure proper heating and/or cooling of their product in keeping with the regulations of the Health Department (to be provided courtesy of Department of Environmental Resources) including covering exposed heating elements. To maintain a minimum staff of two (2) per booth at all times during the public hours of the event. To abide by the five(5) vendor pass limit for booth personnel. In fairness to all vendors and paying public, it is the responsibility of vendors to purchase tickets for personnel beyond the five allotted for each 10 x 10 booth. To unload vehicles and remove from loading area immediately to make room for other vendors. To have vendor fee payment in by the suggested date, August 17, If applicable, to have all auction/raffle donations in by August 24, 2018 To have booth space prepared no later than 4:00pm, September 6, 2018.

4 CENTER FOR HUMAN SERVICES EDIBLE EXTRAVAGANZA Vendor Agreement PARTIES: THIS AGREEMENT between Center for Human Services, a non-profit organization, hereinafter referred to as "CHS" VENDOR NAME: (NOTE: All advertising will list company name as shown above - PLEASE PRINT.) CONTACT PERSON: PHONE: Address: City: State: Zip: hereinafter referred to as "VENDOR", relates to the CHS fundraising event known as "Edible Extravaganza". This event will be held on Thursday, September 6 th, 2018 at Modesto Centre Plaza from 5:00 p.m. to 9:00 p.m. 1. FEES: The VENDOR agrees to a fee in the amount of $ for use of booth space(s) (10'x 10' in dimension). The fee is payable by August 17, Booth will include (2) 8' tables, (2) chairs and a vendor sign. The VENDOR will supply their own booth materials including serving utensils and product used for this food show. Please indicate number of booths you are requesting Early Registration (before July 31, 2018) $45 and a donation of an auction/raffle item valued at $25 or more per booth General Booth fee $ per booth 2. PERSONNEL: The VENDOR agrees to supply their own personnel (maximum of 5 per booth) and to staff the booth during the event hours of 5:00 to 9:00 p.m., September 6 th, VENDOR agrees to purchase tickets for all personnel over the 5 passes provided per 10 booth. Booth must have a minimum of 2 personnel at all times during event. 3. CANCELLATION: Your fee is non-refundable, and will serve as a cancellation fee if this agreement is terminated by VENDOR. 4. SERVICES INCLUDED IN RENTAL: In exchange for booth fee payment, VENDOR will receive booth space(s) on the date of the event. The booth will be heated or air conditioned, lighted, and cleaned. CHS will provide all printed materials and newspaper, radio and television advertising. The VENDOR'S name, address and telephone number will appear in a program to be distributed to ticket holders present at the event. The VENDOR also has the opportunity to use the kitchen at the Centre Plaza, but must provide own utensils and supplies. Kitchen space is limited to a first come first serve basis.

5 5. LIABILITY: CHS shall not be liable for any damage to the property of the VENDOR by water, rain, steam, gas or electricity from whatever source, internal or external; nor shall CHS be liable for any costs of repair or replacement for any and all damages to the equipment caused by the VENDOR, its officers, agents, or employees. Each VENDOR shall provide CHS with a Certificate of Insurance by August 17, The VENDOR agrees to indemnify CHS for any and all injuries, damages, fees, costs or liability arising from the VENDOR S participation in the Edible Extravaganza. The VENDOR agrees to name City of Modesto, Redevelopment Agency, and Center for Human Services as additional insured. NO VENDOR WILL BE ALLOWED TO PARTICIPATE WITHOUT A CERTIFICATE OF INSURANCE ON FILE WITH CHS. 6. FACT SHEET ACKNOWLEDGEMNT: The VENDOR has read the Edible Extravaganza Fact Sheet issued by CHS and understands and agrees to terms contained therein. 7. PHOTO RELEASE: The VENDOR gives consent to CHS to use any photographs, video recording and/or audio recording taken at the Edible Extravaganza in agency publications, films, and/or tape recordings for the specific purpose of educating the community about CHS fundraising and/or promoting the Edible Extravaganza. 8. FOOD/BEVERAGE DESCRIPTION: Please provide a description of the food and/or beverage items intended for use at this year s Edible Extravaganza: Please check yes or no for each of the following as it applies to you: Yes No We plan to use the Centre Plaza kitchen to cook and/or prepare food at Edible Extravaganza. We will be serving hot food at Edible Extravaganza. We will be using sterno or electric heat only in our booth. We will need refrigerated storage space. We will be offering only cold products for Edible Extravaganza LPG (Propane) may not be used at this event. All table coverings must be flame retardant if any heat source is used. All heat sources must be covered/blocked to prevent any fire hazard. 9. MONIES RAISED: All monies raised from ticket sales and any other sources shall be for CHS use only.

6 CENTER CONTRACT APPROVAL: I agree to the terms and conditions outlined above. CENTER FOR HUMAN SERVICES: VENDOR: Signature Signature Date Date

7 Edible Extravaganza September 6, :00 PM - 9:00 PM SIGN ELECTRICAL ACCESSORIES FORM Contact Person: Company: Telephone: Fax: Extra Tables / Chairs Do you need extra tables or chairs? If so please indicate the extra quantity you will need. EXTRA TABLES: EXTRA CHAIRS: I.D. Sign How would you like your I.D. sign to read? (Maximum of 30 letters/spaces) Electrical I will not need ANY electrical service. Please list the electrical power you will require. BOOTH # VOLTS AMPS / WATTS USED FOR? Microwave Oven: 1200W W V Frying Pan W W V Soup Kettle W W V Refrigerator W W V Blender W - 500W V Toaster Oven W W V Dipping Cabinet 1800W W V Display Cases Refer to manufacturer specifications Water Hook-Up Will you require a water hook-up in your booth? (Please check one) o YES o NO

8 The 32 nd Edible Extravaganza Vendor Reservation Checklist PLEASE RETURN THE FOLLOWING ITEMS TO CENTER FOR HUMAN SERVICES 1. Vendor Agreement 2. Vendor Booth Fee 3. Expo Order Form 4. Certificate of Liability Insurance 5. Auction Item (if applicable) Return Vendor agreement and all required documents by mail, or fax: Center for Human Services, Attn: Diana Gonzalez 2000 W. Briggsmore Avenue Suite I Modesto, CA dgonzalez@centerforhumanservices.org Ph: ext 197 Fax:

PARTICPATION OPPORTUNITIES

PARTICPATION OPPORTUNITIES October 21 st, 2017 2:00 p.m. 6:00 p.m. On behalf of Riverwalk Fort Lauderdale, I would like to extend the opportunity for your organization to be a part of Riverwalk s inaugural