Notice to Proposers. Request for Proposal Number 1360 Contractors Small Construction Projects

Transcription

1 RICHARDSON INDEPENDENT SCHOOL DISTRICT PURCHASING DEPARTMENT 970 Security Row Richardson, TX Notice to Proposers Request for Proposal Number 1360 Contractors Small Construction Projects Richardson Independent School District (RISD) must receive all sealed proposals no later than 1:30 PM CDT, Thursday, May 7, Proposals must be submitted in sufficient time to be received and timestamped at the above location on or before the published proposal date and time shown on this RFP. RISD will not be responsible for delayed mail delivery from the post office. Proposals received after the published time and date will be considered untimely and may not be considered. Proposals will be publicly opened at 2:30 PM the same day. Proposals must be sealed and clearly marked on the outside with the company s name and addressed to: Richardson Independent School District Attention: James Cason 970 Security Row Richardson, TX Proposal no Construction Services You are representing to Richardson ISD that you are authorized to submit this proposal by signing below. Include this page as a cover to your proposal response. Company Name: Address: City: State: Zip: Authorized Official Name (print): Signature of Authorized Official: Title: Date: 1

2 RICHARDSON INDEPENDENT SCHOOL DISTRICT 400 S. GREENVILLE AVENUE RICHARDSON, TEXAS REQUEST FOR PROPOSAL NUMBER 1360 CONTRACTORS SMALL CONSTRUCTION PROJECTS The Richardson Independent School District (RISD) is soliciting proposals for contractors for small projects as per specifications stated in this solicitation document. Sealed proposals shall be submitted in an envelope marked on the outside with the proposer s name, address and proposal number (RISD RFP #1360, CONTRACTORS/SMALL PROJECTS) to: Richardson Independent School District Purchasing Department, c/o James Cason 970 Security Row Richardson, Texas Proposals will be received at the above address until 1:30 PM CST. Thursday, May 7, Proposals will be publicly opened at 2:30 PM CST on the same day. Proposals must be submitted in sufficient time to be received and time-stamped at the above location on or before the published proposal date and time shown on the RFP. Richardson Independent school District will not be responsible for delivering mail from the post office. Proposals received after the published time and date may not be considered. Facsimile proposals and proposals will not be accepted. When downloading from the web page it is necessary to open and download any Addendum or other documents posted that are affiliated with this solicitation. All documents must be filled out and signed appropriately and returned with the proposal as noted. Failure to do so will be reflected in the evaluation score. Proposers must submit the sealed proposal along with two (2) complete copies plus any material required by any addendum to this RFP, by the time and date specified. This is a compliance proposal to establish sources and costs which will allow for the legal acquisition of a roster of contractors. Proposal labor rates must remain firm for oneyear from the date of award for the proposal to be considered. Any pricing adjustments thereafter must be submitted to Richardson ISD for consideration and approval. The awards will be for a single three-year term. The Richardson ISD contact for this proposal is James Cason, telephone: or james.cason@risd.org. Contact between solicited contractors and user departments during the request for proposal process or evaluation process is prohibited. Any attempt by a solicited vendor to contact the departments will result in disqualification. All questions regarding proposal procedure or specifications must be submitted in writing no later than Friday, May 1, 2015, 10:00 AM, CST to James Cason, via james.cason@risd.org. All questions and answers will be published via an addendum no later than the close of business, Monday, May 4,

3 RICHARDSON ISD REQUEST FOR PROPOSAL NUMBER 1360 CONTRACTORS SMALL CONSTRUCTION PROJECTS PROPOSAL AWARD AND EVALUATION I. PROPOSAL AWARD: This proposal will be awarded, in the best interest of Richardson ISD, to the contractors who provide the best overall values. II. PROPOSAL EVALUATION: As provided in the Texas Government Code, Chapter (b), proposals will be evaluated on the basis of the following criteria: Section CRITERIA TO CONSIDER. (a) In determining the award of a contract under this chapter, the governmental entity may consider: (1) the price; (2) the offeror s experience and reputation; (3) the quality of the offeror s goods or services; (4) the impact on the ability of the governmental entity to comply with rules relating to historically underutilized businesses; (5) the offeror s safety record; (6) the offeror s proposed personnel; (7) whether the offeror s financial capability is appropriate to the size and scope of the project; and (8) any other relevant factor specifically listed in the request for bids, proposals, or qualifications. (b) In determining the award of a contract under this chapter, the governmental entity shall: (1) consider and apply any existing laws, including any criteria, related to historically underutilized businesses; and (2) consider and apply any existing laws, rules, or applicable municipal charters, including laws applicable to local governments, related to the of women, minority, small, or disadvantaged businesses. A one-step evaluation process, that includes weighted criteria, may be utilized in order to determine awards to the contractors whose offers meet the proposal requirements and are in the best interest of the District. The scoring matrix includes the following categories and weights: *Labor/Cost of Services 30% *Experience with RISD or similar operations 30% *Services meet the needs of the District 20% *References 10% *Quality and completeness of proposal 10% It will be the District s discretion to determine the number of sources that will be adequate to serve its needs during this three-year term. 3

4 RICHARDSON ISD REQUEST FOR PROPOSAL NUMBER 1360 CONTRACTORS SMALL CONSTRUCTION PROJECTS PROPOSAL SPECIFICS I. Purpose The intent of this document is to provide interested contractors with sufficient information to enable them to prepare and submit proposals for consideration as authorized sources of Construction Services for the Richardson Independent School District. Construction Services referred to in this proposal basically includes renovations, remodels, and maintenance of existing facilities whereby the use of a general contractor is not required. Such services might entail carpentry, millwork, framing, drywall, demolition, masonry or other related skills. A roster of companies will be selected who are able to provide construction services of lesser complexity than is required of a project that entails general contractor duties. The awarded vendors will be asked to provide quotations for individual projects, as they occur, on an asneeded basis during the term of the agreement. II. Scope of Services Depending on the complexity of the project, a typical job request may consist of any or all of the following elements. A. Review of materials, drawings, reports, specifications, etc., submitted by the District s Facility Services project management team. B. A site visit to evaluate the facility in conjunction with the project specifications. C. Locate the necessary supplies and materials that can be obtained at the best possible price and assure that delivery can meet the completion date requirement. D. Submittal of a project offer that includes all material and labor costs. E. Meet with District staff to discuss the feasibility of the offer, any material or labor options that might be considered and the ability to meet the project completion deadline. F. If awarded a project, the contractor will meet with the District project manager on a regular basis to monitor progress and scheduling. Written summaries of work progress during the construction period may be requested by the District. G. Bonding Requirements See Section V of General Stipulations and Conditions. 4

5 RICHARDSON ISD REQUEST FOR PROPOSAL 1360 CONSTRUCTION SERVICES III. Submittal Requirements Proposals are sought from firms with experience on similar projects with an emphasis on public sector and educational organizations. Proposals must include the following information in order to be considered as a viable source by the District evaluation team. A. Three (3) client references that include the complete address, contact name and contact number (telephone and/or ). B. Current projects or working relationships with other organizations that would serve as examples of expertise necessary to meet the requirements of this request for proposal. (It will be much more useful to address abilities and expertise directly comparable to the District s stated needs rather than an exhaustive list of all projects completed by your firm). C. A company overview in the form of a Statement of Qualifications that highlights your breadth of experience related to the various elements of general construction services. Specific staff capabilities can be referenced. D. A current Certificate of Insurance 5

6 RICHARDSON ISD REQUEST FOR PROPOSAL NUMBER 1360 CONSTRUCTION SERVICES PRICING/RESPONSE SHEET Quote the specified hourly labor rates allowed the Richardson ISD for general construction trades skills as described below. Labor costs will be one variable in the evaluation process (see page 2). This is not an exhaustive list of trades skills and is intended to suffice as an indicator of measureable costs for comparison purposes. In addition, bidders can identify in the space below, or with an attachment, any additional trade specialty or rate that might better describe their operation or describe any alternate pricing structure that is utilized. Journeyman Carpenter Carpenter s Helper $ /Hour $ /Hour Mason Mason s Helper $ /Hour $ /Hour Journeyman Painter Painter s Helper $ /Hour $ /Hour Senior Project Manager Project Manager $ /Hour $ /Hour 6

7 RICHARDSON INDEPENDENT SCHOOL DISTRICT Richardson, Texas GENERAL STIPULATIONS AND CONDITIONS OF PROPOSAL 1360 CONSTRUCTION IF THERE ARE CONTRADICTIONS BETWEEN THE GENERAL STIPULATIONS AND CONDITIONS OF BID/ PROPOSAL AND THE SPECIFICATIONS, WRITTEN OR VERBAL, THE GENERAL STIPULATIONS AND CONDITIONS OF BID/ PROPOSAL SHALL CONTROL. I. AN INVITATION TO BID: A. Richardson Independent School District invites all interested and qualified Bidders to bid on all proposals in accordance with directions available in the Purchasing Department, 970 Security Row, Richardson, TX., B. For the purpose and clarity of this document only, the word District will herein mean the Richardson Independent School District and/or the Board of Trustees of Richardson, TX, Dallas County. Also, for the purpose and clarity of this document, the word Bidder will herein mean any reliable and interested broker, vendor, contractor, and/or manufacturer who want to bid this contract. C. Cash discount will be taken into consideration in determining a contract award. D. The DISTRICT will receive sealed proposals until date and time indicated on bid cover. Bids must be delivered to the office of the Director of Purchasing, 970 Security Row, Richardson, TX., where they will be opened. Bids must be delivered in sealed envelopes provided. E. Whenever the specifications indicate a product of a particular manufacturer, model or brand in the absence of any statement to the contrary by the bidder, the bid will be interpreted as being for the exact brand, model, or manufacturer specified, together with all accessories, qualities, etc., enumerated in the detailed specifications. F. Where a lump sum bid is provided for, unit prices for each item shall be inserted for accounting purposes. In the event quantities are increased or Decreased as provided for in Section Annulments and Reservations, the Unit prices inserted in a lump sum bid should be consistent with the total Quoted for the lump sum bid, since the lump sum bid total will be increased or decreased by the product of the quantity of the increases or decreases multiplied by the unit prices for the item affected. G. All materials, supplies, copyrighted materials, supplies, furniture and equipment the District requests shall be delivered F.O.B. Destination freight prepaid and allowed. H. Preference is hereby given to materials, supplies, and provisions produced, manufactured or grown locally. The quality must be equal to articles offered by out of state competitors. 7

8 II. ANNULMENTS AND RESERVATIONS: A. The right is reserved by the DISTRICT to reject bids for any and all of the items, and/or to waive technical defects, if in its judgement, the interest of the DISTRICT shall so require. The RICHARDSON INDEPENDENT SCHOOL DISTRICT reserves the right to accept any bid which it deems best, or reject any or all bids, and to waive formality in connection therewith. B. The Director of Purchasing reserves the right to increase or decrease the given quantity at the time of award of Purchase Order or within (30) days thereafter. In the event quantities are increased or decreased, the amount added or deducted shall be based upon unit prices quoted. C. The DISTRICT also reserves the right to annul any contract, if in it s opinion there shall be a failure, at any time, to perform faithfully any of its stipulations, or in the case of any willful attempt to impose upon the DISTRICT, materials, products, and/or work inferior to that required by the contractor, and any action taken in pursuance of this particular stipulation shall not affect or impair any rights or claims of the DISTRICT to the damages for the breach of any covenant of the contract by the contractor. III. D. Should the bidder fail to comply with the conditions of any contract or fail to complete the required work within the time stipulated in the contract, or should the bidder be prevented from furnishing any item or items except for circumstances beyond his control, including but not limited to Acts of God, war, flood, governmental restrictions, the DISTRICT reserves the right to withhold all money that may be due or become due and apply same to any incurred expenses to the DISTRICT that may be consequent on the contractor s failure. The District reserves the right to withdraw such items or required work from the operation of any contract without incurring further liabilities on the part of the DISTRICT. BID PREPARATION, SPECIFICATIONS SHEET, AND BID OPENING: A. Bids must be submitted on one copy of this bid and each bidder should make and retain one copy for his files. Bids must be signed by an authorized representative of the company submitting a bid. It is the intent of this bid contract that should a given bid/bids be accepted, it will automatically become the binding contract. Bidders are to list their bids on the appropriate attached sheets, which show the schedule of items to be purchased. Each bidder may attach a letter of explanation to his bid to explain any information pertaining to bid/bids. B. The bid shall be signed by a qualified officer of the organization submitting the proposal. Signed bids MUST be returned in the envelope provided UNLESS OTHERWISE NOTED BT THE SPECIFICATIONS. C. At the time of the bid opening (as directed on the front cover and newspaper ad), the Director of Financial Services, or his designate, shall open all bids received, record, and make available the results of the bids. Sufficient time will be allotted to analyze all bids received and the final recommendations shall be prepared for DISTRICT review and approval. Upon DISTRICT approval, the bidders shall be notified either by mail, telephone, or purchase order of their award/awards. D. Wherever the DISTRICT indicates the unit of measure required for bidding purposes, the DISTRICT MAY NOT RECALCULATE THE VENDOR S PRICE IF IT IS BASED ON A DIFFERENT UNIT OF MEASURE THAN THAT INDICATED IN ANY CONTRACT. 8

9 IV. BILLING, PAYMENTS AND DISCOUNTING A. All invoices are to be submitted in duplicate and mailed in accordance with instructions as shown on purchase order (unless otherwise noted). All invoices shall be forwarded to: RICHARDSON INDEPENDENT SCHOOL DISTRICT ATTENTION: ACCOUNTS PAYABLE DEPARTMENT 970 SECURITY ROW RICHARDSON, TEXAS B. Invoices will be returned for correction unless they contain the following information: Item numbers; Description of Item; Quantity; Unit Price Extensions and Total. Each invoice shall carry the Purchase Order Number of the DISTRICT. The original and one copy shall be forwarded to the office listed above. C. Payment in full will only be made upon final acceptance of items as shown on Purchase Order. Partial payments may be paid if partial shipments have been made. D. The bidders requesting prompt payment of bills shall send signed delivery tickets with the invoice to insure early payment. V. BONDING: ALL DISCOUNTS, INCLUDING PROMPT PAYMENT, TO BE INCLUDED IN BID PRICE. A. A BID BOND in the amount of five percent (5%) of the total bid quoted may be required if the bid exceeds $100,000 and must be submitted with the quotation at the bid opening. Failure to submit a bid bond at the bid opening will result in the automatic rejection of the bid submitted. The BID BOND may be in the form of a cashier s check, certified check or surety bond. B. A 100% PAYMENT BOND AND 100% PERFORMANCE BOND will be required on all projects exceeding $100, % PAYMENT BONDS are required for projects of $25,000 or more. 1. The Richardson Independent School District prefers a surety with an A. M. BEST rating of A: if amount of contract is greater than or equal to $50, The Richardson Independent School District prefers a surety bond with a rating of at least B+ if amount of contract is less than $50,000. The A. M. BEST rating of surety may be used as criteria in determining the successful vendor / contractor. 9

10 A CERTIFICATE OF INSURANCE will be required with construction bids in addition to bonds required. RISD requires that a contractor's insurance be placed only with companies that have achieved at least an "A" rating with A. M. Best. The District reserves the right to require higher limits of coverage depending on the size, scope, and nature of a contract. Richardson ISD must be named as an additional insured. TYPES OF INSURANCE COVERAGE - LIMITS OF LIABILITY 1. Workers' Compensation - Statutory 2. Employer's Liability a. For projects $100,000 and under: $500,000 each accident $500,000 disease policy Limit $500,000 disease each employee b. For projects $100,000 and over: $1,000,000 each accident $1,000,000 disease policy Limit $1,000,000 disease each employee 3. Commercial General Liability $2,000,000 combined single limit policy aggregate $1,000,000 combined single limit each occurrence (Property damage deductible not to exceed $500 per occurrence) 4. Business Auto Liability $1,000,000 combined single limit each occurrence (Hired/non-owned coverage must also be provided) 5. Product Liability - $2,000,000 The immunity of the owner shall not be a defense from the insurance carrier. The successful vendor will provide the Richardson ISD an Insurance Certificate that names the RISD as additional insured except in those areas statutorily prohibited prior to the state of a project. ALL BIDDERS MUST FURNISH THIS CERTIFICATE OF INSURANCE WITH THEIR BID OR PROPOSAL RESPONSE OR THE RESPONSE WILL NOT BE CONSIDERED. ONLY THE SELECTED BIDDER IS REQUIRED TO NAME RICHARDSON ISD AS ADDITIONAL INSURED. C. Successful vendors will have fifteen (15) days from date of notification of award of bid to furnish to the District, including but not limited to, contracts, bonds, certificates of insurance, et., otherwise the bid award may be withdrawn and awarded to the next lowest responsible bidder or completely rejected and re-bid at the discretion of the Richardson Independent School District. VI. COLLUSION All bidders shall be required to sign certification as provided on the signature sheet. The DISTRICT may reject any bid that does not include said signed affirmation. 10

11 VII. COMPLIANCE WITH SPECIFICATIONS AND PURCHASER S RIGHT OF SELECTION: A. The bidder shall abide by and comply with the true intent of the specifications and not take advantage of any unintentional error or omission, but shall fully complete every part as the true intent and meaning of the drawings and specifications, as decided by the Director of Purchasing. B. Whenever mention is made herein of any article, material or workmanship to be in accordance with laws, ordinances, building codes, underwriter s code, A.S.M.E. regulations, or similar expressions, the requirements of these laws, ordinances, etc., shall be construed as to the minimum requirements of these specifications. C. Where the requirements of the specifications call for higher grade and are not in conflict with the laws, ordinances, etc., the specifications shall govern. D. Where the requirements of the laws, ordinances, etc., are mandatory, they shall govern. E. In case of any apparent conflict between the specifications and such laws, ordinances, etc., the contractor shall call the attention of the Director of Purchasing to such conflict for a decision before proceeding with any work. The DISTRICT reserves the right to reject any or all bids which comply with these specifications, or to accept a higher bid from the lowest responsible bidder which complies. All bids shall be evaluated on all factors involved, i.e., price, quality, and service, etc., whichever is in the best interest of the DISTRICT. VIII. DAMAGE, CLEAN UP, AND REMOVAL OF PACKING CRATES AND BOXES: The vendor shall be held responsible for and shall be required to make good at his own expense, any and all damage done or caused by him or his workmen and/or any clean-up in the execution of the contract. IX. DEVIATIONS FROM SPECIFICATIONS: All deviations from the specifications must be noted in the detail by the bidder, in writing, at the time of submittal of the formal bid. The absence of a written list of specification deviations at the time of submittal of the bid will hold the bidder strictly accountable to the DISTRICT to the specification as written. Any deviation from the specifications as written not previously submitted, as required by the above, will be grounds for rejection of the material and/or equipment when delivered. X. ERRORS IN BIDS: RELIEF OF BIDS: Bidders or their authorized representatives are expected to fully inform themselves as to the conditions, requirements, and specifications before submitting bids: FAILURE TO DO SO WILL BE AT THE BIDDER S OWN RISK AND HE CANNOT SECURE RELIEF ON THE PLEA OF ERROR. In case of error in extension of prices in the bid, the unit price Shall govern at the discretion of the Director of Purchasing. 11

12 XI. GUARANTEE: The contractor shall unconditionally guarantee the materials and workmanship of all furniture and equipment furnished by him for a period of one year or longer from date of acceptance of the items delivered and installed. If, within the guarantee period, any defects or signs of deterioration are noted, which, in the opinion of the District is due to the faulty design and installation, workmanship or materials, upon notification, the contractor, at his expense, shall repair or adjust the equipment or parts to correct the condition, or he shall replace the part or entire unit to the complete satisfaction of the DISTRICT. These repairs, replacements or adjustments shall be made only at such times as will be designated by the DISTRICT as non-detrimental to the instructional programs. XII. LAWS, REGULATIONS AND PERMITS: A. The contractor shall comply with all Federal, State and Local Laws, ordinances and regulations pertaining to work under his charge, and shall, at his expense, procure any permits, which may be required. B. The contractor certifies that his firm adheres to or follows non-discriminatory practices with respect to the employment or promotion of personnel without regard to color, creed, race, sex, or national origin. C. The contractor shall guarantee that all work completed shall adhere to and be in compliance with all local building codes and regulations for the city in which the work is performed. D. The contractor shall certify in writing that he provides workers compensation insurance coverage for all employees of the contractor employed on the public project. A sub-contractor shall provide such a certificate to the general contractor, relating to coverage of the sub-contractor s employees, and the general contractor shall provide such certificate to the DISTRICT. XIII. OR EQUAL INTERPRETATION CLAUSE: A. Any time a particular manufacturer s name or brand may be specified, it shall mean any product of equal quality. Bids shall be considered on all other brands submitted and on the equal quality product of other manufacturers. On all such bids, the bidder shall indicate clearly the product on which he is bidding, and shall supply sufficient data, on his own letterhead, to enable an intelligent comparison to be made with the particular brand or manufacturer specified. 12

13 B. Catalog cuts and descriptive data shall be attached to the original copy of the bid, where applicable. Whenever the specifications indicate a product of a particular manufacturer, model, or brand, and in the absence of any written statement to the contrary by the bidder, the bid will be interpreted as being for the exact brand, model, or manufacturer specified, together with all the accessories, qualities, etc., enumerated in detailed specifications. (See VIII A.) FAILURE TO SUBMIT THE ABOVE INFORMATION MAY BE SUFFICIENT GROUNDS FOR REJECTION OF BID. XIV. PACKING AND DELIVERY: A. All materials must be securely packed for proper protection and in quantities to be determined by the Director of Purchasing for the DISTRICT. B. All materials delivered on this contract shall be packed in a substantial manner in accordance with accepted trade practice. No charges may be made over and above the bid price for packaging. Complete deliveries must be made by the successful vendor to the designated location as indicated on bid cover and/or Purchase Order after issuance of purchase orders by the DISTRICT. A packing slip and/or delivery ticket shall be included in each shipment. This ticket shall contain the following information for each item delivered: Purchase Order Number; Name of the Article, Item Number, Quantity, and the Name of the Contractor. FAILURE TO COMPLY WITH THIS CONDITION SHALL BE CONSIDERED SUFFICIENT REASON FOR REFUSAL TO ACCEPT THE GOODS. C. All package materials shall be clearly and plainly marked. Example: To Richardson Independent School District, Department of Food Service, and the address, XV. SAFETY REQUIREMENTS: The bidder/vendor shall provide all equipment and machinery furnished and delivered to the DISTRICT complying with the Safety Regulations as required by OSHA. XVI. SAMPLES: CATALOGS: CATALOG CUTS: A. Whenever asked for, a sample, properly tagged, shall be submitted by each bidder before the time of the bid opening. The tag on the sample shall indicate the item number, the name of the company submitting the sample, and the bid number. B. The DISTRICT will not be responsible for any samples not picked up within 30 days of the notification of bidders to do so. Samples may be retained by the DISTRICT until bidders are notified to remove them. Bidders agree that the DISTRICT will incur no liability for samples which are damaged, destroyed or consumed in testing processes. Samples requested are to be delivered to the Purchasing Director. 13

14 XVII. SIGNATURE TO BIDS: Each bid must show the full business address and telephone number of the bidder and be signed by the person or persons legally authorized to sign contracts. All correspondence concerning the bid and contract, including Notice of Award, and Purchase Order, will be mailed or delivered to the address shown on the bid in the absence of written instructions from the bidder to the contrary. XVIII. SUB-CONTRACTORS: A. The contractor shall give his constant personal attention to the faithful execution of any contract, shall keep the same under his own control, and shall not assign by power of attorney or otherwise, the work or any part thereof without the previous written, consent of the DISTRICT S Purchasing Director. The contractor should provide the name of the sub-contractor he intends employing, the portion of the material to be furnished, his place of business, and such other information as the Purchasing Director may require. B. The contractor shall not legally or equitably assign any of the monies payable under the Contract, or its claim thereto, unless by and with like consent of the DISTRICT S Director of Purchasing. XIX. TAXES: A. The DISTRICT is exempt from the payment of the Texas Sales Tax, Exemption Certificates for the Federal Excise Tax may be furnished, if such should apply to any item. B. Prices quoted SHALL NOT INCLUDE FEDERAL EXCISE OR STATE SALES AND USE TAXES. Exemption certificates will be furnished upon request. C. DISTRICT S Tax Exempt Number is XX. TIME: DELIVERY DATES AND DELIVERY: A. All deliveries shall be made during the hours of 8:00 A.M. and 3:00P.M. on all regularly scheduled school days, except where noted by Purchasing Department. B. All deliveries shall be made inside school buildings, warehouse, offices, etc., and special instruction for date of delivery shall Be noted in the general specifications. C. Special instructions shall be indicated by DISTRICT in the specifications for exact time, date and locations of equipment and machinery delivery for items which are to be erected, set-up and installed. For heavy equipment, materials or machinery requiring special handling, detailed instructions shall be written in the specifications. D. Delivery of materials received centrally will be accepted by motor freight. 14

15 SIGNATURE SHEET RICHARDSON ISD REQUEST FOR PROPOSAL NUMBER 1360 My/our signature below confirms that I/we: 1. propose to furnish, package, mark, and deliver to the Richardson Independent School District, the supplies, materials or equipment as required in the accompanying specifications, and at the unit price indicated; 2. certify that this Bid is made without any previous understanding, agreement, or connection with any person, firm, or corporation making a bid for the same supplies, material and equipment, and is in all respects fair and without collusion or fraud; 3. certify that this firm is an equal opportunity employer and that all employment decisions are made without regard to the color, race, sex, national origin, religion, age, or disability status of otherwise qualified individuals; and 4. certify that all material and equipment Bid by this firm and to be supplied to the Richardson Independent School District meets all safety and health standards as prescribed by the rules and regulations of the Occupational Safety and Health Act. COMPANY NAME: SIGNATURE: Printed name: Title: DATE SIGNED: ADDRESS: TELEPHONE: FAX: COMPANY WEBSITE (IF APPLICABLE) Complete and return with proposal no

16 CERTIFICATION REGARDING DEBARMENT, SUSPENSION, AND OTHER RESPONSIBILITY MATTERS (a) (b) I. DEBARMENT, SUSPENSION, INELIGIBILITY AND VOLUNTARY EXCLUSION In accordance with the provisions of Appendix A to 49 CFR (Code of Federal Regulations), Part 29, the offeror certifies to the best of the offeror s knowledge and belief, that it and its principals: (1) are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions by any Federal, State or Local Government department or agency; (2) have not within a three (3) year period preceding this offer been convicted of or had a civil judgment rendered against them for the commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, State, or local) transaction or contract under a public transaction; violation of Federal or State antitrust statutes, or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property; (3) are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal, State, or local with commission of any of the offenses enumerated in (a)(2) above; and (4) have not within a three (3) year period preceding this offer had one or more public transactions (Federal, State, or local) terminated for cause or default. Where the offeror is unable to certify to any of the statements above, the offeror shall attach a full explanation to this offer. (c) For any subcontract at any tier expected to equal or exceed $25,000: (1) In accordance with the provisions of Appendix B to 49 CFR, Part 29, the prospective lower tier subcontractor certifies, by submission of this offer, that neither it nor its principals is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any Federal department or agency. (2) Where the prospective lower tier participant is unable to certify to the statement, above, an explanation shall be attached to the offer. (3) This certification (specified in paragraphs (c)(1) and (c) (2), above, shall be included in all applicable subcontracts and a copy kept on file by the prime contractor. The prime contractor shall be required to furnish copies of the certifications to the Authority upon request. 16

17 II. FELONY CONVICTION NOTIFICATION AND CRIMINAL BACKGROUND CHECK (a) (b) (c) Offeror must give advance notice to the Owner if the person or an owner or operator of the business entity has been convicted of a felony. The notice must include a general description of the conduct resulting in the conviction of a felony. The District may terminate any Agreement or if the Owner determines that the person or business entity failed to give notice as required by this paragraph or misrepresented the conduct resulting in the conviction. This paragraph requiring advance notice does not apply to a publicly held corporation. : Offeror will obtain criminal history record information that relates to an employee, applicant for employment, or agent of the Offeror if the employee, applicant, or agent has or will have continuing duties related to the contracted services; and the duties are or will be performed on school property or at another location where students are regularly present. The Offeror certifies to the Owner before beginning work and at no less than an annual basis thereafter that criminal history record information has been obtained. Offeror shall assume all expenses associated with the background checks, and shall immediately remove any employee or agent who was convicted of a felony, or misdemeanor involving moral turpitude, as defined by Texas law, from Owner property or other location where students are regularly present. District shall be the final decider of what constitutes a location where students are regularly present. Offeror s violation of this section shall constitute a substantial failure. If the Offeror is the person or owner or operator of the business entity, that individual may not self-certify regarding the criminal history record information and its review, and must submit original evidence acceptable to the District with this Agreement showing compliance. Signature below acknowledges compliance with Section I. DEBARMENT, SUSPENSION, INELIGIBILITY & VOLUNTARY EXCLUSION & Section II. FELONY CONVICTION NOTIFICATION & CRIMINAL BACKGROUND CHECK SIGNATURE OF OFFEROR: DATE: PRINTED/TYPED NAME OF OFFEROR: COMPANY NAME: TEL#: Complete and return with proposal no

18 RICHARDSON INDEPENDENT SCHOOL DISTRICT REQUEST FOR PROPOSAL NUMBER 1360 CONSTRUCTION SERVICES STATEMENT OF EQUAL OPPORTUNITY AND NON-DISCRIMINATION The Richardson Independent School District is committed to fair and equal competition among all vendors. It is the policy of the Richardson ISD to encourage participation in the competitive bid process by all interested parties. The Richardson ISD does not discriminate against any otherwise qualified vendor because of the vendor s race, color, national origin, age, religion, sex, or disability. 18

19 RICHARDSON INDEPENDENT SCHOOL DISTRICT PURCHASING DEPARTMENT REQUEST FOR PROPOSAL NUMBER 1360 Notice to Vendors: Conflict of Interest Questionnaire Required by Chapter 176 of the Texas Local Government Code Effective January 1, 2006, any person or entity who contracts or seeks to contract with RISD for the sale or purchase of property, goods, or services (as well as agents of such persons) (hereafter referred to as Vendors) are required to file a Conflict of Interest Questionnaire with the District. Each covered person or entity who seeks to or who contracts with RISD is responsible for complying with any applicable disclosure requirements. RISD will post the completed questionnaires on its website. The Conflict of Interest Questionnaire must be filed: No later than the seventh business day after the date that the Vendor begins contract discussions or negotiations with the government entity, or submits to the entity an application, response to a request for proposal or bid, correspondence, or other writing related to a potential agreement with the entity. The Vendor also shall file an updated questionnaire not later than September 1 of each year in which a covered transaction is pending, and the seventh business day after the date of an event that would make a statement in the questionnaire incomplete or inaccurate. Note: A Vendor is not required to file an updated questionnaire if the person had filed an updated statement on or after June 1, but before September 1 of the year. Please sign and return the following Conflict of Interest Questionnaire from the Texas Ethics Commission with your bid/proposal to the following address: Richardson Independent School District Attn: Purchasing Department 970 Security Row Richardson, Texas The Local Government Officers of the Richardson Independent School District are: Board of Trustees: Adam Meierhofer Place 1 Kim Caston Place 2 Kris Oliver Place 3 Lanet Greenhaw Place 4 Vacant Place 5 Justin Bono Place 6 Kristin Kuhne Place 7 Superintendent: Dr. Kay Waggoner 19

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21 INTERLOCAL AGREEMENT CLAUSE RICHARDSON ISD REQUEST FOR PROPOSAL NUMBER 1360 GENERAL CONSTRUCTION SERVICES Richardson ISD is a participating member of the Collin County Governmental Purchasers Forum (CCGPF) and Educational Purchasing Cooperative of North Texas (EPCNT). As such the Richardson ISD has executed Interlocal Agreements, as permitted under Chapter 791 of the Government Code with certain other governmental entities in CCGPF and EPCNT authorizing participation in a cooperative purchasing program. Governmental entities in proximity to the Richardson Independent School District are eligible to participate in this agreement with any of the awarded sources. Should these governmental entities decide to participate in this contract, would you, (the contractor), agree that all terms, conditions, specifications, and pricing apply? Yes No If you (the Vendor) checked yes, the following will apply. Governmental entities utilizing Internal Governmental contracts with the Richardson Independent School District will be eligible, but not obligated, to purchase materials/services under the contract(s) awarded as a result of this solicitation. All purchases made by a governmental entity other than Richardson Independent School District will be billed directly to that governmental its own material/service as needed. VENDOR NAME AUTHORIZING SIGNATURE Please advise the following: How did you learn of this Request for Proposal? Check the appropriate box: District Website Newspaper Ad Demandstar Other Source Specify PLEASE RESPOND AND RETURN WITH PROPOSAL NUMBER