BLOOMSBURG AREA SCHOOL DISTRICT 728 East Fifth Street Bloomsburg, PA P: F:

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1 BLOOMSBURG AREA SCHOOL DISTRICT 728 East Fifth Street Bloomsburg, PA P: F: REQUEST FOR QUALIFICATIONS The Bloomsburg Area School District invites qualified brokers to submit proposals for INSURANCE BROKER SERVICES SUBMISSION OF PROPOSALS The broker shall submit via a PDF proposal to David J. Marsiglio, CPA, Business Administrator dmarsiglio@bloomsd.k12.pa.us Proposals are due by 2:00 p.m. Tuesday, April 10, 2018 (Optional) A copy may also be mailed or delivered to the following address: Attention: David J. Marsiglio, CPA, Business Administrator Bloomsburg Area School District 728 East Fifth Street Bloomsburg, PA TENTATIVE TIME SCHEDULE Initial Review of Proposals April 11th through April 12th Conduct Interviews with brokers, if necessary week of April 11th and April 12th Final Review April 13th Board Action to Appoint Broker of Record- May 7th 1

2 BLOOMSBUR AREA SCHOOL DISTRICT PROPOSAL FOR INSURANCE BROKER SERVICES Bloomsburg Area School District 728 East Fifth Street Bloomsburg, PA The undersigned herby proposes to furnish insurance broker services for the Bloomsburg Area School District as described on the attached proposal pages. The undersigned certifies to have read and fully understand the specifications and offer to furnish the services in exact accordance with the specifications and at the prices quoted. NAME : SIGNATURE : TITLE: COMPANY: ADDRESS : PHONE : FAX : CONTACT: PHONE : 2

3 A. Intent This solicitation is for the purpose of receiving firm proposals commencing Insurance Broker Services from interested brokers known to perform insurance services for Pennsylvania school districts. Insurance coverage will be effective for the school year beginning July 1, B. Description The Bloomsburg Area School District is a public school district located in Columbia County, Pennsylvania, comprised of the Town of Bloomsburg and five townships; Beaver, Main, Catawissa (portion), Montour and Hemlock. The Bloomsburg School District operates three elementary schools, a middle school and a high school. Insurance coverage included in this request for proposal includes: o Commercial Property o Boiler & Machinery o General Liability o Excess Liability o Automobile o School Leaders Legal Liability o Umbrella/Excess Liability o Storage Tanks o Workers Compensation o Bonding o Additional Coverage as deemed appropriate See Exhibit A for the school district s current coverage and limits. Interested Brokers will be evaluated on and should prepare proposal packages with the following: 1. Name of firm. 2. Location of firm main office and branches, if any. 3. Number of years firm has been in business and the number of years firm has served Pennsylvania school districts. 4. Total number of employees dedicated to servicing property and casualty insurance clients, including total number of service employees who hold a license in the property and casualty authorities. 5. Total number of clients for property/casualty insurance. Indicate all public sector and nonprofit clients in the state of Pennsylvania. 3

4 6. Include three current client references for the brokerage services that you are proposing on, with at least one PA school district and/or public sector/nonprofit client. References should be included on the Request for Reference Form. 7. Describe the proposed management of the account as specifically as possible, including process for claims management. Your response must indicate that overall coordination of the account will be placed with an identified account manager. This individual s functions should be clearly described and any secondary personnel should also be identified and their roles defined. The credentials and experience of all members of your proposed account management team should be detailed. 8. Risk Information Systems: Accurate loss data is necessary to plan for renewals, maximize reimbursement and assess the feasibility of alternative risk financing options. Specify your firm s resources for managing information in the following areas: a. Incident/claims loss reporting b. Loss control data analysis/trending c. Loss forecasting models/services Address your firm s ability and willingness to provide information that would facilitate measurement of the School System s internal Risk Management and Risk Financing effectiveness. 9. How will the designated account team work with the district administrators and staff in implementing any new and/or existing programs? 10. Describe the services your firm routinely performs for its clients. Indicate your firm s involvement with the application process, written communications, employee meetings, on call customer service, etc. 11. Describe your firm s approach to customer service/response to claims. What is the typical process when submitting a claim and what is the expected response time for an emergency claim? 12. Describe how your firm would develop specifications for competitive quotes and provide this information to the Business Administrator and/or Board? 13. Describe the transition process from the district s current broker. What is required of the district and how will your firm make that transition seamless? 14. Describe what other benefits and/or products your firm could provide the district? 15. Describe how your firm reviews all plan documents for compliance with applicable laws and contracted agreements. 16. Describe how your firm would review coverages for the district and evaluate the effectiveness. 4

5 17. Describe which insurance carriers and their financial ratings you will be able to obtain quotes for competitive coverage from and show proof of obtaining competitive quotes from those carriers with current clients. 18. Describe a detailed cost proposal for broker services, including any travel costs and other expenses. Include broker service compensation on the basis of (1) fee for service or (2) commission. If compensation is commission based, provide detailed commission structure in the proposal based on the district s current coverages. Proposals which fail to address each of the submission requirements above may be deemed nonresponsive and will not be further considered. C. Submission 1. Your binding proposal is required to be submitted by April 10, 2018 at 2:00 p.m. to David J. Marsiglio, CPA, Business Administrator, Bloomsburg Area School District, 728 East Fifth Street, Bloomsburg, PA You are required to submit one original via to dmarsiglio@bloomsd.k12.pa.us of your firm proposal. A hard copy may be sent to the district, however not mandatory. 3. The Broker must carefully review and analyze all documents referred to herein along with all applicable regulations and laws governing insurance services in the Commonwealth of Pennsylvania. 4. Bloomsburg Area School District reserves the right to issue addendums and amendments to these specifications and notification of such will be furnished to all Brokers. 5. Brokers or their authorized representatives are expected to fully inform themselves as to the conditions, requirements and specifications before submitting indications of interest. 5

6 D. Human Relations Act The provisions of the Pennsylvania Human Relations Act, Act 222 of October 27, 1955 P.L. 744) (43 P.S. Section 951, et. Seq.) of the Commonwealth of Pennsylvania prohibit discrimination because of race, religious creed, ancestry, age, sex, national origin, handicap or disability by employers, employment agencies, labor organizations, contractors and others. The Broker shall agree to comply with the provisions of the Act as amended that is made part of this specification. 6

7 REQUEST FOR REFERENCE FORM 1. Entity Name: Contact Individual: Address: Telephone: 2. Entity Name: Contact Individual: Address: Telephone: 3. Entity Name: Contact Individual: Address: Telephone: 7

8 Property Coverage Exhibit A Coverages: Blanket Real and Personal Property Replacement Cost - Buildings & Personal Property Limits: $76,926,575 per occurrence Subject to $500,000,000 Policy Limit per School District. Terrorism INCLUDED Sub-limits: Accounts Receivable Records $250,000 per occurrence Additional Spoilage Combined Business Income and Extra Expense $2,000,000 per occurrence Reward Payments $25,000 per occurrence Asbestos Presence, Release, Discharge, Dispersal $50,000 annual aggregate Audio Visual and Communications Equipment $250,000 per occurrence Property in the Course of Construction $1,000,000 per occurrence; $100,000 soft costs Computer Equipment, Electronic Data, Media with personal property except and Programs $10,000 limit on laptops off premises only Additional Debris Removal $25,000 Earth Movement $100,000,000 per occurrence & annual aggregate Extermination Expense $10,000 per occurrence & annual aggregate Fine Arts $250,000 limited to $15,000 any one item Fire Department Service Charge Flood $3,000,000 per occurrence & annual aggregate Limited Coverage for Fungus, $250,000 annual aggregate Wet Rot & Dry Rot and Bacteria Interruption of Computer Operations Inventory and Appraisal Laboratory Animals $1,000 per animal, $100,000 annual aggregate Limited Water Damage $500,000 per occurrence Lock Replacement $25,000 per occurrence Mobile Equipment $250,000 per occurrence Money and Securities - On Your Premises Money and Securities Away From Your Premises Mysterious Disappearance $100,000 per occurrence Newly Acquired Property - Buildings $1,000, Days Newly Acquired Personal Property $1,000, Days 8

9 Newly Acquired Property $500, Days - Actual Loss Sustained Business Income Off Premises Utility Failure & annual aggregate Damage to Covered Property Ordinance or Law $5,000,000 per occurrence Personal Effects of Students and Teachers - schools projects at a covered location $5,000 maximum per person Personal Effects of Employees at described premises $5,000 maximum per person Personal Property Off Premises $1,000,000 per occurrence Property In Transit $250,000 per occurrence Pollutant Clean Up and Removal $100,000 each policy period Recharge of Fire Protection Equipment Retaining Walls Trees Debris Removal $5,000 per occurrence Sod, Trees, Shrubs and Plants $25,000 per occurrence Underground Pipes, Flues and Drains $10,000 per occurrence Valuable Papers and Records $500,000 per occurrence Virus and Hacking $25,000 per occurrence Your Outdoor Property Equipment Breakdown Coverage Coverages: Limits: Total Limit per Breakdown $150,000,000 Property Damage Coverage Extensions and Limitations: Business Income Business Income "Period of Restoration" 30 days extension: Extra Expense Extra Expense "Period of Restoration" 30 days extension: Spoilage Damage - Including Utility Interruption $5,000,000 Utility Interruption - Spoilage Coverage 8 hours (waiting period) Utility Interruption - Time Element Coverage $5,000,000 Utility Interruption - Time Element Coverage 8 hours (waiting period) Civil authority Coverage 1,000 miles, 12 weeks Dependent Property N/A Electronic Data or Media Coverage $10,000,000 Error in Description of Coverage Expediting Expense Coverage 9

10 Fungus, Wet Rot & Dry Rot Coverage 1. Property Damage $1,000, Business Income or Extra Expense 30 days Hazardous Substances Limitation $1,000,000 Newly Acquired Locations Coverage Number of Days 365 days Ordinance or Law (Including Demolition and Increased Cost of Construction) Refrigerant Contamination Limitation $5,000,000 Water Damage Limitation $5,000,000 General Liability Coverages: Limits: Each Occurrence Limit $1,000,000 Damage to Premises Rented to You Limit $1,000,000 Any One Premises Medical Expense Limit $15,000 Any One Person Personal & Advertising Injury $1,000,000 Any One Person or Organization General Aggregate Limit $3,000,000 Products & Completed Operations $3,000,000 Aggregate Limit Employee Benefits Liability $1,000,000 Each Employee Claims Made Form $3,000,000 Aggregate (Does not reduce General Aggregate Limit) Violent Expense Coverage Aggregate $250,000 (Reduces General Aggregate Limit) Abuse or Molestation Aggregate Limit of Insurance Abuse or Molestation Each Act Limit $1,000,000 All damages under Coverage $1,000,000 Any one act of Abuse or Molestation Crime Coverage Coverages: Limits: Employee Theft - Per Loss Coverage $1,000,000 Forgery or Alteration $1,000,000 Inside the Premises - Theft of Money $100,000 and Securities Outside the Premises $100,000 Computer & Funds Transfer Fraud $1,000,000 Money Orders and Counterfeit Money $1,000 Faithful Performance of Duty coverage $1,000,000 for Government Employees Credit, Debit, or Charge Card Forgery $1,000,000 10

11 Fraudulent Impersonation $100,000 Auto Liability Coverages: Covered Autos Liability Coverage Symbol 1 - Any Auto Personal Injury Protection Symbol 5 - Owned Autos Subject to No Fault Uninsured Motorist Coverage Symbol 2 - All Owned Autos Underinsured Motorist Coverage Symbol 2 - All Owned Autos Rental Reimbursement Physical Damage Towing and Labor Symbol 3 - Owned Private auto Passenger Autos Only Limits: $1,000,000 CSL Combination First Party Benefit: Maximum Total Limit For All Benefits: Up to $277,500 Subject to the following Individual limits: Medical Expense Benefits: No specific dollar amount Work Loss Benefits: No specific dollar amount Funeral Expense Benefits: $2,500 Accidental Death Benefits: $25,000 Extraordinary Medical Benefits: "Medical Expense" Benefit: Up To $1,000,000 $1,000,000 CSL $1,000,000 CSL $100 per day for 30 days and Loss of Use at $65 per day, maximum of $750 $50 for each disablement of a private passenger Excess Liability Limit per Occurrence: $5,000,000 Annual Aggregate: $5,000,000 Commercial General Liability Policy Each Occurrence: $1,000,000 Personal and Advertising Injury Limit: $1,000,000 Fire Damage Legal Liability Limit: $1,000,000 Products-Completed Operations Aggregate $3,000,000 General Aggregate: $3,000,000 Employee Benefits Liability: $3,000,000 Automobile Liability Policy Bodily Injury and Property Damage $1,000,000 Combined 11