DIRECTORATE OF ANIMAL HUSBANDRY

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ANIMAL HUSBANDRY DEPARTMENT SUNANDINI CALF FEED SUBSIDY PROGRAMME ( UNDER PLAN SCHEMES AND RKVY 2013-14) SUNANDINI -CALF INSURANCE GUIDELINES

1 ANIMAL HUSBANDRY DEPARTMENT SUNANDINI CALF FEED SUBSIDY PROGRAMME ( UNDER PLAN SCHEMES AND RKVY ) SUNANDINI -CALF INSURANCE GUIDELINES DIRECTORATE OF ANIMAL HUSBANDRY SHANTINAGAR, HYDERABAD, AP, Ph.No , , Fax No , ,

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3 SUNANDINI PROGRAMME GUIDELINES ON INSURANCE COVERAGE to the ENROLLED FEMALE CALVES. The Animal Husbandry Department is implementing Sunandini calf feed subsidy Programme in the State under Plan scheme and RKVY during the year by supplying Calf feed, healthcare and Insurance coverage to female calves enrolled on subsidy. As a part of the Programme the Insurance coverage of all the enrolled calves is being taken up with The Oriental Insurance Company Limited. Excellent Insurance Broking Services Limited( EIBSL) will act as coordinator. 1.Details of the Insurance Scheme: i. Breed: Both indigenous and crossbred female calves can be enrolled this ii. programme. No. of calves per beneficiary to be enrolled: Only 1 to 2 calves per beneficiary are to be enrolled. iii. Age of the calves at the time of entry into the scheme: 3 months to 6 iv. months (completed months) Period of insurance: Up to 32 months (completed) age or date of first calving whichever is earlier v. Identification: Polyurethane Ear Tags supplied by the Insurance Company. vi. vii. viii. ix. Agreed value of the calves: Age-wise from Rs.5,000/- to Rs.30,000/- as per the valuation chart enclosed (Annexure 1). Risk coverage: From the date of remittance of premium into the Insurance Company Account by Divisional Assistant Director (DAD). Waiting period: No death is covered during the first 15 days from the date of remittance of premium. However, death due to accident is covered during the first 15 days. Claim amount in case of the death: Claim amount shall depend on the age of calves in completed months as on date of death and not as per the running month. For Eg: If the calf age at the time of death is 6 months and 15 days, the claim amount payable would be Rs.5,500/- as per valuation table applicable for 6 months (completed). 3

4 II. Premium: i. Coverage for beneficiary with 1 calf : Rs.588/- ii. Coverage for beneficiary with 2 calves : Rs.1176/- III. Enrollment procedure: i. Oriental Insurance Company ( OIC) shall arrange for supply of required number of ear tags to Divisional Assistant Directors (DADs) of Animal Husbandry Department based on the indent received from Director of Animal Husbandry / Excellent Insurance Broking Services Limited( EIBSL) in a phased manner on weekly basis. ii. OIC shall also arrange for 10 Nos. of Applicators to every DAD who will in turn supply the applicators and tags to the Veterinary Assistant Surgeons depending on the estimated/enlisted calves under Sunandini Programme by each VAS. iii. DAD shall maintain tags supply and utilization register as per the proforma given hereunder: S.No. Name of Veterinary Dispensary/ Institution No. of applicators supplied No. of tags supplied Tag No. From to Date of supply Tags utilized From to Dates of utilization Tag balances need to be informed to EIBSL/OIC on weekly basis. iv. VAS shall also maintain tag utilization register as per the proforma given hereunder: S.No. No. of No. Date Tags utilization applicators received of tags recd of receipt Name of beneficiary Tag No. Sunandani ID No. Date of tagging Date of retagging if any v. The VAS shall also maintain the following information in a separate Register. S.No. Name of the beneficiary Village Mandal Caste SC/ST/BC Category SF/MF/AL Aadhaar Card/ White card No. No. of calves enrolled

5 Breed/ Age. Details of calf feed supplied 1 st Qtr 2 nd Qtr 3 rd Qtr Insurance covered Other inputs provided like Medicines etc., Body weight gain recorded Remarks vi. OIC shall arrange for supply of Proposal cum Health Certificate (PHC) as per Annexure 2 sets in copies, each booklet having 10 sets of vii. OIC shall arrange supply of 20 booklets to each DAD as per the list provided to them and DAD shall issue booklets to VAS based on the requirements duly maintaining the control registers. viii. The calf of the beneficiary enlisted under the Sunandini Scheme shall be duly tagged by VAS with the tags supplied by the Insurance Company through DAD along with applicators. ix. Photographs of the calves showing ear tags along with beneficiaries shall be taken and affixed on the Sunandini Enrollment Form duly mentioning the Tag No. in the Sunandini Enrollment Form in the space provided. x. The photographs taken with the ear tags need to be affixed on the Sunandini Enrollment Form which would be verified at the time of claim by the Insurance Company, if required. This photograph need not be sent with the PHC at the time of payment of premium to DAD. xi. VAS shall collect the premium amounts as mentioned above i.e., Rs.588/ or Rs.1176/- as the case may be from the beneficiary. xii. VAS shall enter the details of calf / calves in the Proposal-Cum-Health Certificate provided to them in copies duly giving all the details including nominee details of beneficiary which are required for Personal Accident Policy and shall also take signature / thumb impression of the beneficiary in the column provided. 5

6 xiii. VAS shall enroll the calves and the beneficiaries under the Insurance Scheme as mentioned above from Monday to Friday duly filling up the Proposal-Cum- Health Certificate (PHC) schedule in copies and affix seal and signature and will submit the PHC schedule along with the premium amounts collected as above to the DAD on every Saturday. xiv. DAD shall receive the PHC form and premium amounts from VAS and shall arrange for depositing the amounts received from VAS into the Bank Account of the DAD first. These amounts shall be transferred into the Bank Account of Insurance Company by RTGS as per the details mentioned below: Account Name: The Oriental Insurance Company Ltd. Bank Name: State Bank of Hyderabad, Bank Branch Address: 8/1, Arundalpet, Guntur Bank Account Number: IFSC Code: SBHY x. Utmost care should be taken to enter carefully the IFSC Code, RTGS No. as any error will result in wrong depositing and as such treated as non-payment of the premium. Hence proper entry of RTGS No. with double check is required. xi. xii. DAD shall consolidate, prepare abstract on Sunandini Scheme and will arrange for RTGS transfer on every Monday or next working day if Monday is a holiday. DAD shall send immediately the PHC Form in (duly retaining one copy with DAD) copies along the covering letter showing the abstract and the UTR Details of RTGS to Excellent Insurance Broking Services Ltd. under copy to OIC as per the address mentioned below: The Sunandani Cell Excellent Insurance Broking Services Limited Ascendas IT Park, Adj. to Inorbit Mall, Vega Block-13th Floor, Software Units Layout, Madhapur, Hyderabad Phone: Fax: The Sunandani Cell The Oriental Insurance Company Ltd Divisional Office I, , 2 nd Floor, Gogula House, 9/2 Arundel Pet, GUNTUR

7 xiii. DAD shall also send copies of the covering letter with abstract to JDAH and DAH for information. DAD shall ensure sending all these forms by courier to Excellent Insurance Broking Services Ltd. and OIC on the same day of making RTGS payment of premium collected from VAS. IV. Insurance Policies: i. DADs shall be receiving Insurance Policies for calves and beneficiaries from ii. Excellent Insurance Broking Services Ltd. / OIC and the copies of the same shall be sent to the VAS concerned after taking Xerox copies of the policy schedules, institution-wise, duly retaining the original with DAD. After receiving the policy copies from DAD, VAS shall ensure entering the Policy No. on the Sunandini Enrollment Card of the beneficiary and shall preserve the policy copies in a separate file in the institution with appropriate entries in Sunandini registers maintained by VAS. V. Insurance Claim Procedures: i. VAS shall educate the beneficiaries to inform death of the calf immediately over Mobile Phone to VAS within 12 hours of death. VAS shall in turn immediately inform by SMS / E mail to Excellent Insurance Broking Services Ltd., OIC and DAH on the below mentioned Mobile Nos. / Mail IDS about the death of the animal duly giving the beneficiary name, Tag No. Policy No. within 12 hours. VAS shall ensure beneficiary name, tag no. and policy no. are written exactly as per policy copy. OIC: 1. m.sivanarayana@orientalinsurance.co.in, 2. vss.prasad@orientalinsurance.co.in 3. Mobile No.: , EIBSL: 1. suneetha@eibroking.com, 2. vnrao@eibroking.com, 3. amrao@eibroking.com 4. Mobile Nos.: , , , DAH: 1. Mail ids: adgoshala@gmail.com 2. Mobile:

8 iii. VAS shall also conduct postmortem of the died calf duly taking photograph of the dead animal with tag seen in the photograph by Mobile Camera or other Camera preserving the ear tag and shall enter the findings in the postmortem register of the institution immediately. This is to be done compulsorily as Insurance Company will verify the postmortem registers for settlement of claims. iv. VAS shall also inform DAD also about the death of calf with the above particulars. DAD shall issue Claim-Cum-Death Certificate (CDC) as per the Annexure - 3 with Control No., Seal and signature of the office. v. VAS shall fill up the CDC Form duly obtaining signature / thumb impression of the beneficiaries. vi. VAS shall forward duly filled in and signed CDC form along with the following documents to Sunandini Cell of Excellent Insurance Broking Services Ltd to the address mentioned above: Photograph of dead calf to be sent by mail. Ear Tag vii. viii. ix. VAS shall ensure that the above requirements reach Excellent Insurance Broking Services Ltd. within seven (7) working days from the date of death of the animal. VAS shall ensure careful filling up of the NEFT details in the CDC Form as the correct Account No. is very much important for proper transfer of claim amount into the beneficiary account. Monthly claim settlement details shall be sent to DADs / VAS by Excellent Insurance Broking Services Ltd. which should be verified and any discrepancies may be informed to EIBSL. x. Any observations / deviations / enquiries /clarifications on Sunandini Scheme can be sought from Excellent Insurance Broking Services Ltd. on 24 hrs helpline No: (Nodal Officer at EIBSL). 8

9 VI. Additional Procedures: i. If VAS is not available on the date of death of calf, in addition to CDC, Certificate as per Annexure - 4 confirming death of animal by VAS and any of the 3 representatives shall also be sent. ii. iii. iv. No Tag, No Claim is strictly implemented and beneficiary may be educated to immediately inform the loss of tag of the animal to VAS who should arrange for retagging immediately within 24 hours of receiving information and shall inform Excellent Insurance Broking Services Ltd. about the loss of tag and retagging in the Annexure - 5 attached. In case death happens before retagging could be arranged by VAS in addition to CDC with Postmortem report, Certificate of death of the animal before retagging as per the Annexure - 6 duly signed by VAS & DAD shall also be submitted along with other claim requirements. Wherever beneficiary sells the calf to other person, all such details shall be informed immediately to Excellent Insurance Broking Services Ltd. As per Annexure 7 based on which, the Insurance Company shall transfer the policy in the name of the new beneficiary up to the age of 32 months of the calf. v. For all implementation related / procedure related queries / clarifications of the claim, VAS / DAD may contact Excellent Insurance Broking Services Ltd. on the Sunandini Hotline No for proper guidance in the matter. *** 9

10 ANNEXURE 1 VALUATION TABLE FOR HEIFER CALF (BOTH INDIGENEOUS & CROSS BREED) CALF REARING SCHEME AGE IN COMPLETED MONTHS VALUE OF CALF( Rs.) 3 Months MONTHS MONTHS MONTHS MONTHS MONTHS MONTHS MONTHS MONTHS MONTHS MONTHS MONTHS MONTHS MONTHS MONTHS MONTHS MONTHS MONTHS MONTHS MONTHS MONTHS MONTHS months MONTHS MONTHS MONTHS MONTHS MONTHS MONTHS MONTHS Value shall be on completed months and it will not be on proportionate basis in the event of claims. 10

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12 ANNEXURE - 3 THE ORIENTAL INSURANCE CO. LTD. CLAIM FORM cum DEATH CERTIFICATE with post mortem report and ADVANCE DISCHARGE VOUCHER UNDER SUNANDINI SCHEME (CDC) (1) Name of the Insured/ beneficiary (in full): (as appearing in the Bank account) (2) Sunandini ID No. of the beneficiary: (3) Village & Mandal: (4) Policy No.: (5) Period From to (6) Date of Death: (7) Description of animal claimed for: Ear Tag Breed/Species Age in number mths Natural marks Value as per Valuation Chart (8) Photograph of dead animal showing the tag evidently attached: Yes/NO (9) NEFT details: Bank name Branch IFSC code MICR code Account number *Please verify the above details once again This paper is submitted fulfilling all formalities of above claim; please make necessary arrangements for the settlement of claim. The tag of the above animal is submitted along with Photograph. Date: Signature of the VAS Signature/Thumb Impression of beneficiary Death & Post Mortem Certificate I certify that the animal described above belonging to Shri/Smt. Sunandini ID No.: ; Animal Tag No.: died and Post Mortem was conducted by me. Details of Post Mortem: A) Date & Time of Death: B) Date & Time of Conducting Post Mortem: C) Post Mortem No. as per Post Mortem Register: D) Post Mortem Findings: E) Cause of Death as per Post Mortem: 12

13 Date: Signature & Seal the VAS Claim Discharge Voucher: Received with thanks an amount of Rs. (Rupees only) from OIC towards full & final settlement of claim No. and tag number. Date: Impression of beneficiary Signature/Thumb 13

14 ANNEXURE - 4 CERTIFICATE CONFIRMING DEATH OF ANIMAL WHERE POST MORTEM COULD NOT BE CONDUCTED FOR CLAIM UNDER SUNANDINI SCHEME This is to certify that post mortem of the dead animal with ear tag number of the beneficiary with Sunandini ID Number intimated to me on could not be conducted by me for the reason However as the death of animal is genuine as revealed in our inquiry, we request you to consider the claim by waiving submission of post mortem report Signature & Seal of the VAS Signature & Seal of Head Master/Sarpanch/Bank Manager Date: 14

15 ANNEXURE 5 THE ORIENTAL INSURANCE CO. LTD. TAG LOSS INTIMATION SHEET UNDER SUNANDINI SCHEME INTIMATION BY THE BENEFICIARY Name of the beneficiary: Sunandini ID No. of the beneficiary: To The Veterinary Assistant Surgeon Veterinary Dispensary Dear Sir Loss of Ear Tag No.: of my calf I hereby bring to your kind notice that the ear tag number of my calf covered under the policy number is lost/ broken on. I request you to kindly retag my calf. Thanking you Signature/Thumb Impression of beneficiary CERTIFICATE FROM THE VAS A) Date & Time of receipt of the request from the beneficiary: B) Retagging done on: C) Retagged ear tag No.: D) Date of information on retagging done to EIBSL/ OIC: I certify that the animal described above belonging to Shri/Smt. Sunandini ID No.: ; has been retagged with new Tag No.: by me and photograph showing the new tag on the animal is enclosed. Date: Signature & Seal of the VAS 15

16 ANNEXURE - 6 CERTIFICATE OF DEATH OF ANIMAL BEFORE RETAGGING (IN CASE OF TAG LOSS) FOR CLAIM UNDER SUNANDINI SCHEME This is to certify that we have received request for retagging of calf from the beneficiary ; Sunandini Beneficiary ID No.: ; village; mandal covered under policy number with ear tag number. The retagging request was received on at (time). However before retagging could be done, the death of animal is reported on at pm/am. We have conducted inquiry into this case and certify that this case is fit for considering the claim as relaxation to No tag No claim Signature & Seal of the VAS Signature & Seal of concerned DAD Date: 16

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Section A Subscriber s Personal Details:

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