Important -- To avoid delays in the processing of your documents, please review and follow the steps below.
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- Clement McGee
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1 CLIENT DIRECTED SALE FORM Purchaser must provide the following to complete the transaction: o Signed dated Sale Form (page 3) with Purchaser's name, address, phone number, completed odometer, and address. The lienholder information, if applicable The Purchaser Information and Lienholder will be shown on the Bill of Sale and Title as listed on the sale form o Signed Bill of Sale (page 4) with Purchaser's name, address, completed odometer o Certified funds payable to Donlen Exchange Services, Inc. for the total purchase price (including sales tax and registration fee, if applicable) o If the Purchaser resides in IL- a signed IL Power of Attorney is required or OH- a separate signed Odometer Statement and a notarized Power of Attorney (all must be original) is required. Once Donlen receives the completed required document(s) and funds, estimated process time is 3-4 business days Important -- To avoid delays in the processing of your documents, please review and follow the steps below. USING THE SALE FORM ON PAGE 3: Purchaser Information This directs Donlen on how the new owner name(s) is/are to appear on the Bill of Sale and Title so that the Title can be properly assigned. If there will be multiple owners (i.e. purchaser and spouse/partner/child), both purchasers signatures are required on the Sale Form. Price Information This amount is the Fair Market Value (FMV) which is based on the National Auction Index (NAI) as determined by Donlen as owner. All quotes are good for 30 days. Shipping Method A shipping method has been selected on the Sale Form for mailing the completed sale package. If you have a different delivery preference, please select it on the Sale Form and adjust the total Purchase Price. A shipping method must be selected. Overnight providers cannot ship to a P.O. Box address. (If the purchaser is in IL or OH, only Ground is available as a shipping method) Sales tax Donlen is required to collect sales tax on the buyer's behalf in the following states: AL, AZ, CA, CT, FL, GA, IL, ME, MI, NJ, NY, OH, TN, WA If the quote provided to you is in the incorrect state/city/zip, you may your full address to personalsales@donlen.com. If your state is not listed, contact your Department of Motor Vehicles for more information. Additional State Fees and Requirements If purchaser address is in the following states, Donlen is required to collect registration fees: CA: $25.00 Purchaser is also responsible for the Smog Certificate which is required in order to re-register the vehicle in the purchasers name when the Bill of Sale and Certificate of Title are taken to the local Department of Motor Vehicles (DMV). *IL: $ and all Illinois sales will require purchaser to sign an Illinois Power of Attorney form. This form will be provided to you at the time you request a quote. There is no need to send an original: a copy is acceptable. Donlen will register the vehicle and send the plates to the Purchaser. The title will be mailed from Springfield to the Purchaser. **OH: $ There may be additional fees charged by the state. The Ohio process time is 1-2 weeks. Once Purchaser receives the title, he/she must take the title to the Department of Motor Vehicles (DMV) to receive license plates. All Ohio sales must be processed through a third party dealer. In order to process the sale, Donlen will require the Purchaser to execute and deliver a separate signed Odometer Statement and a notarized Power of Attorney (all must be original). These forms will be provided to you at the time you request a quote. To obtain these forms again, you may Donlen at personalsales@donlen.com. If you are tax exempt, please attach a copy of your Tax Exempt Certificate and reduce the total purchase cost by the tax amount If you would like the Bill of Sale and Title to be rushed or overnighted, please enter the delivery amount noted on the Sale Form and adjust the final purchase price. Financing Donlen does not provide financing, but recommends Innovative Funding Services (IFS) who specialize in this type of transaction. Please visit their website to find out more or to apply online: You may also speak directly to a funding advisor by calling IFS4U ( )
2 Payment Payment must be made in the form of Certified Funds and made payable to DONLEN EXCHANGE SERVICES, INC. Personal checks are not accepted. Checks payable to the wrong payee will be returned. Lienholder Information If you have obtained a loan through a financial institution, please check Lien Holder and complete the contact information for the financial institution. Please note that the Bill of Sale and Title will be mailed to the lien holder and they will in turn contact you when their internal process is completed. A physical address is requires for shipment, even if a P. O. Box is provided for the requested address on the Title. Complete the Odometer and Damage Disclosure Statements State and Federal laws require the lessee and the purchaser to report the odometer reading, the odometer's condition, and the vehicle condition at the time of sale. Signatures The Sale Form must be signed and dated by both the lessee and the purchaser to acknowledge the offer, accept the terms of the sale and to acknowledge the odometer and damage disclosure statements. Federal law states that the printed names and signatures of both parties are to be included on the statements. Submission Send the completed Sale Form, any additional forms described above (OH - must be originals, IL - can be copy), and Certified Funds to: Donlen Exchange Services Inc. ATTN: Vehicle Remarketing 2315 Sanders Road Northbrook, IL Plates If the plates will not be transferred to your new vehicle, PLEASE RETURN existing license plates to DONLEN. Plates are to be returned if you are in one of the following states: CT, NC, MA, RI, VA, IA, NY, LA, PA, KY. Donlen will provide a prepaid envelope for the return. Next Steps Donlen Exchange Services Inc. ATTN: L & T 2315 Sanders Road Northbrook, IL Plates do not need to be returned if you are in one of the following states: AK, CA, DE, HI, MN, OR, SD, TX, WA Once Donlen receives the completed required document(s) and funds, estimated process time is 3-4 business days. In order to complete the transaction, please proceed with the following steps: Once the signed documents and funds are received from Purchaser, the title, Bill of Sale signed by owner, and applicable state forms will be sent to the Purchaser via Shipping Carrier (utilizing the selected shipping method) Purchaser is to take the completed package to a local Department of Motor Vehicles (DMV) to register the vehicle into the Purchaser's name. If sales tax was not included in your purchase price, it must be paid at the time of registration (If the sales tax was paid, the Bill of Sale will indicate that the tax was already paid) The Purchaser will receive a package via UPS that includes the documents and instructions needed to complete this transaction with the state and to register the vehicle in the Purchaser's name. Terms and Conditions -- Donlen, as Owner and Lessor has agreed to allow the Lessee to arrange a third party sale. By signing this statement, the Lessee agrees to take responsibility for the sale of the described vehicle to the listed Purchaser. In addition, Lessee and Purchaser agree to indemnify and hold Donlen harmless from any claims arising out of this vehicle sale as directed by Lessee herein. The sale is not final until accepted by Donlen and Donlen reserves the right to reject any offer. The vehicle is sold As is-where is, No Warranty. This is notice that each of Donlen Trust and Donlen Corporation (collectively or individually, Donlen ) has assigned Donlen Exchange Services, Inc. (its qualified intermediary) the rights (but not obligations) of Donlen under all of its present and future agreements with you for the sale of Donlen owned vehicles. This assignment will not affect your rights in any way. If you have questions regarding this transaction, need assistance or copies of forms or have additional questions, please Vehicle Remarketing at personalsales@donlen.com
3 Sale Form Client Name: Donlen Vehicle No: Account No: Client Vehicle No: Year: Make: Model: Body Style: Serial No.: Purchaser Information (This is how the Bill of Sale and Title will be assigned) Purchaser Name: Address: City: State: Zip: Phone: Ext: Fax#: Contact Name: (if purchaser is business) Address: Price Information Lienholder Address (not P.O. BOX) Purchase Price (must be fair market value): Lien Holder or Mail To address Documentation Fee: Name: Reg. Fee (IL $199, CA $25, OH $50): Contact: Address Sales Tax* (If applicable): 1: Address Shipping Method - UPS Ground: 2: Additional shipping options: (N/A for IL and OH purchasers) 2 nd day: add $10 Overnight: add $20 Overnight Morning delivery: add $30) City: State: Zip: Total: Phone: Ext: * A copy of the tax-exempt certificates MUST accompany exempt sales. * If you are in the following states: CT, NC, MA, RI, VA, IA, NY, LA, PA, KY- PLEASE RETURN LICENSE PLATES TO: DONLEN, ATTN: L &T 2315 SANDERS RD, NORTHBROOK, IL Odometer Disclosure I, state that the odometer now reads miles and to the best of my knowledge it reflects the actual mileage of the vehicle, UNLESS ONE OF THE FOLLOWING STATEMENTS IS CHECKED. (DO NOT CHECK BOXES UNLESS APPLICABLE) 1. The odometer reading reflects the amount of mileage IN EXCESS of the mechanical limits of the odometer. (Over 100,000 miles if 5 digit odometer). 2. The reading is NOT the actual mileage and should not be relied upon. Warning Odometer Discrepancy. Damage Disclosure This statement certificates on behalf of the lessee or owner of the vehicle that, to the best of the lessee's or owner's knowledge, the vehicle's condition is as follows: (If you answer yes to any of these questions, provide details below). Yes No Has the vehicle sustained damage from a single occurrence (to the extent that a repair estimate) exceeded either $2000 or 25% of the detail value of the vehicle? Has the vehicle been stolen or recovered? Has the vehicle been submerged in water or sustained flood damage? Has the vehicle pollution control system been removed, altered, or rendered inoperable? Has the airbag(s) in the vehicle been removed, rendered inoperable, or has an airbag on-off switch been installed? If you answered yes to any of the above questions, provide damage/odometer detail: By signing below, Lessee and Purchaser agree to all the terms and conditions contained in pages 1 and 2 of this Client Directed Sale Notice, and Lessee further agrees that it has directed Donlen to sell the above-referenced Vehicle to the Purchaser identified herein, and Purchaser further agrees that it has agreed to purchase the Vehicle referenced herein AS IS, WHERE IS, WITH NO WARRANTY. Purchaser's Name Lessee's Name (Print): (Print): Lessee's Fleet Manager Signature: Purchaser's Signature: All sales require a completed Sale Form including the odometer disclosure section sent along with certified funds made payable to Donlen Exchange Services mailed to: Donlen Exchange Services, Inc., ATTN: Vehicle Remarketing, 2315 Sanders Road, Northbrook, Illinois 60062
4 VEHICLE BILL OF SALE DVN: VIN: Year: Make: Model: Body Style: Purchase Price Documentation Fee License & Title Fee Quote Fee Sales Tax Total (excludes shipping cost) Donlen Tax ID#: Seller Address: 2315 Sanders Road, Northbrook, Illinois Purchaser / Transferee Information: Purchaser Name: Address: City: State: Zip Transfer and Conveyance: Effective as of the Date of Sale indicated above (or, if none, then effective as of the latest date of execution reflected beneath the signatures below), for good consideration and in payment of the Purchase Price indicated above, the Seller/Transferor identified herein does hereby convey, sell and transfer the vehicle described above to the Purchaser/Transferee identified herein. The Vehicle described herein is sold "AS IS, WHERE IS" without warranty of any kind, either express or implied. Odometer Disclosure: I,, state that the odometer now reads miles and to the best of my knowledge it reflects the actual mileage of the Vehicle, unless one of the following statements is checked: 1. To the best of my knowledge the odometer reading reflects the amount of mileage in excess of the mechanical limits of the odometer. (Over 100,000 miles if 5 digit odometer). 2. To the best of my knowledge the odometer reading is NOT the actual mileage and should not be relied upon. IN WITNESS WHEREOF, Seller and Purchaser hereto have executed this Bill of Sale as of the date set beneath their respective signatures (and if no date is so indicated, then effective as of the Date of Sale). Purchaser / Transferee: (SIGNATURE) (PRINT NAME) Seller / Transferor: DONLEN CORPORATION, on its own behalf or as servicer for DONLEN TRUST, as applicable By: Notary public signature: Notary Expire
5 Frequently Asked Questions 1. After sending the funds, when may I take possession of the vehicle? When do I get the title? a. Once we receive the completed paperwork and funds, it will take an average of 3-4 days to complete the sale request. Once the required documents and funds are received from Purchaser, we will send the Purchaser the Bill of Sale, signed by seller, and the title via UPS with no signature required. 2. When will my company's insurance stop? a. Once all paperwork, funds and other requirements are received by Donlen, your company's insurance coverage will cease. 3. When do I need to have the vehicle insured? a. We suggest that the Purchaser add the vehicle to his/her personal insurance policy upon submitting the paperwork and funds to Donlen. 4. How can I request that the sale process be expedited? a. The purchaser has the option to select the Shipping Method on the Sale Form (page 3). Select the requested shipping method on the Sale Form and add the fee to the total Purchase Price. Donlen is required to send the completed package using a shipping method that provides a tracking number. b. Overnight providers cannot ship to a P.O. Box address. c. We cannot expedite sales in IL or OH. 5. Can I use a credit card to purchase this vehicle? a. No. Donlen provides financing through innovative funding services (IFS) who specialize in this type of transaction. You can call them at and apply directly or read more at b. Donlen can only accept certified funds (Cashier's Check, Certified Check, Money Order, ACH or Wire Transfer) payable to Donlen Exchange Services, Inc. 6. Can I have the bank electronically transfer (ACH) payment to Donlen? a. Yes, use the following information: Acct Name: Donlen Corporation and Donlen Exchange Services Acct# ABA# Bank Name: Bank of New York Mellon Details: (please enter the Donlen Vehicle Number here) 7. Why do I need to pay taxes to Donlen if I'm processing the plates? Do I pay taxes twice? a. If utilizing IFS financing, IFS and Donlen will coordinate all of this for you b. There are states that require us to collect sales tax up front. If we collect sales tax on your behalf, this will be noted on the Bill of Sale so that you do not pay taxes twice c. The following states requires that sales tax be collected up front: AL, AZ, CA, CT, FL, GA, IL, ME, MI, NJ, NY, OH, TN, WA 8. How long is this price good for? a. Our quotes are good for 30 days 9. I am using a Credit Union or getting a loan from my bank and they are asking for the original title or a Letter of Guarantee. What do I do? a. IFS specializes in this type of transaction. For more information see IFS at or b. Please Donlen at personalsales@donlen.com with the bank information and we can provide documentation to the bank or Credit Union directly. 10. Where can I get financing? a. Donlen does not provide financing, but recommends Innovative Funding Services (IFS) who specialize in this type of transaction. Please visit their website to find out more or to apply online: You may also speak directly to a funding advisor by calling IFS4U ( ) 11. Do I have to send my license plates back? a. States where license plates stay with the car: i. AK, CA, DE, HI, MN, OR, SD, TX, WA b. States where plates must be mailed to Donlen: i. CT, NC, MA, RI, VA, IA, NY, LA, PA, KY c. If your plates need to be mailed back, Donlen will provide you with a pre-paid UPS envelope, which will be included in your completed package. d. State regulations change often, if your local DMV instructs the plates to stay on the vehicle, please follow their regulations.
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