Sealed proposals will be received by the South Texas Independent School District for:

Transcription

1 Dear Prospective Vendors: Sealed proposals will be received by the South Texas Independent School District for: ITEM: BID NUMBER: RFP EFFECTIVE DATES: SCHOOL YEAR Sealed bids will be received no later than 2:00 PM, Tuesday, September 15, Bids must be plainly marked on the outside of envelope SEALED BID: BID RFP , Security Guard Services, Business Office, STISD, 100 Med High Drive, Mercedes, Texas, or delivered to the STISD Business Office, at the same address. Bids must be made on the enclosed bid document. Faxed bids will not be accepted. Only bids received by the date and time specified will be considered. Bidders are invited to be present at the opening of the bids at the above address, on the above date and time. The STISD reserves the right to accept or reject any or all bids, to award contracts for individual items as they may appear advantageous to the District, and waive any or all formalities. All contracts will be made through STISD Purchase Orders. Proposals received without proper signature will not be accepted. Your proposal will be appreciated. Sincerely, Marla R. Knaub Assistant Superintendent for Finance

2 TABLE OF CONTENTS Page # Section 1 Acknowledgement of Receipt... 4 Section 2 Introduction Background on South Texas ISD Purpose of RFP Term of Contract... 5 Section 3 Instructions and Response Requirements Submittal and Acceptance of Proposals Proposal Preparation Instructions Alteration of Proposals Felony Conviction Notification Submittal Documents Submittal Deadline and Location STISD Contact Inquiries and Interpretations Addenda Acknowledgement Open Records Award of Contract Validity Period Response Irregularities... 8 Section 4 Evaluation Criteria for Award Evaluation of Proposals Evaluation Criteria and Weights... 9 Section 5 Scope of Services/Specifications General Requirements Services Contractor Personnel Detailed Services Section 6 General Terms and Conditions Time of Performance Acceptance of Products and Services Right to Audit Default and Termination Indemnification Compliance with Law Contract Amendments Independent Contractor Status Non-Disclosure Publicity RFP P a g e

3 6.11 Severability Non-Waiver of Default Force Majeure Insurance and Bonding Assignment Payment Terms Governing Law Section 7 Respondent Questionnaire Company Profile Staff/Service Questionnaire Section 8 Financial Proposal Section 9 Addenda Checklist Section 10 Execution of Offer Section 11 Felony Notice Form Form W-9 Request for Taxpayer Identification Number and Certification FORM CIQ Conflict of Interest Questionnaire FORM CCF Contractor Certification Form RFP P a g e

4 SECTION 1 ACKNOWLEDGEMENT OF RECEIPT THIS FORM MUST BE COMPLETED AND FAXED UPON RECEIVING THE REQUEST FOR PROPOSAL ACKNOWLEDGEMENT OF RECEIPT Please fill in the requested information below as acknowledgement that you have received the Request for Proposal noted above. If your firm is interested in participating, it is highly recommended that this sheet be completed and returned or ed to: rene.layton@stisd.net SOUTH TEXAS ISD BUSINESS DEPARTMENT 100 MED HIGH DRIVE, MERCEDES, TX Phone (956) , Fax (956) By doing this, we will be able to provide notification of any addenda to the RFP. Name of Firm: Address: City/State/Zip: Phone: ( ) Fax: ( ) Name: (Print) Title: Signature: Date: Yes, our company does have an interest in responding. No, our company does not have an interest in responding. RFP P a g e

5 SECTION 2 INTRODUCTION 2.1 Background on South Texas ISD South Texas Independent School District (STISD) serves junior high and high school students who live along the southernmost tip of Texas, the region known as the Rio Grande Valley. The district stretches over three counties, Cameron, Hidalgo and Willacy, and overlaps 28 other school districts, an area of 3,643 miles. The district is comprised of six magnet schools: South Texas Business Education & Technology Academy (BETA) in Edinburg; South Texas High School for Health Professions (Med High) in Mercedes; Rising Scholars Academy of South Texas (Rising Scholars) in San Benito; South Texas Academy for Medical Professions (Med Academy) in Rancho Viejo; The Science Academy of South Texas (Sci Tech) in Mercedes; and South Texas Preparatory Academy (STPA) in Edinburg. 2.2 Purpose of RFP South Texas ISD is soliciting proposals from qualified entities to provide security services for its various campuses. The selected firm will be required to enforce South Texas I.S.D. rules and regulations concerning order, safety, and lawful conduct on campus. 2.3 TERM OF CONTRACT The initial term of the contract shall be for one year, with an option to renew for two additional one-year terms at the discretion of South Texas ISD. RFP P a g e

6 SECTION 3 INSTRUCTIONS AND RESPONSE REQUIREMENTS 3.1 Submittal and Acceptance of Proposals A. South Texas ISD reserves the right to accept or reject any or all proposals, to waive informalities and minor technicalities, or to cancel this RFP in part or in its entirety, according to what is in the best interest of South Texas ISD. B. Only sealed proposals will be accepted. Faxed proposals will NOT be accepted. C. Proposals received after the stated deadline for submittal will not be accepted under any circumstances and will be returned to the respondent unopened. D. Unsigned proposals will NOT be considered. E. Proposals qualified with conditional clauses, or alterations or irregularities of any kind are subject to disqualification by South Texas ISD, at its option. F. All accepted proposals will become the property of South Texas ISD upon submission, whether or not a contract is awarded. 3.2 Proposal Preparation Instructions A. Each proposal should be prepared simply and economically, providing a straightforward and concise description of Respondent s ability to meet the requirements of this RFP. Emphasis will be on completeness, clarity of content and responsiveness to the proposal requirements. B. Proposals must be typed or printed on letter size (8-1/2 x 11 ) white paper suitable for copies. C. All pages of the proposal should be numbered sequentially. D. All sections of this RFP requiring information and/or a signature must be filled out and returned as part of the proposal. E. Respondents must submit one original and two (2) copies, of the complete proposal. 3.3 Alteration of Proposals Proposals cannot be altered or amended after the submission deadline. However, a proposal may be withdrawn and re-submitted at any time prior to the deadline for submittals. The signer of the proposal, guaranteeing authenticity, must initial any interlineations, alterations, or erasures made on the proposal document. RFP P a g e

7 3.4 Felony Conviction Notification All respondents must submit a Felony Conviction Notification (Section 10) as required by Senate Bill No. 1, Section , Notification of Criminal History, Subsection (a) with your bid. 3.5 Submittal Documents The following documents, at a minimum, must be filled out, signed by an authorized representative, and returned as part of your proposal submittal: A. Answers to Respondent Questionnaire (Section 7) B. Pricing Information (Section 8) C. Addenda Checklist (Section 9) D. Signed Execution of Offer (Section 10) E. Felony Notice Form (Section 11) F. Contractor Certification Form (Section 12) 3.6 Submittal Deadline and Location A. All proposals must be received by South Texas ISD no later than 2:00 pm (CST), September 15 th, Opening will be public. B. Hand deliver or express mail to: South Texas ISD, Business Office 100 Med High Drive Mercedes, TX South Texas ISD Contact Any questions or concerns regarding this Request for Proposals should be directed to: Rene Layton, Purchasing Agent/Accountant rene.layton@stisd.net Facsimile: (956) Phone: (956) South Texas ISD specifically requests that Respondents restrict all contact and questions regarding this RFP to the above named individual. RFP P a g e

8 3.8 Inquiries and Interpretations Responses to inquiries which directly affect an interpretation or change to this RFP will be issued in writing by addendum (amendment) and mailed and/or faxed to all parties recorded by South Texas ISD as having received a copy of the RFP. All such addenda issued by South Texas ISD prior to the time that proposals are received will be considered part of the RFP, and the Respondent must acknowledge receipt of such in their response. Only those South Texas ISD replies to inquiries made by formal written addenda will be binding. Oral and other interpretations or clarifications will be without legal effect. 3.9 Addenda Acknowledgement Addenda must be acknowledged with bid submittal. An addenda acknowledgement form is included as part of this RFP (Section 9) and must be returned with the response Open Records South Texas ISD considers all information, documentation and other materials requested to be submitted in response to this solicitation to be of a non-confidential and/or non-proprietary nature and therefore will be subject to public disclosure under the Texas Public Information Act (Texas Government code, Chapter 552). Notwithstanding the foregoing, disclosure of information related to this solicitation will be made only after a contract is awarded Award of Contract South Texas ISD reserves the right to award a contract for all or any of the requirements in this Request for Proposals, to award multiple contracts, or to not award any contract, according to what is in the best interest of South Texas ISD The General Terms and Conditions (Section 6) in this Request for Proposal will become a part of and govern any contract and/or purchase order issued as a result of this RFP Validity Period Proposals are to be valid for a minimum of 60 days from the submittal deadline date to allow time for evaluation, selection, and any unforeseen delays Response Irregularities Proposals that are qualified with conditional clauses, alterations, and items not requested in the RFP documents, or irregularities of any kind are subject to disqualification by South Texas ISD at its option. RFP P a g e

9 SECTION 4 EVALUATION CRITERIA FOR AWARD 4.1 Evaluation of Proposals South Texas ISD will utilize an evaluation team for the evaluation of responses to this RFP. The evaluation will take into account the overall response to the RFP, including the financial proposal and the responsiveness to the requirements defined in the RFP. South Texas I.S.D. will evaluate and make the award on the proposal that is determined to be the best value to South Texas ISD based on the criteria listed below. All proposals must be complete and convey all of the information requested to be considered responsive. If the proposal fails to conform to the essential requirements of the RFP, South Texas ISD alone will determine whether the proposal is a candidate for further consideration. Proposal responses from prospective vendors that do not demonstrate adequate financial stability may be rejected at the evaluation stage. 4.2 Evaluation Criteria and Weights The respondent s financial proposal 55 points The respondent s demonstrated ability and experience in providing the services requested. Experience of staff Experience in providing services to other institutions of public education Financial standing and resources of organization 20 points The respondent s management plan and its responsiveness to the needs of the South Texas ISD 15 points The reputation of respondent and his services Quality of references 10 points TOTAL POINTS 100 RFP P a g e

10 SECTION 5 SCOPE OF SERVICES/SPECIFICATIONS This procurement is for security services for the various South Texas ISD campuses in accordance with the requirements in this RFP. The successful respondent will provide all financial resources, management, equipment, supervision, transportation and other necessary resources. The successful respondent must perform all work as an independent contractor. Although South Texas ISD reserves the right to determine the schedule for the work to be performed and to evaluate the quality of the completed performance, South Texas ISD cannot and will not control the means or manner of work performance. The successful respondent is responsible for the appropriate means and manner of performing the work and for providing all necessary equipment. The term Contractor in this section will refer to the successful respondent to this RFP. 5.1 General Requirements A. The Contractor must be duly licensed by the Texas Board of Private Investigators and Private Security Agencies. License must be maintained for the duration of the contract. B. The Contractor must have the administrative and fiscal capability to provide and manage the services requested. C. The Contractor must furnish all equipment required to outfit the security officer staff. D. The Contractor should have a minimum of three (3) continuous years of experience providing services for governmental agencies or private companies. E. The Contractor must work closely with Campus Principals to ensure that security services are provided as required. F. The Contractor must comply with all applicable federal, state, and local laws, ordinances, rules, regulations, and orders of all authorities having jurisdiction over the contract. G. The Contractor must make and keep accurate and complete written reports and supporting documents of all unusual and/or important incidents as soon as possible after they occur. H. The Contractor and his staff must be adequately insured and bonded. 5.2 Services A. Primary Security Requirements: Foot patrols of campuses. Duties to include security of assets and safety of students and staff. RFP P a g e

11 B. Additional Services: 5.3 Contractor Personnel Special Events: From time to time, South Texas ISD hosts special events, which require additional security. A. The Contractor must employ qualified personnel with adequate training and experience and in adequate numbers. B. All Contractor staff must, at a minimum, be high school graduates (or equivalent) and be able to read and write English satisfactorily and must have at least 1 year of security experience or military law enforcement experience with honorable discharge. C. Contractor staff must conduct themselves in such a manner as to promote and maintain good public relations at all times. D. The Contractor must ensure that all its employees adhere to all campus regulations and policies, including policies regarding personal behavior, parking regulations, smoking and drug-free workplace. E. All Contractor staff acting in the capacity of security officers must be properly clothed in approved uniforms. Shoes are to be properly shined. Tennis shoes are not acceptable as footwear unless otherwise authorized. F. All Contractor staff must, except for due politeness and courtesy, abstain from engaging in any personal familiarities with South Texas ISD students and staff while on official duty. G. Contractor staff members are not police officers and have no more power of arrest than any other citizen. Each Security officer must be aware of the limitations of his/her powers in order to avoid false arrest or illegal search. H. All Contractor staff working as security officers must undergo, and pass, (or have already passed a background investigations acceptable to South Texas ISD) a thorough background investigation before they are permitted to work under this contract. I. Contractor must remove from further service on South Texas ISD premises any staff member that South Texas ISD finds objectionable. J. The Contractor will be responsible for the direct supervision of all security guards. Such supervision must be adequate to insure that each guard conforms to the work requirements as contained herein and to insure that they are alert and on duty during their assignments. 5.4 Detailed Services The Contractor must provide security guards to perform the following services A. Security Guards must at all times protect all persons from injury and harm. RFP P a g e

12 B. Security Guards should be highly visible and should do as much as possible to prevent a crime. If a Security Guard is unable to prevent a crime, it is his/her responsibility to observe and report. C. Security Guards must guard, protect, and save all South Texas ISD property from theft, injury, arson, hazardous conditions, sabotage, vandalism, malicious mischief, defacement and other similar acts. D. Security Guards should assist with performing first aid when needed. E. Security Guards should courteously direct and assist the public, as may be requested, with public information and guidance. F. Security Guards will investigate, pursue, and diligently endeavor to establish definite identification of persons on South Texas ISD premises who commit personal injury, theft, arson, sabotage, vandalism, malicious mischief, defacement, or any other illegal act. G. Security Guards must report to South Texas ISD any disclosure of information concerning an incident, act or threat which is made known to a Contractor staff member. H. Contractor Staff should thoroughly investigate criminal acts coming to its attention and immediately report them to the proper authority. I. While on patrol, Security Guards will be alert to any disturbances, vehicle burglaries, and vandalism to South Texas ISD and students property. Security officers will be alert for any unusual activity. The security officers will be alert for any indication of smoke or fire in any buildings on the campus grounds. The security officers will be alert for any medical emergencies so that the appropriate personnel can be notified. J. Security Guards will be alert for any unusual noises coming from machinery in buildings or around buildings. The security officers will notify the Custodian Supervisor of water leaks in buildings or grounds, broken equipment, which present a safety hazard to staff and students and of any equipment, or material that, may be a fire or safety hazard. RFP P a g e

13 SECTION 6 GENERAL TERMS AND CONDITIONS These General Terms and Conditions will be made a part of and govern any Purchase Order and/or contract resulting from this Request for Proposals. 6.1 Time of Performance Time is of the essence in the rendering of services and delivery of products hereunder. Contractor agrees to perform all obligations and render services set forth in the requirements in this Contract. 6.2 Acceptance of Products and Services All products furnished and all services performed under this Contract must be to the satisfaction of South Texas ISD and in accordance with the specifications, terms, and conditions of the Contract. South Texas ISD reserves the right to inspect the products furnished and/or the services performed, and to determine the quality, acceptability, and fitness of such products and/or services. If South Texas ISD is unable to inspect all goods immediately upon receipt, it must not be deemed to have accepted any defective goods that do not conform to specifications of the contract, or to have waived any of its rights arising by virtue of such defect or non-conformance. 6.3 Right to Audit South Texas ISD reserves the right to audit or cause to be audited the Contractor s books and accounts relating to the contract with South Texas ISD at any time during the term of the contract at for five (5) years thereafter. The Contractor must make available to South Texas ISD all books and records relating to the performance of this contract as may be requested. 6.4 Default and Termination A. In the event that Contractor fails to carry out or comply with any of the terms and conditions of the Contract with South Texas ISD, South Texas ISD may notify Contractor of such failure or default in writing and demand that the failure or default be remedied within twenty (20) days. In the event that Contractor fails to remedy such failure or default within the twenty (20) day period, South Texas ISD will have the right to terminate the Contract. B. South Texas ISD may terminate this Contract for convenience by giving thirty (30) days written notice to Contractor. In no event will termination under this section give rise to any liability on the part of South Texas ISD. South Texas ISD sole obligation hereunder is to pay Contractor for services/products provided under this Contract prior to the date of termination. RFP P a g e

14 C. The cancellation of the Contract, under any circumstances whatsoever, will not affect or relieve the Contractor from any obligation or liability that may have been incurred or will be incurred pursuant to the Contract and such cancellation by South Texas ISD will not limit any other right or remedy available to South Texas ISD at law or in equity. 6.5 Indemnification To the fullest extent permitted by law, the Contractor agrees to indemnify and hold harmless South Texas ISD, its officers, employees, and agents harmless from and against all claims of any nature or kind arising out of or caused from the performance of services, or provision of goods, by the Contractor pursuant to this contract, which are caused, in whole or in part, by any negligent act or omission of the Contractor. 6.6 Compliance with Law Contractor is aware of and in full compliance with its obligations under existing applicable law and regulations, including the Immigration Reform and Control Act of 1986, Title VI of the Civil Rights Act of 1964 (as amended), the Age Discrimination Act of 1975, the Fair Labor Standards Act (as amended), the Americans with Disabilities Act of 1990, and all other applicable laws and regulations. 6.7 Contract Amendments The Contract may be amended within the Contract period by mutual consent of the parties. No modification or amendment to the Contract will become valid unless in writing and signed by both parties. All correspondence regarding modifications or amendments to the Contract must be forwarded to the South Texas ISD, Business Department for prior review and approval. 6.8 Independent Contractor Status Contractor agrees that it is engaged as an independent contractor and acknowledges that South Texas ISD will have no responsibility to provide benefits normally associated with an employer-employee relationship. Contractor agrees that it will neither hold itself out as nor claim to be an officer, partner, employee or agent of South Texas ISD 6.9 Non-Disclosure Contractor and South Texas ISD acknowledge that they or their employees may, in the performance of this contract, come into the possession of proprietary or confidential information owned by or in the possession of the other. Neither party will use any such information for its own benefit or make such information available to any person, firm, corporation, or other organizations, whether directly or indirectly affiliated with Contractor or South Texas ISD, unless required by law. The provisions of this section will continue beyond the term of this contract and will be binding and enforceable even after the termination of this agreement Publicity RFP P a g e

15 Contractor agrees that it will not publicize this Contract or disclose, confirm or deny any details thereof to third parties or use any photographs or video recordings of South Texas ISD name in connection with any sales promotion or publicity event without the prior express written approval of South Texas ISD Severability If any provision of this Contract, or the application of any provision to any party or circumstance is held invalid, unenforceable, or illegal in any respect, the remainder of the Contract and the application of the provision to other parties or circumstances will remain valid and in full force and effect Non-Waiver of Defaults Any failure of South Texas ISD at any time, to enforce or require the strict keeping and performance of any of the terms and conditions of this Contract will not constitute a waiver of such terms, conditions, or rights, and will not affect or impair same, or the right of South Texas ISD at any time to avail itself of same Force Majeure If either South Texas ISD or Contractor is delayed at any time in the performance of its obligations under this contract by economic industry-wide strikes, fire, floods, acts of government, unavoidable casualties, or other causes reasonably beyond the control of either party and which could not have been reasonably anticipated, then the party affected by such an event must give notice to the other party of the probable extent to which the affected party will be unable to perform or be delayed in performing its obligations hereunder. If the performance of either party is delayed or prevented by such an event, both parties will be excused from performing their obligations hereunder while and to the extent the conditions arising from the event exist, after which the parties performance will be resumed. A delay or failure in performance by either party under this paragraph will not constitute default hereunder, or give rise to any claim for damages Insurance and Bonding Contractor must obtain and keep in effect during the term of this contract, insurance coverage in the below listed types and minimum amounts. As evidence of insurance coverage, Contractor must furnish to South Texas ISD certificate(s) of insurance before commencement of any work under this contract. TYPE OF COVERAGE LIMITS A. Worker s Compensation: Statutory B. Comprehensive General Liability: $1,000,000 each occurrence $2,000,000 aggregate C. Automobile Liability (owned, non-owned and hired vehicles): RFP P a g e

16 1) Bodily Injury $500,000 each person $500,000 each occurrence 2) Property Damage $500,000 each occurrence D. Employee Dishonesty Bond $1,000,000 per claim 6.15 Assignment The contractor must not sell, assign, transfer or convey this contract, in whole or in part, without the prior written consent of South Texas ISD Payment Terms Contractor must submit invoices for payment. Each invoice must contain separate and distinct numbers and must include location(s), dates, hours worked, rate(s) and total charges. Payment to Contractor for services must be in accordance with the State of Texas Prompt Payment Act, Chapter 2251, Government Code Governing Law This contract will be governed and construed according to the laws of the State of Texas. Both parties agree that venue for any litigation arising from this contract will lie in Hidalgo County, Texas. RFP P a g e

17 SECTION 7 RESPONDENT QUESTIONNAIRE Respondents are requested to submit a complete response to the each of the items listed below. Responses may be submitted on a separate page(s). Please reference each response by its line number listed below. 7.1 Company Profile A. Number of Years in Business: B. Type of Operation: Individual Partnership Corporation Government If corporation, indicate State of incorporation: C. Number of Employees: D. Annual Sales Volume: E. Is your company currently in default on any loan agreement or financing agreement with any bank, financial institution, or other entity? If yes, provide details. F. Provide a financial rating of your company (such as a Dunn and Bradstreet analysis), which indicates the financial stability of your company. G. Provide details of all past or pending litigation or claims filed against your company that would affect your company s performance under a contract with South Texas ISD. H. Is your company currently for sale or involved in any transaction to expand or to become acquired by another business entity? If yes, explain the expected impact. I. Does any relationship exist whether by relative, business associate, capital funding agreement or any other such kinship exist between your company and any South Texas ISD employee or member of the South Texas ISD Board of Trustees? J. Is your company currently certified as a Historically Underutilized Business (HUB) by the Texas Building and Procurement Commission, or certified as a woman, minority or small business under any U.S. Government agency? If yes, please attach a copy of the HUB certification or other proof of such certification. K. Provide a customer reference list of at least five (5) organizations for which you currently provide products/services or have provided products/services of the type and scope requested herein over the past five (5) years. References must include company name, contact person, telephone number and length of business relationship. L. Describe the firm s organizational line of authority for management personnel from the local to the highest corporate level. RFP P a g e

18 M. Describe your company s quality assurance program and how it is measured. 7.2 Staff/Service Questionnaire A. Provide resumes of staff that will be providing services under a possible contract with South Texas ISD B. What type of emergency medical response training (e.g. CPR, First Aid, etc.) do you provide for staff? C. What type of customer service training do you provide for staff? D. Describe your security screening procedures (such as background checks) on potential employees? E. What type of health screening do you provide for potential employees? What type of screening and health exams do you require of current employees? F. Provide the protocol or plan for supervision of security guards. G. Explain and provide documentation on the policies and procedures used by your company to address issues of sexual harassment and discrimination claims. H. Describe the supervision you will provide for security guards, under a contract with South Texas ISD, to insure performance of duties. RFP P a g e

19 SECTION 8 FINANCIAL PROPOSAL Enter your firm s schedule of charges in this section. You may attach your firm s proposals on your form(s), but this page must be signed and returned as part of the submittal proposal. Campus/Location Number of Guards Billing Rate Hr. Med High/SCI TECH, Mercedes, Texas 3 BETA, Edinburg, Texas 2 STPA, Edinburg, Texas 2 Med Academy, Rancho Viejo, Texas 2 Rising Scholars, San Benito, Texas 2 Special Events Note: Security guard services consist of a 24/7 schedule, with two guards on duty at all times. The school calendar consists of 180 instructional days. Billing rate also applies to summer schedule. Summer schedule to be determined at a future date. Company/Entity Name: Authorized Signature RFP P a g e

20 SECTION 9 ADDENDA CHECKLIST Any addenda issued by South Texas ISD to this RFP will become part of the RFP. Addenda will be numbered sequentially. Respondent must indicate on this sheet the receipt of any and all addenda. Receipt is hereby acknowledged of the following addenda to this RFP. No. 1 No. 2 No. 3 No. 4 Company/Entity Name: Authorized Signature RFP P a g e

21 SECTION 10 EXECUTION OF OFFER In compliance with this RFP, and subject to all the conditions herein, the undersigned offers and agrees to furnish any or all commodities or services at the prices quoted. By signature hereon, the Respondent hereby certifies that he/she is not currently delinquent in the payment of any franchise taxes owed the State of Texas under Chapter 171, Tax Code. By executing this offer, Respondent affirms that he/she has not given, offered to give, nor intends to give at anytime hereafter, any economic opportunity, future employment, gift, loan, gratuity, special discount, trip, favor, or service to a public servant in connection with the submitted offer. Failure to sign the offer, or signing it with a false statement, shall void the submitted offer or any resulting contracts, and the Respondent may be removed from all vendor lists. By the signature hereon affixed, the Respondent hereby certifies that neither the Respondent nor the firm, corporation, partnership, or institution represented by the Respondent or anyone acting for such firm, corporation, or institution has violated the antitrust laws of this State, codified in Section 15.01, et seq., Texas Business and Commerce Code, or the Federal antitrust laws, nor communicated directly or indirectly the offer made to any competitor or any other person engaged in such line of business. By signing this offer, Respondent certifies that if a Texas address is shown as the address of the Respondent, Respondent qualifies as a Texas Resident Bidder as defined in Rule 1 TAC Proposal should give Payee Identification Number (PIN) (Formerly Vendor ID), full firm name and address of Respondent. Failure to manually sign proposal will disqualify it. The person signing the proposal should show title or authority to bind his/her firm in contract. The Payee Identification Number is the taxpayer number assigned and used by the Comptroller of Public Accounts of Texas. Enter this number in the spaces provided on the Execution of Offer. If this number is not known, complete the following: Payee Identification Number (PIN): Sole Owner should also enter social security No.: Respondent/Company: Signature: Name (Typed/Printed): Title: Street: City/State/Zip: Telephone No.: Fax No.: THIS SHEET MUST BE COMPLETED, SIGNED, AND RETURNED WITH RESPONDENT S PROPOSAL. FAILURE TO SIGN AND RETURN THIS SHEET MAY RESULT IN THE REJECTION OF YOUR PROPOSAL. RFP P a g e

22 SECTION 11 FELONY CONVICTION NOTICE FORM THIS FORM MUST BE COMPLETED, SIGNED, AND RETURNED WITH BID State of Texas legislative Bill No. 1 Section 4.034, Notification of Criminal History, Subsection (a) states a person or business entity that enters into a contract with a school district must give advance notice to the district if the person or an owner or operator of the business entity has been convicted of a felony. The notice must include a general description of the conduct resulting in the conviction of a felony. Subsection (b) states a school district may terminate a contract with a person or business entity if the district determines that the person or business entity failed to give notice as required by Subsection (a) or misrepresented the conduct resulting in the conviction. The district must compensate the person or business entity for services performed before the termination of the contract. THIS NOTICE IS NOT REQUIRED OF A PUBLICLY-HELD CORPORATION Please check off one box and sign the form in the appropriate space I, the undersigned agent for the firm named below, certify; that the information concerning notification of felony convictions has been reviewed by me and the information furnished is true to the best of my knowledge. VENDOR S NAME: AUTHORIZED COMPANY OFFICIAL S NAME (PRINTED): A. My firm is a publicly held corporation; therefore, this reporting requirement is not applicable. SIGNATURE OF COMPANY OFFICIAL B. My firm is not owned nor operated by anyone who has been convicted of a felony. SIGNATURE OF COMPANY OFFICIAL C. My firm is owned and/or operated by the following individual(s) who has/have been convicted of a felony: Name of Felon(s) Details of Conviction(s) SIGNATURE OF COMPANY OFFICIAL RFP P a g e

23 RFP P a g e

24 CONFLICT OF INTEREST QUESTIONNAIRE For vendor or other person doing business with local governmental entity Form CIQ This questionnaire is being filed in accordance with chapter 176 of the Local Government Code by a person doing business with the governmental entity. By law this questionnaire must be filed with the records administrator of the local government not later than the 7th business day after the date the person becomes aware of facts that require the statement to be filed. See Section , Local Government Code. A person commits an offense if the person violates Section , Local Government Code. An offense under this section is a Class C misdemeanor. Date Received OFFICE USE ONLY 1 Name of person doing business with local governmental entity. 2 Check this box if you are filing an update to a previously filed questionnaire. (The law requires that you file an updated completed questionnaire with the appropriate filing authority not later than September 1 of the year for which an activity described in Section (a), Local Government Code, is pending and not later than the 7th business day after the date the originally filed questionnaire becomes incomplete or inaccurate.) 3 Describe each affiliation or business relationship with an employee or contractor of the local governmental entity who makes recommendations to a local government officer of the local governmental entity with respect to expenditure of money. 4 Describe each affiliation or business relationship with a person who is a local government officer and who appoints or employs a local government officer of the local governmental entity that is the subject of this questionnaire. Amended 01/13/2006 RFP P a g e

25 CONFLICT OF INTEREST QUESTIONNAIRE For vendor or other person doing business with local governmental entity Form CIQ Page 2 5 Name of local government officer with whom filer has affiliation or business relationship. (Complete this section only if the answer to A, B, or C is YES.) This section, item 5 including subparts A, B, C & D, must be completed for each officer with whom the filer has affiliation or other relationship. Attach additional pages to this Form CIQ as necessary. A. Is the local government officer named in this section receiving or likely to receive taxable income from the filer of the questionnaire? Yes No B. Is the filer of the questionnaire receiving or likely to receive taxable income from or at the direction of the local government officer named in this section AND the taxable income is not from the local governmental entity? Yes No C. Is the filer of this questionnaire affiliated with a corporation or other business entity that the local government officer serves as an officer or director, or holds an ownership of 10 percent or more? Yes D. Describe each affiliation or business relationship. No 6 Describe any other affiliation or business relationship that might cause a conflict of interest. 7 Signature of person doing business with the governmental entity Date RFP P a g e

26 ACKNOWLEDGEMENT OF CONTRACTOR CERTIFICATION FORM The following document will be required of the Vendor who is awarded a contract and entering into an agreement with South Texas ISD. A sample copy of the document is provided herein so Vendor is aware of STISD s Policy on Section , Criminal History Record Information Review of Certain Contract Employees, Texas Education Code. As part of the procurement process, any contractor who is submitting a bid or proposal to South Texas ISD to perform construction services will be required to acknowledge that he/she has read the document in its entirety and understands that if selected as the successful firm that will be entering into a contract agreement with South Texas ISD will be required to submit the form upon execution of the contract agreement. FIRM NAME ADDRESS CITY/STATE/ZIP+4 TELEPHONE NUMBER FAX NUMBER PROPOSER (SIGNATURE) PROPOSER (PRINT NAME) POSITION WITH COMPANY RFP P a g e

27 Contractor Certification Form Criminal History Record Information Review of Certain Contract Employees Contractor must comply with Section Criminal History Record Information Review of Certain Contract Employees, Texas Education Code. Before work on this Contract begins, Contractor shall obtain criminal history record information through the criminal history clearinghouse as provided by Section , Government Code relating to an employee or applicant who has or will have continuing duties related to the contracted services; and the employee or applicant has or will have direct contact with students. The Contractor must obtain criminal history record information before or immediately after employing or securing the services of the employee or applicant that has or will have continuing duties related to the contracted services if the employee or applicant has or will have direct contact with students. The Contractor further agrees that he shall assume all expenses associated with the criminal background check and shall immediately remove any employee or agent who was convicted of a felony, or misdemeanor involving moral turpitude, as defined by Texas law, from District property or the location where students are present. I, the undersigned authorized agent for the company named below, certify that I have complied with the procedures outlined above and/or do not have employees whose duties are performed at school campuses where children are present. First Name: Last Name: Scheduled date of performance: Bid/RFP/Quote No. Awarded: Campus: Yes, I have complied with Senate Bill 9 Section Yes, I certify that the Company/Firm is not subject to the requirements of Senate Bill 9 Section and does not have employees working where children are present. Name of Business: Address: City: State: Zip: Telephone: Fax: Signature By submitting this form, I am indicating that I am complying with Senate Bill 9, Section Criminal History Record Information Review of Certain Contract Employees, Texas Education Code. October 2010 Nov South Texas ISD, Business Office, 100 Med High Drive, Mercedes, TX Phone: Fax: RFP P a g e