OCEAN PINES ASSOCIATION, INC. 239 Ocean Parkway Ocean Pines, MD 21811

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1 OCEAN PINES ASSOCIATION, INC. 239 Ocean Parkway Ocean Pines, MD June 2015 REQUEST FOR PROPOSAL REPAIR OF SPORTS CORE SWIMMING POOL The Ocean Pines Association (OPA) invites qualified bidders to submit proposals for the repair of the existing Sports Core swimming pool. All bidders must include adequate information to demonstrate that they have the necessary experience and professional qualifications to complete the work. Ocean Pines Association, Inc., reserves the right to reject any or all bids, in whole or in part, to award any item, group of items, or total bid, and to waive any informality or technical defects, if is determined to be in the best interests of the Association. The award of the contract will be at the sole discretion of OPA. The award, if any, of a contract for the work will be subject to the approval of the Ocean Pines Association Board of Directors. There is no guarantee that a contract will be awarded for this project. Pre-bid meeting and walk through. Bidders are encouraged to attend our pre-bid meeting and walk through at the site scheduled on Wednesday, 17 June 2015 at 9:00 AM. If you plan to attend, please notify Michelle Bennett at the OPA General Manager s Office at x 3002 or by at Mbennett@oceanpines.org. Bids Due. Sealed bids are due by Thursday, 25 June 2015, by 3:00 PM. Bids should be delivered to: Ocean Pines Association, Inc. 239 Ocean Parkway Ocean Pines, MD Attention: Mr. Bob Thompson, General Manager 1

2 OCEAN PINES ASSOCIATION, INC. 239 Ocean Parkway Ocean Pines, MD June 2015 REQUEST FOR PROPOSAL REPAIR OF SPORTS CORE SWIMMING POOL 1. Request for Proposals: a. The Ocean Pines Sports Core Facility is located on the east side of Route 589 in Ocean Pines. The facility includes a heated T shaped swimming pool, with a length of 75 feet and a width of 36 feet. Total pool volume is 161,334 gallons with a depth varying from 3.5 to 12.5 feet. Pool perimeter is 292 feet and has twelve 8 inch U-3 skimmers. b. Proposals submitted pursuant to this Request for Proposal (RFP) must meet the following threshold criteria and shall meet the specific requirements described in this document under Scope of the Project. i. The firm must be currently licensed in the State of Maryland and have in place public liability insurance and errors and omissions coverage in coverage amounts as described in paragraph 8 of this document. ii. Proposals must meet all local, county and State of Maryland codes and design guidelines. iii. Ability to acquire a performance bond and a payment bond if requested. iv. Proposals must include a warranty period of at least one year. c. Bidders are to submit their proposal(s) in a sealed envelope clearly marked with the company name. d. The RFP is available upon request at OPA and versions can be ed or downloaded from the OPA website e. The Project Review Committee will open, review the proposals and recommend a proposal for approval to the General Manager during the week following the submittal deadline. The winning bidder will be notified of selection as soon as possible after board approval. Please note that low bid price will not be the only factor used in evaluating proposals. The winning proposal will be based on determination as best value to OPA. Please see the Evaluation Criteria listed in this document. f. Any questions may be directed to Jerry Aveta ( x 2008; javeta@oceanpines.org ). 2. Goals and Objectives: The Association intends to achieve the following goals with the repair of this swimming pool. a. Provide a primary recreational resource facility for the OP Community, equivalent in quality and function to other successful OP amenities. b. Establish an optimal operational condition for the existing swimming pool that maximizes safety and recreational use. 2

3 3. Scope of the Project. The OPA has a need to repair and resurface the Sorts Core swimming pool as follows. Contractor shall be responsible for all required permit applications as required for both state and county to conduct the following scope of work. Contractor is requested to prepare estimates for the following scope of work as follows: all repair work listed in subparagraph A; for reconditioning existing pool with plaster or a membrane liner in subparagraph B (contractor may submit estimates for one or both methods); and estimates for each additional scope item separately listed in subparagraph C. A. Repair Work: a.) Excavate to remove and dispose of twelve (12) existing, deteriorated skimmers from Sports Core Indoor Swimming Pool. b.) Provide and install twelve (12) new NSF approved recessed surface skimmers and pipe to existing influent line piping. c.) Provide and install new concrete around each new skimmer. d.) Provide and install 12-inch wide, white, single diamond (DV-Pattern), precast, bull nosed safety-edge coping stones along exterior beam (surface) of swimming pool. e.) Provide and install one (1) single row of waterline tile band consisting of 6 x 6 smooth, frost-proof field tiles along interior vertical wall of pool, below coping stones. Tile band shall be a solid light blue in color, field tile approved for swimming pool exterior swimming pool use. f.) Provide and install smooth imperial (English) depth markers & No Diving tiles within interior tile band. All smooth English depth markers shall be 6 x 6, and shall have 4 tall black numbers with characters in upper corner (i.e. 3FT,4FT 5FT to designate water depth. Numbers & characters shall be black in color with a white background to meet COMAR standards. g.) All work shall be performed in accordance to published ANSI / NSPI standards & tolerances in effect as of date of this proposal. B. Reconditioning or Replace with Membrane : a.) Provide all labor and material to prepare existing surface of swimming pool by cutting-in and chipping of all racing lane lines, racing lane targets, demarcation line tile, waterline tiles. b.) Provide all labor and materials to prepare existing pool surfaces for all interior pool fittings, such as return line fittings, main drains, lights, lane line anchors, and interior pool rail anchors. c.) Prepare interior pool surface for application of new Diamond-Brite surface by acid washing entire interior pool surfaces. d.) Provide all labor and materials to apply one (1) application of bond-coat for the permanent bonding of the old, existing Marblite surface. e.) Provide all labor and materials to plaster entire interior surface of swimming pool with Diamond-Brite pool finish coating (pool plaster). f.) The Owner shall select color of Diamond Brite Material from the choices of: Blue Quartz, Oyster Quartz, Cool Blue, Marlin Blue, Aqua Blue, Ivory, Classic, Pearl, Aqua Quartz, or Blue. 3

4 g.) Or, in lieu of steps c. through f. above, contractor may recondition pool by applying a membrane liner over existing pool using a Natare system or equivalent. h.) Fill swimming pool with customer's water. Owner shall monitor water level while pool is filling (after pool has been plastered). Owner s staff shall maintain the swimming pool, including brushing and standard pool care once the new finish has been applied. i.) All work shall be performed in accordance to published ANSI / NSPI Standards & Tolerances in effect as of date of this proposal. C. Additional Scope of Work Items: Following items represent out of budget considerations and may or may not be included in the final scope of work. Break out material costs and installation costs separately for each item. a) Two (2) EQ Series 10HP 3-phase pump, commercial grade, self priming, NSF standard, with strainer pot or equivalent installed in existing Sports Core pump room. b) SR Smith Vortex Pool Slide, spiral staircase, height: 10 ft 7 in, flume length: 19 ft, required deck space 11 ft 4in x 9 ft 9 in, weight limit: 325 lbs, deck mounted installation, color: vortex blue or equivalent. c) Aqua Creek Pool Access Steps, all type 304L stainless steel construction, easy roll 4 in x 1.5 in wheels, polyester mesh safety panels, 450 lb. weight capacity, ADA compliant, with anchors or equivalent. d) Break out 10 ft. by 10 ft. area of deck near current location of slide (see attached drawing) and install steps leading to 4 ft area of pool. Sliding board will be relocated to place to be designated and existing pool ladder in 4 foot area of pool will be removed. 4. Proposal Requirements a. There is no restriction on length of proposals; however, proposers are encouraged to be as concise as possible. The following must be included in all proposals in order to be considered complete: i. Cover letter ii. Qualifications: 1. Proclamation of project qualifications, including copies of professional registration/ license and certificate of public liability insurance, inclusive of coverage amounts and errors and omissions policy certificate. 2. Experience of firm and key subcontractor personnel. 3. List of previous work (preferably on projects of similar scope and size). 4. Three references with contact information. 5. Any other information appropriate to demonstrate qualifications. iii. Response to the Scope of Work 1. Description of proposed repair and reconditioning of current pool. 2. Material descriptions and specifications proposed for repair and reconditioning of current pool. 4

5 3. Proposed work schedule of repair. This schedule should include the identification of acquiring any long lead items or the completion of critical tasks that may jeopardize completing the project on schedule and/or under budget. 4. A description of any other activities related to the management of this project that is deemed appropriate for the committee to consider in making a selection. iv. Proposed Costs 1. Proposal should include costs for materials, equipment and labor identified separately and a total cost for the project. 2. Proposal should also include description of required maintenance tasks and costs. v. Signed copy of the RFP Terms and Conditions. vi. Please note that no plans or drawings are required as part of the proposal submittal requirements. vii. Interested professional firms should submit proposals in the following formats: 1. One (1) bound copy; 2. One (1) unbound copy suitable for scanning/reproduction, viii. All completed proposals must be received at Ocean Pines Association, Inc; 239 Ocean Parkway; Ocean Pines, MD addressed to the attention of Mr. Bob Thompson, General Manager by Thursday, 25 June 2015 by 3:00 pm. Any proposals submitted after the stated day and time will not be considered. 5. Evaluation Criteria and Selection Process a. The proposals will be judged on the following criteria (not listed in order of importance): i. Quality of previous work and depth of experience. ii. Referrals and/or references from previous clients. iii. Overall completeness, legibility and organization of the proposal and responsiveness to the RFP specifically with regard to information of cost, schedule and performance related to this contract. iv. Responsiveness to any questions or requests during the review process. b. Proposals will be evaluated by the OPA. The submitting professional firms will be notified via telephone as to the success of their proposal. 6. Ambiguity, Conflict or Errors in the RFP a. If the proposer discovers any ambiguity, conflict, discrepancy, omission, or error in the RFP, it shall immediately notify the OPA of such in writing and request modification or clarification of the document. OPA will make modifications by issuing a written revision and will give written notice to all parties who have received this RFP. The proposer is responsible for clarifying any ambiguity, conflict, discrepancy, omission, or error in the RFP prior to submitting the proposal or it shall be waived. 7. Contract Approval, Indemnification and Insurance 5

6 a. A selection of the successful proposer shall not be binding until it has been approved by the OPA Board of Directors. b. Indemnity. To the fullest extent permitted by law, the proposer shall indemnify and hold harmless the OPA from and against all claims, losses, damages, liabilities, including reasonable attorney s fees, costs and expenses, for bodily death and property damage that may arise from the performance of or the failure to perform services under this Agreement, but only to the extent caused by negligent act of or omissions of the proposer or anyone employed directly or indirectly or by anyone for whose acts any of them are liable. Nothing in this indemnity shall be construed to limit the insurance obligation agreed to herein. The indemnification obligation shall not be limited in any way by any limitation on the amount or type of damages, compensation or benefits payable by or for the professional firm under Workers Compensation acts, disability benefit acts or other employee benefit acts. c. Insurance. Before commencing services, and as a condition of payment, the proposer shall purchase and maintain such insurance as will protect it from claims arising out of performance of its services. At a minimum, the proposer shall have commercial general liability insurance in the amount of $1,000,000 per occurrence/ $2,000,000 aggregate/ and $1,000,000 umbrella in addition; and shall also have professional liability insurance for claims arising from the negligent performance of professional service for this project in the amount of $1,000,000 per claim. 8. Terms and Conditions a. By signing below, the submitting proposer firm acknowledges the above requirements and deadlines for this RFP and its non-binding nature and confirms that all information provided in any submitted proposal is true and accurate to the best of their knowledge and that any misinformation will be cause for the submitted proposal to be denied review. b. By signing the RFP, submitting proposer certifies that it does not and will not, during the performance of this contract, knowingly employ or subcontract with any entity which employs workers in violation of applicable federal and state laws. Professional firm agrees to produce at OPA s request, such documents which are required to verify compliance with applicable federal and state laws. If the proposer knowingly employs workers in violation of these statutes, such violation shall be cause for unilateral cancellation of the contract between the profession firm and OPA. In the event this contract is terminated due to violation of these statutes by the professional firm, the professional firm shall be liable for any and all costs associated with such termination, including but not limited to any damages incurred by OPA, as well as attorney s fees. 9. Contractor Signature By: (signature/title) (print or type) (date) 6

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