TPA ITALIA GENERAL REGULATIONS. 6-9 Maggio/May Fiera Milano (Rho)

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1 TPA ITALIA Biennale Internazionale per i Sistemi di Azionamento, Fluidotecnica e Automazione Biennial International Exhibition for Motion Systems, Fluid Power and Automation GENERAL REGULATIONS 6-9 Maggio/May Fiera Milano (Rho)

2 Hannover Fairs HANNOVER FAIRS INTERNATIONAL GmbH Via Paleocapa, Milano - Italia C.F./P.Iva Tel r.a. - Fax info@tpa-italia.com - General Regulations TPA ITALIA 2014 Milan, 6-9 May 2014 This version is a translation compiled solely to assist the comprehension of the original version of the General Regulations in Italian. Only the Italian text is legally binding with regard to relations between exhibitors at TPA ITALIA and Hannover Fairs International GmbH and FIERA MILANO spa. 1 Name organization support contacts TPA ITALIA Transmission, Power and Automation is organised by Hannover Fairs International GmbH in cooperation with FIERA MI- LANO spa, with support from ASSOFLUID (the Italian Association of Manufacturing and Trading Companies in Fluid Power Equipment and Components) and CETOP (European Fluid Power Committee). TPA ITALIA secretariat is at the premises of the Italian headquarters of Hannover Fairs International GmbH: Via Paleocapa 1, Milano tel. (+39) fax (+39) info@tpa-italia.com PEC: fierahannover@legalmail.it 2 Venue dates opening hours TPA ITALIA is held at FIERA MILANO spa Fairgrounds, in Rho (Strada Statale 33 del Sempione, Rho, MI) from Tuesday 6th to Friday 9th May 2014 inclusive, with entrance from the South and East gates. TPA ITALIA is open to visitors: from Tuesday 6th to Thursday 8th May 2014 from 10am to 6pm with no intermediate breaks on Friday 9th May 2014 from 10am to 4pm with no intermediate breaks Exhibitors are allowed access to the Fairgrounds at the following times: 8.30am-6.30pm from Tuesday 6th May 2014 to Thursday 8th May am-6pm on Friday 9th May Hannover Fairs International GmbH and FIERA MILANO spa reserve the right to change the fair opening times in respect of visitors needs and requirements. Exhibitors must be present on their stand during the fair opening hours to visitors. Entrance to TPA ITALIA by minors (under 18 yrs.) is permitted only if they are accompanied by an adult and the required declaration of responsibility has been compiled and signed by the adult accompanying the minor. 3 Exhibitors and products admitted Companies can exhibit at TPA ITALIA by presenting the duly compiled application form (see article 10). All products related to transmission systems, fluid technology, automation and/or related areas: hydraulics, pneumatics, electrical power transmission and automation, mechanical drive technology, measurement and control instruments and related accessories and auxiliaries may be exhibited at TPA ITALIA. Publishers of specialized magazines, associations, official organizations, institutes etc. can also take part, as long as their operations are related to promotion, support or implementation of activities connected to or related to the exhibition s trade sectors and characteristics. It is expressly forbidden for exhibitors to: sub-let, under any form, the assigned stand or part of it carry out direct sales to the public of the products exhibited remove the exhibited products from their stand before the exhibition is closed to the public. All products and/or machinery, in particular fully operational ones, are subject to the regulations in the following article 4 and all norms outlined in the Technical Regulations of FIERA MILANO spa, which are part of the exhibitors documentation and must be read from the website exhibitors section. The regulations for exhibitors as described in these General Regulations are also applicable, where relevant, to the companies described in articles 6 and 7. 4 EC Norms and regulations safeguarding of patents working machinery All machinery and products exhibited must be constructed or produced by the exhibiting companies and/or their representatives who have been duly registered to exhibit at TPA ITALIA and must also conform to EC norms and regulations and any specific markings. It is permitted to exhibit machinery or product without EC markings (for example prototypes) only if these products are on display with correct signage stating that the sale of such machinery or products may only take place subsequent to authorization and awarding of the EC marking. Hannover Fairs International GmbH and FIERA MILANO spa reserve the right to inspect products and machinery; and those which do not correspond to the above mentioned conditions may be expelled from the fair at the expense and risk of the exhibitor. The exhibitor may not present machinery or products which violate patents held by third parties. Operation of machinery - provided this works without acoustic disturbance for other exhibitors or to visitors - is permitted during the opening hours of the fair and subject to the full observance of governing security, safety, accident and fire regulations. If for demonstration, inspection or maintenance purposes, it is necessary to operate with protection mechanisms turned off, the exhibitor is obliged to take the necessary security measures (mobile barriers, hard protection screens, etc.) in compliance with legal regulations. In all cases the protective appliances removed must be located next to the machine in a visible position. Hannover Fairs International GmbH and/or FIERA MILANO decline all responsibility for damages of any nature, entity or significance whatsoever done by machinery exhibited at the fair. 5 Participation fees The participation fees for TPA ITALIA are officially determined by Hannover Fairs International GmbH and FIERA MILANO spa. Taxes and duty that are applicable in accordance with current legislation and with any new legislation that may be introduced will be added as appropriate, and are payable by the exhibitor. If any tax or duty should no longer be payable in the respective financial year as a result of changes in legislation, Hannover Fairs International GmbH and FIERA MILANO spa will return the corresponding sums that have already been paid. Minimum stand size is set at 16 square metres, except for special circumstances for which the ruling by Hannover Fairs International GmbH and FIERA MILANO spa is final. The following participation fees are applied for each sq.m booked at TPA ITALIA: euro 170,00 + VAT for registration by September 30th 2013 (inclusive) euro 180,00 + VAT for registration from October 1st 2013 to January 15th 2014 (inclusive) euro 190,00 + VAT for registration after January 15th page 1

3 Stands with open sides are subject to the following surcharges only on the first 50 sq. m of exhibition space booked: two open sides: increase of 15% on participation fee three open sides: increase of 20% on participation fee four open sides (free-standing format): increase of 25% on participation fee The exhibitor may request a stand with two, three or four open sides, booking an area of at least 32 sq. m, 64 sq. m or 160 sq. m respectively, and Hannover Fairs International GmbH and FIERA MILANO spa will attempt to satisfy the request without any obligation to fulfil it. If for technical or organisational reasons the organisers should provide a stand with two or more sides open, even if not requested by the exhibitor and even if it is smaller than the minimum size foreseen, the exhibitor is nevertheless obliged to pay the extra fee upon acceptance of the stand. Extra fees are not applicable to stands with several open sides that are 200 sq. m net or more in size. For stands with a second floor level (see article 19 of the General Regulations) 50% of the participation fee applied must be paid by the exhibitor, based on the date of receipt of the application form; a declaration of intent to create a second floor within the stand, stating also the exact size of the raised level, must be sent to Hannover Fairs International GmbH by and not after February 28th, Co-exhibitors Co-exhibitors can also apply to exhibit without booking their own stand but being hosted at an exhibitor s stand, in accordance with their manufacturing or industrial agreements. The co-exhibitor has to fill out the obligatory forms enclosing the admission fee of euro 750,00 + VAT which entitles said co-exhibitor to: inclusion of company name in the alphabetical list and in the list by product category of the official catalogue for TPA ITALIA one copy of the official catalogue (even if only available in digital format) inclusion of company name in the alphabetical list and in the list by product category of the official on-line catalogue for TPA ITALIA available on the website Expopage of FIERA MILANO spa which will be placed online 6 months before the fair two entrance cards for the entire fair opening period (see article 17 of these Regulations) insurance services (see article 26 of these Regulations) A maximum of one co-exhibitor is allowed at the stand of one exhibitor, except in the case of circumstances put forward by the exhibitor and taken into consideration by Hannover Fairs International GmbH and FIERA MILANO spa, whose decision regarding approval or rejection is final. Co-exhibitors cannot represent other companies/brands. Co-exhibitors who have not enrolled officially for the exhibition are not admitted. Hannover Fairs International GmbH and FIERA MILANO spa reserve the right to verify the brands and/or products shown and if brands and/ or products belonging to co-exhibitors who have not enrolled for the exhibition are found, to remove said brands and/or products, charging the related expenses to the exhibitor renting the stand. 7 Represented Companies/Brands If any manufacturing companies wish to exhibit at TPA ITALIA by means of their representative s stand, the representative is required to enclose the written agreement from the represented company with the application form sent to Hannover Fairs International GmbH. The representative exhibitor is required to specify, on the application form, the names and respective information of all the companies represented and whose brands and/or products are presented on his stand at TPA ITALIA. The exhibitor is required to pay an admission fee of euro VAT for each represented company which grants: inclusion of the name of the represented company and its exhibited products in the exhibition official printed catalogue entitlement to one entrance card for each represented company during the period of the show, which is sent to the representative exhibitor (see article 17 of these regulations). Hannover Fairs International GmbH and FIERA MILANO spa reserve the right to verify the brands and/or products shown and, in the case that brands and/or products belonging to represented companies who have not enrolled in TPA ITALIA are found, to remove said brands and/or products, charging the related expenses to the representative exhibitor. 8 Services included in the participation fee Some services included in the participation fee, in particular those various and forfeit, are provided by third party operators engaged by Hannover Fairs International GmbH and FIERA MILANO spa who are not responsible for any difficulties encountered or the non-performance of these services, and nevertheless do assure the maximum assistance to an exhibitor who experiences difficulties with any third party suppliers. The TPA ITALIA participation fee, apart from the rent of the stand space also includes the following services: inclusion of the name of the exhibitor and co-exhibitor in the alphabetical list and in the list by product category of the official catalogue of TPA ITALIA with relevant listing of any companies/brands represented by the exhibitor; a copy of the official catalogue of TPA ITALIA, available from 6th May 2014 (even if the catalogue is available only in digital format); stand signage with the number of the stand, delivered by the end of the mantling period by FIERA MILANO spa; technical support during the mantling, the fair opening times and the dismantling; entrance cards to the exhibition based on the number of square metres assigned (see article 17); entrance passes for personnel and vehicles in pre and post exhibition periods (see article 17), through a pre-registration online process which will be explained in more detail in a specific communication sent by FIERA MILANO spa; various forfeit services, delivered by Hannover Fairs International GmbH to FIERA MILANO spa: cleaning of the stand floor area (including emptying of waste bins) every evening after 7pm from Monday 5th to Thursday 8th May inclusive; a legally validated fire extinguisher (a ratio of one extinguisher per 50 sq.m stand or part of ); electric power (7 kw) for lighting and motive power supplied to the stand s circuit breaker-main switch (excluding internal distribution circuitry and leads to machinery or equipment) as well as related energy consumption (see article of the Technical Regulations of FIERA MILANO spa for further details); local municipal taxes on advertising, owed by the exhibitor to the Municipality of Rho in line with rates applicable under the President of the Republic s Decree (D.P.R.) n. 639, and subsequent updates. In accordance with the aforementioned Municipality and in the interests of the exhibited categories, the tax has been established as a forfeit fee on the basis of the area occupied by the exhibition, avoiding onerous procedures which the exhibitor would have to process directly. FIERA MILANO spa will subsequently pay the relative charges to the Municipality of Rho; copyright related to audio-visual installations on the stand subject to royalties. Live performances (vocal and instrumental performances) are exempt; for these the exhibitor must request the relative authorization and pay royalties to the local SIAE offices. In case of distribution of audio and video supports or of multimedia products containing intellectual property or excerpts from works of intellectual property protected under law n. 633, copyrights and any charges related to the endorsement of support systems in line with article 181bis of the same law must be paid in advance. Illegal use of intellectual property, as well as the lack of SIAE stickers on the above mentioned supports are subject to legal sanctions in compliance with article 171 and subsequent modifications of law 633/41; royalties owed in line with articles 72 and 73bis of L. 633/1941 to artists and performers and to record companies owning rights to reproduction and on their behalf to SCF - Società Consortile Fonografici. Royalties due to artists and performers and to record companies in line with article 73 of the aforementioned legislative act for the diffusion of music and music videos during fashion shows, DJ sets with or without dance sets are exempt. If exhibitors intend to organize such events they should contact SCF - Società Consortile Fonografici, via Leone XIII, 14 - Milano in order to obtain the necessary authorizations. page 2

4 The participation fee also includes costs absorbed by Hannover Fairs GmbH and FIERA MILANO spa for general promotion of TPA ITALIA and advertising in Italy and abroad, also on specialized online portals booked by Hannover Fairs International GmbH and FIERA MILANO spa, as well as complementary events organised by Hannover Fairs International GmbH e FIERA MILANO spa (conventions, conferences etc.) included in the exhibition programme, comprising hospitality services for delegations of professional operators and Italian and foreign authorities, as well as guest speakers and experts. 9 Marketing fee Hannover Fairs International GmbH and FIERA MILANO spa also offer the exhibitors having reserved their stand a further selection of promotional services against payment of a fixed charge of euro 400,00 + VAT. This so called Marketing Fee includes the following services: inclusion of the exhibitor s company name in the alphabetical list and in the list by product category of the official on-line catalogue for TPA ITALIA available on the website Expopage of FIERA MILANO spa which will be placed online 6 months before the fair with indication of the companies or brands represented by the exhibitor; inclusion of the exhibitor s company name and eventual co-exhibitors and/or represented companies/brands in the exhibitors list on the website print and multimedia instruments for general promotion activities (posters, flyers, logos, banners etc.) DEM (Direct Marketing) newsletters sent by FIERA MILANO MEDIA spa on request of the exhibitor (for further information please see the website exhibitors section) Match-Making platform (for further information please see the website exhibitors section) The above mentioned fee will be invoiced to the exhibitor along with the payment of the final instalment of the participation fee (see article 14). 10 Application Procedures Application to TPA ITALIA may only be made through use of the specific forms provided by the organisers, which must be compiled completely by the exhibitors. The forms must be submitted duly stamped and signed by the exhibiting company s authorised representative to Hannover Fairs International GmbH, Via Paleocapa 1, Milano (by fax to or by to: info@tpa-italia.com or by certified post (PEC): fierahannover@legalmail.it), accompanied by : a registration fee of euro 400,00 + VAT which includes insurance provided by FIERA MILANO spa (see article 26) and a part of the administrative fees sustained by the organizer. a down-payment of euro 60,00 + VAT on the participation fee for each square metre booked*. Down payments should be made to: FIERA MILANO SPA UBI/Banca Popolare di Bergamo spa Sede di Milano IBAN: IT49J BIC/SWIFT: BLOPIT22 with bank charges borne by the exhibitor, or by means of a cheque made out to FIERA MILANO spa. Payments made from outside Italy by Italian or foreign exhibitors must also be made in such a way that any bank expenses are paid entirely by the exhibitor. VAT exempt Italian exhibitors (ex-article 8/8bis/9 of DPR 633/72 and subsequent modifications) must submit three declarations with the application: one addressed to Hannover Fairs International GmbH (Via Paleocapa 1, 2012 Milano VAT ) one addressed to FIERA MILANO spa (Company HQ: Piazzale Carlo Magno 1, Milano Secretariat: S.S. Sempione Rho, MI - VAT ) one addressed to FASTWEB spa (Via Caracciolo 51, Milano - VAT ) Hannover Fairs International GmbH and FIERA MILANO spa will only accept applications which conform to these General Regulations and which are accompanied by down-payment of the application and participation fee. Applications forms cannot be modified by the exhibitor in any way. The application form is considered a final proposal presented to the organisers by the party that intends to exhibit at TPA ITALIA: Hannover Fairs International GmbH and FIERA MILANO spa reserve the right to accept or refuse this proposal. Should the proposal be rejected, Hannover Fairs International GmbH and FIERA MILANO spa guarantee timely reimbursement to the exhibitor of any sums paid without interest. * From January 1st 2011, based on legislative decree n. 18/2010, an application of EU Directive n. 8/2008, foreign exhibitors subject to taxation in their own countries are no longer obliged to pay Italian VAT on the participation fee to TPA ITALIA (see article 5). Foreign companies are obliged to communicate to the organisers of TPA ITALIA before the issuing of the down payment invoice, their VAT number or documentation proving their fiscal status in their country of origin. If the aforementioned documentation is not provided, FIERA MI- LANO spa will proceed with issuing of the invoice applying the relevant Italian VAT. As outlined in article 5 should taxes or levies be introduced in line with subsequent changes in legislation these also will be applicable. Foreign exhibitors without a stable residence in Italy may recover VAT charges on invoices related to additional services for TPA ITALIA: for further information see Note on VAT recovery for foreign exhibitors on the website exhibitors section. 11 Shell scheme stands - ALL IN packages Interested exhibitors may request a basic stand from FIERA MILANO spa. Costs per sq.m will be in addition to the participation fees outlined in article 5 and will be determined in line with chosen materials and equipment. Equipment options and contact information for persons responsible at FIERA MILANO spa are available in the dedicated section on the website Exhibitors interested in a stand with ad hoc decoration, aside from the area occupied may request a specific cost quote from FIERA MILANO spa. The E-SERVICE website of FIERA MILANO spa will also offer, only online (see article 18), a series of all-in packages to registered exhibitors in order to facilitate their participation at TPA ITALIA. The specific costs of these packages, inclusive of internet connection charges, parking inside the fairgrounds of FIERA MILANO spa, stand catering services, etc., will be available also on the related section of the website 12 Stand assignments The assignment of the stands will be unequivocally decided by Hannover Fairs International GmbH and FIERA MILANO spa, first of all in accordance with the exhibition product index and taking into account the characteristics of the product to be exhibited as indicated by the exhibitor in the obligatory forms and the technical structure of the halls of the FIERA MILANO spa fairgrounds. The application of these product criteria cannot be guaranteed to those exhibitors who have not presented their application forms in a timely manner or have compiled these forms in an incorrect manner. The assignment of the stand to exhibitors who present their application forms after January 15th 2014 will be subject to the remaining space available in the halls of TPA ITALIA. Hannover Fairs International GmbH and FIERA MILANO spa will inform exhibitors in written form about the assigned stand (by March 2014 to those who have registered by January 15th 2014 or after March to those who register after the aforementioned date). Final confirmation of assigned stands will be communicated in written form by Hannover Fairs International GmbH and FIERA MILANO spa, irrespective of the confirmation of acceptance by the exhibitor. Hannover Fairs International GmbH and FIERA MILANO spa also retain the right to change for technical or service reasons the location of stands assigned in the preliminary stages, still respecting eventual product divisions of TPA ITALIA. Such changes do not give the exhibitor the right to withdraw applications, or to claim damages of any nature. The exhibitor may not in any case or for any reason claim damages from the organisers of Hannover Fairs International GmbH and/or FIE- RA MILANO spa. page 3

5 13 Withdrawal and reductions If an exhibitor decides to withdraw the application to TPA ITALIA, Hannover Fairs International GmbH and FIERA MILANO reserve the right to retain the sums paid by the exhibitor for whatever reason, and to use the respective space as they wish. If the exhibitor withdraws after having received the official notice of stand assignment, the entire participation fee must be paid. Hannover Fairs GmbH and FIERA MILANO spa will have every right to take legal action and to sue an exhibitor who has withdrawn for related damages. If an exhibitor wishes to reduce the space that was booked on application to TPA ITALIA before the official notice of definitive stand assignment, and in any case before March 31st 2014 (if official notification has not yet been issued), the deposit paid for the space relinquished by the exhibitor will be retained by Hannover Fairs GmbH and FIERA MILANO spa as reimbursement for organizational expenses. Requests for reductions of over 15% of the space booked will not be accepted. 14 Terms of payment The balance of the participation fee must be paid by exhibitors within 15 days of receipt of the invoice issued by FIERA MILANO spa on behalf of Hannover Fairs International GmbH, following the official notice of definitive stand assignment. If official notice is issued after 31st March 2014, the balance of the participation fee must be paid on receipt of the debit note. In accordance with current legislation, FIERA MILANO spa reserves the right to send the debit note by . The stand, and the technical services requested, will not be made available to the exhibitor if the above-stated terms of payment have not been respected. Payments for the above-mentioned fees must be made to FIERA MILANO SPA UBI/Banca Popolare di Bergamo spa Sede di Milano IBAN: IT49J BIC/SWIFT: BLOPIT22 with bank charges borne by the exhibitor, or by means of a cheque made out to FIERA MILANO spa. Also payments made from outside Italy by Italian or foreign exhibitors must cover any bank expenses incurred charged entirely to the exhibitor. 15 Advertising in the fairgrounds and on-line advertising With the exception of advertising promotion within the exhibitor s stand, other forms of advertising promotion may be executed by exhibitors in permitted formats within the fairgrounds, as managed by FIERA MILA- NO spa in cooperation with Hannover Fairs International GmbH who reserve exclusive rights to the management of advertising, also via specialized agencies. Exhibitors can also commission paid advertising on the Expopage website run by FIERA MILANO spa in the section dedicated to TPA ITALIA from 6 months prior to the exhibition, following the guidelines made available in due time by FIERA MILANO MEDIA. 16 Official catalogue Hannover Fairs International GmbH reserves exclusive rights to the publication of the official TPA ITALIA catalogue, and to the eventual sale of this publication. The catalogue contains the alphabetical list and the list by product category, to which exhibitors may apply for inclusion using the related forms, as well as plans of the exhibition and other useful information. After 31 March 2014 any further applications for admission or changes to listings or product categories by already registered exhibitors will only be published in digital versions. Exhibitors and co-exhibitors are required to promptly communicate any variations in data provided with said forms, including reference to companies represented by the exhibitor Exhibitors and co-exhibitors are the only responsible for the consequences of missing updates on information. Furthermore, exhibitors and co-exhibitors accept all responsibility in regards to the insertion orders of company or product information that is not pertinent to their business; therefore in no case shall Hannover Fairs International GmbH and FIERA MILANO spa be held responsible for erroneous insertions. 17 Exhibitor-cards, and cards for mantling-dismantling Hannover Fairs International GmbH and FIERA MILANO spa supply cards said exhibitor-passes, for use by employees and representatives of exhibiting companies, for the period of mantling, of the show itself, and of dismantling, according to stand surface area, up to a maximum of 25 cards: for stands up to 16 sq. m: 5 passes from 17 to 50 sq. m: 8 passes from 51 to 100 sq. m: 12 passes from 101 to 180 sq. m: 18 passes over 181 sq. m: 25 passes A co-exhibitor is entitled to two free passes. Exhibitors hosting represented companies in their stand are entitled to one extra pass for every represented company enrolled at TPA ITALIA. A unique code is sent by , after the exhibitor has performed online accreditation of his name, following the instructions supplied by FIERA MILANO spa after notification of stand assignment. In order to gain access to the fairgrounds and to pass the security checks, the name of the card-owner and the exhibiting company name must be indicated on all passes. The exhibitor-passes provide access to the fairgrounds during the period of the exhibition itself (from 6 to 9 May 2014, at the exhibitor times detailed in article 2) and in the periods of mantling and dismantling only if they are nominative (see articles 20.1 and 20.2). For access to the fairgrounds during mantling and dismantling, and in particular for suppliers and/or for contracting companies working on behalf of the exhibitor, other passes are supplied free of charge, according to requirements. These are specific mantling -dismantling passes, and they can be used only for those periods. A unique code is sent by to the exhibitor or the company s authorized suppliers before the start of mantling, after said suppliers have carried out online accreditation of their names (this process is separate from the accreditation for exhibitor-passes), again following the instructions supplied by FIERA MILANO spa after notification of stand assignment. After receipt via of the codes for the exhibitor-passes and of those for the mantling-dismantling passes these must be printed by their recipients and presented at the entrances of the FIERA MILANO spa fairgrounds. All parties present inside the fairgrounds of FIERA MILANO spa must carry with them valid identity documents and furthermore must respect current labour legislation particularly in reference to working relations. In particular all parties operating on behalf of the exhibitor under contract and sub-contract must provide their personnel with relevant identity documents, in line with article 18, comma 1, let u), 21, comma 1, let c), 26, comma 8 of Legislative Decree 81/08. Following the norms this identity document must show: a photograph of the employee general information about the employee (name and surname, date of birth, start date of employment) employer s name for sub-contracting, related authorisation (or the date of request for authorization to subcontract and to which tacit consent has been reached) Freelance workers must carry out procedures for obtaining their own identity documents which must state: the person s general details a current photograph the name of the commissioner of the service provided Any operator/operators who do not have an identity document as described above or who are in possession of an invalid, illegible, expires or counterfeit document will be expelled from the fairgrounds. Non EC workers must also have: a valid and legible work/residence permit or a valid Italian identity card Any operator/operators who do not have an identity document as described above or who are in possession of a counterfeit, illegible or expired document will be expelled from the fairgrounds. page 4

6 General note Companies responsible for or acting as references for any parties expelled from the fairgrounds will be duly advised and warned via a registered letter with notification of delivery, or via message sent by Certified Mail (PEC). After the third warning FIERA MILANO spa retains the right to refuse entry to the fairgrounds by the aforementioned company. Exhibitors who have commissioned the aforementioned company to operate on their behalf in the fairgrounds and carry out work on their relative space will be informed of the warnings. 18 Obligatory documentation and optional services After official notification of stand assignment exhibitors will receive the relevant credentials to access E-SERVICE operated by MILANO FIERA spa, a service available exclusively on-line ( it), with all detailed information about the assigned stand and its relative layout, as well as the description of the technical utilities available. FIERA MILANO spa has created a platform E-SERVICE to speed up the compilation and sending of all obligatory documentation by the exhibitors and their contractors ( s e c t i o n called Mandatory documents ); it will also be possible to order several optional services provided by FIERA MILANO spa or other accredited third party suppliers via this website. The E-SERVICE website acts in substitution of the traditional obligatory printed forms. If exhibitor does not compile the relevant Mandatory documents on the E-SERVICE website within the set deadlines, FIERA MILANO spa, in agreement with Hannover Fairs International GmbH reserves the right to refuse access to the TPA ITALIA fairgrounds. 19 Stand fittings and second floor levels Hannover fairs International GmbH and FIERA MILANO spa have defined the following stand fitting rules. Exhibitors are responsible for all stand fits. The standard stand height is 3m. Any structures exceeding this height (including second floor levels, and only with the exception of displayed products) must be at least 2 m from neighbouring stands in the same row, otherwise written approval of said neighbouring stands is required and has to be sent to FIERA MILANO spa. In accordance with said rules, stands in all halls at TPA ITALIA that are at least 100 sq. m area, can have a second floor level (only one extra floor level). Exhibitors whose stands occupy an area of less than 100 sq.m, interested in a second floor level, have to send a request in advance to Hannover Fairs International GmbH and FIERA MILANO spa who will assess feasibility. The total area of the second floor level can be at most 50% of the stand s floor area, with a maximum of 200 sq.m of second floor, irrespective of the stand s floor area. Apart from that stated above, stands with second floor levels have to comply with the limitations and technical specifications provided by FIE- RA MILANO spa. These standards, in relation to the use and installation of the stands, the safety signs for second floor levels, and so forth, are detailed in the FIERA MILANO spa Technical Regulations and in the supplement titled Regulations for the Assembly of Intermediate Floors in the Exhibition Areas which are part of the exhibitor documentation. These documents can be accessed from the website com in the Exhibitors section. Exhibitors are required to comply with the instructions contained in the FIERA MILANO spa Technical Regulations and, in the case of the construction of second floor levels, must also follow the additional instructions contained in said specific Regulations. Exhibitors must apply for approval of the design of the second floor level from FIERA MILANO spa by sending the documentation required, and using the specific forms in the on-line manual described in article 18 above, within the deadlines stated in the forms. Once the design for a second floor level area has been approved by FIERA MILANO spa, the administrative offices of FIERA MILANO spa issue a debit note on behalf of Hannover Fairs International GmbH, for the second floor level area (see article 5), which the exhibitor must pay on receipt of said note. 20 MANTLING AND DISMANTLING OF STANDS 20.1 Mantling The halls of TPA ITALIA can be accessed for mantling from May 2nd to 5th 2014 inclusive (see the Provisions about mantling and dismantling made available by FIERA MILANO spa in due time before the Exhibition). During mantling, and including Sunday 4th May 2014, the halls of TPA ITALIA can be used by exhibitors without any extra charges, at the times detailed in the above-mentioned Provisions. Any further requests to start mantling prior to the above are assessed separately, in accordance with the accessibility of the FIERA MILANO spa halls, and assessment also of additional costs which will be charged to the exhibitor following approval in the exceptional circumstances in which these requests are permitted. The exhibitor and authorised suppliers must respect the opening times of the fairgrounds, both in mantling and dismantling (see following article 20.2) of FIERA MILANO spa communicated in the above mentioned Provisions or they will be fined in accordance with the Technical Regulations of FIERA MILANO spa. Extensions to the official opening times may be requested by application to FIE- RA MILANO spa who upon acceptance of the request will provide a cost quote of the hourly cost of the same to the exhibitor. Exhibitors are obliged to finish all mantling operations on their respective stands by 6pm on Monday 5 May Exhibitors are obliged to inform Hannover Fairs International GmbH and FIERA MILANO spa about all references in relation to the companies executing work on the stands assigned (stand builders, transport companies, etc.). Retainers rights outlined in article 22 apply also to materials owned by the executing companies, who are in this case considered debtors to the exhibitor Dismantling and abandoned goods The exhibition ends on May 9th at 4pm and stands must be cleared from that time and up to and not after May 11th 2014, the final date as per the Provisions in the preceding article FIERA MILANO spa will not assume responsibility for merchandise or materials remaining on the stand after this time and reserves the right to proceed with withdrawal and storage of the same without assuming any responsibilities and at the expense, risk and danger of the defaulting party. Merchandise unclaimed within 60 days will be sold off by auction and profits - net of all expenses and eventual royalties due to FIE- RA MILANO spa - and credited to the exhibitor. Occupation by exhibitors materials at the fairgrounds after the closure of the show entails the payment of charges to FIERA MILANO spa. 21 Stand attendance During the show opening hours to the public, as outlined in article 2 of these regulations, the exhibitor must guarantee attendance of staff at the assigned stand and in no way is permitted to begin dismantling operations before the closing of the fair to the public on Friday 9th May at 4pm. 22 Right of retention During the days preceding the end of the show, FIERA MILANO spa will provide a summary of all the invoices issued for supplementary services and utilities, and for any other charges. The final account will be delivered directly to exhibitors stands by FIERA MILANO spa. Any claims regarding the list of expenses in this account must be presented to FIE- RA MILANO spa within 10 days after the end of the exhibition with no exceptions. Claims or queries will not be accepted after this deadline. The payment of the outstanding balance may be carried out by presenting the bill at the banks located inside the fairgrounds itself. On payment, valid Exit tokens are issued and they must be compiled and shown to the Guards at the fairgrounds gates. Additional Exit tokens can be requested from SATE (Technical Exhibitor Assistance Service). A single Exit token must be prepared and presented to the Guards for any material which is taken out of the fairgrounds. page 5

7 After the end of the exhibition, Hannover Fairs International and FIERA MILANO spa reserve the right, within the limits of law and current regulations, to prevent the exhibitor from removing goods from the fairgrounds, and likewise of property of any third-party suppliers responsible for the stands and for other work, should the exhibitor fail to comply with the contractual agreements accepted by signature of the application form for admission to TPA ITALIA, specified in these Regulations (article 2756 of the Civil Code) and valid also in respect to FIERA MILANO spa, and its suppliers. Hannover Fairs International GmbH and FIERA MILANO spa will not accept responsibility for any damage to materials during the period in which the right of retention is implemented. 23 Health and safety at work Exhibitors must follow all current applicable legislation, above all legislation regarding the health and physical safety of employees, during mantling, during the exhibition and during dismantling, and all other related operations. In addition, exhibitors agree to comply and moreover ensure that all the contracting companies operating on their behalf (stand builders, transport companies, etc.) during mantling and dismantling the stand and all related or connected activities, also comply with the General Regulations of TPA ITALIA and FIERA MILANO spa s Technical Regulations and all additional sections, with particular regard to the exhibitor s mandatory compilation of the Unitary Risk Assessment Document (DUVRI) which must also be signed by all contracting companies operating on the exhibitor s behalf on activities connected to the Exhibition, in compliance with current legislation. FIERA MILANO spa s Technical Regulations must be considered part of the General Regulations for TPA ITALIA and are consultable on the website in the section exhibitors. They contain also precautions regarding fairgrounds safety (fire protection, electrical plant, etc.); in all circumstances, the contracting companies working on behalf of the exhibitors (for stand mantling and dismantling, and other related operations) must comply with the specific safety regulations regarding these activities. Failure to comply with FIERA MILANO spa s Technical Regulations will result in immediate deactivation of utilities supplied to the stand. Exhibitors are required to appoint and communicate the names to TPA ITALIA of one or more safety supervisors for the stand assigned, whose responsibility includes compliance with the respective legislation regarding accident prevention at the workplace, for the entire duration of the exhibitors presence in the fairgrounds. The safety supervisor or supervisors names must be communicated to Hannover Fairs International and in the specific forms provided by FIERA MILANO spa before the start of the mantling period for TPA ITALIA and in any case before staff and materials gain access to the FIERA MILANO spa fairgrounds. Should an exhibitor fail to nominate a safety supervisor, safety will remain entirely the responsibility of the authorised representative of the exhibiting company that ordered the stand, during the entire period of and in relation to all activities connected to the show, meaning stand mantling, the period in which the exhibition is open to the public, the dismantling of the stand, and all other related activities. In addition, on acceptance of these General Regulations, exhibitors guarantee that their stand design and all plant within the stand comply with current legislation. 24 Damage caused by the exhibitor The exhibitor is responsible for all damages to fittings, machinery, equipment and goods on show and to the structures and systems located in the halls of FIERA MILANO spa. The exhibition area assigned to each exhibitor at TPA ITALIA must be returned in the same condition in which it was handed over initially to the exhibitor. Any expenses incurred by FIERA MILANO spa for repair of any changes that the exhibitor may have made, and any damage caused will be charged to the exhibitor. 25 Declaration of value Exhibitors are required to declare the overall actual value of goods, machinery, fittings and equipment that they intend to bring and/or use inside the FIERA MILANO spa fairgrounds, (including the equipment brought on behalf of the other companies that may be hosted in the stand). This declaration must be made using the Mandatory Form supplied by FIERA MILANO spa on the website E-SERVICE (see article 18). If the value of the goods has not been declared, it will be assumed that the exhibitor accepts the minimum values as described in the following article 26. FIERA MILANO spa reserves the right to check the validity of exhibitors declarations. In the case of any accident, if there is a difference between the value declared by the exhibitor and the value of the goods exhibited, the insured value will be the one declared by the exhibitor. In any case, the provisions outlined in article 1907 of the Civil Code will apply in relation to the eventual application of proportionality principles by the insurer in the case of reimbursement of damages. 26 Insurance Exhibitors are obliged to take out two insurance policies. a) All Risks Policy Exhibitors Assets (with exclusion of terrorist and sabotage risks) Hannover Fairs International and FIERA MILANO spa require that all goods, materials, fittings and equipment brought into the fairgrounds by exhibitors be covered by an All Risks insurance policy (including all goods, materials, fittings and equipment of eventual co-exhibitors and/or brands represented), with waiver of recourse by the insurers towards third parties, including Fondazione Fiera Milano, FIERA MI- LANO spa, companies linked to them, Hannover Fairs International GmbH and third parties involved in the organization of the Exhibition. FIERA MILANO spa can provide insurance coverage via its broker for a maximum cover of euro 25, This insurance costs euro 90,00 (+ VAT where applicable) and is included in the participation fee of the exhibitor and co-exhibitor. The exhibitor can increase the maximum cover by compiling and submitting the respective form INS provided on FIERA MILANO spa s E-SERVICE website (see article 18). The insurance does not cover an amount of 10% for each instance, in the case of theft, with a minimum of euro 250,00, which is doubled in cases declared after the end of TPA ITALIA. If exhibitors have their own All Risks cover for goods, machinery, equipment and fittings brought into the FIERA MILANO spa fairgrounds, specifically valid for trade shows and exhibitions, with waiver of recourse towards third parties including Fondazione Fiera Milano, FIERA MILANO spa and companies linked to them, Hannover Fairs International, and third parties involved in the organization of the exhibition, the exhibitor must in any case submit the specific form INS downloadable in the Mandatory Documents section of the website E-SERVICE outlined in article 18 accompanied by a declaration signed by the exhibiting company s authorised representative and the authorised representative of its insurance company in which it is certified that the above-stated goods are covered with by an All Risks policy with a maximum cover that is not less than the cover specified in these General Regulations, as per the sample declaration attached to the INS form. In this case, FIERA MI- LANO spa will issue a credit note that compensates for the invoice issued for the cover as detailed above. b) Third Party liability insurance policy This insurance coverage is provided by FIERA MILANO spa for all exhibitors, who are automatically included, without any additional costs, in its overall policy for maximum cover that is not less than euro 100 million. FIERA MILANO spa and Hannover Fairs International GmbH do not accept any responsibility for consequential damage, damage to image, loss of sales etc. In the case of direct damage, the exhibitor accepts that the liability of FIERA MILANO spa and Hannover Fairs International GmbH is limited to the declared value of the goods present in the TPA ITALIA fairgrounds, as per article 25 of these General Regulations. The exhibitor implicitly accepts these limits of liability. IMPORTANT: the values in euro shown in points a) and b) apply only at the time of printing of these General Regulations, and may be subject to increase or decrease in page 6

8 27 Complaints Any complaints must be made in writing by the exhibitor responsible for the stand to Hannover Fairs International GmbH, who will assess each complaint, identifying responsibilities, in cooperation with FIERA MILANO spa for respective areas of competence and make final and indisputable decisions in the best interest of the Exhibition. 28 Arbitration Any dispute that should arise regarding the interpretation, implementation and resolution of these General Regulations and the FIERA MILANO spa Technical Regulations will be settled exclusively by an arbitration committee consisting of three arbitrators, of which the first two are nominated one by each party, and the third by the first two arbitrators. Should one of the two parties not nominate its respective arbitrator, and ten days have passed from receipt of the request to nominate an arbitrator delivered by registered post, the arbitrator is nominated upon request of the interested party by the President of the Court of Milan. In the case that the two arbitrators cannot reach agreement on the nomination of the third arbitrator, or if the third arbitrator has not been nominated within 30 days from the nomination of the two arbitrators, the President of the Court of Milan proceeds to nominate the third arbitrator following a request by the first of the two parties making the request. The arbitrators reach their decision by means of unrestricted and amicable discussion, without the necessity to follow specific procedures, and following the adversary principle of hearing both sides, if necessary reaching a compromise decision; their decision, reached according to the principles of law, is considered as wholly substituting the wishes of the two parties, who accept the decision as if it had been taken by the two parties directly, including the provisions regarding the expenses of the arbitration. The arbitrators must accept their nomination within 10 days from notification, and their decision must be issued within the next 90 days, unless this period is extended by agreement of the two parties concerned. 29 Cases of force majeure and decisions by superior forces For reasons beyond their control or as a result of decisions by superior forces or in cases of force majeure, Hannover Fairs GmbH and FIERA MILANO spa may ask the respective authorities to change the date of the exhibition, reducing or extending its duration, and changing the opening times of halls during mantling, during the exhibition itself and during dismantling. In such exceptional cases, exhibitors do not have the right to request the cancellation of the contract into which they have entered by compiling the application form for TPA ITALIA. If, for the above-mentioned reasons, TPA ITALIA should not take place, the available sums of money, after Hannover Fairs International and FIERA MILANO spa have settled the sums owed to third parties, are subdivided amongst the exhibitors in proportion to the payments made by each exhibitor. In all these cases, the exhibitor cannot and must not hold Hannover Fairs International and FIERA MILANO spa liable for damages, for whatever reason and in whatever context. 30 Termination clause expressed (art of the Civil Code) Hannover Fairs International GmbH and FIERA MILANO are entitled to terminate the contract by means of written notification to the exhibitor in the following cases: a) the exhibitor s failure to pay the invoice for the balance of participation fee within the deadline as in article 14 above; b) the exhibitor s declaration of bankruptcy, or his involvement in insolvency proceedings; c) the exhibitor s failure to comply with the procedures detailed in article 23 above. Should the contract be terminated in accordance with this clause, Hannover Fairs International and FIERA MILANO spa are exempt from all contractual obligations, and all monies already paid by the exhibitor will be retained as reimbursement for the organizational costs sustained by Hannover Fairs International and FIERA MILANO spa. In addition, the organisers are entitled to take each and every form of legal action in order to recover the sums that may still be owed and to compensate any further possible damages. 31 Financial flow traceability charges Hannover Fairs International GmbH in its performance of all services outlined in these Regulations is obliged to observe all legislation in relation to financial flow traceability in accordance with article 3 of law n. 136, 13 August 2010, and any subsequent modifications or integrations. Should an exhibitor be a public entity and /or a stock exchange quoted company and/or considered a contracting entity under the aforementioned legislation, Hannover Fairs International GmbH: a) assumes, in penalty of absolute nullity of the present contract, all obligations of financial flow traceability in accordance with article 3 of law n. 136, 13 August 2010, and any subsequent modifications or integrations also in relation to its contractors and sub-contractors in the supply chain of companies involved in any capacity in the contract; b) commits to using one or more bank or post office accounts, assigned, also in a non-exclusive capacity, to banks or to the company Poste Italiane spa for use in relation to the public order received; c) commits to immediate communication to the contracting entity and to the local Prefecture Government Territorial office competent for the region of failure of counterparts to comply with traceability requirements of financial flows and to terminate the contract with the party and all its sub-contractors. Exhibitors which are considered a contracting entity in line with the aforementioned legislation must compile the necessary admission forms including, in penalty of absolute nullity of the same, the obligatory code CIG (tender identification code) and where necessary the CUP code (unique project code) related to the public investment involved. Exhibitors which are considered a contracting entity in line with the aforementioned law will have the faculty to terminate the contract in accordance with article 1456 of the Civil Code should Hannover Fairs International GmbH violate the obligation outlined in section b) of the preceding paragraph and/or in general violate also in relation to contractors and sub-contractors in the supply chain of companies involved in any capacity in the contract - all obligations of financial flow traceability in accordance with article 3 of law n. 136,13 August 2010, and any subsequent modifications or integrations. 32 Personal data processing All the company and product information supplied by the exhibitor with the application form, and successively after its acceptance, is entered into a digital database by Hannover Fairs International which is operated in function of its trade fair and promotional activities and for the purposes applicable in relation to the participants at these trade fairs. The exhibiting companies supplying this information are protected by the rights specified by the provisions of Legislative Decree 196/03, with particular reference to article 7 of this Decree and any successive modifications. Mr Andreas Züge is responsible for data treatment on behalf of Hannover Fairs International GmbH. After the application form has been accepted, the exhibitor is required to notify any changes in the company details, product information etc. given in the application form. The exhibiting company presenting and signing the application form has sole responsibility for the consequences of failing to up-date its information. 33 Unconditional and binding acceptance of the TPA ITALIA and FIERA MILANO spa General Regulations and Technical Regulations By presenting the application form, the exhibitor unconditionally accepts these General Regulations, FIERA MILANO spa s Technical Regulations and any Supplementary Technical Provisions that may be adopted by Hannover Fairs International srl and FIERA MILANO spa in the interest of TPA ITALIA and which must be automatically and page 7

9 unconditionally accepted as part of these Regulations to all effects and purposes. On presenting the application form, in accordance with and by effect of articles 1341 and 1342 of the Civil Code, the exhibitor acknowledges and expressly accepts the articles and declares moreover that he/she has read the information, published on the website under the section Exhibitors, regarding the obligations of insurance brokers and intermediaries with respect to the contracting/insured parties, in accordance with article 185 of Legislative Decree n. 209, 7 September 2005, in compliance with the provisions included in the ISVAP circular n. 303, 2 June Notes page 8

10 Hannover Fairs International GmbH HANNOVER FAIRS INTERNATIONAL GmbH Via Paleocapa, Milano Italia Tel r.a. Fax info@tpa-italia.com Contacts: Silvia Origoni Project Manager silvia@hfitaly.com Alessio Fineo Project Manager alessio@hfitaly.com