Enrollment Process. Application for Enrollment Accompanying Traveler Form. Participant Contract Participant Contract

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Kelley Smith
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1 Enrollment Process Congratulations on being selected to participate in the Summer 2019 Honor Choir USA Aloha Student Choir Tour! You will need to follow the directions below to enroll in our program. Please fill-out and sign (if applicable) each of the forms listed below. Please do not leave any field blank on a form, as this will delay your acceptance into our program. If you have any questions about any of the enrollment forms or about the summer 2019 tour, please don t hesitate to call our office. Forms to be Completed Accompanying Traveler Forms to be Completed Application for Enrollment Accompanying Traveler Form Participant Contract Participant Contract Terms and Conditions Terms and Conditions Code of Conduct Medical Waiver Our mailing address is- Honor Choir USA P.O. Box 1312 Miami, Ok Or, you can scan these documents and send them as an attachment to an . Our contacts are below: Stephen Stubb Whitesell, President stubb@honorchoirusa.com (918) Congratulations on your acceptance, and we hope to see you in beautiful Hawaii! (toll free) P.O. Box 1312, Miami, Ok

2 Honolulu, Hawaii June 18-June 24, 2019 High School Choir Packet Director Dr. Joey Martin, Texas State, San Marcos Tuesday Depart your regional airport (approved by Honor Choir USA) Upon arrival at the Honolulu International Airport, you will receive a traditional Hawaiian Lei Greeting and be taken directly to the hotel. An Honor Choir USA representative will greet you at the hotel and assist you with express check-in. You will then have the remainder of the afternoon and evening to explore the Waikiki Beach area. A get acquainted with the hotel- security meeting will close the first day. Our first rehearsal 9 PM Wednesday Sightseeing Tour and Welcome Party Today will be a full day of sightseeing and fun. The tour bus will leave the hotel at 7 A.M. for Pearl Harbor. You will visit the U.S.S. Arizona Memorial, a very solemn experience and one that you will never forget. Next is the Swap Meet at Aloha Stadium. This is a great place to do your shopping. From there the tour bus will travel to the Pali Lookout and see several of the beaches in the area. We will return to the hotel with a Rehearsal and hotel security meeting, 9 PM Thursday Morning Rehearsal - Day at Your Leisure From 9:00 A.M. until 11:00 A.M. this morning you will have rehearsal. You will have the rest of the day to explore the island of Oahu. You may want to take an optional sightseeing excursion such as snorkeling at Hanauma Bay, parasailing, swimming at the North Shore or maybe climb to the top of the Diamond Head Crater. Rehearsal 9 PM Friday Day of rehearsal and leisure Once again, the morning begins with choir rehearsal from 9:00 A.M. until 11:00 A.M. You will then be free to experience all Honolulu has to offer. See your Honor Choir tour guide for a list of activities to enjoy. Friday evening you will have a performance, location TBA. Saturday Luau and Performance We will travel to Pearl Harbor Saturday afternoon to tour and perform on The Battleship Missouri. From there we will go to The Polynesian Cultural Center on the north shore to enjoy an authentic Hawaiian Luau and Show later that evening. Sunday Performances This morning we will perform at Hawaii s oldest church, Kawaiaha o Church. The service begins at 9:00 A.M. We will return to the hotel and you will be free the rest of the day. Monday Day at Your Leisure - Depart for Home You and your group will have the morning and afternoon free to get in one last swim or maybe take the surfing lesson you've put off all week. We depart for the airport and our flight home this afternoon. Tuesday Return to Your Home City You arrive home in the afternoon after an enjoyable experience in Hawaii with your new friends and a lifetime of memories!

3 Legal First Name Middle Initial P.O. Box 1312 Miami, Ok Last Name Male Female toll free Address City State Zip Home Phone Cell Phone Perf. Shirt S T-Shirt M Country of Citizenship Date of Birth L Emergency Contact XL Emergency Phone XXL High School Attended Honor Choir Director (pg.2 of packet): Special Needs (asthma, diabetic, etc.): Part You Sing: S A T B Roommate Preference 1st Choice: 2nd Choice: 3rd Choice: Requested Air Departure City Your request will be taken into consideration, however there may be additional costs if you desire to leave from an airport other than an Honor Choir gateway city. Please contact our office if you have any questions.

4 Each Accompanying Traveler also needs to fill out Forms 3 and 4 P.O. Box 1312 Miami, Ok Toll Free Legal First Name Last Name Address Male Female Cell Phone S M L XL XXL City State Zip Home Phone Date of Birth Student you are traveling with Roommate Preference Legal First Name Last Name Male Female S M L XL XXL Address Cell Phone City State Zip Home Phone Date of Birth Student you are traveling with Roommate Preference Legal First Name Last Name Male Female S M L XL XXL Address Cell Phone City State Zip Home Phone Date of Birth Student you are traveling with Roommate Preference

5 P.O. Box 1312 Miami, Ok toll free Trip Costs and Travel Information Trip Dates: June 18 June 24, 2019 Airfare: Round-trip from major city to Honolulu, HI Transfers: Hotel: All ground transfers associated with events and sightseeing 6 Nights Lodging Honor Choir USA High School Honolulu, Hawaii Sightseeing: Pearl Harbor, Aloha Stadium Flea Market, North Shore, and A Traditional Hawaiian Luau Apparel: Meals: One (1) Hawaiian Style Shirt & Two (2) T-Shirts Luau Dinner and Show Polynesian Cultural Center Participant Cost: $2,995 Quad occupancy (4 students per room) Parent & Other Cost: $2,995 2 adults or 1 adult and 2 students (2 Beds) Single Room Rates are Available upon Request Initial Deposit: $300 Non-refundable Once your deposit is received and applied to the amount owed, you will receive a statement showing your remaining balance and payment schedule. Half of the remaining balance is due by April 15th. Your final balance must be paid in full by May 15th. Returned Checks will be charged a $50 Fee Cancellation Penalties: $500 if cancelled on or prior to January 31, 2019 $750 if cancelled on or prior to February 28, 2019 $1200 if canceled on or prior to March 31, 2019 After March 31, 2019 all monies paid are non-refundable I acknowledge and accept the terms and conditions of the contract as shown. All services are subject to confirmation upon receipt of full payment. Student Name Parent or Guardian Signature Honor Choir Director s Name Date

6 Terms and Conditions Honor Choir USA, LLC is hereafter referred to as the Company. The Company acts only as agent for its suppliers and contractors providing transportation, accommodation and other related travel services. The company assumes no responsibility or liability for any injury, death, damage, loss, or accident with any services resulting directly or indirectly from acts of God, strikes, government regulations, thefts, failure of any means, discrepancies or changes over which it has no control. The Company applies all reasonable checks and measures in utmost good faith to ensure that details in the itinerary are carried out exactly as specified. However, changes, including but not limited to, substitution of hotels of equal or similar quality and air carriers, may be made out of necessity. The Company also reserves the right to, at its sole discretion, change the dates and or location of an event and or tour. In case of dispute or litigation between a tour member and an air carrier, the passenger contract issued together with the air ticket by the air carrier shall constitute the sole contract between the airlines and the passenger; the Company shall not be responsible for any delays, substitutions of equipment or any act of omission whatsoever by the carrier, its agent, and employees. In case of any type of dispute or litigation with the Company (Honor Choir) or its employees or its agents, it is understood that any type of dispute or litigation shall be governed by the laws of the State of Oklahoma and the undersigned agrees and hereby voluntarily submits to the jurisdiction and venue of Ottawa County, Oklahoma. Regardless of the reason, unused services during the tour, including hotel accommodation, ground transportation, domestic or international flights, meals, and sightseeing are neither refundable nor exchangeable. Baggage and personal effects are the passenger s own risks and it is the responsibility of the passenger to obtain insurance against loss or damage. Baggage is limited to two pieces, per passenger, weighing a maximum of 50 lbs each. Excess baggage charges are the responsibility of the passenger. The Company and the operators involved in this program shall be exempt from all liability for losses or additional expenses in respect or any detention, delay, loss, damage, sickness, or injury, irrespective of the cause, including strikes, war, quarantine and whether or not directly or indirectly caused by any service provided or by a service provider, or by any property used or utilized by a service provider. Furthermore the Company shall be exempt from all liability for losses related to any sightseeing activity including but not limited to snorkeling, parasailing, surfing, skydiving, horseback riding, swimming, use of mopeds, bicycles, and mini cars. Any disability requiring special attention must be reported to the Company at the time the reservation is made. The Company will make reasonable attempts to accommodate the special needs of disabled tour participants, but it is not responsible in the event it is unable to do so, nor is it responsible for any denial of services by carriers, hotels, restaurants, or other independent suppliers. We regret that we cannot provide individual assistance to a tour member for walking, dining, getting on and off motor coaches and other transportation vehicles, or other personal needs. Travelers who need such assistance must be accompanied by a qualified companion. For the comfort and safety of our participants smoking is not allowed on any sightseeing tours, at the various sports venues or at any activity organized by the Company. Airline tickets and all travel documents, will be sent regular ground delivery two to four weeks prior to departure, providing full payment has been received. Not included in the tour price: laundry services, food, beverages, optional sightseeing excursions, all items of a personal nature, and tips to the hotel staff, tour director, and drivers. The Company reserves the right to accept or reject any person as a tour participant, to expel any tour participant from the tour, to make changes in the itinerary whenever the Company deems it necessary for the comfort, convenience, or safety of the tour participants, and to cancel a tour at any time. If your account becomes more than 30 days past due, your trip will be subject to cancellation and no refund will be issued. All claims against the Company must be filed in writing within 10 days after completion of the tour. Reservation with the Company confirms that the client has read, understood and agreed to each and all of the above terms and conditions.

7 THIS FORM IS FOR STUDENTS ONLY! Code of Conduct We, being the Student and the Parent or Guardian of said student, fully understand and willingly agree to abide by the following conditions set forth by Honor Choir USA for participation in this event. (Please Initial Each Line and sign below stating you understand and agree to these conditions.) I will be courteous, polite, respectful and friendly to my director, other choir members, on site Honor Choir representatives and any other persons that I may come in contact with while on tour. I will represent my family, school, and community in a positive manner at all times. I will comply with all rules and regulations set forth by the on site staff of Honor Choir and my accompanying director. I understand I am never to go anywhere without at least three (3) accompanying members of my traveling party, and without the prior knowledge of my accompanying coach. I will obey all laws, statutes, rules and regulation of the country, state, hotel, restaurant, transportation provider, school or other public places I may visit. I will not throw any object from my balcony or window. I will not use any type of alcoholic beverage, illegal drug or substance at any time during the Honor Choir tour. I will not be in a hotel room with a member of the opposite sex, or engage in any sexual activity at any time during the trip. I understand that any violation of this Code of Conduct, will result in any or all of the following solutions based solely on the judgment of the onsite honor Choir staff representative and my coach: 1) Notification of my Parents 2) Immediate return home on the next available flight at my own expense. Student Signature Date Parent of Guardian Signature Date

8 THIS FORM MUST BE NOTARIZED GENERAL LIABILITY AND MEDICAL WAIVER AND PERMISSION AUTHORIZATION THIS WAIVER EFFECTS YOUR FUTURE RIGHTS. PLEASE READ CAREFULLY. I, the undersigned, do hereby acknowledge that I am the parent or legal guardian of the Minor/Ward set out below and have fully read and understand this document and agree to indemnify and hold harmless, Honor Choir L.L.C., its agents, employees, and assigns from any and all injury or loss of life whether to myself, my child, my ward, my heirs (including my spouse, if any), or my property that may occur in connection with the Honor Choir USA L.L.C. Summer Choir Tour. I further agree and waive any and all rights and claims that I, my child, my ward or my heirs (including my spouse, if any) may have against Honor Choir USA L.L.C. with regard to all liabilities (except those resulting from Honor Choir USA, L.L.C. gross negligence or willful misconduct) losses, damages, costs and expenses (including attorney s fees) arising or resulting directly or indirectly from, Honor Choir USA, L.L.C. I further acknowledge that said waiver has been signed at my own volition without any coercion, promise, or threat of any kind to myself, my friends or my family. I further agree and consent, that in the unlikely event of an accident, injury or illness concerning the said Minor/Ward, Honor Choir USA L.L.C., acting by and through its adult representatives, will use its best effort to contact the parent(s) or legal guardian(s) of Minor/Ward as soon as is reasonably possible. In the event the parent(s) or legal guardian(s) is not available, or if emergency care or treatment is required, Honor Choir USA L.L.C., acting by and through its adult representatives who have the actual care, control, and possession of Minor/Ward, shall be and hereby are authorized by this written document to secure and consent to such x-ray examination, anesthetic, medical or surgical diagnosis or treatment, and hospital care to be rendered to Minor/Ward under the general or special supervision and upon the advice of an athletic trainer, licensed physician, surgeon, or dentist as they in their sole discretion shall deem necessary for the treatment of the accident or illness. I further agree, that I shall assume full responsibility for all medical bills, doctor bills, hospital bills, paramedic bills and other bills related to the accident or illness of Minor/Ward and hereby authorize Honor Choir USA, L.L.C. to provide the necessary insurance information to be used. I further agree and consent to the Minor/Ward to rehearse and perform in the Honor Choir USA L.L.C. Summer Choir Tour. I also understand that as a participant in the Honor Choir USA L.L.C. Summer Choir Tour, the Minor/Ward may be photographed or videotaped during the activities and events and that these photos or videos may be used in promotional materials by Honor Choir USA L.L.C. without compensation. Print: Parent/Guardian Name: Address City State Zip Home Phone ( ) Day Phone ( ) Additional Phone ( ) Insurance Carrier Carrier s Phone ( Policy Number Signature of Parent/Guardian: Print: Minor/Ward/Participant Name: Signature of Participant: ) Date: Date: STATE OF ) ) ss. COUNTY OF ) Subscribed and sworn to before me on this day of 201. My Commission Expires:

LIMITATION OF LIABILITY

LIMITATION OF LIABILITY The Swiss Alps Natural Balance Retreat ( the Retreat ) (including Limitations of Liability, Release and Waiver of Liability, Hold Harmless, Covenant Not to Sue, Assumption of Risk and June 19-26 th, 2016