TERMS OF REFERENCE EXECUTION OF A BASELINE STUDY ON PUBLIC PERCEPTIONS ON CHILD PROTECTION ISSUES IN TRINIDAD & TOBAGO

Transcription

1 TERMS OF REFERENCE EXECUTION OF A BASELINE STUDY ON PUBLIC PERCEPTIONS ON CHILD PROTECTION ISSUES IN TRINIDAD & TOBAGO June 21 st, 2017

2 TABLE OF CONTENTS TENDER NOTICE... 1 INSTRUCTIONS TO BIDDERS... 2 INTRODUCTION... 4 AIMS OF THE STUDY... 6 SCOPE OF WORKS & DELIVERABLES... 7 PROJECT MANAGEMENT... 8 QUALIFICATIONS & EXPERIENCE... 9 DRAFT CONTRACT APPENDIX 1: SUMMARY OF COST SCHEDULE APPENDIX 2: DISBURSEMENT SCHEDULE APPENDIX 3: PREQUALIFICATION & PROFILE FORM

3 TENDER NOTICE INVITATION TO TENDER TO CONDUCT A BASELINE STUDY ON PUBLIC PERCEPTIONS ON CHILD PROTECTION ISSUES IN TRINIDAD & TOBAGO As part of an open tendering process, the Children s Authority of Trinidad and Tobago hereby invites the submission of tenders to conduct a BASELINE STUDY ON PUBLIC PERCEPTIONS ON CHILD PROTECTION ISSUES IN TRINIDAD AND TOBAGO. Tenderers must submit one (1) original and five (5) copies of the tender in a sealed envelope labelled: BASELINE STUDY ON PUBLIC PERCEPTIONS ON CHILD PROTECTION ISSUES IN TRINIDAD AND TOBAGO And addressed to: The Director The Children s Authority of Trinidad and Tobago 35A Wrightson Road PORT OF SPAIN The envelopes must be deposited in the brown marked Tender box located in the lobby of the Children s Authority of Trinidad and Tobago Head Office no later than 2:00pm on June 30 th Tenderers are advised that the slot size to accommodate bid packages is approximately 2cm x 30cm (breadth x length). All submitted tenders will be opened publicly shortly thereafter at 2:30pm. One representative of each prospective tenderer may be present for the public opening. Late tenders will not be considered in any circumstances. The Children s Authority of Trinidad and Tobago will not defray any cost incurred by the tenderers during the preparation and/or submission of their bids. The Children s Authority of Trinidad and Tobago does not bind itself to accept the lowest or any other tender. 1

4 INSTRUCTIONS TO BIDDERS INVITATION TO TENDER TO CONDUCT A BASELINE STUDY ON PUBLIC PERCEPTIONS ON CHILD PROTECTION ISSUES IN TRINIDAD & TOBAGO Consultants are advised to read all instructions carefully for failure to comply can result in the rejection of your offer. 1. Consultants must provide the following are included in the tender document: a. The full name, business address, telephone contact, address, website (if applicable) of the tenderer. b. Signature of the person making the offer, or in the case of a company, partnership or business firm, by the duly authorized officer or employee of such company, partnership or the business firm. c. The initials of the person making the offer must be inserted next to any alterations or erasures made or in the case of such company, partnership or business firm, by a duly authorized officer or employee of such company, partnership or business firm. d. All pages of the tender document must be numbered consecutively. e. An assurance that prices will remain valid for an initial minimum period of ninety (90) days from the closing date of the tender. 2. All prices must be quoted in Trinidad and Tobago dollars. 3. The bids prepared by the Consultant must be submitted in English language. 4. The technical literature inclusive of manuals for each product or service must be submitted and shall be written in English language. Printed literature submitted in another language would be accepted as long as it is accompanied by English translation, in which case for the interpretation of the bid, the English language shall govern. 5. Tenders will not be evaluated if a Consultant s current or past corporate or other interest may, in the Authority s opinion, give rise to a conflict of interest in connection to the TOR document. 6. All bids/tenders including supporting documents submitted to the Authority, becomes the property of the Authority. 7. Consultants must include a completed signed and stamped Summary of Cost Schedule sheet provided with the tender documents. 8. Consultants must clearly state the total delivery time/completion period for this project. 9. Consultants must clearly state the Terms of Payment for this project. 10. Value Added Tax (VAT), if applicable, must be shown separately below tendered priced. 2

5 11. Consultants are advised that they would be evaluated based on the following criteria: Evaluation Criteria Points Proposal Fee & Cost Schedule 20 Project Execution Plan 20 Understanding of the Engagement 20 Prequalification & Profile Form 15 Qualifications and experience 25 TOTAL Any tenders received after the stipulated date and time would be rejected. 13. Consultants are advised that the Authority reserves the right to reject any offer that does not comply with any of the requirements listed above. 14. Tenders will be opened public as indicated previously in this document or otherwise specified by the Authority. 15. At the tender opening, the Consultants names, the tender price, variants, written notification of alterations and/or withdrawals, and any other information the Authority may consider appropriate will be published and or announced. 16. Consultants are advised that after the opening of the tenders, no information about the evaluation or comparison of tenders or decisions about the contract award may be disclosed before the notification of the award. 17. Consultants are advised the Authority reserves the right to request any or all tenderers to explain their proposal without incurring liability of obligation whatsoever. 18. Consultants are advised that the Authority will not defray any cost incurred by the tenderers during the preparation and/or submission of their offers. 19. Consultants are advised that the Authority does not bind itself to accept the lowest or any other tender. 20. All queries regarding this TOR or questions on the instructions can be forwarded in writing to which would be subsequentially shared with all prospective Consultants. 3

6 INTRODUCTION INVITATION TO TENDER TO CONDUCT A BASELINE STUDY ON PUBLIC PERCEPTIONS ON CHILD PROTECTION ISSUES IN TRINIDAD & TOBAGO The Children s Authority of Trinidad and Tobago The Children s Authority of Trinidad and Tobago (also referred to as the Authority) is a specialised agency with the responsibility for the care and protection of children, especially those who are at risk or have been victims of abuse or neglect. The Authority advocates for the rights of children, and encourages and supports them to enjoy their childhood. The organisation s overarching objective is to utilise child-friendly and progressive solutions to address children s issues and rehabilitate them so that their full potential is realised. The Authority became operational with the May 18 th 2015 landmark proclamation of several key pieces of legislation from the package of children s legislation including the Children s Authority Act, Chap 46:10 (the Act), the Children s Community Residences, Foster Care and Nurseries Act Chap 46:11, the Children Act, 2012 and the Adoption of Children Act, This package of children s legislation positioned the Authority at the heart of a new and progressive child protection system, specifically mandating it to promote the well-being of all children in Trinidad and Tobago, provide care and protection for vulnerable children and comply with certain obligations under the United Nations Convention on the Rights of the Child (UNCRC). Mandate of the Children s Authority The principles which underpin the execution of the Children s Authority s functions the promotion of and respect for children s rights are enshrined within the United Nations Universal Declaration of Human Rights and the UN Declaration and Convention on the Rights of the Child (CRC). Consistent with these principles, a Package of Children s Legislation initiated in 2000 formed the basis for the creation of the Children s Authority. The pieces of legislation complement each other and provide for a robust system which brings Trinidad and Tobago in conformity with the provisions of the United Nations Convention on the Rights of the Child (UNCRC). The mandate of the Children s Authority is derived directly from the legislation. As such, the organisation will be responsible for, inter alia: Receiving and investigating reports of mistreatment of children Removing children from their homes where they are in imminent danger 4

7 Making applications to the Court for the protection and placement of children received into the care of the Authority Establishing and maintaining places of safety, assessment and support centres, and reception centres Establishing and operating a foster care system Assuming conduct of the adoption process Establishing standards for community residences, foster care and nurseries Monitoring children s community residences, foster care providers, and nurseries Issuing and revoking licences for community residences and nurseries Supporting the youth justice system Providing assistance to the Counter-Trafficking Unit in respect of child victims Maintaining complete records 5

8 AIMS OF THE STUDY INVITATION TO TENDER TO CONDUCT A BASELINE STUDY ON PUBLIC PERCEPTIONS ON CHILD PROTECTION ISSUES IN TRINIDAD & TOBAGO Within the Authority s first nine months of operations the organisation received 4,158 reports of children in need of care and protection in Trinidad and Tobago. Reports of sexual abuse, neglect and the physical abuse of children in the country were the highest reported child protection issues during this period. These numbers far outweigh the anticipated caseload estimated during the organisational planning stages. Child protection issues are evidently severe and chronic challenges which the country is grappling with. The Authority therefore wishes to commission the execution of a National Baseline Study on Public Perceptions on Child Protection Issues in Trinidad and Tobago involving approximately 1,500 respondents in Trinidad and Tobago. The study aims at achieving the following overall objectives: 1. Establish baseline indicators for attitudes towards and perceptions of children, children s rights, children s values, child abuse and child protection as a platform for impact evaluation in future policy development. 2. Assist in designing appropriate interventions with the aim of reducing the prevalence of child abuse and neglect throughout the country. 3. Determine the public s opinions and expectations in relation to parental roles and responsibilities within the ambit of child protection. 4. Determine the public s levels of awareness, concern and acceptance of child protection issues, corporal punishment, bullying and children exhibiting challenging behaviours. 5. Assess the public s likelihood of reporting incidences and/or suspicions of child abuse and neglect to official authorities for action. 6

9 SCOPE OF WORKS & DELIVERABLES INVITATION TO TENDER TO CONDUCT A BASELINE STUDY ON PUBLIC PERCEPTIONS ON CHILD PROTECTION ISSUES IN TRINIDAD & TOBAGO The Research Consultant will be required to: 1. Source sample frame of residents of Trinidad and Tobago over 18 years of age and using random sampling, identifying sampling clusters from the frame. The sample must, as closely as possible, be representative of the general population. 2. Execute and manage the baseline study utilising an appropriate survey instrument and research methodology. 3. Adequately train field staff to conduct interviews and execute the questionnaire designed by the Authority. 4. Pilot test the survey and provide a pre-test report to the Authority. 5. Provide interim reports on the progress of the fieldwork to the Authority. 6. Design a dataset for approval by the Authority for the input of all data entry. Dataset should be done using Statistical Package for the Social Sciences (SPSS) software. 7. Execute and manage the data entry of all questionnaires. The data entry process must include stages of the coding and cleaning of all data to result in the production of a final dataset for submission to the Authority. The dataset should also be accompanied by a data dictionary. 8. Provide all completed questionnaires, or requested samples, to the Authority for verification. 9. Provide a final report with all data findings, data analysis and recommendations. The main deliverables of this study will include: 1. Interim reports inclusive of all pilot test reports and fieldwork reports. 2. Final dataset of all collected data. 3. Final report highlighting data findings, data analysis and recommendations. 7

10 PROJECT MANAGEMENT INVITATION TO TENDER TO CONDUCT A BASELINE STUDY ON PUBLIC PERCEPTIONS ON CHILD PROTECTION ISSUES IN TRINIDAD & TOBAGO Consultant s Responsibilities Once selected, the Consultant will be expected to undertake the tasks specified in the Scope of Works, and provide general guidance to the Authority. The Consultant is expected to meet all the requirements identified by the Authority and keep the project within cost. The Consultant is also expected to work closely with, and provide regular updates and reports as determined, to the Manager; Research and Planning Department of the Authority, on the progress of the study. Additionally, the Consultant may be expected to work collaboratively with other managers as well as obtain information from secondary sources relevant to the study. The Authority s Responsibilities The Authority will assist and support the Consultant by designating a suitable Manager or Senior Officer of the Authority to act as the main point of contact for the duration of the study. This designate will be responsible for responding to requests for information, for providing the feedback and obtaining the approvals necessary for moving the project forward. The designate will also meet with the Consultant on an as-needed basis to ensure that all necessary decisions are made and project time lines are met. The Consultant may be expected to facilitate the exchange of information with relevant internal and external partners. Period of Consultancy The consultancy will be for a period of four (4) months. 8

11 QUALIFICATIONS & EXPERIENCE INVITATION TO TENDER TO CONDUCT A BASELINE STUDY ON PUBLIC PERCEPTIONS ON CHILD PROTECTION ISSUES IN TRINIDAD & TOBAGO The Consultant must have carried out similar work in socio-economic research. The Consultant must have a mix of: 1. Academic qualifications 2. Experience/competence in conducting national baseline surveys 3. Successful management and planning of national baseline surveys. Prospective Consultants must also submit a minimum of three references together with the relevant contact details. 4. Experience with research in child-related areas will be an asset. Format of Proposal The following format and sequence should be used to provide consistency in the Consultant s response and to ensure that each proposal receives full consideration. All pages should be consecutively numbered and should include the following: 1. Letter of introduction identifying the Consultant and signed by the person or persons authorised to sign on behalf of, and bind the Consultant to, statements made in the proposal 2. A company profile. 3. Table of Contents including page numbers 4. An Introduction outlining the key features of the proposal 5. The body of the proposal outlining the Consultant s response to the Scope of Works 6. Price details and Payment schedule 7. CV of the Consultant outlining qualifications and experience 8. The Consultant must fully complete Appendix 1 Summary of Cost Schedule and Appendix 3 Supplier or Service Provider s Prequalification and Profile Form and submit with proposal. (A copy of the Supplier or Service Provider s Prequalification and Profile Form can also be downloaded at the Authority s website at 9. Any additional information relevant to the Terms of Reference (these may take the form of appendices) Consultant s Expenses Consultants are solely responsible for their own expenses in preparing, delivering or presenting a proposal and for subsequent negotiations with the Authority, if any. Further to this, any additional cost incurred for the engagement of field staff or where applicable would be the sole responsibility of the Consultant. 9

12 DRAFT CONTRACT INVITATION TO TENDER TO CONDUCT A BASELINE STUDY ON PUBLIC PERCEPTIONS ON CHILD PROTECTION ISSUES IN TRINIDAD & TOBAGO IN THE REPUBLIC OF TRINIDAD AND TOBAGO CONTRACT FOR SERVICES THIS AGREEMENT is made on this day of, 2017 by and between THE CHILDREN S AUTHORITY OF TRINIDAD AND TOBAGO a body Corporate established by the Children s Authority Act Chapter 46:10 and having its office at No. 35 Wrightson Road, in the City of Port of Spain, in the Island of Trinidad, in the Republic of Trinidad and Tobago (hereinafter referred to as the Authority ) of the One Part, and of xxxxxxxxxxxxxxxxxxxxx, having its offices at xxxxxxxxxxxxxxxxxxxxx in the Island of Trinidad, in the Republic of Trinidad and Tobago (hereinafter referred to as the Consultant ) of the Other Part. WHEREAS THE AUTHORITY desires to engage the services on an independent Consultant for the execution of a Baseline Survey on Public Perceptions on Child Protection Issues in Trinidad and Tobago on the terms and conditions hereinafter set forth with the aim of achieving the following overall objectives: 1. To establish baseline indicators for attitudes towards and perceptions of children, children s rights, children s values, child abuse and child protection as a platform for impact evaluation in future policy development. 2. To assist in designing appropriate interventions with the aim of reducing the prevalence of child abuse and neglect throughout the country. 3. To determine the public s opinions and expectations within the ambit of child protection. 4. To determine the public s levels of awareness, concern and acceptance of child protection issues, corporal punishment, bullying and children exhibiting challenging behaviours. 5. To assess the public s likelihood of reporting incidences and/or suspicions of child abuse and neglect to official authorities for action. AND WHEREAS THE CONSULTANT possesses the requisite academic qualifications, and experience in conducting national baseline surveys and has demonstrated successful management and planning of national baseline surveys and experience with research in child related areas; 10

13 AND WHEREAS THE CONSULTANT is willing to and able to accept this engagement of service with the Authority on the said terms and conditions; THE PARTIES hereby agree as follows that: I. SCOPE OF SERVICES TO BE PROVIDED a. The Consultant shall perform the following services in accordance with the terms herein: a. Source a sample frame of residents of Trinidad and Tobago over 18 years of age and using random sampling, identify sampling clusters from the frame. The sample must, as closely as possible, be representative of the general population of Trinidad and Tobago. b. Execute and manage the baseline study utilising the survey instrument and research methodology as agreed by the Authority. c. Adequately train field staff to conduct interviews and execute the questionnaire designed by the Authority. d. Pilot test the survey and provide a pre-test report to the Authority within the first week of start of fieldwork activities. e. Provide interim reports on the progress of the fieldwork to the Authority in accordance with the project schedule as agreed by the Authority. f. Design a dataset for the Authority s approval, using Statistical Package for the Social Sciences (SPSS) software for the input of all data entry. g. Execute and manage the data entry of all questionnaires. The data entry process must include stages of the coding and cleaning of all data to result in the production of a final dataset for submission to the Authority. The dataset should also be accompanied by a data dictionary. h. Provide all completed questionnaires, or requested samples, to the Authority for verification upon the Authority s request. i. Provide a comprehensive report that gives the baseline results for all data findings, data analysis and recommendations. The contents of the report will include at a minimum: Executive Summary Introduction & Background Methodology Key findings Recommendations Conclusions 11

14 II. TERM OF CONTRACT The baseline survey will be conducted over a four (4) month period commencing on XXXXXXXX and ending on XXXXXXXX in accordance with the project schedule agreed to by the Authority. II. PROJECT BUDGET AND CONTRACT PAYMENTS a. The Authority shall provide the Consultant at the start of this contract with a percentage of the total agreed upon budget, in accordance with Appendix 2, in the sum of XXXXXX for the purpose of executing this survey and preparing the final report in accordance with the terms of this contract. The cost schedule and disbursement schedule is annexed hereto as Appendices 1 and 2. b. The Consultant understands that it bears the sole responsibility for any cost or expenses incurred in the preparation, delivery or presentation of the final report which falls outside of the agreed budget, unless otherwise agreed by the Parties in writing prior to execution of this agreement. c. Upon the submission of the proposal, the Consultant warrants that all components required to deliver the services have been specifically identified and costed in the proposal or will be provided by the Consultant at no additional charge. d. The relationship of the Consultant to the Authority will be that of independent contractor and nothing in this Agreement shall render the Consultant an employee, worker, agent or partner of the Authority and the Provider shall not hold itself out. As such the Consultant shall not be entitled to any benefit, payment, subsidy, compensation or pension from the Authority as set out under clause e hereunder, except as expressly provided for in the contract. e. This Agreement constitutes a contract for the provision of services and not a contract of employment and accordingly the Consultant shall be fully responsible for and shall indemnify the Authority for and in respect of: (i) Any income tax and National Insurance contributions and any other liability, loss, claim or proceedings whatsoever arising under any statute or Common Law in respect of personal injury to or the death of any person or persons whomsoever arising out of or in the course of carrying out the services while on duty on the premises, unless due to any act or negligence of the Authority, its servants or agents. (ii) Any liability arising from any employment-related claim or any claim based on worker status including reasonable costs and expenses brought by the 12

15 Consultant against the Authority arising out of or in connection with the provision of the services III. CONSULTANT S OBLIGATIONS (a) The Consultant shall perform the services outlined in the Scope of Works within the timeframe herein agreed in accordance with the highest standards of professional and ethical competence and integrity. (b) The Consultant shall undertake the tasks specified in the Scope of Works and appended workplan using the budget stipulated herein for this project and without exceeding same unless otherwise agreed by the Parties in writing; (c) The Consultant shall work closely with, and provide regular updates and reports as determined, to the Manager, Research & Planning Department of the Authority on the progress of the study; (d) Where requested by the Manager, Research & Planning Department of the Authority, the Consultant shall work collaboratively with specified line managers and/or other designates within the Authority to obtain information from secondary sources relevant to the study. (e) The Consultant s representatives shall conduct themselves at all times with regard for the purpose and principles of the Authority and the existing contractual relationship. They will avoid any action and in particular refrain from any public pronouncement, which is incompatible with such purpose and principles or which may adversely reflect on the Authority, or on the integrity required of the Consultant. IV. AUTHORITY S OBLIGATIONS (a) The Authority shall assist and support the Consultant by designating a suitable Manager or Senior Officer of the Authority to act as the main point of contact for the duration of the study. This designate will be responsible for responding to requests for information, for providing the feedback and obtaining the approvals necessary for moving the project forward. The designate will also meet with the Consultant on an as-needed basis to ensure that all necessary decisions are made and project time lines are met. The Consultant may be expected to facilitate the exchange of information with relevant internal and external partners. V. CONFIDENTIALITY a. Authority Information: The Consultant agrees at all times, to hold in strictest confidence any Confidential Information of the Authority which the Consultant may obtain or create during the term of this Agreement and thereafter, 13

16 and agrees not to use said information except for the benefit of the Authority, or to disclose said information to any person, firm, corporation or other entity without written authorisation of the Board of Management of the Authority. The Consultant further agrees not to make copies of such Confidential Information except as authorised by the Authority. The Consultant understands that Confidential Information refers to any Authority proprietary or other non-public information, technical data, trade secrets or know-how, including, but not limited to, research, plans for research, product plans, products, processes, designs, formulas, methods, developmental or experimental work, improvements, discoveries, marketing and sales information, business plans, budgets, draft or unpublished financial information or statements, licenses, services, suppliers, client lists and names and contact information of actual and prospective clients, and client records, Court documents whether filed or unfiled, prices and costs, information regarding the skills and compensation of other employees or consultants of the Company, home address and telephone information of other employees and consultants, hardware and software configurations, developments, inventions, laboratory notebooks, designs, drawings, and any and all tangible and intangible information relating to the business of the Authority and including but not limited to all information discovered by the Consultant, created by the Consultant or disclosed to the Consultant by the Authority either directly or indirectly in writing, orally or by drawings or observation during the period of the Relationship. The Consultant further understand that Confidential Information includes, but is not limited to, information pertaining to any aspects of the Authority s operations which is not known by the general public, or is proprietary information of the Authority or its suppliers, whether of a technical nature or otherwise. The Consultant understands that Confidential Information does not include information, which has become publicly and widely known and/or made publicly available through no wrongful act of the Consultant or of others. b. Acknowledgments: The Consultant acknowledges that during the period of the Relationship, it will have access to Confidential Information, all of which shall be made accessible to the Consultant only in strict confidence; that unauthorised disclosure of Confidential Information will cause damage to the Authority s operations and clients; that the Authority s operations are substantially dependent on access to and the continuing secrecy of Confidential Information; that Confidential Information is novel and unique to the Authority and known only to the Consultant, the Authority and certain key employees and Consultants of the Authority; that the Authority shall at all times retain ownership and control of all Confidential Information; and that the restrictions contained in this Agreement are reasonable and necessary for the protection of the Authority s operations. 14

17 c. Former Employer Information: The Consultant represents that its performance of its duties under this Agreement, and its provision of services to the Authority as a Consultant, does not constitute a breach of any agreement that the Consultant has with any former or current employer or third party. The Consultant further represents that it has not breached, and agrees that it will not breach, any agreement to keep in confidence any proprietary information, knowledge or data of any former employer or third party that the Consultant acquired in confidence or trust before or after the commencement of the Consultant s Relationship with the Authority. The Consultant represents and agrees that it has not disclosed and will not disclose to the Authority, or induce the Authority to use, any inventions, or confidential or proprietary information or material belonging to any prior employer or any other party. In addition, the Consultant agrees that it will not bring onto the Authority s premises any confidential or proprietary information of any former employer or third party (excluding the third-party information covered by paragraph V(d) below). d. Third Party Information: The Consultant recognises that the Authority has received and in the future, will receive from clients, suppliers and other third parties certain confidential or proprietary information subject to a duty on the Authority s part to maintain the confidentiality of such information and to use it only for certain limited business purposes. The Consultant agrees to hold all such confidential or proprietary information in the strictest confidence and not to disclose it to any person, firm or corporation or to use it except as necessary in carrying out the Consultant s work for the Authority, consistent with the Authority s agreement with such third party. VI. TITLE RIGHTS The title rights, copyright, intellectual property and all other rights of whatsoever nature in any material or form produced pursuant to this contract shall be vested exclusively in the Authority. VII. TERMINATION (a) The Authority reserves the right to terminate this Agreement according to the due process of issue of notices of default. The Authority may issue a first notice of default. Upon failure by the Consultant to remedy the default, during a 14 day remedy period following receipt of the notice, the Authority may issue a second notice of default, indicating termination of the Contract, within 21 days subsequent to the remedy period. 15

18 (b) The Consultant shall observe the due process of issue of notices of default. The Consultant may issue a first notice of default. Upon failure by the Authority to remedy the default within a 28 day remedy period following receipt of the notice, the Consultant may issue a second notice of default, indicating termination of the Contract, within 21 days subsequent to the remedy period. (c) Upon termination of the contract, the Consultant shall deliver to the Authority all documents, records, papers or other property of the Authority which may be in its possession or under its control and which relate to the affairs of the Authority as well as any copies thereof. VIII. SCOPE OF THIS AGREEMENT This contract constitutes the entire agreement between the parties hereto and supersedes and cancels all prior oral and written agreements. Any alteration or modification of this contract shall be in writing and signed by both parties. IX. ASSIGNMENT Neither party shall assign in whole or in part its rights or obligations under this contract without the prior written consent of the other party. X. CONFLICT RESOLUTION Any conflict arising between the parties by virtue of this agreement shall first be referred to mediation, the mediator to be agreed upon by both parties and the mediation fees to be shared equally between them. In the event that the dispute cannot be settled by mediation, the parties will then be free to pursue an alternative mode of dispute resolution as they see fit and to which they agree. XII. JURISDICTION This agreement shall be subject to the Laws and the jurisdiction of the courts of Trinidad and Tobago. IN WITNESS WHEREOF the parties hereto have executed this agreement on this, SIGNED by The Director,.. on behalf of THE CHILDREN S AUTHORITY OF TRINIDAD AND TOBAGO 16

19 In the presence of: Signature: Name: Position: SIGNED by on behalf of xxxxxxxxxxxxxxxxxxxxxxxx LTD In the presence of: Signature: Name: Position: 17

20 APPENDIX 1: SUMMARY OF COST SCHEDULE INVITATION TO TENDER TO CONDUCT A BASELINE STUDY ON PUBLIC PERCEPTIONS ON CHILD PROTECTION ISSUES IN TRINIDAD & TOBAGO The Tenderer is required to list all components or activities deemed necessary to successfully complete the Baseline Study on Public Perceptions on Child Protection Issues in Trinidad and Tobago, as well as a cost in TT Dollars for each component or activity. In instances where a Unit Cost and/or Quantity is not applicable for the component or activity, a total cost for that item will suffice. Cost Component Unit Cost Quantity Total Cost for Contract Duration (TT$) SUB-TOTAL VAT GRAND TOTAL Tenderer:.. Date:. Signature of Tenderer:.. Affix company stamp here: 18

21 APPENDIX 2: DISBURSEMENT SCHEDULE INVITATION TO TENDER TO CONDUCT A BASELINE STUDY ON PUBLIC PERCEPTIONS ON CHILD PROTECTION ISSUES IN TRINIDAD & TOBAGO No. DELIVERABLE PAYMENT 1 Signing of Contract Mobilisation Fee 15% 2 Interim Report at the completion of fieldwork 35% 3 Final and accepted dataset 25% 4 Final and accepted final report 25% TOTAL 100% 19

22 APPENDIX 3: PREQUALIFICATION & PROFILE FORM INVITATION TO TENDER TO CONDUCT A BASELINE STUDY ON PUBLIC PERCEPTIONS ON CHILD PROTECTION ISSUES IN TRINIDAD & TOBAGO SUPPLIER OR SERVICE PROVIDER S PREQUALIFICATION AND PROFILE FORM 1. Name of Applicant or Organization: Contact information: Telephone Cell Contact Fax address 3. Registered address: 4. No of years in operation: 20

23 5. Service or Product offered: Status of the firm (a) Sole Proprietor (b) Partnership (c) Limited Company (d) Private Co. (e) Joint Venture (f) Consortium (g) State owned/affiliated 7. Name of Directors / Partners / Proprietor and Key personnel of the organization: Name Professional Specialization Position (a) (b)... (c) (d) (e) (f) 8. Please list all persons authorized to sign contracts on behalf of your company/firm. Name Position.. 21

24 . 9. Is the company/firm registered with the Registrar of Companies / Registrar of Firms? If so, provide the number and date and enclose copy of Registration Certificate. 10. Name and address of Bankers: Is the company/firm registered for VAT.? If so, please provide a copy of VAT certificate. 12. Is the Company/firm registered for National Insurance? If so, please provide a copy of the NIS Clearance certificate. 13. Is the company and/or individuals certified to provide the service being provided? If so, please provide copies of respective certification. 14. Other Information: 15. Client References: Company Name Address Contact name Tel/Fax/Cell No. address 22

25 Company Name Address Contact name Tel/Fax/Cell No. address Declaration: I / We have read the all instructions and I / We understand that if any false information is detected at a later date, any future contract made between ourselves and Children s Authority of Trinidad and Tobago, on the basis of the information given by me / us can be treated as invalid by the Authority and I / We will be solely responsible for the consequences. I / We agree that the decision of Children s Authority of Trinidad and Tobago in selection of Vendors will be final and binding to me / us. I/We confirm that all the information furnished by me/us hereunder is correct to the best of my/our knowledge and belief. I / We agree that I / We have no objection if enquiries are made about the work listed by me / us in the accompanying sheets. SIGNATURE: DATE: STAMP/SEAL OF THE FIRM / COMPANY 23