Section 11. Records / Summaries. Table of Contents
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1 Section 11 Records / Summaries Table of Contents 11.1 INTRODUCTION REPORTS ON FILE SUMMARIES SAFETY PROGRAM AUDIT STATISTICS... 4 ALL-CAN MONTHLY REPORT... 5 ALL-CAN MONTHLY SUMMARY... 7 ALL-CAN YEALRY COMPARISON... 8 Section 11-1
2 11.1 INTRODUCTION Safety program management is a dynamic and constantly evolving process. The maintenance of records should help keep track of this process. These records provide reference of program activities and results. They provide the information necessary to assess the program, make necessary modifications, and plan for future activities REPORTS ON FILE Safety related reports that are kept on file should be stored so that they are available. Reports that should be kept on file include: Safety orientation/training forms (in each employee file); Minutes of tailgate meetings (filed by date); Minutes of pre-job/general meetings (filed by date); Reports of general inspection (filed by date); Incident/accident investigation reports (filed by date); First-aid treatment reports (filed by date) (regulatory requirements); Communication from management regarding safety (filed by date). All forms or reports should be neat and readable, completely filled out and signed / dated by the appropriate worker, manager/ party chief SUMMARIES Examining summaries will help in determining trends and setting priorities for future program measures. Section 11-2
3 11.4 SAFETY PROGRAM AUDIT A safety program audit is a comprehensive and objective evaluation of the design and effectiveness of our safety program. Auditing our safety program allows us to: - obtain valuable input from employees and others at our worksites on the usability and practicality of your safety program; - evaluate each individual component of our operation to determine how well our program is being implemented. An audit is conducted periodically by a trained safety auditor either from within the organization or from outside. Procedure: - train or select an auditor; - gather relevant written materials that are part of safety program; - gather job descriptions or lists of safety responsibilities; - gather inspection checklists; - gather hazard and accident report forms; - gather standard work procedures; - gather training materials; - gather policies; - gather emergency procedures; - inform other employees that an audit is taking place, and how they will participate; - conduct the audit; - analyze the results and report to management; - file copies of reports. Section 11-3
4 11.5 STATISTICS The injury frequency rate and injury severity rate as set in the American National Standards institute (ANSI) Z16.4 Code are two commonly used indicators. The Injury Frequency Rate is calculated as follows: No. of lost time cases x 200,000 No. employee - hours of exposure A recordable case is an injury incident which results in one or more lost work days other that the day of the accident. The Injury Severity Rate is calculated as follows: No. of workdays lost x 200,000 No. employee - hours of exposure Total Recordable Frequency (TRF) is another is great tool as a key performance indicator, TRF is calculated as follows: Lost time injuries + Modified work cases + Medical aid incident + Fatalities x 200,000 Hours of exposure Section 11-4
5 ALL-CAN MONTHLY REPORT Month: Personnel As of the first day of the month End of Month Totals Total Number of Worker s (Includes: Office, Field & Contactors) B r e a k d o w n Office Management: Other: Field Crew Chief: Assistant: Contractor s Crew Chief: Assistant: Office Hours: (Calculated) Field Hours: Kilometres: Number of Personnel Hired: Number of Personnel Released: Lost Time Incidents:: Modified Work Cases : Section 11-5 Form SM
6 Medical Aid: First Aid: Near Misses: Vehicle Incidents: Additional Comments: Section 11-6 Form SM
7 ALL-CAN MONTHLY SUMMARY Year: Month Average Employee (Including Contractors) Hours Km s Lost Time Incidents Modified Work Cases Medical Aid First Aid Near Miss Vehicle Incidents January February March April May June July August September October November December Totals Injury Frequency Rate (lost time cases) x 200,000 = Injury Severity Rate (# work days lost) x 200,000 = No. employee - hours of exposure No. employee - hours of exposure LTI + Medical Aid. + Modified Work x 200,000 = (TRF) Hours of Exposure Section 11-7 Form SM
8 ALL-CAN YEARLY COMPARISON Year Average Employee (Including Contractors) Hours Km s Lost Time Incidents Modified Work Cases Medical Aid First Aid Near Miss Vehicle Incidents Total Recordable Frequency Injury Severity Rate /21 Days % /21 Days % All-Can WCB Rate Industry LTI + Medical Aid. + Modified Work x 200,000 = (TRF) Injury Severity Rate (# work days lost) x 200,000 = Hours of Exposure No. Employee hours of exposure Section 11-8 Rev 1 February 2017 Form SM
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