Request for Proposal (RFP) 16-5 to Provide Construction Management Services for I-80/ Central Avenue Operational Improvements Project Phase I

Transcription

1 Request for Proposal (RFP) 16-5 to Provide Construction Management Services for I-80/ Central Avenue Operational Improvements Project Phase I PROPOSALS DUE: 2:00 PM, August 19, 2016 CONTRA COSTA TRANSPORTATION AUTHORITY 2999 OAK ROAD, SUITE 100 WALNUT CREEK, CA 94597

2 Request for Proposal (RFP) 16-5 TABLE OF CONTENTS I. INTRODUCTION 3 II. PROJECT DESCRIPTION 4 III. RESPECT IN THE WORKPLACE 5 IV. SCOPE OF SERVICES 6 V. KEY POSITIONS AND PERSONNEL 11 VI. PREVAILING WAGE REQUIREMENTS 13 VII. RFP, CONSULTANT SELECTION AND PROJECT SCHEDULE 13 VIII. PROPOSAL SUBMITTAL REQUIREMENTS 14 IX. EVALUATION CRITERIA 17 X. SELECTION PROCEDURES 18 XI. CONSULTANT SERVICES CONTRACT BOILERPLATE 18 ATTACHMENT A - LOCATION OF PROJECT ATTACHMENT B - AUTHORITY CONSULTANT SERVICES CONTRACT Request for Proposal (RFP) 16-5 Page 2

3 I. INTRODUCTION The (Authority) is releasing this Request for Proposal (RFP) to interested Consultant firms/teams to perform full construction administration and construction management services to Advertise, Award and Administer (AAA) a construction contract for the operational improvements on Central Avenue Overcrossing between Rydin Road and Pierce Street in the City of Richmond. Consistent with Authority policies, firms that have provided Plans, Specifications, and Estimate (PS&E) design services for this Project are not eligible to provide construction management services. This RFP describes the Project, the required scope of services, the minimum information that shall be included in the Proposal, and the selection process. Failure to submit the Proposal in accordance with the procedures outlined may be cause for disqualification. Consultants responding to this RFP shall have sufficient experience in, and comprehensive knowledge of, construction management of Caltrans and Authority projects. Responders shall possess knowledge of regulations and codes regarding construction management of State of California highway and street projects. The demonstration of prior construction management services of Caltrans highway projects, and local cities street projects are required. A Pre-Submittal Conference is scheduled for Friday, August 5, 2016 at 10:30 am in the Authority s Board Room located at 2999 Oak Road, Suite 110, Walnut Creek, CA, Interested Consultants are strongly encouraged to attend this Pre-Submittal Conference, though attendance at this Conference is not mandatory. Attendees are asked to first check in with the Receptionist desk in Suite 100 located across the lobby floor from the Authority Board Room. Proposals are due to the Authority no later than 2:00 p.m. on August 19, Request for Proposal (RFP) 16-5 Page 3

4 II. PROJECT DESCRIPTION The Authority in cooperation with the City of Richmond, the City of El Cerrito, Caltrans, and West Committee (WCCTAC) proposes to improve traffic operations and relieve congestion at the I-80/Central Avenue interchange and along Central Avenue between Rydin Road and Pierce Street / San Luis Street in the City of Richmond. The proposed project includes upgrading the curbs at certain intersections to meet the American with Disability Act (ADA) requirements. The Project is part of the Contra Costa County General Plan. Existing Facility Central Avenue is a four-lane, east-west arterial extending from Isabel Street in the west to Ashbury Avenue in the east. The intersections of Jacuzzi Street, the I-80 Westbound Ramps, the I-80 Eastbound Ramps, and Pierce Street/San Luis Street are closely spaced. The Central Avenue intersections at the I-580 Westbound Off- and On-Ramps, and the Rydin Road intersections at the I-580 Eastbound Off- and On-Ramps are Stop sign controlled. Central Avenue has a posted speed limit of 30 mph west of Pierce Street. The I-80/Central Avenue interchange is a tight-diamond configuration providing full access to the I-80 freeway. All of the ramps are single lane and the ramp terminal intersections are signalized. The I-80 westbound ramps and the Central Avenue/Jacuzzi Street intersection are controlled by the same traffic signal. Purpose and Need As the primary roadway connecting El Cerrito Plaza BART station with I-80 and I-580, Central Avenue is a key commuter corridor. It also serves as an important local route, connecting commercial areas and local neighborhoods. The 0.1 mile section of Central Avenue between Jacuzzi and Pierce/San Luis Streets experiences significant congestion, especially during peak weekend commute times. The congestion results from the lack of adequate turn lanes/pockets and the close spacing of signalized intersections along Central Avenue. The purpose of the Project is to improve overall traffic operations and reduce heavy congestion along Central Avenue, improve the Level of Service (LOS) at the I-80 ramps, and shorten the vehicle queue spillback impacts from the I-80/Central Avenue interchange onto adjacent facilities. The Project will accomplish the following: Request for Proposal (RFP) 16-5 Page 4

5 Improve traffic operations on Central Avenue Improve mobility in the Central Avenue Corridor Improve Safety at Central Avenue intersections The Project is fully funded with Contra Costa s Measure J funds (½-cent countywide sales tax for transportation). The total cost of the Project is estimated at $4.80 million with an estimated construction capital cost of $2.16 million. Schedule It is anticipated that the final Plans, Specifications and Estimates (PS&E) package will be completed in October The successful proposer will be expected to conduct a biddability review of the PS&E package during the November 2016 time frame. Construction is scheduled to begin in late spring 2017 with anticipated bid date in March Project The Project calls for eliminating use of the westbound I-80 on-ramp during peak weekend commute times. The Project will provide the following improvements: Electronic variable message signs (VMS) to redirect traffic from I-80 and westbound Central Avenue to the nearby I-580 interchange, including power and communications connectivity. Road signs mounted on wood/metal posts. New traffic signals along Central Avenue at the I-580 ramps to handle the redirected traffic. Traffic signal timing modifications and refreshed crosswalk striping at the Central Avenue/ Jacuzzi Street / San Joaquin Street / I-80 westbound on-/off-ramps intersection. Upgrade existing or construct new ADA ramps at twenty one (21) ramps and provide continuous wheelchair accessibility throughout the Project area. More details of the project can be found on the Authority website using this link III. RESPECT IN THE WORKPLACE During the performance of services under Agreement, Consultants and any and all Request for Proposal (RFP) 16-5 Page 5

6 Subconsultants shall not discriminate or permit harassing or discriminating behavior against any persons or group of persons on the basis of race, color, religion, age, national origin, ethnic group, gender, marital status, disability status, or sexual orientation. Consultants will comply with all applicable laws including the provisions of Executive Order as amended by Executive Order and as supplemented by Department of Labor regulations. Consultants and any and all Subconsultants shall take affirmative actions to ensure respect in the workplace and that applicants and employees are treated justly, without regard to their race, religion, sex, color, or national origin. In the event Consultants or any Subconsultants fail to comply with this clause of an executed Agreement, said Agreement may be canceled, terminated or suspended, in whole or in part, and Consultants and any and all Subconsultants may be declared ineligible for further contracts. Consultants and any Subconsultants shall comply with all the requirements imposed by Title VI of the Civil Rights Act of 1964 (42 USC 2000(d)) and the regulations of the U.S. Department of Transportation issued hereunder (49 CFR Part 21). Consultants shall include the provisions of this section in any and all sub agreements with Subconsultants to perform services under Agreement with the Authority. IV. SCOPE OF SERVICES The intent of this scope of services is to set forth the requirements and responsibilities of the selected Consultant for biddability review, bid assistance, establishing field office, construction management, survey and staking, inspection, schedule analysis, permit monitoring and reporting, coordination, quality assurance, material testing, submittal review, verification, claim and conflict resolution, and recommendation for acceptance of improvements of the proposed construction project, and to assure consistent and satisfactory quality of such improvements in accordance with the approved construction documents. The selected consultant will provide biddability review of the final PS&E package to make sure that all items are accounted for in terms of measurement and payment clauses and item prices. The selected Consultant will take the lead in performing activities and preparing documents required to publicly advertise and solicit construction bids with the guidance and assistance from the Authority, its Project Management Consultant (PMC), Stantec and the designer of record. These documents include, but are not limited to, the Notice to Bidders, the boilerplate Construction Specifications, the Proposal and Contract Booklet, and the Request for Proposal (RFP) 16-5 Page 6

7 newspaper/legal noticing documents. Any bid inquiries received during the contract advertisement period will be managed by the selected Consultant. The Project designer of record, the Authority, and the PMC will assist with technical responses to bid inquiries. The issuance of any necessary Addendum during the construction contract Advertisement period will also be managed and prepared by the selected Consultant with technical assistance from the designer of record, the Authority, and the PMC as needed. A pre-bid conference with potential bidders, if necessary, will be managed and conducted by the selected Consultant. The selected Consultant shall use an electronic plan room to distribute the bidding documents and to disseminate bid inquiries and addendums to the potential bidders. The selected Consultant will take the lead in conducting the construction contract bid opening activities with the guidance and assistance from the Authority and its PMC. After such bid opening occurs, the selected Consultant will be required to perform a thorough bid analysis of all bid packages submitted to the Authority. The bid analysis services will include, but are not limited to, the preparation of a bid item tabulation and summary of all bids that are submitted, a review of the performance and payment bond documents for sufficiency, a review of the proposed subcontractors, a review for overall bid package anomalies, completeness and responsiveness, and preparation of a contract award recommendation package for subsequent formal review, consideration, and action by the Authority Board. If any bid protests are received by the Authority, the selected Consultant will take the lead to manage, review, and assess such protests to assist the Authority in the resolution of protests received, in accordance with the Authority s Construction Contract Administration Guide ( the contract specifications and any amendments thereto. After review and assessment of any bid protests, the selected Consultant will issue a written recommendation to the Authority to reject or accept the bid protest for subsequent formal review, consideration, and action by the Authority Board. Upon award and full execution of the construction contract, the selected Consultant will be required to provide construction management services to fully administer the construction contract consistent with the following documents: Approved Project Documents and Plans Regulatory Agency Permits Caltrans Standard Plans 2010 Caltrans Standard Specifications 2010 Caltrans Bridge Construction Records and Procedures Manual Caltrans Construction Manual & Bulletins Request for Proposal (RFP) 16-5 Page 7

8 Caltrans Construction Records and Procedures Manual Caltrans Standard Test Methods Caltrans Surveying Manual Caltrans Manual of Traffic Control for Construction and Maintenance Work Zones Caltrans Independent Assurance Manual Caltrans Local Agency Structure Representative Guidelines Caltrans Falsework Manual California Manual of Uniform Traffic Control Devices Authority Construction Guide City of Richmond Caltrans Encroachment Permit issued for this project The selected Consultant will provide a Resident Engineer and sufficient staff to perform cost effective construction administration and inspection services during the construction of the Project. The selected Consultant will be required to set up and maintain all Project documentation using the Caltrans uniform filing system. If possible, consultant needs to incorporate a paperless construction administration delivery process, e-construction, as discussed in Section X. Required services shall also include the management and execution of all necessary pre-construction activities, post-construction activities, and all activities during construction including, but not limited to, a pre-construction conference, pre-construction and duringconstruction photo records, contract administration, construction inspection, construction survey staking and management of all staking requests, soils and materials testing and off-site materials source inspection, management and handling of all contractor submittals and requests for information, daily and weekly reports including weekly statements of contract working days, preliminary and/or final punch-lists, Project records and file transfer to the Authority, and all activities necessary to assist the Authority with the formal acceptance of the Project construction elements by the respective jurisdictional agencies/owners involved with the Project. The selected Consultant will enforce the labor requirements found in the construction contract and will provide labor compliance services, including, maintenance of file(s) related to labor compliance, conducting worker interviews of employees to verify correct payment of prevailing wages, verifying required posters are properly displayed at the site, auditing payroll and benefit records and certified payroll submissions by contractor on a weekly basis to ensure compliance Request for Proposal (RFP) 16-5 Page 8

9 with Davis-Bacon Act and Federal and State labor laws. The selected consultant will verify that the construction contractor is registered with California Department of Industrial Relations. The selected Consultant will oversee the implementation of the Storm Water Pollution Prevention Plan (SWPPP), including oversight of the monitoring/sampling, weather and event tracking requirements, visual monitoring, inspections, and checklists. Services will include documentation, interpretation of contractor s conformance to the Project plans, specifications, contract documents,, and regulatory permits; assessment of the acceptability of the contractor s work by visual observation, photo and video documentation; all applicable soil and material testing; and coordination with the utilities, including notifications. Consultant s personnel shall perform and conduct construction management services and ensure the contractor s operations are conducted in such a manner as to avoid endangering the safety, or unlawfully or unnecessarily interfering with the convenience of the public and that they are in compliance with California Occupational Safety and Health Administration (CAL OSHA) safety regulations. The selected Consultant will identify potential claims throughout the duration of the construction project and provide recommendations to the Authority to resolve said potential claims. Monthly reviews, impact analysis, and other necessary activities will be required of the Consultant s construction scheduler to assist the Resident Engineer with accepting, rejecting, or accepting with comments, the Project contractor s monthly update of the Critical Path Method (CPM) Schedule. The selected Consultant will notify and advise the Authority on the status of the Project schedule and potential impacts to the overall Project completion and acceptance date. Proposed Contract Change Orders (CCOs) to the construction contract will be managed by the selected Consultant. The selected Consultant will be required to negotiate proposed CCOs with the contractor and evaluate all aspects associated with proposed CCOs and provide recommendations to the Authority regarding such CCOs. The selected Consultant will consult with the Authority on all potential CCOs, prepare the draft CCO documents, consult with and assist the designer of record with CCOs, as needed, obtain the contractor s concurrence on draft CCOs, obtain Caltrans CCO approval, endorse the CCO documents concurred by the contractor, and submit such CCO documents to the Authority for final approval and execution in accordance with the Authority s Construction Contract Administration Guide, and any amendments thereto. The selected Consultant will work with the contractor to discuss and assess contract item quantities, supplemental work items, and extra work to prepare monthly contractor progress payments and provide recommendations to the Authority for approval and payment of such Request for Proposal (RFP) 16-5 Page 9

10 progress payments to the contractor by the Authority. The selected Consultant will also be responsible for preparing the necessary Proposed Final Estimate and Final Progress Payment documents at the end of the construction Project and provide recommendations to the Authority for approval and payment of such Proposed Final Estimate or Final Progress Payment to the contractor by the Authority in accordance with the Authority s Construction Contract Administration Guide, and any amendments thereto. The selected Consultant will prepare all reports, calculations, measurements, test data and other documentation on forms specified by the Authority. Significant coordination efforts will be expected and required of the selected Consultant for the full duration of the Project. Weekly contractor coordination meetings will be managed and conducted by the selected Consultant to discuss new issues, outstanding issues, requests for information, submittal reviews, requests for survey staking, CCOs, and the contractor s threeweek look-ahead schedule. Each week, the selected Consultant will provide the agreed upon planned closures and other traffic-related information to the Authority s Construction Manager for applicable public, stakeholder and/or media distribution. Consultation with the Project designer-of-record will be required, as needed, for design clarifications. If requested by the Authority, the Consultant key staff, or other applicable staff, will be required to attend and assist at the Authority Board or Committee meetings and other Project-related public meetings as may be necessary in support of the Project. Red-Lined As-Built Record Drawings shall be prepared by the selected Consultant and the said record drawings will be provided to the Project design consultants for final preparation of the As-Built Record Drawings. The proposal will include the Consultant timeline to complete this task. Consultants responding to this RFP must demonstrate their capability of providing Public Information services, which may include, but are not limited to, coordination with the Authority staff, preparation of notices (flyers), newsletters, traffic advisories, banners, media releases and updates, and traffic alerts. The Authority may also require the Consultant to prepare display materials/handouts and participate at public meetings and/or special project-related events as deemed necessary by the Authority. Display materials/handouts may need to be produced at with relatively quick turnaround (less than 4 hours) and should be ready for production at all times. The selected Consultant will be expected to respond to media and public inquiries and maintain Request for Proposal (RFP) 16-5 Page 10

11 a written log of said inquiries and responses thereto. Responses to public inquiries may require the assistance of Authority and various members of the Project development team, as necessary. A monthly updated log of inquiries and responses is expected to be provided to the Authority and other stakeholders as directed by the Authority. Under the direction of the Authority, the selected Consultant will be required to develop and implement a Public Outreach Plan. At the completion of the construction contract, the selected consultant will follow the Authority s procedure to close out the contract. However, the selected consultant is asked to provide a plan and schedule to expedite the construction contract close out process. The schedule will be negotiated with the Authority and selected consultant will be held accountable to meet the approved schedule. Administration of the construction contract will be performed under a Caltrans Encroachment Permit issued to the Authority. This is a Permit Engineering and Evaluation Report (PEER) type of a project delivery process and Consultant shall follow the Authority s Construction Contract Administration Guide and Caltrans permit requirements. A detailed scope of work, schedule, and budget for Project will be requested during contract negotiations with the top-ranked Consultants, or the next ranked Consultant if necessary, as determined through this RFP process. When necessary, services will also include issuing Notices of Non-Compliance and/or taking other action to ensure correction of deficiencies. If safety violations are observed, services will include taking appropriate action to ensure correction. The contracted Consultant will also manage requests for clarification/information, coordinate work with the design engineer as required, and manage the Project changes, evaluate contractor s claims and prepare progress pay estimates. Deliverables under this task include daily inspection reports, photo documentation (labeled and dated), as-built drawings, and measurement of bid items. One copy (hard, electronic, or both) of each deliverable is required. V. KEY POSITIONS AND PERSONNEL Positions to be filled or required for the Project may include one or more of the following (Key Team Member positions are in bold): Request for Proposal (RFP) 16-5 Page 11

12 1. Resident Engineer (California P.E. required) with schedule analysis experience 2. Structural Representative (Bridge Engineer) (California P.E. required) 3. Assistant Resident Engineer (Roadway, Electrical Inspector) 5. Qualified SWPPP Practitioner (QSP) 6. Office Engineer 7. Survey Staking Crews 8. Materials Testing Technicians/Laboratories 9. Claims Reviewer/Analyst 10. Biological Monitor All persons furnished by the Consultant shall be its employees, Subconsultants, or agents subject to its supervision and control, and not Authority employees/agents. Consultants shall assume that some positions or personnel assignments listed above may require night work, and weekend work in lieu of the standard work day, as necessary, to accommodate the construction contractor s schedule of work activities. Substitution of the individuals proposed to fill the key positions shown in bold above included in a Consultant proposal for the Project will not be permitted before or at any time during the execution of the required consulting services for the Project unless the circumstances are beyond the control of the Consultant or prior consultation with the Authority and approval by the Authority occurs. Consultants shall provide for all transportation (vehicles), personal safety equipment, and communication devices (cell phones) for the Consultant s personnel. Consultant s proposed personnel shall have all the safety training required to perform their work. Consultant s personnel shall comply with safety rules, regulations, and instructions issued by the construction contractor, CAL OSHA, and pertinent jurisdictions. Consultants responding to this RFP shall assume that Resident Engineer s Offices/Facilities for Project are to be furnished and managed by consultants, and shall be included with the proposal. Request for Proposal (RFP) 16-5 Page 12

13 VI. PREVAILING WAGE REQUIREMENTS The services described herein are considered "public works" as defined by California Labor Code Section 1720 et seq. Any Consultant awarded a contract as the result of this RFP shall be responsible for compliance with all applicable Federal and State prevailing wage laws, as well as any and all applicable State or Federal wage laws, for services under the Consultant's contract. This Project is funded with Federal, State, and local funds. Effective March 1, 2015, since the services are being performed as part of an applicable public works or maintenance project, pursuant to Labor Code Sections and , the Consultant and all subconsultants performing such services must be registered with the Department of Industrial Relations. Consultant shall maintain registration for the duration of the Project and require the same of any subconsultants, as applicable. This Project may also be subject to compliance monitoring and enforcement by the California Department of Industrial Relations. It shall be Consultant s sole responsibility to comply with all applicable registration and labor compliance requirements. VII. RFP, CONSULTANT SELECTION AND PROJECT SCHEDULE The following dates (subject to change) reflect the anticipated schedule for soliciting Proposals and selecting the Consultant, awarding the contract, and completing the work requested in this RFP: Construction Management Contract Milestone Dates Advertise RFP July 22, 2016 Inquiry Submittal Deadline August 4, 2016 Pre-Proposal Conference August 5, 2016 Proposal Submission Deadline August 19, 2016, 2:00 PM Evaluation of Proposals August 22 through August 25, 2016 Contract Negotiations September 5 through September 9, 2016 Contract Approved by Authority October 19, 2016 Notice to Proceed (NTP)* October 21, 2016 *All contract documents will be negotiated prior to the Authority s approval of the contract to assure the issuance of NTP on time. Construction Contract Milestone Dates Advertise for Construction Bids February 2017 Bid Opening Date March 2017 Construction Contract Award May 2017 Construction Contract Notice to Proceed May 2017 Request for Proposal (RFP) 16-5 Page 13

14 Project Construction Completion December 31, 2017 Project Closeout June 2018 It is the responsibility of the Consultant to take into account the deadlines and other schedule requirements listed above. The Consultant will prepare and submit with the Proposal a schedule showing how they intend to meet these dates. It is the Authority s intent to use the schedule submitted by the Consultant to administer the Consultant s contract. If the Consultant is not able to meet the dates as stated above, exceptions must be clearly noted in the Proposal. VIII. PROPOSAL SUBMITTAL REQUIREMENTS Responses to this RFP shall include the information described in this section. Consultants shall submit 8 hard copies and one electronic copy (in pdf format on CD or Flash Drive) of their Proposal in accordance with the requirements shown below. The Proposal shall not exceed 30 pages including the cover letter, resumes and other information. The main body of text within Proposal shall be a minimum of 11 point font size on 8 ½ x 11 page (single-sided). Pages of size 11 x 17 shall only be used for Organizational Chart, Detailed Work Plan Estimate of Hours, and Schedule. Resume pages may be double-sided, but resume text must be a minimum of 11 point font size. Any changes to this RFP will be made by written addenda. Consultants responding to this RFP shall acknowledge receipt of any addenda in their submittal. Addenda to this RFP, if any, will be posted on the Authority website at below the posting of this RFP (click on the NOTICE TO BIDDERS/RFPs/RFQs link under the WHAT S NEW tab on the CCTA Home Page). Proposals shall be delivered to the Authority offices no later than 2:00 p.m. on August 19, Late Proposals will not be considered. The Proposals shall be clearly marked as I80/Central RFP 16-5 and addressed as follows: Request for Proposal (RFP) 16-5 Ivan Ramirez Construction Manager 2999 Oak Road, Suite 100 Walnut Creek, CA Consultants may contact Christina Broadfoot by (cbroadfoot@ccta.net) or at to confirm that Proposals have been recorded as received before the Proposal due date. It is the responsibility of the Consultant to inquire about and clarify any requirement of this RFP that is not understood. All questions and/or requests for clarifications to this RFP, including Page 14

15 questions that could not be specifically addressed at the Pre-Submittal Conference, must be ed or otherwise put in writing and received by the Authority no later than 5:00 p.m., Thursday August 4, Inquiries received by the Authority after the date and time specified may or may not be responded to, within the sole discretion of the Authority. The Authority will not be bound to any modifications to or deviations from the requirements set forth in this RFP as a result of any oral discussions and/or instructions. Questions pertaining to this RFP, the scope of services, or the Consultant s submittal should be directed by to: Ivan Ramirez Construction Manager iramirez@ccta.net All questions and/or requests for clarifications must be clearly labeled I80/Central RFP The Authority is not responsible for failure to respond to questions that are not appropriately labeled. The Authority s responses to written inquiries will be sent to the originator of the question and posted on the Authority s website at (click on the NOTICE TO BIDDERS/RFPs/RFQs link under the WHAT S NEW tab on the CCTA Home Page). Cover Letter Enclose a cover letter describing interest and commitment to perform full construction contract administration and construction management services described in this RFP for the I-80/ Central Avenue Operational Improvements Project. Include the name and mailing address of the Consultant, the name of the contact person with their telephone number, fax number and address. The person empowered by the Consultant to negotiate a contract with the Authority shall sign the cover letter and thereby commit the Consultant to the obligations contained in the RFP response. Resumes Provide summary resumes for key personnel (see Section VI) within the 30 page limit. More detailed resumes may be included in an appendix however consultant is encouraged to limit descriptions on resumes to relevant information. Personnel Overview State the qualifications and experience of the Consultant s and Subconsultant s personnel designated for the Project. Please emphasize the specific qualifications and experience from projects similar to the Project for the Construction/Project Manager, Resident Engineer, Structures Representative and other project staff members designated for the Project. Request for Proposal (RFP) 16-5 Page 15

16 Project Approach Present Consultant s approach to the required work and all services required for the Project, including coordination with Authority, Caltrans, and City of Richmond. Provide a detailed discussion of Consultant s approach to the successful implementation of this Project. Discuss any problems, issues, or conflicts relating to this Project that need to be resolved and the approach to resolving them, and how the proposed team has handled unforeseen problems on similar projects in the past. Provide an approach to the QC/QA, biddability review of the Project s PS&E package. Also demonstrate understanding of the complete AAA process and related services, including bid protests and claims resolution process. Provide strategy for an Outreach Plan that will engage and educate residents, businesses, elected officials, community partners and the media and the communications methods intended to use to achieve the objectives of the Outreach Plan. Emphasize pertinent and relevant experience in providing construction contract administration and construction management services consistent with: Caltrans Construction Manual 2010 Caltrans Standard Specifications Emphasize pertinent and relevant experience in providing construction contract administration and construction management services on a project: Located in a heavily travelled local street requiring full and partial street closure Also emphasize relevant and specific experience in providing complete AAA services for public agencies. The Authority is moving toward implementing a paperless construction administration delivery process, sometimes referred to as e-construction. The process includes electronic submission of all construction documentation by all stakeholders, electronic document routing, document approval (e-signature), and digital management of all construction documentation in a secure environment allowing distribution to all project stakeholders through mobile devices. While knowledge of a cloud base document control system and experience with such systems are not requirements of this RFP, Consultants are encouraged to discuss their experience with electronic documentation systems that are consistent with Caltrans reporting requirements and how they can assist the Authority in implementing the system. Proprietary systems will not be allowed, the system must be a shelf-product type. Organization Chart Provide a team organization chart including names and consultant firm(s) of individuals identified to perform all services for the Project. The chart will specifically identify the role of all proposed key team members, in addition to showing other staff available for the Request for Proposal (RFP) 16-5 Page 16

17 Project. Unless beyond the consultant s control, the team designated as part of proposal is expected to remain through Project completion. Replacement of key team members for the Project without consultation with the Authority will not be permitted. References Provide at least three references for each key team member (name and current phone number) from other projects within the last three years similar to the scope of the Project performing work on city streets. Include a brief description of the projects associated with each reference, and the role of the respective key staff and other relevant team members. Also provide a description of at least three projects similar to the Project performed by each firm included in the Consultant team. Each project description shall include a client reference (name, affiliation, and current phone number), date(s) and duration of the project, a brief description of the project, and a list of any team members included with Proposal who worked on the projects. Project Management and Staff Availability Discuss the current and anticipated workload for all key team members and their capacity to complete the Project within the anticipated Project construction schedule. Include a discussion of commitments made to other agencies and a table showing the percentage of time key staff members are available during the course of the Project. Also discuss approach to managing and assessing staffing level needs to properly administer a construction contract and approach to completing this Project on schedule and within budget. Provide a plan and discuss how the plan can be implemented to expedite the construction closeout process. Provide examples of successful implementation of the plan along with project / contract references. Other Information (Optional) Provide additional relevant information that may be helpful in the selection process (not to exceed two pages). IX. EVALUATION CRITERA The following evaluation criteria and rating schedule will be used to determine the most highly qualified firm(s): EVALUATION CRITERIA MAXIMUM POINTS Qualifications and Relevant Experience of Proposed Staff 30 Project Approach 30 Experience with Similar Type of Work 20 Familiarity with Authority Procedures 20 Local Preference 7 TOTAL POSSIBLE POINTS 107 Request for Proposal (RFP) 16-5 Page 17

18 X. SELECTION PROCEDURES Submittals will be reviewed for responsiveness. Responsive submittals will be evaluated based on the objectives prescribed in this RFP by a selection committee in accordance with the above criteria. Selection of a consultant will be based solely on the Proposal evaluation by the selection panel and no interviews will be conducted. Once the top ranked consultant from the proposal review and evaluation process has been determined, staff will notify the selected consultant and start contract negotiations. The Authority will notify all consultants of the ranking. If contract negotiations are not successful, the next ranked Consultant from the Proposal review process may be asked to negotiate a contract with the Authority. The Authority Board is required to approve a negotiated contract, although work may be initiated with a Notice to Proceed (NTP), if necessary. At its sole discretion, the Authority reserves the right to amend this RFP, to withdraw all or a portion of this RFP, to award a contract for only a portion of the scope of work described herein, or to decline to award a contract. The cost of preparing, submitting, and presenting a Proposal is at the sole cost and expense of the Consultant. Authority shall not be liable for any pre-contractual expenses incurred by the Consultants in preparation of their Proposal. Consultants shall not include any such expenses or labor hours as part of a Detailed Work Plan. Pre-contractual expenses are defined as follows; a) preparing a Proposal and/or statement of qualifications in response to this RFP; b) submitting that Proposal and/or statement of qualifications to the Authority; and c) any and all expenses incurred by the Consultants prior to issuance of an NTP under this solicitation process. XI. CONSULTANT SERVICES CONTRACT BOILERPLATE Consultants responding to this RFP are strongly encouraged to review Authority s current version of the Consultant Services Contract (Attachment C). Indemnification and minimum insurance requirements, along with other pertinent information, are shown in the document. At its sole discretion, Authority reserves the right to make revisions and modifications to the contract agreement language. The Authority encourages, but does not require, all prime Consultants to utilize qualified SBE Subconsultants on Authority projects, and promotes the direct purchase of goods from qualified SBEs by utilizing SBE vendors when such vendors are available and the price of the goods sought is reasonable. All prime consultants are required to report on SBE usage during the term of each contract, using a form provided by the Authority. For purposes of this RFP, an SBE shall be a small business within the meaning of California Request for Proposal (RFP) 16-5 Page 18

19 Government Code Section In the event that the Authority s SBE Policy conflicts with any Federal, State, or other funding source s programs, policies, regulations, or requirements, the Authority shall make the SBE Policy consistent with said funding source s programs, policies, regulations, and requirements to the extent permissible by law. The Authority encourages local firms to participate. A firm is considered local if it has maintained a local working office within Contra Costa County for at least six months prior to the date of this RFP. Work that is performed outside of Contra Costa County by a local firm does not qualify as local work. The work performed by consultants selected through this RFP process will be locally funded, and therefore, local preference points will be awarded for this evaluation. All prime Consultants are required to report on local firm usage during the term of each contract, using a form provided by Authority. Percent, if any, of the proposed Consultant team that is considered a Local Business. Under Authority policies, a Local Preference will be used in the scoring of each proposal using the following basis: 0 points if less than 24% of the dollar value of services to be rendered will be performed by a local firm: 3 points if between 25% and 49% of the dollar value of services to be rendered will be performed by a local firm: 5 points if between 50% and 69% of the dollar value of services to be rendered will be performed by a local firm: 7 points if 70% or more of the dollar value of services to be rendered will be performed by a local firm. Request for Proposal (RFP) 16-5 Page 19

20 ATTACHMENT A LOCATION OF PROJECT Request for Proposal (RFP) 16-5

21 Request for Proposal (RFP) 16-5

22 ATTACHMENT B AUTHORITY CONSULTANT SERVICES CONTRACT Request for Proposal (RFP) 16-5

23 CONTRA COSTA TRANSPORTATION AUTHORITY CONSULTANT AGREEMENT NO. ### CONSULTANT: XXX SCOPE OF SERVICES: EFFECTIVE DATE: (Date of Notice to Proceed or Board Meeting whichever is earlier) AGREEMENT THIS CONSULTANT AGREEMENT ( Agreement ), entered into as of this day of, 20 [date of Board Meeting] is between the CONTRA COSTA TRANSPORTATION AUTHORITY, a local transportation authority created and administered pursuant to Division 19 of the California Public Utilities Code, ( AUTHORITY ), having its principal office at 2999 Oak Road, Suite 100, Walnut Creek, California 94597, and XXX, ( CONSULTANT ), having its principal place of business at, which parties hereby agree that the services specified herein shall be performed by CONSULTANT in accordance with the provisions of the Agreement which consists of the following: Agreement Exhibit A, General Conditions Exhibit B, Scope of Services Exhibit C, Milestone Schedule Exhibit D, Compensation, Invoicing and Payment Exhibits A, B, C, and D are by this reference incorporated herein as if fully set forth and made a part hereof. Contract No. ###

24 I. SERVICES TO BE PERFORMED: Subject to the terms and conditions hereof, CONSULTANT shall furnish all technical and professional services including all materials, tools, supplies, equipment, transportation, management and supervision, and shall perform all operations necessary and required to satisfactorily perform the services as set forth in Exhibit B, Scope of Services. II. III. TERM OF THE AGREEMENT: Subject to the limitation of the Total Agreement Value provided in Article III below, and consistent with Exhibit C, Milestone Schedule, unless terminated earlier pursuant to Sections 15 and 16 of Exhibit A, General Conditions, the term of the Agreement shall be from through. COMPENSATION: As full consideration for the satisfactory performance and completion by CONSULTANT of this Agreement, AUTHORITY shall pay to CONSULTANT compensation as set forth in Exhibit D, Compensation, Invoicing and Payment. Total compensation for the Agreement shall not exceed the following: Base Work $ Maximum Extra Work $ Maximum Total Agreement Value $ Maximum Extra Work must be authorized in accordance with Section 22 of Exhibit A, General Conditions. No additional compensation will be paid without a written amendment to the Agreement. In witness whereof, the parties hereto have executed this Agreement as of the day and year above written. CONSULTANT By: XXX [Insert Name of CONSULTANT] [Insert Authorized Representative s Name and Title] Contract No. ###

25 CONTRA COSTA TRANSPORTATION AUTHORITY Dave E. Hudson, Chair Attest: Randell H. Iwasaki, Executive Director Approved as to Form: By: Malathy Subramanian, Authority Counsel Contract No. ###

26 [Fill out with appropriate CONSULTANT Information] Contract No. ###

27 CONTRA COSTA TRANSPORTATION AUTHORITY CONTRACT NO. ### CONSULTANT: XXX EXHIBIT A GENERAL CONDITIONS TABLE OF CONTENTS SECTION # TITLE PAGE # 1. ENTIRE AGREEMENT... Error! Bookmark not defined. 2. DEFINITIONS... Error! Bookmark not defined. 3. TOTAL AGREEMENT VALUE... Error! Bookmark not defined. 4. INDEPENDENT CONSULTANT... Error! Bookmark not defined. 5. LAWS AND REGULATIONS... Error! Bookmark not defined. 6. AUDITS, REPORTS, AND RETENTION OF RECORDS... Error! Bookmark not defined. 7. ASSIGNMENT AND SUBCONTRACTS... Error! Bookmark not defined. 8. AUTHORIZED REPRESENTATIVES AND NOTICES... Error! Bookmark not defined. 9. INDEMNITY... Error! Bookmark not defined. 10. INSURANCE... Error! Bookmark not defined. 11. TAXES... Error! Bookmark not defined. 12. PAYMENT OF TAXES AND OTHER EXPENSES... Error! Bookmark not defined. 13. DISALLOWANCE... Error! Bookmark not defined. 14. NONWAIVER... Error! Bookmark not defined. 15. DEFAULT; REMEDIES... Error! Bookmark not defined. 16. TERMINATION FOR CONVENIENCE... Error! Bookmark not defined. 17. SURVIVAL... Error! Bookmark not defined. 18. PERFORMANCE OF THE SERVICES... Error! Bookmark not defined. 19. PAYMENT DOES NOT IMPLY ACCEPTANCE OF WORK.. Error! Bookmark not defined. 20. EQUIPMENT... Error! Bookmark not defined. 21. FORCE MAJEURE... Error! Bookmark not defined. 22. CHANGES AND EXTRA WORK... Error! Bookmark not defined. 23. CONFIDENTIALITY AND PUBLICITY... Error! Bookmark not defined. 24. PROHIBITED INTEREST... Error! Bookmark not defined. 25. OWNERSHIP OF RESULTS... Error! Bookmark not defined. 26. SOFTWARE... Error! Bookmark not defined. Contract No. ###

28 27. FUNDING REQUIREMENTS... Error! Bookmark not defined. 28. DISPUTES... Error! Bookmark not defined. 29. ADMINISTRATIVE REMEDY FOR AGREEMENT INTERPRETATION Error! Bookmark not defined. 30. INSPECTION OF WORK... Error! Bookmark not defined. 31. CLAIMS FILED BY AUTHORITY S CONSTRUCTION CONTRACTOR Error! Bookmark not defined. 32. SUBMITTING FALSE CLAIMS; MONETARY PENALTIES.. Error! Bookmark not defined. 33. NONDISCRIMINATION AND AFFIRMATIVE ACTION... Error! Bookmark not defined. 34. STATEMENT OF COMPLIANCE... Error! Bookmark not defined. 35. COMPLIANCE WITH AMERICANS WITH DISABILITIES ACT... Error! Bookmark not defined. 36. DRUG-FREE WORKPLACE POLICY... Error! Bookmark not defined. 37. REBATES, KICKBACKS OR OTHER UNLAWFUL CONSIDERATION. Error! Bookmark not defined. 38. PROHIBITION OF EXPENDING AUTHORITY OR STATE FUNDS FOR LOBBYING... Error! Bookmark not defined. 39. STATE PREVAILING WAGE RATES... Error! Bookmark not defined. 40. MODIFICATION OF AGREEMENT... Error! Bookmark not defined. 41. AGREEMENT MADE IN CALIFORNIA; VENUE... Error! Bookmark not defined. 42. CAPTIONS... Error! Bookmark not defined. 43. ENTIRE AGREEMENT... Error! Bookmark not defined. 44. COMPLIANCE WITH LAWS... Error! Bookmark not defined. 45. SEVERABILITY... Error! Bookmark not defined. 46. DEBARMENT AND SUSPENSION CERTIFICATION... Error! Bookmark not defined. Contract No. ###

29 CONTRA COSTA TRANSPORTATION AUTHORITY CONTRACT NO. ### CONSULTANT: XXX EXHIBIT A GENERAL CONDITIONS For the work and services set forth in Exhibit B, Scope of Services, AUTHORITY is responsible for the selection of CONSULTANT and the administration of the Agreement. CONSULTANT s personnel performing services related to this phase of the Project shall perform such services as directed by AUTHORITY. 1. ENTIRE AGREEMENT The Agreement, including the Exhibits hereto, constitutes the entire agreement between AUTHORITY and CONSULTANT relating to the subject matter hereof and supersedes any previous agreements or understandings. 2. DEFINITIONS 2.1 AUTHORITY means and all of its authorized representatives acting in their professional and technical capacities. 2.2 CALTRANS means the State of California Department of Transportation and all of its authorized representatives acting in their professional and technical capacities. 2.3 CONSULTANT means XXX, his, hers or its employees, authorized representatives, successors, and permitted assigns. 2.4 Measure C means the Ordinance and Expenditure Plan adopted by AUTHORITY and approved by the voters of Contra Costa in November Measure J means the Ordinance and Expenditure Plan adopted by AUTHORITY and approved by the voters of Contra Costa in November Exhibit A General Conditions Contract No. ### Page 1 of 30

30 2.6 OSHA means the California Occupational Safety and Health Act of 1973 (California Labor Code Sections 6300 et seq.) and the Division of Occupational Safety and Health of the California Department of Industrial Relations, as Administrator, and all of its authorized representatives acting in their professional and technical capacities. 2.7 Project means that project or program in connection with which the Services are to be performed as described in Exhibit B, Scope of Services. 2.8 Services means all the professional, technical, and administrative services and responsibilities to be performed by CONSULTANT as specified, stated, indicated or implied in this Agreement. 3. TOTAL AGREEMENT VALUE 3.1 AUTHORITY s obligation hereunder shall not at any time exceed the amount stated in Article III of this Agreement ( Total Agreement Value ). Officers and employees of AUTHORITY are not authorized to request, and AUTHORITY is not required to reimburse the CONSULTANT for, commodities or services beyond the agreed upon contract scope, including Total Agreement Value, unless the changed scope is authorized by amendment and approved in the same manner as this Agreement. 3.2 Officers and employees of AUTHORITY are not authorized to offer or promise, nor is AUTHORITY required to honor, any offered or promised additional funding in excess of the Total Agreement Value for which this Agreement is authorized without an amendment authorizing additional funding. 4. INDEPENDENT CONSULTANT 4.1 CONSULTANT or any agent or employee of CONSULTANT shall be deemed at all times to be an independent CONSULTANT and is wholly responsible for the manner in which it performs the services and work requested by AUTHORITY under this Agreement. CONSULTANT or any agent or employee of CONSULTANT is liable for the acts and omissions of itself, its employees and its agents. Nothing in this Agreement shall be construed as creating an employment or agency relationship between AUTHORITY and CONSULTANT or any agent or employee of CONSULTANT. 4.2 Any terms in this Agreement referring to direction from AUTHORITY shall be construed as providing for direction as to policy and the result of Exhibit A General Conditions Contract No. ### Page 2 of 30