TO:. t ; ;. -: FROM: Richard Bales, Director Tulsa County Park Divis DATE: August 24, 2016

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1 :~ rr : '.= i J ~ _ ' _;, '.,/ ;') 0:1 '1: ')CJ «L. _, TO:. t ; ;. : FROM: Richard Bales, Director Tulsa County Park Divis DATE: August 24, 2016 The Park Division respectfully request Board approval of the attached Special Event agreements between the BOCC and "Out of Dark" walk, & "Spirit of Wipro Run" for events to be held at LaFortune Park on the jogging trail & "Compassion nternational" a walk event to be held at Haikey Creek Park. The agreements have been Approved As To Form" by the District Attorney's office. ORGNAL TO COUNTY CLERK'S OFFCE FOR TUESDAY SEPTEMBER 6, 2016 COMMSSON MEETNG AGENDA. rb: xc: Comm. Peters Comm. Smaligo Pat Ward ( memo only) Rick Barnett ( memo only) Danny Hesterlee ( memo only) Cherrie Lewallen ( memo only) Pat McCrate ( memo only) Melissa Mccorkle ( memo only) Brad Remke ( memo only) file

2 ' > (', r.., _,: :, 0 ',.,, ~ '> : i! P~RU~ DEP~UmEnT Tulsa County Parks Agreement for Special Events 3 weeks to process. ALLOWED USE This Agreement is entered into this between the Tulsa County Board of County Commissioners (BOCC) and Compassion nternational for a fundraising walk event to be held at Haikey Creek Park on October 1, 2016 from 6:00 am2:00 pm. Tulsa County does not discriminate in the use of its Facilities on the basis of race, creed, sex, or national origins and requires a written commitment of the same from any Patron. 11. RESERVATONS AND DEPOSTS A. A reserved date is not guaranteed until a deposit is received for shelter and or park use and this Agreement is signed and returned by Compassion nternational to Tulsa County Parks. All bookings must be cleared for date availability with the respective Park Maintenance Supervisor and Special Event Coordinator prior to signing this Agreement. Rental restrictions may be in effect during Tulsa Countysponsored events. B. Tulsa County Parks reserves the right to refuse the use of its Facility/Park to any Patron if Tulsa County Parks, in its sole discretion, believes that such use would jeopardize the Facility/Park. Tulsa County Parks further reserves the right to alter any arrangements in the planning phase or during the Event if the safety or securities of the Facility/park or Tulsa County Parks operations are threatened. Reservations may not be approved should the intended use be considered incompatible with the image of Tulsa County Parks in the sole and absolute discretion of Tulsa County Parks. c. There is a $ charge to use the trails. NSURANCE

3 A. During the term of this agreement, Compassion nternational shall at its sole expense, maintain in full force and effect, an insurance policy written by an insurance company authorized to do business in the State of Oklahoma, in such form and with such endorsements as shall protect the County against any and all damages, loss claim or expense resulting from the operations of this event. For said Event, Tulsa County requires Compassion nternational to provide a Comprehensive General Liability insurance certificate, which provides evidence of personal liability insurance with limits of the following: Bodily injury, $100, per individual any single accidents Bodily injury, $1,000, multiple claimants any single accident Property damage, $50, each accident B. Compassion nternational will also provide certificate of insurance for product liability from each food concession vendor if applicable in the following amounts: Bodily injury, $100, per individual any single accidents Bodily injury, $1,000, multiple claimants any single accident VENDORS MUST ALSO PROVDE PRODUCT LABLTY NSURANCE AND LST Board of County Commissioners of Tulsa County, Oklahoma as additional insured. Said nsurance Certificates must specifically name the Board of County Commissioners of Tulsa County, Oklahoma as additional insured there under and until such policies of insurance reflecting such coverage have been submitted to and approved by the Tulsa County, this agreement shall be without force or effect. V. SECURTY A. Compassion nternational agrees to provide at its sole expense, adequate security for the Event utilizing trained "CLEET" certified officers arranged by Sheriffs office representative to manage and direct traffic control in order to maintain safety. B. Barricades, signage, in addition to ~ will also be directing vehicles and walking patrons in order to prevent damage to park turf areas or any other park amenity. V. HEALTH SSUES/PUBLC SANT AON A. ~ will furnish two portable toilets and one ( 1) Handicapped Accessible if there are over 500 people. V. EVENT LOGSTCS A. To ensure proper followthrough and communications, Compassion nternational must assign one contact person to coordinate the Event with the Tulsa County Parks Special Event Coordinator. B. At the time event is scheduled with the Special Events Coordinator, Compassion nternational must: 1. Supply exact time, estimated number of participants and type of event. 2. Make an appointment for a walkthrough within three (3) weeks of the event with Compassion nternational Representative and Tulsa County Park

4 Special Events Coordinator. At the walkthrough, details of the event such as erection of tents, tables, vendors, decorations, displays, music groups, security procedures, setup and breakdown times, etc. will be discussed in as much detail as possible. C. n the event that weather causes Compassion nternational Event preferred locale to be unusable on the day of event, an alternative location for the event will be decided upon at the discretion of Haikey Creek Park's Maintenance Supervisor. f event set up requires previous day preparation and weather causes problem/delay with preparation, Mr. Hesterlee has until 3PM, to make decision on whether or not event should be moved to more feasible location. V. County assumes no responsibility or liability whatsoever for performer's person, equipment or clothing (or other persons or property authorized by performer to perform this contract) before, during or after the performance at this location and County is hereby released and discharged from any and all responsibility and liability associated with any such loss, injury or damage. Date of Event: Set up Time: Friday, September 30 afternoon, 6:008:30 AM Saturday, October 1 Walk Event: Walk with Compassion Tulsa Break down: 11 :30 AM 2:00 PM Saturday, October 1 Location: Haikey Creek Park A. Tulsa County will provide necessary trash barrels, parking barriers to and during event as required. have read and agree to comply with the Tulsa County Park and Compassion nternational for the 2016 Walk with Comeassion Tu~at ~aieky Creek Park. By:?01#1.AeJZSWj 4/26/2016 ~~ Date Name: Erin Gerster Event Production Manager (Please print) Title Address: _12290 Voyager Parkway, Colorado Springs, CO Telephone: _ _ egerster@compassion.com Tulsa Board of County Commissioners By: Date: ATEST: COUNTY CLERK

ACORD DATE (MM/DD/YYYY) CERTFCATE OF LABLTY NSURANCE ~ 4/27/2016 THS CERTFCATE S SSUED AS A MATTER OF NFORMATON ONLY AND CONFERS NO RGHTS UPON THE CERTFCATE HOLDER.

5 ACORD DATE (MM/DD/YYYY) CERTFCATE OF LABLTY NSURANCE ~ 4/27/2016 THS CERTFCATE S SSUED AS A MATTER OF NFORMATON ONLY AND CONFERS NO RGHTS UPON THE CERTFCATE HOLDER. THS 6/30/2016 CERTFCATE DOES NOT AFFRMATVELY OR NEGATVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLCES BELOW. THS CERTFCATE OF NSURANCE DOES NOT CONSTTUTE A CONTRACT BETWEEN THE SSUNG NSURER(S), AUTHORZED REPRESENTATVE OR PRODUCER, AND THE CERTFCATE HOLDER. MPORTANT: f the certificate holder is an ADDTONAL NSURED, the policy(ies) must be endorsed. f SUBROGATON S WAVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement{s). PRODUCER Lockton nsurance Brokers, LLC CONTACT NAME: CA License #OF15767 fa~~n.t FAX cn AC Nol: Two Embarcadero Center, Suite 1700 EMAL ADDRESS: San Francisco CA (415) NSURER(S) AFFORDNG COVERAGE i NAC# NSURER A: Zurich American nsurance Comoanv NSURED Compassion nternational NSURERB: Voyager Parkway NSURERC: Colorado Springs CO NSURERD: ~ NSURERE: NSURER F: : COVERAGES COMNO CERTFCATE NUMBER: REVSON NUMBER: xxxxxxx THS S TO CERTFY THAT THE POLCES OF NSURANCE LSTED BELOW HAVE BEEN SSUED TO THE NSURED NAMED ABOVE FOR THE POLCY PEROD NDCATED. NOTWTHSTANDNG ANY REQUREMENT, TERM OR CONDTON OF ANY CONTRACT OR OTHER DOCUMENT WTH RESPECT TO WHCH THS CERTFCATE MAY BE SSUED OR MAY PERTAN, THE NSURANCE AFFORDED BY THE POLCES DESCRBED HEREN S SUBJECT TO ALL THE TERMS, EXCLUSONS AND CONDTONS OF SUCH POLCES. LMTS SHOWN MAY HAVE BEEN REDUCED BY PAD CLAMS. NSR ADDL SUBR POLCY EFF POLCY EXP LTR TYPE OF NSURANCE ou~n w"n POLCY NUMBER MM/DO/YYYY MM/DD/YYYY LMTS A _x_ COMMERCAL GENERAL LABLTY y N CPO /30/2015 6/30/2016 EACH OCCURRENCE $ DAMAGE TO RENTED =:J CLAMSMADE [X] OCCUR PREMSES (Ea occurrence\ $ _x_ Domestic MED EXP (Any one person) $ PERSONAL & ADV NJURY $ GEN'L AGGREGATE LMT APPLES PER: GENERAL AGGREGATE $ ~ POLCY DPRO JECT DLoc PRODUCTS COMP/OP AGG $ OTHER: $ A AUTOMOBLE LABLTY N N CPO /30/2015 6/30/2016 fe~~~~~~trlngle LMT $ A _x ANY AUTO BODLY NJURY (Per person) ~ ALL OWNED SCHEDULED BODLY NJURY (Per accident) AUTOS AUTOS r NONOWNED PROPERTY DAMAGE x HRED AUTOS x AUTOS Per accident\ r UMBRELLA LAB H OCCUR NOT APPLCABLE EACH OCCURRENCE EXCESS LAB CLAMSMADE AGGREGATE DED RETENTON$ WORKERS COMPENSATON lper J OTH N WC /30/2015 6/30/2016 ]( ~ATUTE ER_ AND EMPLOYERS' LABLTY Y/N ANY PROPRETORPARTNER/EXECUTVE E.L. EACH ACCDENT OFFCER/MEMBER EXCLUDED? N/A (Mandatory in NH) llij $ l_,_0_00,000 E.L. DSEASE EA EMPLOYEE $ l,_000,000 ~~s~~rtifg~ ~~~PERATONS below E.L. DSEASE POLCY LMT $ i DESCRPTON OF OPERATONS/ LOCATONS VEHCLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) Board of County Commissioners of Tulsa County, Oklahoma is additional insured as respects their interest in Walk held at S Garnett Road, Broken Arrow, OK on O/Ol/16for liability arising out of the operations of the insured. CE RT F CATE HOLDER CANCELLATON See Attachment SHOULD ANY OF THE ABOVE DESCRBED POLCES BE CANCELLED BEFORE Board of County Commissioners THE EXPRATON DATE THEREOF, NOTCE WLL BE DELVERED N of Tulsa County, Oklahoma ACCORDANCE WTH THE POLCY PROVSONS. AUTHORZEDREPR ~le.~,\\~ ACORD 25 (2014/01) c ri g hts reserved. The ACORD name and logo are registered marks of ACORD

CITY OF PALMDALE. REPORT to the Mayor and Members of the City Council from the City Manager

CITY OF PALMDALE. REPORT to the Mayor and Members of the City Council from the City Manager CTY OF PALMDALE REPORT to the Mayor and Members of the City Council from the City Manager DATE: June 6, 2017 SUBJECT: Approval of Amendment No. 1 to Agreement A-5419 to Knorr Systems. nc. to increase contract