REQUEST FOR QUALIFICATIONS

Transcription

1 REQUEST FOR QUALIFICATIONS GEOTECHNICAL, TESTING LABORATORY & SPECIAL INSPECTION SERVICES ALVORD UNIFIED SCHOOL DISTRICT Angie Lopez, Director of Facilities Facilities Planning Keller Avenue Riverside, CA VARIOUS PROJECTS ALVORD UNIFIED SCHOOL DISTRICT FACILITIES PLANNING RFQ submittal documents must be received no later than October 15, 2010 at 4:00PM

2 ALVORD UNIFIED SCHOOL DISTRICT REQUEST FOR QUALIFICATIONS (RFQ) FOR SOILS GEOTECHNICAL, LABORATORY TESTING AND SPECIAL INSPECTION SERVICES INTRODUCTION Alvord Unified School District (District) is located in Riverside County, California. The District is requesting RFQs from qualified firms to provide geotechnical, laboratory testing and special inspections services for various upcoming projects. This Request for RFQ contains three sections. Please read them carefully before submitting a request for information. SECTION 1: PROPOSAL & SELECTION PROCESS SECTION 2: PROPOSAL CONTENTS AND SUBMISSION REQUIREMENTS SECTION 1: QUOTE & SELECTION PROCESS RFQ DUE DATE: October 15, 2010 Quotes should be addressed and submitted as follows: Ms. Angie Lopez Director of Facilities Planning ALVORD UNIFIED SCHOOL DISTRICT Keller Avenue Riverside, CA fax angie.lopez@alvord.k12.ca.us

3 SELECTION PROCESS The District reserves the right to select a firm, which, in its sole judgment, best meets the needs of the District. The District reserves the right to accept or reject any and all quotes, or any portion or combination thereof, to contract services with whomever and in whatever manner the District decides, to abandon the services entirely, to award on the basis of the total quote, and to waive any informality or non-substantive irregularity, as the interests of the District may require. The award of a contract is at the sole discretion of the District, acting through the Board of Education. The District is not obligated to explain any deficiencies in their proposal, nor accept requests for justification from firms not selected. All quotes submission materials become the property of the District. The selection of the Consultant will be based upon, but not limited to, the following criteria: 1. Responsiveness of the quote and evidence of understanding District s needs 2. Qualifications and expertise of the firm, team members, and sub-consultants 3. Prior experience in the particular project type, and the specific services to be performed. 4. Available resources at time of project award. 5. Professional reputation for accuracy and timeliness of work. 6. Location of office and accessibility to projects 7. Cost-effective and competitive fees proposed by Consultant and negotiated by the District. SECTION 2: QUOTE CONTENTS AND SUBMISSION REQUIREMENTS RFQs shall: a. Include all information requested below. This information should be received by the District in accordance with the due date in Section 1. b. Reference the heading or subsection number shown. c. Be limited to 10 pages. d. Be submitted in a package with a label on the outside of the package - RFQ for Geotechnical, Testing Laboratory and Special Inspection Services, Alvord Unified School District e. Provide four (4) copies of the RFQ. Cover Letter/Letter of Interest: Please provide a brief description of your firm, primary services provided, address of the office submitting the quote, telephone and fax number, address, date firm established, type of firm (individual, corporation, etc.), number of employees, and the name and address of the team member who will serve as the District's project contact throughout the project. State that the quote will be valid through the life of the projects per the schedule provided above. The quote must be signed by the person responsible for the quote and include a statement that said person has the authority to bind the company with the contents included in the quote. 1. Qualifications: Please describe your firm s comparable experience for other California public school districts over the last two years.

4 2. Personnel: Personnel identified for these positions are expected to be involved throughout the life of the project. Please provide an organizational chart that identifies all members of the project team (including all sub-consultants) for this project. For all team members, state their name, experience, qualifications, contractual relationship, and any availability limitations during this project. 3. Firm Approach, Experience, Scope and Methods: A. Please state your understanding of the Districts needs for the requested consulting services and scope. B. Provide a detailed description of your proposed scope of work and applicable methods. C. Identify any recommendations or modifications to the scope. D. List all information and documents that you may need from the District, and the date needed, if your firm was selected. E. Describe the firm s approach to the basic services as outlined in this RFQ. F. Explain the firm s experience associated with the intended services. G. Describe the firm s procedures for working with Architects and Construction Management teams to accomplish the scope and coordination of its services with those of the Architectural and Construction Management teams. H. As applicable, describe the firm s method of response to District requested program design changes, to field clarifications, and to change requests. 4. Insurance: Provide proof of the amount of professional liability insurance, including coverage for errors and omissions. The selected firm must maintain a professional liability insurance policy of a minimum of $1,000,000. A Certificate of Insurance must be filed with the District prior to execution of the contract. Such insurance shall be required throughout the term of the contract. 5. Client References: Provide the following information for up to three (3) client references since January 1, 2004, for comparable work. Please advise references they may be asked to provide a reference to us by phone, or FAX. Organization: Telephone number: Fax: Project name: Your firm s contact person: Contact name: Project description: Other information: Telephone: Please answer the following questions regarding client satisfaction:

5 Has your firm ever been terminated by a client during the course of any project? If so, please explain. Has your firm ever been sued by a client or has your firm ever sued a client? If so, please explain. 6. Fees A. Provide a fee schedule for all consultant services. Any rates or fees not delineated in the fee schedule, shall be subject to review and advance approval by the District. B. Fee schedule change requests shall be provided in writing to the District no earlier than one year from the award of contract. These requests must include an explanation of the increase or decrease of the fee schedule. Any adjustment shall not result in an increase greater than two percent (2%). 7. Statement of Non-Conflict of Interest A Statement of Non-Conflict of Interest, in the form which is included as part of this RFQ, shall be executed by an authorized person of the firm and included in the proposal.

6 STATEMENT OF NON-CONFLICT OF INTEREST The undersigned, on behalf of the consulting firm set forth below (the Consultant ), does hereby certify and warrant that, if selected, the Consultant, while performing the consulting services required by the Request for Quote for ( Projects ) shall do so as an independent contractor and not as an officer, agent or employee of the Santa Ana Unified School District (District). The undersigned further certifies and warrants that: (1) no officer or agent of the Consultant has been an employee, officer or agent of the District within the past two (2) years; (2) the Consultant has not been a source of income to pay any employee or officer or the District within the past twelve (12) months; (3) no officer, employee or agent of the District has exercised any executive, supervisory or other similar functions in connection with the Consultant Agreement or shall become directly or indirectly interested financially in the Consultant Agreement; and (4) the Consultant shall receive no compensation and shall repay the District for any compensation received by the Consultant under the Consultant Agreement should the Consultant aid, abet or knowingly participate in violation of this statement. Signature Typed or Printed Name Title Company Address City, State, Zip Telephone Fax