Valet Parking Services. Addendum No. 2, Dated August 2, 2017

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1 The following change is made: ARTICLE V PROPOSAL FORM F. References (Maximum 5 points) 1. Submit three (3) references, including airport/government/public entities, if applicable for which Respondent has provided valet concession/contract for three (3) continuous years within the past five (5) years immediately prior to the date of the proposal opening. References should be submitted on the Reference Questionnaire, Exhibit H. All other requirements in Article V remain as-is. Questions and Answers Q1. What is the current MAG? A1. Current Minimum Annual Guarantee: $400,000 Q2. What are the badging requirements? A2. Refer to the Agreement, Article 20 Q3. What are tickets issued and revenues, by day, by category (Parking, other services) for the immediate past 6 months? A3. Valet is only required to furnish monthly reports, not daily reports. Attached is a revised Exhibit D. Refer to the RFP, Exhibit D Q4. When was the latest price change for the valet service, and what was the previous rate? A4. Rate change: June 1, 2017 and $22/Daily Rate Q5. What equipment in place today will be provided to the successful proposer by the Airport at no charge? A5. The valet booth will remain with the successful proposer. No other equipment will be provided. Q6. What are the current rates, including any discounts, reductions, or other changes allowed on the posted rates for any reason such as corporate rates, frequent parkers, volume discounts or any other reason? A6. $24/Daily Rate $15 for anything under 2 hours (first day only) $21/Corporate Rate $21/Military Rate Q7. What is the charge for Valet Employee s Parking for this contract? A7. Usually the employees park in their staging area. If not, the employees can park in the Employee Lot for $60/annually. / Addendum No. 2 Page 1 of 6

2 Q8. Are current staff covered by a Union contract? A8. No Q9. What are the current rates for detailing, oil changes, and any other services currently offered? A9. $60/Deluxe Wax (Car) $65/Deluxe Wax (Mid SUV/Truck) $75/Deluxe Wax (Large SUV/Truck) $109/Clay Bar & Wax (Car) $129/Clay Bar & Wax (Mid SUV/Truck) $139/Clay Bar & Wax (Large SUV/Truck) $90/Premium Detail (Car) $100/Premium Detail (Mid SUV/Truck) $115/Premium Detail (Large SUV/Truck) $159/Platinum Detail (Car) $179/Platinum Detail (Mid SUV/Truck) $189/Platinum Detail (Large SUV/Truck) Q10. Per your agreement in Article 7.4 (Deductibles, Coinsurance, & Self-Insured Retention) The industry standard for this is said to be $50,000 and a request has been received for consideration to revise the above provision from $25,000 to $50,000. A10. The amount has been changed to $50,000. Q11. How is the percentage fees and MAG calculated? (Asked during pre-proposal meeting) A11. See Sample Calculation of Minimum Annual Guarantee (MAG) and Percentage Fees, included as Attachment No. 1. Q12. Does the provided revenue include ancillary revenue, such as car wash? A12. Yes, Exhibit D, Gross Revenue History, includes Valet, Detailing revenue and number of tickets issued per month. Attached is a revised Exhibit D. Q13. Can the Authority provide a breakdown of ancillary revenue? A13. Yes, Exhibit D, Gross Revenue History, includes Valet and Detailing revenue. Attached is a revised Exhibit D. Q14. Did the self-park rates increase at the same time as the valet rate? A14. Yes, the self-park rates increased on June 1, Q15. Please provide a sample of how Minimum Annual Guarantee vs Percentage Fees is paid. Section 5.5 of the sample contract seems to state something different than section 1.09 of the RFP in terms of Percentage Fees. Can you clarify the MAG vs Percentage Fees? A15. See response from Question 11. / Addendum No. 2 Page 2 of 6

3 A15a. Article 5.5 of the agreement refers to when the Payment of Minimum Annual Guarantee and Percentage Fees are due to the Authority. Section 1.09 of the RFP refers to the Mandatory Respondent Criteria, so these two sections are not the same. A15b. Minimum Annual Guarantee or MAG means the minimum Privilege Fee due the Authority annually from the Operator. Percentage Fee is the aggregate of the amounts that are derived as a percentage of Gross Revenues Q16. Can you please clarify any distinction between Privilege Fees and Percentage Fees? A16. Privilege Fees. For the privilege of operating a non-exclusive valet parking concession at the Airport during the Term, Operator agrees to pay to Authority Privilege Fees" for each Contract Year the greater of (i) the Minimum Annual Guarantee or (ii) the Percentage Fees applied to Operator s Gross Revenues for said Contract Year all as hereinafter described, plus in either case applicable sales tax. Percentage Fee is the aggregate of the amounts that are derived as a percentage of Gross Revenues Q17. Is it possible to extend the proposal opening by one week to allow time to incorporate the Authorities responses into our proposed offer? A17. No, the bid opening date August 9, 2017, will remain the same. Q18. Please provide trailing 24 months of staffing schedules. A18. Information not available to the Authority. Q19. Please provide trailing 24 months of operating expenses schedules. A19. Information not available to the Authority. Q20. Please provide car counts by (a) Hour of Day, (b) Day of Week and (c) Month of Year. A20. Exhibit D, Gross Revenue History, includes Valet, Detailing revenue and number of tickets issued per month. Attached is a revised Exhibit D. Q21. Pages of the RFP have a space for Respondent s name at top, however the responses to these answers will extend for several pages. Would the Authority prefer a signature at the top of every page of the proposal where these questions are being responded too? A21. Pages 26 through 29 of the RFP are to be completed, initialed, executed and attached as part of each proposal primarily in order to certify that the: (i) Respondent has read and reviewed all of the documents pertaining to this solicitation; (ii) person signing is an authorized representative of Respondent s company; (iii) Respondent is legally authorized to do business in the State of Florida; and (iv) Respondent maintains in active status all appropriate license required for the work. Pages 26 through 29 should be included in the proposal but should be separate from Respondent s actual responses to the various criteria. / Addendum No. 2 Page 3 of 6

4 Q22. Section 4.1-RFP states Operator shall pay for AVI readers for all of our employees to enter into the staging area ($50.00 per AVI). Please provide clarification regarding exactly what type of device Operator is responsible for purchasing (readers, tags, stickers, etc.). A22. Please refer to Article 6.10 of the Agreement. Operator is responsible for purchasing AVI transponders, which are portable at this time but will change in the future. Q23. Section 6.7A-Please provide the specific protocol of how this handled and enforced in the current operation today. A23. Currently, this is handled as described in the Agreement Article 6.7A. Q24. Section 6.13 we request that this entire provision be modified as described below to limit the amount of liability/responsibility that Operator has for the structure of the Operations Areas a. Operator shall, at its sole cost and expense, keep the Operations Areas/FAA Sector Building in a safe and presentable condition in accordance with good business practice, industry standards, and all applicable laws, rules and regulations. Operator shall be responsible for the general maintenance of the Operations Areas/FAA Sector Building and the repair of such areas as a result of damage cause by the Operator. Operator shall keep all Operations Areas/FAA Sector Building facilities clean, sanitary, free of rubbish, refuse, food scraps, garbage, dust, dirt, and other offensive or unclean materials at all times. Authority shall be responsible for the re-paving, striping, repairing the roadway, sidewalk, and structural awning of the Operations Area, unless damage was caused by Operator s act, omission, error, or negligence. Operator agrees that it shall abide by Authority s guidelines in conformity with this Agreement with respect to any and all maintenance and repair to the Operations Areas/FAA Sector Building. A25. Authority will not modify this section. Q26. Section 6.15 we request removal of this provision completely. Operator is not in the business of providing security services and cannot take on the responsibility of protecting persons or property from the acts of third parties. Operator will, however, take precautionary measures within its ability to prevent unauthorized access. A26. Authority will not remove this section. Q27. Section 7.4 we request removal of the last sentence of this provision be removed. The Operator s selfinsured retention amounts vary per policy and can go as high as $250, These policies cannot be altered at the request of the client. A27. Please refer to the answer provided for Question 10. Q28. Section 10 We request modification of this provision as described below to limit liability for indemnity solely to the acts within the control of operator. a. Operator agrees to protect, defend, reimburse, indemnify and hold Authority, its agents, employees, board members and officers and each of them (collectively, the Indemnities ), free and harmless at all times from and against any and all claims, liability, expenses, losses, costs, fines and damages (including attorney fees at trial and appellate levels) and causes of action of every kind and character against, or in which any of the Indemnities is named or joined, arising out of with Operator s acts, omissions, errors or negligence. Operator further agrees to hold harmless and each of indemnify the Indemnities for any fines, citations, court judgments, insurance claims, restoration costs or other liability resulting from or in any way arising out of or due to Operator s activities. This indemnification shall include all deliverers, suppliers, furnishers of material, or anyone acting for, on behalf of or at the request of Operator. The obligations arising under this Article 10 shall survive the expiration or termination of this Agreement. Authority agrees to protect, defend, reimburse, indemnify / Addendum No. 2 Page 4 of 6

5 and hold Operator, its agents, employees, board members and officers and each of them (collectively, the Indemnities ), free and harmless at all times from and against any and all claims, liability, expenses, losses, costs, fines and damages (including attorney fees at trial and appellate levels) and causes of action of every kind and character against, or in which any of the Indemnities is named or joined, arising out of with Authority s acts, omissions, errors or negligence. A28. Authority will not modify this section. Q29. Section We request modification of this provision as described below to limit liability for acts within the control of operator. a. Operator hereby assumes full responsibility for the conduct of all persons admitted to the Operations Areas or the Airport by or with the actual or constructive consent of Operator or by or with the consent of any person acting for or on behalf of Operator. If the Operations Areas or the Airport, or any part thereof, are damaged in any way whatsoever by the act, default or negligence of Operator, or of Operator s members, agents, employees, officers, representatives, contractors, or any person admitted to the Operations Areas or the Airport by Operator or otherwise, Operator shall, at its sole cost and expense, restore the damaged property to the condition existing prior to such damage. Operator shall commence such restoration within ten (10) days and shall diligently pursue such restoration to completion. Such repairs, replacements or rebuilding shall be made by Operator in accordance with the construction requirements contained herein and as established by the Authority. A29. Authority will not modify this section. Q30. Section 13.6 please provide more clarification on the term Trip Fees A30. Agreement Article 13.6 revised contract language to read as follows: 13.6 Habitual Default. Notwithstanding the foregoing, in the event that the Operator is defaulted for non-payment of fees, in any amount, more than three times, regardless of whether the Operator has cured each individual condition of default, the Operator may be determined by the Authority to be a habitual violator. At the time that such determination is made, the Authority shall issue to the Operator a written notice advising of such determination and shall require the Operator to provide a cash deposit up to one (1) years worth of first Contract Year Minimum Annual Guarantee. Such notice shall also advise Operator that there shall not be further notice or grace periods to correct any subsequent defaults and that any subsequent defaults, shall be considered cumulative, and collectively shall constitute a condition of noncurable default and grounds for immediate termination of the Permit. In the event of any such subsequent default, the Authority may terminate this Permit upon the giving of written notice of termination to the Operator, such termination to be effective upon delivery of the notice to the Operator. Q31. Please confirm that all proposers will be required to purchase the necessary revenue control equipment at their own expense. A31. Correct, all proposers will be required to purchase the necessary revenue control equipment at their own expense. Only the valet booth will remain with the successful proposer. No other equipment will be provided. Q32. In reference to RFP, Section 4.06 Participation Goals states in part: The attainment of the ACDBE/DBE Participation Goals must be measured as a percentage of the total dollar value of the Proposer s compensation during the contract term. / Addendum No. 2 Page 5 of 6

6 Does this mean that ACDBE participation percentages should be calculated against the estimated value of the 18% of gross revenues to be retained by the Concessionaire/Contractor? In other words, the total contract value paid to the Concessionaire/Contractor. Or should ACDBE participation percentages be calculated against the $400,000 Minimum Annual Guarantee, based upon the following statement also from Section 4.06: The ACDBE/DBE Participation Goal Percentage for is based upon the Minimum Annual Guarantee, $400,000. A32. ACDBE participation percentages should be calculated based upon 5% of the estimated value of total gross receipts from Concession Operations over the contract term that are attributable to ACDBE participation. Unless subsequently revised in writing, the preceding statement shall supersede all other references to ACDBE participation associated with this solicitation. Q33. Did the self-park rate and the valet rate increase by the same amount, or did one increase more than the other? A33. The self-park rates increased as follows: Hourly Garage $18 to $20/day Daily Garage $14 to $15/day Daily Surface $8 to $9/day The valet rate increased as follows: Valet $22 to $24/day QUESTION PERIOD CLOSED BID DUE DATE IS AUGUST 9, 2017, 2:00 PM (local time) (The remainder of this page has been intentionally left blank) / Addendum No. 2 Page 6 of 6