IOWA DOT UPDATE APWA Iowa Spring Conference

Transcription

1 IOWA DOT UPDATE 2017 APWA Iowa Spring Conference

2 FEDERAL-AID SWAP

3 Federal-aid Swap HF 203 Authorizing the Use of Primary Road Fund Moneys for the Secondary Road and Municipal Street Systems Signed by the Governor on March 23, How are funds managed and distributed? Discussion with: Iowa League of Cities (APWA), Iowa State Association of Counties (ISAC) / Iowa County Engineers Association, (ICEA), Regional Planning Affiliations (RPAs) and Metropolitan Planning Organizations (MPOs) Iowa Transportation Commission approves final plan. Lots of unknowns remain.

4 I.M. UPDATES

5 I.M. Updates Cultural Resources Packet I.M Cultural Resources Regulations Attachment A -- Flowchart I.M Farmland Protection Policy Act For projects involving 5 acres or more of new ROW per mile or site. Attachment A -- Flowchart Attachment B Farmland Conversion Rating Form

6 I.M. Updates I.M Local Letting Process for State or Local Funded Projects Updated for changes in the advertising requirement for Cities. Relevant Contractor Plan Room Relevant Construction Lead Generating Services Internet site sponsored by a government entity or a representative association. I.M , Attachments A, B, & C New Sample Bidding Proposal New Sample Bidders Form New Sample Contract Form

7 I.M. Updates Consultant Prequalification I.M Consultant Evaluations I.M Federal-aid Participation in Consultant Costs Prequalification List is no longer maintained by the Iowa DOT. Minimum Qualifications Standards (MQS) for former Pre- Qualification work categories will be maintained. Attachment D Sample Consultant Contract contains language that requires the Consultant and all Sub-Consultants to state which MQS they meet for the Contract and they will continue to meet the MQS for the duration of the project. Office of Design Consultant Section will be starting a Consultant List No DOT review of qualifications will be done.

8 I.M and Attachments Bridge Inspections Updated by Office of Bridges and Structures Lane Widths Channel Cross Section and Field Data Collection Form Revised information on Item 113, Scour Critical Quality Assurance Field Review Worksheet update Added documentation for if both a Project Manager and Team Leader were present during the inspection.

9 I.M Bridge Funding Added information to state that Federal-aid may be used to hire an Engineering Consultant to perform a bridge inspection. Follow I.M , Federalaid Participation in Consultant Costs NEPA Clearance and FHWA Authorization must be obtained before Federal funds may be spent.

10 I.M , Attachment D LPA Construction Manual Updates to keep the LPA Construction Manual consistent with the Iowa DOT Manual Updates are shown in Highlight and Strikeout.

11 I.M Project Development Certification Added the requirement that an LPA official must sign and date the Project Development Certification. This requirement cannot be delegated to a Consultant.

12 Talking with the Contractor 23 CFR Bid opening and bid tabulations. (a) All bids received in accordance with the terms of the advertisement shall be publicly opened and announced either item by item or by total amount. If any bid received is not read aloud, the name of the bidder and the reason for not reading the bid aloud shall be publicly announced at the letting. Negotiation with contractors, during the period following the opening of bids and before the award of the contract shall not be permitted.

13 ALTERNATIVE BIDDING BY PAVEMENT TYPE A - D bidding

14 I.M Attachment A (page 7) Alterative Bids by Pavement Type allowable if: 1. LPA s Engineering and Economic Analysis does not indicate a clear choice between essentially equivalent pavement types. 2. Pavement costs are a significant project cost and will have an impact on low bids. 3. Pavement alternative is bid using DS-15004, Best Value Alternative (A-D) Bidding. D is the difference between Net Present Values (NPV) of two alternative pavement types. LPA will calculate D value using a Life Cycle Cost Analysis (LCCA) following guidance in FHWA s Technical Advisory on Alternative Bidding for Pavement Types Selection, T

15 A D Bidding D Value is subtracted from the pre-determined pavement type with the anticipated higher up-front installation cost. D Value must be published in the bidding documents.

16 NCHRP 703 Guide for Pavement-Type Selection 70 pages Guidance on Pavement Life-Cycle Strategies Life Cycle Cost Analysis Analysis of Economic and Non-Economic Factors tions/blurbs/ aspx

17 A D Bidding On Federal-aid projects, the Economic Analysis that establishes the D Value must be turned in at least 3 weeks prior to Contracts turn in for FHWA review. LPAs must be ready to provide a copy of and defend their economic analysis to bidders, including the losing bidders, and any other interested parties.

18 DISADVANTAGED BUSINESS ENTERPRISES Commercially Useful Function Dollar for Dollar Price Adjustments

19 Commercially Useful Function (CUF) Iowa DOT Form CUF Review form Is the Disadvantaged Business Enterprise (DBE): Doing the work committed to them Doing the work with their own workforce Purchasing their own materials Using their own equipment Performing like any other subcontractor Showing up on time Full crew Communicating with the Prime Questions Call: (515)

20 Removal of a DBE Contractor or Commitment Statement of DBE Commitments, Form Contractual Commitment of DBE Firms Used Work Items Sub-Contracted Form Dollar Amount to be Paid Dollar for Dollar Price Adjustment if the committed work is not performed as indicated on Form If a Prime Contractor cannot keep the commitment on Form : Call the Iowa DOT Office of Employee Services (OES) Civil Rights Section at (515)

21 Removal of a DBE Contractor or Commitment For Iowa DOT Specification Section F for Changes to this Commitment Contractor shall give the DBE 7 calendar days to respond to any notice from the Contractor. If a DBE Sub-Contractor suddenly is not able to show up for a time sensitive activity call: (515) Explain the situation. If there is a safety reason or other extenuating situation make that known.

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23 NPDES General Permit #2 National Pollution Discharge Elimination System (NPDES) New General Permit #2 Starting October 1, 2017 Old Permit Stabilization did not need to start for days. New Permit Stabilization must immediately start if no activity will occur within 14 days. Current Projects must comply with new permit requirements starting on October 1, 2017.

24 NPDES General Permit #2 Planned revision to Tab A, Pollution Prevention Plan Initiate stabilization of disturbed areas immediately after clearing, grading, excavating, or other earth disturbing activities have: Permanently ceased on any portion of the site, or Temporarily ceased on any portion of the site and will not resume for a period exceeding 14 calendar days. Office of Contracts will add a Proposal Note to plans let in the May through September lettings requiring Contractors to comply with the new requirements starting October 1, 2017, at no additional cost to the Contracting Authority, except stabilization measures will be paid per contract unit prices.

25 Questions John E. Dostart, P.E. Urban Engineer (515) Presentation available at: