Date: 1/17/2008 INVITATION FOR BID (IFB) IFB No: 15302

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1 Materials Management Department Purchasing Office THE UNIVERSITY OF TEXAS-PAN AMERICAN RETURN SEALED BIDS BIDS TO: OR FAXBIDSTO: 1201 West University Bldg AB-110 Edinburg, Texas (956) Office (956) FAX Date: 1/17/2008 INVITATION FOR BID (IFB) SEE INSTRUCTIONS 1.7 ON BACK FOR VENDOR ID NUMBER Bidder Must Fill In VENDOR NUMBER [ ] Agricultural products offered Name of Firm: DISQUALIFY BID AUTHORIZED SIGNATURE DATE Contact Person: Street Address City-State-Zip Phone/Fax Number for Bids: FAILURE TO MANUALLY SIGN WILL PRINTED/TYPED SIGNATURE SHOW BID OPENING DATE AND IFB NUMBER IN LOWER LEFT HAND CORNER OF SEALED ENVELOPE BIDDER AGREES TO COMPLY WITH ALL TERMS AND CONDITIONS CONTAINED HERE IN Purchasing Contact: Mario Guillen Phone: (956) Fax Number For Bidding: (956) No. Qty Unit Description Unit Price Extension NOTE THE FOLLOWING: DELIVERY WILL BE A FACTOR IN THE AWARD OF THIS BID. PLEASE STATE EARLIEST POSSIBLE DELIVERY DATE. ALL ITEMS MUST MEET THE FOLLOWING MINIMUM SPECIFICATIONS. ALL EQUIPMENT AND PARTS MUST BE NEW. IF BIDDING EQUAL, PLEASE PROVIDE MANUFACTURER, MANUFACTURER S PART NUMBER AND COMPLETE SPECIFICATIONS SHIPPING AND HANDLING, IF ANY, MUST BE INCLUDED IN THE PRICE OF EACH UNIT VENDOR MUST BE AUTHORIZED TO SELL TO A HIGHER EDUCATION INSTITUTION NOTE: IF APPLICABLE QUOTE: WSCA CONTRACT #, E&I CONTRACT #, DIR CONTRACT #, TEXAS A&M CONTRACT # ; OTHER CONTRACT # EA 1. ALL IN ONE DIGITAL WALL DISPLAY SYSTEM TO MEET THE FOLLOWING MINIMUM SPECIFICATIONS: 1.1. SYSTEM SPECIFICATIONS AS FOLLOWS: a. BUILT IN 2 X 20w SPEAKERS b. AUTOMATIC PROJECTION ARM APPROXIMATE DIMENSIONS 7.05 c. MOUSE EMULATION: USB d. DIMENSIONS: 53.2 W x 47.6 H x 7.0 D e. VIDEO COMPATIBILITY: NTSC. PAL, SECAM, 720P f. COMPUTER COMPATIBILITY: VGA (640 x 480) TO SXGA (1280 x 1024), (1600 X 1200 DVI-D) g. HORIZONTAL SYNC FREQUENCY: khz Page 1 of 7

2 h. VERTICAL SYNC FREQUENCY: khz i. KEYSTONE ADJUSTMENT: HORIZONTAL =/- 30 O ; VERTICAL =/- 40 O j. POWER REQUIREMENTS: INPUT V; 50Hz/60Hz, 3 WIRE GROUNDED, 355 W MAX 1.2. OPTICAL SPECIFICATIONS AS FOLLOWS: a. DISPLAY SCREEN: 60 DIAGONAL, EASY ERASE SCREEN SURFACE b. RESOLUTION: XGA (1024 x 768); MAXIMUM SXGA (1280 x1024) c. VIEWING ANGLE: 170 O HORIZONTAL; 170 O VERTICAL d. COLORS: 16.7 MILLION TRUE COLORS (24 BIT) e. CONTRAST RATIO: 300:1 TYPICAL; 200:1 MINIMUM f. ASPECT RATIO: NATIVE 4:3, 16:9 SUPPORTED g. THROW RATIO: DISTANCE/DIAGONAL: 755 mm / 1524 mm =.5 h. IMAGER: SINGLE 0.7, DLP OR EQUAL IMAGER i. FOCUS: AUTOMATIC j. LENS TYPE: VIKUTI SUPER CLOSE PROJECTION BY 3M OR EQUAL k. LAMP TYPE: 250W l. LAMP LIFE: 1600 HOURS (AVG) 1.3. CONNECTIONS AS FOLLOWS: a. COMPUTER: 1 VGA 1 DVI I (ANALOG/DIGITAL) 1 USB B 1 ETHERNET 1 RS232C b. AUDIO IN: 2 3.5mm STEREO MINI JACK 2 RCA c. VIDEO: 1 COMPOSITE 1 S-VIDEO 1 COMPONENT d. AUIDO OUT: 1 RCA LOOP THROUGH (WITH DELAY ADJUSTMENT) 1.4. TO INCLUDE THE FOLLOWING ACCESSORIES: a. VGA CABLE b. MACINTOSH TO VGA ADAPTER c. VGA TO DVI ADAPTER d. COMPONENT CABLE e. COMPOSITE (RCA) CABLE f. REMOTE CONTROL g. S-VIDEO CABLE h. USB CABLE i. 3.5mm STEREO MINI CABLE j. RS232 CABLE [ ] Agricultural products offered Page 2 of 7

3 k. POWER CORDS (US, UK, EUROPE) l. WALL MOUNTING BRACKET 1.5. EXAMPLE: MANUFACTURER 3M MODEL NUMBER 9000PD PLUS PART NUMBER OR EQUAL 2. 1 EA 2. HEIGHT ADJUSTABLE MOBILE CART TO MEET THE FOLLOWING MINIMUM SPECIFICATIONS: 2.1. MANUFACTURER STANDARD COMPONENT TO ITEM #1 ABOVE 2.2. TO BE FITTED WITH AN ADJUSTABLE HYDRAULIC LIFT 2.3. LIFT TO BE ABLE TO LOWER TO 78 OR RAISED TO LENGTH: WIDTH: EXAMPLE: MANUFACTURER 3M MODEL NUMBER OR EQUAL 3. 1 EA 3. INTERACTIVE WHITE BOARD TO MEET THE FOLLOWING MINIMUM SPECIFICATIONS: 3.1. PHYSICAL: a. APPROXIMATE SIZE OF INTERACTIVE WHITEBOARD: 65 ¼ W x 49 ½ H x 5 1/8 D b. APPROXIMATE ACTIVE SCREEN AREA: 61 5/8 W x 46 1/8 H 77 DIAGONAL c. FLOOR STAND: 65 ¼ W x 67 ¾ TO 81 ¾ H x 40 ¼ D EXAMPLE MODEL NUMBER: FS670 d. WEIGHT: 30 LB 3.2. STANDARD FEATURES: a. SOFTWARE: SMART BOARD SOFTWARE INCLUDING NOTEBOOK SOFTWARE OR EQUAL b. PEN TRAY: OPTICAL SENSORS IN THE PEN TRAY DETECT WHEN A PEN OR ERASER IS LIFTED FROM THE TRAY. LEDs SHOW THE ACTIVE TOOL c. PENS AND ERASER: BLACK, BLUE, RED AND GREEN PEN TRAY PENS AND A RECTANGULAR ERASER d. RESOLUTION: TOUCH RESOLUTION IS APPROXIMATELY 4000 x 4000 e. SCREEN SURFACE: HARD-COATED POLYESTER SURFACE IS TEAR PROOF, OPTIMIZED FOR PROJECTION, COMPATIBLE WITH DRY-ERASE MARKERS AND IS EASILY CLEANED WITH WHITEBOARD CLEANER f. DIGITIZING TECHNOLOGY: ANALOG RESISTIVE g. FRAME FINISH: TWO-TONE GRAY (APPROXIMATES PANTONE CHARCOAL GRAY TPX) AND ULTRASONIC CHROME (APPROXIMATES METALLIC PANTONE 877 C) h. WALL MOUNT BRACKET: 32 WIDE WITH FIVE SCREWS AND DRYWALL ANCHORS TO SUPPORT A WALL-MOUNTED INTERACTIVE WHITEBOARD [ ] Agricultural products offered Page 3 of 7

4 i. COMPUTER CONNECTION: 16 USB 2.0 CABLE j. WARRANTY: FIVE YEAR LIMITED EQUIPMENT WARRANTY 3.3. EXAMPLE: MANUFACTURER SMART BOARD MODEL NUMBER SB680 OR EQUAL [ ] Agricultural products offered Page 4 of 7

5 This IFB is a solicitation for bid and is not a contract or an offer to contract. submission of a bid by respondent indicates that respondent understands and agrees that: (1) this IFB is a solicitation for bid and is not a contract or an offer to contract; (2) the submission of a bid by respondent in response to this IFB will not create a contract between university and respondent; (3) university has made no representation or warranty, written or oral, that one or more contracts with the university will be awarded under this IFB; and (4) respondent shall bear as its sole risk and responsibility, any cost which arises from respondents preparation of a response to this IFB by signature hereon, respondent acknowledges and agrees that (1) this IFB is a solicitation for proposal and is not a contract or an offer to contract; (2) the submission of a bid by respondent in response to this IFB will not create a contract between university and respondent; (3) university has made no representation or warranty, written or oral, that one or more contracts with university will be awarded under this IFB; and (4) respondent shall bear, as its sole risk and responsibility, any cost which arises from respondent s preparation of a response to this IFB [ ] Agricultural products offered Page 5 of 7

6 1. BIDDING REQUIREMENTS: TERMS AND CONDITIONS: ITEMS BELOW APPLY TO AND BECOME A PART OF BID. ANY EXCEPTIONS THERETO MUST BE IN WRITING. 1.1 Bidders must comply with all applicable federal, state and local laws, rules, regulations and ordinances and statutes relating to purchasing in the State of Texas in addition to the requirements of this form. 1.2 Bidders must price per unit shown. Unit prices shall govern in the event of extension errors. 1.3 Bids should be submitted on this form. Bids must be time stamped at The University of Texas - Pan American (UTPA) on or before the hour and date specified for the bid opening. 1.4 Late and/or unsigned bids will not be considered under any circumstances. Person signing bid must have the authority to bind the firm in a contract. 1.5 Quote F.O.B. destination, freight prepaid and allowed. Otherwise, show exact delivery cost and terms. 1.6 Bid prices are requested to be firm for UTPA acceptance for 30 days from bid opening date. Discount from list bids are not acceptable unless requested. Cash discounts are not considered in determining an award. Cash discounts offered will be taken if earned. 1.7 Bids should give Payee ID Number, full firm name and address of bidder on the face of this form. Enter in the space provided, if not shown. Additionally, firm name should appear on each continuation page of a bid, in the block provided in the upper left hand corner. The Payee ID Number is the taxpayer number assigned and used by the Comptroller of Public Accounts of Texas. If this number is not known, complete the following: Enter Federal Employer s Identification Number Sole owner should also enter Social Security Number Bid cannot be altered or amended after opening time. Alterations made before opening time should be initialed by bidder or his authorized agent. No bid can be withdrawn after opening time without approval by UTPA based on an acceptable written reason. 1.9 Purchases made for State use are exempt from the State Sales tax and Federal Excise tax. Do not include tax in bid. Excise Tax Exemption Certificates are available upon request UTPA reserves the right to accept or reject all or any part of any bid, waive minor technicalities and award the bid to best serve the interests of UTPA Consistent and continued tie bidding could cause rejection of bids by UTPA and/or investigation for antitrust violations The Telephone number for FAX submission of bids is This is the only number that will be used for the receipt of bids. UTPA will not be responsible for failure of electronic equipment or operator error. Late, illegible, incomplete, or otherwise non-responsive bids will not be considered. 2. SPECIFICATIONS: 2.1 Catalogs, brand names or manufacturer s references are descriptive only, and indicate type and quality desired. Bids on brands of like nature and quality will be considered unless advertised under Government Code, Title 10, Subtitle D, Sec If bidding on other than references, bid must show manufacturer, brand or trade name, and other description of product offered. If other than brand(s) specified is offered, illustrations and complete description of product offered are requested to be made part of the bid. Failure to take exception to specifications or reference data will require bidder to furnish specified brand names, numbers, etc. 2.2 Unless otherwise specified, items bid shall be new and unused in first class condition, including containers suitable for shipment and storage, unless otherwise indicated in this Invitation. Verbal agreements to the contrary will not be recognized. 2.3 All electrical items must meet all applicable OSHA standards and regulations, and bear the appropriate listing from UL, FMRC or NEMA. 2.4 Samples, when requested, must be furnished free of expense to UTPA. If not destroyed in examination, they will be returned to the bidder, on request, at bidder s expense. Each sample should be marked with bidder s name and address, and IFB number. Do no enclose in or attach bid to sample. 2.5 UTPA will not be bound by any oral statement or representation contrary to the written specifications of this Invitation for Bids (IFB). 2.6 Manufacturer s standard warranty shall apply unless otherwise stated in the IFB. 3. TIE BIDS - Awards will be made in accordance with Rule 1 TAC Section (b) (3) and (preferences). 4. DELIVERY: 4.1 Show number of days required to place material in receiving agency s designated location under normal conditions. Failure to state delivery time obligates bidder to delivery in 14 calendar days. Unrealistic delivery promises may cause bid to be disregarded. 4.2 No substitutions permitted without written approval of UTPA. 4.3 Delivery shall be made during normal working hours only, unless prior approval has been obtained from UTPA. 4.4 The Texas Health and Safety Code, Chapter 502, Texas Hazard Communication Act, requires chemical manufacturers and distributors to provide Material Safety Data Sheets (MSDS's) for hazardous materials sold. Products covered by this Act must be accompanied by a MSDS and such products must be labeled in compliance with the law. For any product not covered under the Act, a statement of exemption must be provided. 5. INSPECTION AND TESTS - All goods will be subject to inspection and test by UTPA. Authorized UTPA personnel shall have access to supplier s place of business for the purpose of inspecting merchandise. Tests shall be performed on samples submitted with the bid or on samples taken from regular shipment. All costs shall be borne by the vendor in the event products tested fail to meet or exceed all conditions and requirements of the specification. Goods delivered and rejected in whole or in part may, at UTPA s option, be returned to the vendor or held for disposition at vendor s expense. Latent defects may result in revocation of acceptance. 6. AWARD OF CONTRACT - A response to the IFB is an offer to contract based upon the terms, conditions and specifications contained herein. Bids do not become contracts until they are accepted through a purchase order. The contract shall be governed, construed and interpreted under the laws of the State of Texas. The factors listed in Texas Government Code, Title 10, Subtitle D, Section shall also be considered in making an award.

7 7. PAYMENT - UTPA will incur no penalty for late payment if payment is made in 30 or fewer days from receipt of goods or services and an uncontested invoice. For restrictions regarding prepayment, see section 11, below. 8. VENDOR ASSIGNMENTS - Vendor hereby assigns to UTPA any and all claims for overcharges associated with this contract arising under the antitrust laws of the United States 15 U.S.C.A. Section 1, et seq. (1973), and the antitrust laws of the State of Texas, Tex. Bus. & Comm. Code Ann. Sec , et seq. (1967). Inquires pertaining to IFBs must give IFB number, codes and opening date. 9. BIDDER AFFIRMATION - Signing this bid with a false statement is a material breach of contract and shall void the submitted bid or any resulting contracts, and the bidder shall be removed from all bid lists. By signature hereon affixed, the bidder hereby certifies that: 9.1 The bidder has not given, offered to give, nor intends to give at any time hereafter any economic opportunity, future employment, gift, loan, gratuity, special discount, trip, favor, or service to a public servant in connection with the submitted bid. 9.2 The bidder is not currently delinquent in the payment of any franchise tax owed the State of Texas. 9.3 Bidder hereby certifies that neither bidder nor the firm, corporation, partnership or institution represented by bidder, or anyone acting for such firm, corporation, or institution is currently on hold, suspended or debarred by any State of Texas or Federal Agency, or has been excluded from participation in any federal reimbursement program. 9.4 Neither the bidder nor the firm, corporation, partnership, or institution represented by the bidder, or anyone acting for such firm, corporation or institution has violated the antitrust laws of this State or the Federal Antitrust Laws (see section 9, above), nor communicated directly or indirectly the bid made to any competitor or any other person engaged in such line of business. 9.5 The bidder has not received compensation for participation in the preparation of the specifications for this IFB. 9.6 Pursuant to Section (c ), Family Code, bid must include names and Social Security Numbers of each person with at least 25% ownership of the business entity submitting the bid. Bidders that have pre-registered this information on the TBPC Centralized Master Bidders List have satisfied this requirement. If not pre-registered, attach name & social security for each person. 9.7 Pursuant to Section (d ), Family Code, re: child support, the bidder certifies that the individual or business entity named in this bid is not ineligible to receive the specified payment and acknowledges that this contract may be terminated and any payment may be withheld if this certification is inaccurate. 9.8 Pursuant to Section Government Code, re: collection of state and local sales and use taxes, the bidder certifies that the individual or business entity named in this bid is not ineligible to receive the specified contract and acknowledges that this contract may be terminated and/or payment withheld if this certification is inaccurate. 9.9 The contractor shall defend, indemnify, and hold harmless the State of Texas, all of its officers, agents, and employees from and against all claims, actions, suits, demands, proceedings, costs, damages and liabilities arising out of, connected with, or resulting from any acts or omissions of contractor or any agent, employee subcontractor, or supplier of contractor in the execution or performance of this contract Bidder agrees that any payments due under this contract will be applied towards any debt, including but not limited to delinquent taxes and child support that is owed to the State of Texas Bidder certifies that they are in compliance with section of the Government Code, relating to contracting with executive head of a State agency. If section applies, the bidder will complete the following information in order for the bid to be evaluated: Name of Former Executive: Name of State Agency: Date of Separation from State Agency : Date of Employment with Bidder: 9.12 Bidder agrees to comply with Government Code , pertaining to service contract use of product produced in the State of Texas. 10. ACCESS BY INDIVIDUALS WITH DISABILITIES - Contractor represents and warrants ( EIR Accessibility Warranty ) that the electronic and information resources and all associated information, documentation, and support that it provides to the University under this Bid (collectively, the EIRs ) comply with the applicable requirements set forth in Title 1, Chapter 213 of the Texas Administrative Code and Title 1, Chapter 206, Rule of the Texas Administrative Code (as authorized by Chapter 2054, Subchapter M of the Texas Government Code.) To the extent Contractor becomes aware that the EIRs, or any portion thereof, do not comply with the EIR Accessibility Warranty, then Contractor represents and warrants that it will, at no cost to University, either (1) perform all necessary remediation to make the EIRs satisfy the EIR Accessibility Warranty or (2) replace the EIRs with new EIRs that satisfy the EIR Accessibility Warranty. In the event that Contractor is unable to do so, then the University may terminate this Order and Contractor will refund to the University all amounts the University has paid under this Order within thirty (30) days after the termination date. 11. NOTE TO BIDDERS - Any terms and conditions attached to a bid will not be considered unless specifically referred to on this bid form. WARNING: Such terms and conditions may result in disqualification of the bid. (e.g. bids with the laws of a State other than Texas, requirements for prepayment not defined in or allowed for in this IFB, limitations on remedies, etc.)

Request for Quotation

Request for Quotation Return this Quote document via FAX or E-MAIL no later than 3:00 PM, TUESDAY, 01/26/16 to: Attention: ANDREA PARKS STAHL, SR. BUYER Telephone: Fax No.: 210-567-2897 E-mail: PARKSA@UTHSCSA.EDU Facsimile