REQUEST FOR PROPOSALS RFP-LC DRUG AND ALCOHOL TESTING SERVICES. DUE: April 30, 2018 at 2:00 p.m. local time

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1 REQUEST FOR PROPOSALS DRUG AND ALCOHOL at 2:00 p.m. local time LIVINGSTON COUNTY PURCHASING 304 East Grand River, Suite 204 Howell, MI

2 TABLE OF CONTENTS INTRODUCTION... 3 CHANGES AND ADDENDA TO BID DOCUMENTS... 3 CALENDAR OF EVENTS... 3 COMMUNICATIONS... 4 PROPOSAL SUBMISSION REQUIREMENTS... 4 WITHDRAWAL OF PROPOSAL... 4 RESPONSIVE PROPOSALS... 4 SUBMITTAL PREPARATION COST... 5 GIFTS/GRATUITIES... 5 RESERVATION OF RIGHTS... 5 TAXES & PAYMENT TERMS... 5 INDEMNIFICATION AND HOLD HARMLESS... 5 EQUAL EMPLOYMENT OPPORTUNITY... 5 NONDISCRIMINATION... 6 GOVERNING LAW AND VENUE... 6 COMPLIANCE WITH LAWS AND REGULATIONS... 6 COMPLIANCE WITH HEALTH INSURANCE PORTABILITY AND ACCOUNTABILITY ACT (HIPPA) OF INTEREST OF CONTRACTOR AND COUNTY... 7 SUBCONTRACTING OR ASSIGNMENT OF CONTRACT OR CONTRACT FUNDS... 7 PRIMARY CONTRACTOR RESPONSIBILITIES... 7 AWARD... 8 TERM AND TERMINATION OF CONTRACT... 8 INSURANCE REQUIREMENTS... 8 I. SCOPE OF SERVICES - SPECIFICATIONS DRUG AND ALCOHOL TESTING REQUIRED TYPES OF TESTS MISCELLANEOUS DRUG AND ALCOHOL TESTING INFORMATION II. COMPENSATION ESCALATION QUESTIONNAIRE REQUIREMENT SIGNATURE PAGE/EXCULSIONS APPENDIX A: VENDOR QUESTIONNAIRE APPENDIX B: SUBCONTRACTOR FORM APPENDIX C: VENDOR REFERENCE INFORMATION APPENDIX D: PRICING PROPOSAL APPENDIX E: SIGNATURE PAGE APPENDIX F: CERTIFICATE OF COMPLIANCE WITH PUBLIC ACT 517 OF APPENDIX G: PROPOSAL SUBMISSION CHECKLIST Page 2 of 20

3 INTRODUCTION Livingston County is soliciting proposals from interested, qualified and experienced vendors to provide Drug and Alcohol Testing Services for the following Livingston County Courts: District Court and District Court Probation. In addition, the following Specialty Court Programs are included: Adult Drug Court, IT Mental Health Court, Swift & Sure Sanctions Probation Program, and Veterans Treatment Court. The initial contract award will begin on June 2, 2018 and will be until September 30, 2019, with an option for the County, at its discretion, to extend the contract for one (1) additional one-year period. A Request for Proposal differs from a Request for Bid/Quotation in that the County is seeking a solution as described herein, not a bid/quotation meeting firm specifications for the lowest price. As a result, the lowest price proposal does not guarantee an award recommendation. Competitive sealed proposals will be evaluated based upon criteria determined to be the most critical features of service including qualifications, experience, and timeliness which could be overriding factors, and price may not be determinative in the issuance of contract or award. The proposal evaluation criteria should be viewed as standards, which measure how well a vendors approach meets the desired requirements. The County of Livingston officially distributes bid documents from the Livingston County Purchasing Office and the Michigan Inter-governmental Trade Network (MITN) that you can access at Livingston County uses the MITN website for vendor registration, bid and tabulation posting, award information and other processes. Final bid results will be posted on the MITN website after award. Copies obtained through any other source are not considered official copies. If you have obtained this document from a source other than the Livingston County Purchasing Office or MITN, it is recommended that you obtain an official copy. It will be the bidder s responsibility to monitor for any addendums or amendments to this solicitation. CHANGES AND ADDENDA TO BID DOCUMENTS Each change or addendum issued in relation to this RFP will be on file in the Purchasing Office. It is the Vendor s responsibility to acquire knowledge of any changes, modifications or additions to the Authorized Version of the proposal document. No award will be made to any vendor who fails to submit the Addendum Signature Page(s), if applicable. CALENDAR OF EVENTS The following is a schedule of events concerning the bid process: Event Location Date Questions Close Monday, April 23, 2018, at Bid Due Date Livingston County Purchasing 304 E. Grand River Ave., Suite 204 Howell, MI :00 pm Monday, April 30, 2018, at 2:00 PM EST Interviews with Top May 3 & 4, 2018 Respondents Commencement Date June 2, 2018 Page 3 of 20

4 COMMUNICATIONS To ensure fair consideration for all interested Vendors, the County prohibits communications to or with any employee at the departmental level during the submission and evaluation periods. ANY QUESTIONS ANSWERED AT THE DEPARTMENT LEVEL ARE CONSIDERED UNOFFICIAL. Questions regarding this RFP shall be ed to Roberta Bennett at by April 23, 2018 at 5:00 pm. Questions received after this date and time may not be answered. Questions will be answered as soon as possible after receipt and will be posted at the County s website at: If you require any assistance, please contact: Roberta Bennett at (517) or via at rbennett@livgov.com. PROPOSAL SUBMISSION REQUIREMENTS Proposals must conform to the requirements set forth in the RFP. Proposals not conforming to these requirements may be rejected as non-responsive. A complete original (marked as such), three (3) exact duplicate copies, and one (1) electronic version in Adobe Reader PDF format on flash drive, CD or DVD shall be submitted by 2:00 p.m., EST. on Monday April 30, 2018 to: LIVINGSTON COUNTY PURCHASING 304 East Grand River, Suite 204 Howell, Michigan **PLEASE MARK THE OUTSIDE OF YOUR SEALED ENVELOPES WITH: 1. : 2. COMPANY NAME & ADDRESS NO FAXED OR ED DOCUMENTS WILL BE ACCEPTED. PROPOSALS RECEIVED AFTER THE DEADLINE WILL NOT BE ACCEPTED. The County reserves the right to accept or reject any and all proposals and to waive any technicalities or irregularities therein. No submitted proposal may be withdrawn for a period of ninety (90) days from the date set for the opening thereof. WITHDRAWAL OF PROPOSAL Prior to the stated proposal deadline, proposals may be withdrawn in person by a bidder or authorized representative provided their identity is made known and a receipt is signed for the proposal. No proposal may be withdrawn for at least 90 days after opening except the successful vendor whose prices shall remain firm for the entire contract period. In case of error by the bidder in making up a bid, the Purchasing Office staff may, by discretion, reject such a proposal upon presentation of a letter by the Bidder which sets forth the error, the cause thereof, and sufficient evidence to substantiate the claim. RESPONSIVE PROPOSALS Companies are expected to examine the RFP requirements and all instructions. Failure to do so will be at the company s risk. Each company shall furnish all information requested herein. The person signing the proposal must initial all erasures or other changes. If any person Page 4 of 20

5 contemplating submitting a proposal is in doubt of the true meaning of any part of the specifications or other conditions with the RFP, they are advised to Elizabeth Young (eyoung@livgov.com) and have the portion in question clarified. SUBMITTAL PREPARATION COST The County shall not be liable for any expense incurred in connection with preparation of a submittal to this request. Vendors should prepare a straightforward and concise description of the vendor s ability to meet the requirements of this document. GIFTS/GRATUITIES Elected Officials, Department Heads, and/or County Employees will not be offered or entitled to earn or receive personal gifts, gratuities, credits or other benefits of economic value by reason of their official business. RESERVATION OF RIGHTS Livingston County reserves the right to reject any and all proposals, to award the agreement to other than the low proposal, to award separate agreements for separate parts of the services required, to negotiate the terms and conditions of all and any part of the proposals, to waive irregularities and/or formalities, and in general to make award in the manner as determined to be in the Board s best interest and its sole discretion. TAXES & PAYMENT TERMS Livingston County is exempt from Federal Excise and State Sales Tax. The County s tax number is Payment terms are Net 30 days upon receipt and acceptance. Livingston County will not pay for any test performed that is not authorized by the County Court Administration. Contractor is required to pay all applicable taxes lawfully assessed in connection with its performance of this Contract. INDEMNIFICATION AND HOLD HARMLESS The Contractor whose proposal is accepted must agree to the following indemnification and hold harmless responsibilities: The Contractor shall, at its own expense, protect, defend, indemnify and hold harmless Livingston County, its elected and appointed officers, employees and agents from all claims, damages (including but not limited to direct, indirect, incidental, consequential, special and punitive damages), costs, lawsuits and expenses including, but not limited to, all costs from administrative proceedings, court costs, and attorney fees, that they may incur as a result of any acts, omissions or negligence of the selected firm, its employees or agents or its subcontractors of sub-subcontractors, or any of their officers, employees or agents which may arise out of the contract. The Contractor s indemnification responsibilities shall include the sum of damages, costs and expenses which are in excess of the sum paid out on behalf of or reimbursed to Livingston County or its elected and appointed officers, employees, agents or by the insurance coverage obtained and/or maintained by the selected firm pursuant to the requirements of this RFP and the contract entered into. EQUAL EMPLOYMENT OPPORTUNITY The Contractor and its subcontractors, as required by law, shall not discriminate against the employee or applicant for employment with the respect to hire, tenure, terms, conditions or privileges of employment, or a matter directly relates to employment, because of race, color, Page 5 of 20

6 religion, national origin, age, sex, disability that is unrelated to the individual s ability to perform the duties of a particular job or position. Breach of this covenant may be regarded as a material breach of the Contract. The Contractor agrees to post notices containing this policy against discrimination in conspicuous places available to applicants for employment and employees. All solicitations or advertisements for employees, placed by or on the behalf of the Contract, will state that all qualified applicants will receive consideration for employment without regard to race, color, sex, national origin, disability, age, height, weight, marital status and religion. NONDISCRIMINATION The Contractor, its contractors and subcontractors, as required by law, shall not discriminate against an employee or applicant for employment with respect to hire, tenure, terms, conditions or privileges of employment, or a matter directly or indirectly related to employment because of race, color, religion, national origin, age, sex, disability that is unrelated to the individual s ability to perform the duties of a particular job or position, height, weight, or marital status. Breach of this Section shall be regarded as a material breach of the contract. GOVERNING LAW AND VENUE The Contractor shall be governed by the laws of the State of Michigan. In the event any actions arising under the Contract are brought by or against the County of Livingston, the venue for such actions shall be established in accordance with the statutes of the State of Michigan and/or Michigan Court Rules. In the event that any action is brought under the Contract in Federal Court, the venue for such action shall be the Federal Judicial District of Michigan, Eastern District, Southern Division. COMPLIANCE WITH LAWS AND REGULATIONS The Contractor will comply with all federal, state and local regulations including, but not limited to, all applicable OSHA/MIOSHA requirements, the Americans with Disabilities Act, Federal and/or State licensing and/or certification requirements for services provided under this Contract. COMPLIANCE WITH HEALTH INSURANCE PORTABILITY AND ACCOUNTABILITY ACT (HIPPA) OF 1996 To the extent the Contractor has access to health information of participants that it is protected by the Health Insurance Portability and Accountability Act of 1996 (HIPAA), Public Law , as amended. Contractor shall comply with all applicable requirements of HIPAA and the rules and regulations which are promulgated pursuant thereto, 45 CFR Parts 160 and 164, as amended. Vendors must comply with the Confidentiality rules of the Specialty Court Programs and must agree to share necessary information as it relates to the participant s participation in the program. Participants are required to sign a confidentiality and privacy waiver that waives their rights under the 45 CFR parts 160 and 64, commonly known as HIPPAA, and 42 CFR Part 2. As the client s defense attorney, Specialty Court Programs defense attorneys should help ensure their clients have signed these waivers in order to participate in the program. Any statement or other information obtained as a result if an individual's participation in a preadmission screening and evaluation assessment is confidential, and is exempt from disclosure under the freedom of information act, and shall not be used in a criminal prosecution, except for a statement or information that reveals criminal acts other than personal drug use. Page 6 of 20

7 Any statement or other information obtained as a result of participating in an assessment, treatment, or testing while in the Specialty Court Programs is confidential and is exempt from disclosure under the freedom of information act, and shall not be used in a criminal prosecution, except for a statement or information that reveals criminal acts other than, or inconsistent with, personal drug use. Access shall be limited to the minimum necessary to provide the applicable service. Breach of this section shall be a material breach of contract. INTEREST OF CONTRACTOR AND COUNTY The Contractor assures that they have no interests which would conflict with the performance of services required by the Contract. The Contractor also assures that, in the performance of the Contract, no officer, agents, employee of the County of Livingston, or member of its governing bodies, may participate in any decision relating to the Contract which affects his/her personal interest or the interest of any corporation, partnership or association in which he/she is directly or indirectly interested or has any personal or pecuniary interest. However, this paragraph does not apply where specifically exempt under Michigan Law. SUBCONTRACTING OR ASSIGNMENT OF CONTRACT OR CONTRACT FUNDS Once awarded, this Contract shall not be subcontracted or any part thereof assigned without the express written approval of the County Purchasing Agent. In no case; however, shall such approval relieve the Contractor from his obligations or change the terms of the Contract. The Contractor shall not transfer or assign any Contract funds or claims due or to become due without the advance written approval of the Purchasing Agent. The unauthorized subcontracting or assignment of the Contract, in whole or in part, or the unauthorized transfer or assignment of any Contract funds, either in whole or in part, or any interest therein, which shall be due or are to become due the Contractor shall have no effect on the County and are null and void. The Contractor shall identify any and all contractors and subcontractors it intends to use in the performance of the Contract. All such persons shall be subject to the prior approval of the County. The contractor and its employees, contractors, subcontractors, agents and representatives are, for all purposes arising out of the contract, independent contractors and not employees of the County. It is expressly understood and agreed that the Contractor and its employees, contractors, subcontractors, agents and representatives shall in no event as a result of the contract be entitled to any benefit to which county employees are entitled; including, but not limited to, overtime, retirement benefits, worker s compensation benefits and injury leave or other leave benefits. PRIMARY CONTRACTOR RESPONSIBILITIES The contractor will be required to assume responsibility for all contractual activities offered in this proposal. Further, Livingston County will consider the Contractor to be the sole point of contact with regard to contractual matters, including payment of any and all charges resulting from the anticipated contract. The contractor shall perform all of the services described within this RFP. Invoicing shall be submitted to the proper Court on a monthly basis. If the contract is terminated prematurely for any reason, the contractor will be compensated for completed services only as specified in the contract. Page 7 of 20

8 AWARD A Review Committee will evaluate submitted proposals. The Review Committee will be holding May 3 rd and 4 th open for conducting vendor interviews of the top respondents. Please keep these dates available. The County will award the contract to the most responsive, responsible proposer having proven experience as described herein. The County reserves the right to award this contract not necessarily to the proposal with the lowest price but to the proposal that demonstrates the Best Value. The evaluation and award of this proposal shall be rated on the following criteria: Demonstrated ability to meet all of the minimum requirements as stated in the RFP; Reputation and experience of vendor based on references provided; Responses to the Vendor Questionnaire; Proposed pricing; and Previous experience with the County, if applicable. Livingston County, at its discretion, may request site visits of potential vendor s facilities and brochures, specifications and/or samples of any proposed new equipment that may be used prior to award. The price proposed shall be considered firm and cannot be altered after receipt per the terms of this proposal. All proposals will be reviewed and the recommendation for a selection will be made to the Livingston County Board of Commissioners. Final approval will be granted by the Board of Commissioners. The County may make a determination that the rejection of all proposals is in the best interest of Livingston County. Livingston County will not pay for any information herein requested, nor is it liable for any costs incurred by the proposer. The successful contractor shall commence work only after the transmittal of a fully executed contract and after receiving written notification to proceed from Livingston County. The successful proposer will perform all services indicated in the RFP and in compliance with the negotiated contract. The contents of this RFP and the vendor s response will become contractual obligations if a contract ensues. Failure of the successful contractor to accept these obligations may result in cancellation of the award. TERM AND TERMINATION OF CONTRACT The initial contract award will begin on June 2, 2018 and will be until September 30, 2019, with an option for the County, at its discretion, to extend the contract for one (1) additional one-year period. The contractor shall not assign the contract or any part thereof to any person, firm, corporation or company unless such assignment is approved in writing by Livingston County. The County reserves the right to terminate this contract at any time, with a minimum thirty (30) days written notice to the vendor in the event that the services of vendor are deemed by the County to be unsatisfactory, or upon failure to perform any of the terms and conditions contained in this agreement. INSURANCE REQUIREMENTS The contractor, or any of their subcontractors, shall not commence work under this contract until they have obtained the insurance required under this paragraph, and shall keep such insurance in force during the entire life of this contract. All coverage shall be with insurance companies licensed and admitted to do business in the State of Michigan and acceptable to Livingston Page 8 of 20

9 County. The requirements below should not be interpreted to limit the liability of the Contractor. All deductibles and SIR s are the responsibility of the Contractor. The Contractor shall procure and maintain the following insurance coverage: Commercial General Liability Insurance on an Occurrence Basis with limits of liability not less than $1,000,000 per occurrence and aggregate. Coverage shall include the following extensions: (A) Contractual Liability; (B) Products and Completed Operations; (C) Independent Contractors Coverage; (D) Broad Form General Liability Extensions or equivalent, if not already included; (E) Deletion of all Explosion, Collapse, and Underground (XCU) exclusion, if applicable. Worker s Compensation Insurance including Employers Liability Coverage, in accordance with all applicable statutes of the State of Michigan. Automobile Liability insurance including Michigan No-Fault Coverage, with limits of liability not less than $1,000,000 per occurrence, combined single limit for Bodily Injury, and Property Damage. Coverage shall include all owned vehicles, all non-owned vehicles, and all hired vehicles. Additional Insured Commercial General Liability and Automobile Liability, as described above, shall include an endorsement stating the following shall be Additional Insured s. Livingston County, all elected and appointed officials, all employees and volunteers, all boards, commissions, and/or authorities and board members, including employees and volunteers thereof. It is understood and agreed by naming Livingston County as additional insured, coverage afforded is considered to be primary and any other insurance Livingston County may have in effect shall be considered secondary and/or excess. Cancellation Notice: All policies, as described above, shall include an endorsement stating that is it understood and agreed Thirty (30) days, Ten (10) days for non-payment of premium, Advance Written Notice of Cancellation, Non-Renewal, Reduction, and/or Material Change shall be sent to: Livingston County, ATTN: Purchasing 304 E. Grand River Ave., Suite 204 Howell, MI Proof of Insurance Coverage: The Contractor shall provide Livingston County, at the time that the contracts are returned by him/her for execution, a Certificate of Insurance as well as the required endorsements. In lieu of required endorsements, if applicable, a copy of the policy sections where coverage is provided for additional insured and cancellation notice would be acceptable. Copies or certified copies of all policies mentioned above shall be furnished, if so requested. If any of the above coverage(s) expire during the term of this contract, the Contractor shall deliver renewal certificates and endorsements to Livingston County at least ten (10) days prior to the expiration date The required Certificate of Liability Insurance and endorsements must be submitted to the Purchasing Office upon a fully executed written agreement. The Insurance Certificate and endorsements may be faxed or ed to: or purchasing@livgov.com. NOTE: Failure on the part of any bidder to contact his/her insurance carrier to verify that the insurance carried by the bidder meets Livingston County s specifications shall result in this proposal being completed incorrectly. Page 9 of 20

10 OTHER: Sole proprietors or partnerships shall provide proof of Worker s Compensation Insurance or Notice of Exclusion from Workers Compensation as required by law. Any company who claims Workers Compensation Exclusion is required to have a Notice of Exclusion from the Michigan Department of Energy, Labor & Economic Growth, and Workers Compensation Agency on file. Below is the contact information necessary to request a Notice of Exclusion form (WC-337). Michigan Department of Energy, Labor & Economic Growth Workers' Compensation Agency PO Box Lansing, MI (517) Once you have a WC-337 form on file with the State of Michigan, a copy may be faxed or ed to: or eyoung@livgov.com. I. SCOPE OF SERVICES - SPECIFICATIONS DRUG AND ALCOHOL TESTING 1. Hours of testing are to be determined by vendor based on testing needs. 2. Hours and days vendor is to be open for defendants referred for an instant test by the court: a. 8:00 AM 5:00 PM Monday through Friday 3. Hours and days vendor employees are to be available to appear in court to testify: a. 8:00 AM 5:00 PM Monday thru Friday 4. Agree to appear at a court located in Howell, MI as needed for an instant test. 5. Submit tests to a lab that has no longer than 2 business day turnaround for results. 6. As directed by court staff, report any testing issues, such as: a. Failure to appear b. Positives c. Dilutes d. Other as requested by court staff 7. Visual observation of sample being given by defendant. 8. Access by court staff to vendor s records of court-referred individuals testing results. 9. Enter results data in DCCMIS for all Specialty Court Programs as requested. 10. Provide documentation of the process used to assure that the sample tested is the sample obtained from the client and how this process is verified. 11. For the purpose of monitoring same gender samples, a female and male employee must always be available during testing hours. 12. Must maintain adequate staffing levels for holiday and weekend testing, or any other day when the plan is to test all or most clients. 13. Written information given to defendants when they sign up for testing that explains, in detail, what they are required to do and what they are prohibited from doing. 14. Notices of violations must be communicated to court staff in the manner requested by the court staff. 15. Swab capability for drugs and alcohol. 16. ETG capability panel test capability. 18. List any and all fees, such as, enrollment fee, cancellation fee, after hours testing, holiday testing, and any other applicable fees. Page 10 of 20

11 19. Use acceptable software that is approved by the court. 20. Provide training to court staff on software at no additional cost to the court. REQUIRED TYPES OF TESTS 1. PBT 2. Urine screen for drug and alcohol 3. ETG/ETS Testing 4. GC/MS Confirmation 5. SWAB testing for drug and/or alcohol 6. Medication review of prescription usage MISCELLANEOUS DRUG AND ALCOHOL TESTING INFORMATION 1. Vendor shall have the ability to provide weekly reports on testing results, and the capacity of providing testing history and/or provide the County the ability to obtain results via the internet. 2. Vendor must provide court testimony, statements or documents regarding these services. 3. All information provided to and information contained in the records of all participants is required to be held confidential. In addition, Vendor shall comply with the requirements of the Health Insurance Portability and Accountability Act of 1996 (HIPAA). 4. Positive tests that are challenged by the client and sent to the lab are paid for by the client. 5. With approval from the court, clients may test at hours other than the normal testing hours without incurring any additional charges. 6. With approval from the court, clients may re-instate cases that have been closed due to inactivity without incurring additional charges. II. COMPENSATION Vendor shall submit an invoice by Court and/or Program no later than the 5 th of each month detailing all services provided, including client name, source of referral, and any enrollment or set up charges for new clients, any charges to end clients service, and any per day charges. Vendor will use invoice templates supplied by Court Finance staff. Vendor will invoice for District Court and each Specialty Court Programs on a separate invoice. Vendor shall respond to questions or need for clarification by Court Finance staff within 24 hours of receiving questions. ESCALATION Prices offered herein shall be firm against any increase for the initial contract period ending September 30, Prior to commencement of subsequent renewal terms, the County may entertain a request for escalation in accordance with the current Consumer Price Index for the previous 12-month period or up to a maximum 5% increase on the current pricing, whichever is lower. For purposes of this section, Consumer Price Index shall mean the Consumer Price Index-All Urban Consumers-United States Average-: Midwest Region All Items, =100 - CUUR0200SA0 as published by the United States Department of Labor, Bureau of Labor Statistics. Any proposed price increases shall be submitted to Livingston County Purchasing Department ninety (90) days prior to the next renewal period. Livingston County reserves the right to accept or reject the request for a price increase for the next renewal period. Page 11 of 20

12 QUESTIONNAIRE REQUIREMENT Vendor must complete in detail the enclosed questionnaire of pertinent information concerning the Vendor's qualifications. Questionnaire must be returned with proposal response (Appendix A). Failure to do so may be considered just cause to reject Proposal for failure to meet specification. SIGNATURE PAGE/EXCULSIONS The Signature Page shall be completely filled out and returned with the proposal submission. A representative of your company who is authorized to bind your company must sign the Signature Page. Include any exclusion(s) to this RFP in the area provided on the Signature Page (Appendix E). Page 12 of 20

13 APPENDIX A: VENDOR QUESTIONNAIRE VENDOR NAME: 1. Provide a brief company history outlining the qualifications and organization of your company. 2. Include summaries of key personnel with the qualifications that will be pertinent to the contract. 3. Please indicate the number of years of experience providing drug and alcohol testing services as outlined in the scope of services. 4. Please indicate the number of years of experience providing court testimony services as outlined in the scope of services. 5. Please provide a detailed explanation of your company s randomization determination process. 6. What types of insurance payments does your organization accept? If currently not accepting insurance payments, are you able to do so in the future? 7. Complete and return Appendix C. Provide three (3) business or organizational references with complete name, address and telephone of the contract person(s). 8. Please identify (if any) subcontractors that will be used or if a partnership will be formed to provide the scope of services detailed within this RFP. 9. For every subcontractor identified in question 6, please detail the subcontractors qualifications and roles within this partnership. 10. For each subcontractor identified in question 6, please complete and return Appendix B forms. 11. To the best of the vendor s knowledge, does an actual potential conflict exist between a County employee and the vendor? 12. Please describe the software that would be used to provide drug and alcohol testing results to the court. Would you provide training to the court staff on how to use your software at no additional cost to the court? Page 13 of 20

14 APPENDIX B: SUBCONTRACTOR FORM Failure to complete this form and/or provide the information requested may result in your Bid being deemed nonresponsive and rejected without any further evaluation. Are there any subcontractors to be utilized under this contract? YES - You must complete both pages*. NO - You must complete only this page. *A separate Subcontractor Form must be completed by each subcontractor intended to be used on the contract. Ensuring completion of the Subcontractor Form is the responsibility of the Proposer, and failure of the Proposer to timely arrange for its prospective subcontractors to complete and submit the form as part of the proposal may result in its proposal being deemed nonresponsive. ACKNOWLEDGED BY: Firm: Name: Title: Signature: Date: (Authorized Representative) Page 14 of 20

15 APPENDIX B: SUBCONTRACTOR FORM (You must submit this form for each subcontractor. If you have more than one subcontractor, make additional copies of this form, as needed) Prime Contractor State relationship, if any, between Prime Contractor and each Subcontractor: NOTE: Both the Prime Contractor/Consultant and Subcontractor must sign this form appropriately. Subcontractor: Fed Tax ID Address: P.O. Box City: County State Zip: Phone: ( ) Primary contact person: Fax: ( ) Phone: ( ) Detailed description of the work to be self-performed by the subcontractor: Amount of subcontract and/or Percent of total contract: $ and/or: % ACKNOWLEDGEMENTS: SUBCONTRACTOR: I acknowledge that all the above information has been completely filled out and is true. Authorized Signature Name & Title Date PRIME CONTRACTOR: I acknowledge that all the above information has been completely filled out and is true. Authorized Signature Name & Title Date Page 15 of 20

16 APPENDIX C: VENDOR REFERENCE INFORMATION VENDOR NAME: Company Name: Type of Service(s) Provided: Contact Name: Contact Phone Number: Contact Address: Date (s) of Services: Company Name: Type of Service(s) Provided: Contact Name: Contact Phone Number: Contact Address: Date (s) of Services: Company Name: Type of Service(s) Provided: Contact Name: Contact Phone Number: Contact Address: Date (s) of Services: Page 16 of 20

17 APPENDIX D: PRICING PROPOSAL VENDOR NAME: Please indicate the fees related each of the proposed tests or services. As it relates to the other fees, please provide pricing for Court Testimony and other proposed services not outlined within the Pricing Proposal Sheet. PBT Description of Service or Test Service or Test Fee Enrollment Fee Urine Screen for Drug and Alcohol ETG/ETS Testing GC/MS Confirmation SWAB Testing for Drug and/or Alcohol Medication Review of Prescription Usage Court Testimony Other Applicable Fee(s) Other Type(s) of Service(s) Please list any other type(s) of service(s) provided and the cost for each proposed service(s). Page 17 of 20

18 APPENDIX E: SIGNATURE PAGE Vendor Name: Address: Address: Telephone Number: Fax Number: Federal Tax ID Number: Check ONE of the following: Partnership Non-Profit Corporation Profit Corporation DBE (If you have a DBE status, submit current certificate with proposal) Non-DBE Other, Specify: If awarded a contract in response to this Proposal, our company: Will Will Not be able to meet the specifications as required for Insurance Coverages/ Limits. It is recommended to contact your insurance provider prior checking the above. I certify, under penalty of perjury, that I have the legal Title and Name of Agency: authorization to bind the firm hereunder Signature of Person Authorized to Sign: Name of Authorized Signatory (print): Date: The above individual is authorized to sign on behalf of the company submitting this proposal. Proposals must be signed by an official authorized to bind the provider to its provisions for a period of at least 90 days. How did you learn about this proposal opportunity? EXCLUSIONS Please list any exclusions for this RFP: (Check here if a separate page is necessary, please indicate these are exceptions to any portion of this solicitation) EXTENSION OF AWARD will extend to other Livingston County Departments, other Local Units of government within Livingston County, and the MITN Cooperative, the opportunity to piggyback off of this contract for the same pricing, terms and conditions. COMPANY NAME YES NO Page 18 of 20

19 APPENDIX F: CERTIFICATE OF COMPLIANCE WITH PUBLIC ACT 517 OF 2012 I certify that neither (Company), nor any of its successors, parent companies, subsidiaries, or companies under common control, are an Iran Linked Business engaged in investment activities of $20,000, or more with the energy sector of Iran, within the meaning of Michigan Public Act 517 of In the event it is awarded Contract as a result of this Invitation to Proposal, Company will not become an Iran linked business during the course of performing the work under the Contract. NOTE: IF A PERSON OR ENTITY FALSELY CERTIFIES THAT IT IS NOT AN IRAN LINKED BUSINESS AS DEFINED BY PUBLIC ACT 517 OF 2012, IT WILL BE RESPONSIBLE FOR CIVIL PENALTIES OF NOT MORE THAN $250, OR TWO TIMES THE AMOUNT OF THE CONTRACT FOR WHICH THE FALSE CERTIFICATION WAS MADE, WHICHEVER IS GREATER, PLUS COSTS AND REASONABLE ATTORNEY FEES INCURRED, AS MORE FULLY SET FORTH IN SECTION 5 OF ACT NO. 517, PUBLIC ACTS OF (Name of Company) By: Date: Title: Subscribed and sworn to before me This day of, 20. My Commission Expires: Notary Public,, County, State of Michigan Page 19 of 20

20 APPENDIX G: PROPOSAL SUBMISSION CHECKLIST To enable consistent Proposal evaluation, the following Proposal Contents/Format has been developed. FAILURE TO SUBMIT THE REQUESTED DOCUMENTS COULD RESULT IN DETERMINING THE SUBMISSION AS NON-RESPONSIVE AND REJECTED. Complete Item Description Appendix A Vendor Questionnaire Certificate of Insurance & W-9 Appendix B Subcontractor Forms Appendix C Vendor Reference Information Appendix D Pricing Proposal Appendix E Signature Page Appendix F Certificate of Compliance with Public Act 517 of 2012 Appendix G Proposal Submission Checklist Addendum Signature Page (s) *(If applicable) SUBMITTED PROPOSAL CONTAINS ALL COMPLETED FORMS/CERTIFICATIONS AS LISTED ABOVE Authorized Signature Printed Name of Authorized Representative: Title: Date Page 20 of 20