Action Recommendation: Budget Impact:

Size: px

Start display at page:

Download "Action Recommendation: Budget Impact:"

Chrystal Lewis
5 years ago
Views:

1 City of Fayetteville Staff Review Form Legistar File ID 3/3/2015 City Council Meeting Date - Agenda Item Only N/A for Non-Agenda Item Alison Jumper Submitted By 2/13/2015 Submitted Date Action Recommendation: Parks & Recreation / Parks & Recreation Department Division / Department Staff recommends approval of a contract with Grubbs, Hoskyn, Barton & Wyatt, Inc. in the amount of $91, for the Construction Materials Testing for Regional Park Phase One construction and a budget adjustment recognizing $91,000 in Park Land Dedication Funds. Budget Impact: Account Number Project Number Parks Development Fund Regional Park Project Title Budgeted Item? Does item have a cost? Budget Adjustment Attached? Previous Ordinance or Resolution # Yes Current Budget $ 7,693, Funds Obligated $ 179, Current Balance $ 7,513, Yes Item Cost $ 91, Yes Budget Adjustment $ 91, Remaining Budget $ 7,513, Must Attach Completed Budget Adjustment! V Original Contract Number: Approval Date: Comments: See Legistar Items and for related Budget Adjustment information.

2 MEETING OF MARCH 3, 2015 TO: THRU: FROM: Mayor and City Council Don Marr, Chief of Staff Connie Edmonston, Parks and Recreation Director Alison Jumper, Park Planning Superintendent DATE: February 19, 2015 SUBJECT: Resolution to approve a contract with Grubbs, Hoskyn, Barton & Wyatt, Inc. for Construction Materials Testing for Regional Park Phase One Construction RECOMMENDATION: Staff recommends approval of a contract with Grubbs, Hoskyn, Barton & Wyatt, Inc. in the amount of $91,000 for the Construction Materials Testing for Regional Park Phase One construction and a budget adjustment recognizing $91,000 in Park Land Dedication Funds. BACKGROUND: The City of Fayetteville has been planning for a Regional Park since Through an intensive site selection process, a site was selected and approved by the Parks and Recreation Advisory Board and City Council in In 2010 approximately 200 acres were generously donated by Chambers Bank for the park. The Regional Park will be the largest multi-purpose park in the City of Fayetteville and will serve approximately tens of thousands of citizens each year. Additionally, at full build out the estimated $28 million park will generate revenue for the city through hosting tournaments and special events. Bid for Regional Park Phase One construction was opened February 6, Crossland Construction Company, Inc. was the low bidder. If awarded, construction is anticipated to begin in April 2015 and be completed by the end of Materials testing by an independent company is required during construction to ensure materials provided meet project specifications. Materials include concrete, asphalt, aggregate, earthwork; masonry; structural steel, including weld testing; and concrete waterproofing. DISCUSSION: Grubbs, Hoskyn, Barton & Wyatt, Inc. has submitted qualifications in response to RFQ 15-01, Engineering & Architectural Services, and meets the requirements outlined in the Request for Qualifications to perform construction materials testing services. They have been selected for this work through a professional selection committee in February of 2015 based on their

3 qualifications and in accordance with Policy and Procedures, PU-12 Professional Services Selection Process. BUDGET/STAFF IMPACT: The total project is funded with Parks Development funds, Park Land Dedication, HMR bond funds and Transportation bond funds. The cost of $91,000 is accounted for in project number Attachments: Agreement with Grubbs, Hoskyn, Barton & Wyatt, Inc. Budget Adjustment Purchase Request 2

8 GRUBBS, HOSKYN, BARTON & WYATT, INC. GEOTECHNICAL and MATERIALS TESTING CONSULTANTS STATEMENT OF QUALIFICATIONS Introduction Grubbs, Hoskyn, Barton & Wyatt, Inc. is a geotechnical consulting firm located in Little Rock (Headquarters) and Springdale, Arkansas. The firm was established as Grubbs Consulting Engineers, Inc. in 1964 in Fayetteville, Arkansas and moved to Little Rock in In addition to the main office in Little Rock, Grubbs, Hoskyn, Barton & Wyatt also has a branch office in Springdale, Arkansas. The practice of Grubbs, Hoskyn, Barton & Wyatt, Inc. can be divided into four principal phases: (1) geotechnical engineering analyses and design; (2) field instrumentation, measurement and laboratory testing; (3) subsurface exploration; and (4) engineering services for construction. The firm includes over 60 persons, including engineers; geologists; soils, laboratory, and materials technicians; drillers; and support personnel. The engineering group includes seven (7) Registered Professional Engineers and two (2) Engineer Interns. Specialized Experience Grubbs, Hoskyn, Barton & Wyatt, Inc. has performed geotechnical studies and presented recommendations for design and construction of fossil and nuclear power plants, high rise office buildings, hotels, warehouses, schools, major highway and railroad river bridges, earth dams, retaining walls, levees, revetments, drainage structures, pumping stations, proposed and existing landfill sites, hazardous waste sites including Superfund sites, and port facilities. The project sites have been located in a variety of geologic regions including the Mississippi Embayment, Ozark Mountains, Ouachita Mountains, Gulf Coastal Plain, and Loessial terrace areas. Engineering studies for design of structures on or adjacent to rivers and lakes have included analysis of local and ground scour potential, development of river channel and bank stabilization and analysis of deep pile and pier foundation systems. Projects involving bridge design have required engineering studies for large slurry pier and dredged caisson foundations and load testing and selection of construction specifications and procedures. Marine projects include studies on the Arkansas, Red, Ouachita, and Mississippi Rivers. Investigations, studies and analyses frequently required detailed evaluation of groundwater conditions, soil permeability and development of data for evaluating underseepage potential and the design of seepage controls including slurry walls and dewatering systems. The studies of groundwater related problems have involved the installation of both temporary and permanent piezometers, groundwater monitoring wells, and various types of in-situ permeability tests. Evaluation of the potential for seepage in rock strata has involved the performance of pressure and flow tests using open and double packer methods.

9 Studies have also required analysis and monitoring of slope stability in fills and deep cuts for highway embankment and for emergency spillway areas and development of recommendations for treatment of potentially unstable soil or rock zones. Borrow area evaluations have consisted of both test pit and sample boring investigation, determination of engineering properties and development of fill placement and compaction criteria for both homogeneous and zoned embankments of soil and rock fill design. Particular attention has been given to developing methods of using available soil and rock materials from reservoir borrow areas and emergency spillway cuts in the embankments to reduce the project cost. Subsurface Exploration To perform the necessary data gathering for evaluation of soil and geological conditions, our firm has an equipment complement which includes one Failing 1500, two Mobile B-53 s, one SIMCO 2400, one all-terrain vehicle-mounted Mobile B-53 and one all-terrain vehicle-mounted Hilyard Super rig. Special sampling and field testing has also been accomplished using downhole vane shear apparatus and cone penetrometers. Rock exploration capabilities include standard NX and NQ wl coring capabilities. Our exploration equipment is suitable for mounting on marine equipment. We have used tugboats with barges moored with four-point anchor spread, spud barges, and sectional barges. We have drilled in major streams, such as the Mississippi River and Arkansas River, lakes including Beaver Lake and Lake Hamilton, and smaller bodies of water. Laboratory Testing Grubbs, Hoskyn, Barton & Wyatt, Inc. laboratory operations use state-of-the-art equipment and methods for performing routine and specialized tests on soil and rock. Testing capabilities include: water content, specific gravity, density, Atterberg Limits, grain-size from sieve analyses and hydrometer, permeability using constant-head and falling-head and flexible-wall apparatus, shrinkage tests, maximum and minimum density tests, pin-hole dispersion, resistivity, ph and chemical analyses, triaxial shear and direct shear tests, consolidation tests and Standard and Modified Proctor moisture-density tests. Our Little Rock laboratory facility is periodically inspected by AASHTO, the US Army Corps of Engineers, Center for Training Transportation Professionals (CCTP), and CCRL. Laboratory certification information is attached.

10 Construction Services and Materials Testing Foundation and earthwork construction is characterized by the presence of a calculated risk that soil and groundwater conditions have been fully revealed by the original foundation investigation. This risk derives from the practical necessity of basing interpretations and design conclusions on a limited sampling of the earth. The services of Grubbs, Hoskyn, Barton & Wyatt, Inc. extend into the construction phase of projects to aid in minimizing such risks. By observing various phases of excavation and foundation construction, our field representative is able to recognize both the expected and unexpected variations in subsurface conditions, to interpret their significance, and to make prompt recommendations for action when needed. Other construction services provided by Grubbs, Hoskyn, Barton & Wyatt, Inc. include advice and assistance in the selection of fill materials; quality control of compacted fills; inspection during construction of pile, piers, mat, and footing foundations; quality control and testing of concrete, structural steel and asphalt. Often, for large projects, it is desirable to establish an on-site laboratory so that quality control (QC) testing can more readily be coordinated with construction surveillance.

CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YYYY) 6/27/2014 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.

36 CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YYYY) 6/27/2014 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER BancorpSouth Insurance Services, Inc.- LR PO Box Little Rock AR INSURED Grubbs, Hoskyn, Barton & Wyatt, Inc. P.O. Box Little Rock AR COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR ADDL SUBR LTR TYPE OF INSURANCE INSR WVD POLICY NUMBER POLICY EFF (MM/DD/YYYY) POLICY EXP (MM/DD/YYYY) LIMITS A GENERAL LIABILITY EPP /1/2014 7/1/2015 EACH OCCURRENCE $ 1,000,000 X DAMAGE TO RENTED COMMERCIAL GENERAL LIABILITY PREMISES (Ea occurrence) $ 1,000,000 CLAIMS-MADE X OCCUR MED EXP (Any one person) $ 10,000 PERSONAL & ADV INJURY $ 1,000,000 GENERAL AGGREGATE $ 2,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: PRODUCTS - COMP/OP AGG $ 2,000,000 POLICY X PRO- JECT LOC $ A AUTOMOBILE LIABILITY EPP /1/2014 7/1/2015 COMBINED SINGLE LIMIT (Ea accident) $ 1,000,000 X ANY AUTO BODILY INJURY (Per person) $ ALL OWNED AUTOS SCHEDULED AUTOS BODILY INJURY (Per accident) $ NON-OWNED X HIRED AUTOS X AUTOS PROPERTY DAMAGE (Per accident) $ $ A X UMBRELLA LIAB X OCCUR EPP /1/2014 7/1/2015 EACH OCCURRENCE $ 5,000,000 EXCESS LIAB CLAIMS-MADE AGGREGATE $ 5,000,000 C B A DED RETENTION $ WORKERS COMPENSATION AND EMPLOYERS' LIABILITY Y / N ANY PROPRIETOR/PARTNER/EXECUTIVE OFFICER/MEMBER EXCLUDED? N N / A (Mandatory in NH) If yes, describe under DESCRIPTION OF OPERATIONS below E&O/Professional Liabilit Cont Ltd Pollution Liab GRUBHOS-01 CONTACT NAME: PHONE (A/C, No, Ext): ADDRESS: INSURER A : INSURER B : INSURER C : INSURER D : INSURER E : INSURER F : Michelle Duncan FAX (A/C, No): michelle.duncan@bxsi.com INSURER(S) AFFORDING COVERAGE Cincinnati Insurance Company Hudson Insurance Company Accident Fund National Ins Co WCV /1/2014 7/1/2015 X WC STATU- TORY LIMITS E.L. EACH ACCIDENT AEE EPP /1/2014 7/1/2014 7/1/2015 7/1/2015 OTH- ER $ 500,000 E.L. DISEASE - EA EMPLOYEE $ 500,000 E.L. DISEASE - POLICY LIMIT $ 500,000 Each Claim Each Incident $ $5,000,000 $500, NAIC # DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (Attach ACORD 101, Additional Remarks Schedule, if more space is required) CERTIFICATE HOLDER CANCELLATION For Information Purposes PO Box Little Rock AR USA SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE ACORD 25 (2010/05) ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD

37 Vendor #: Address: City: Requester: PO Box 1248 City of Fayetteville - Purchase Order Request (PO) (Not a Purchase Order) All PO Requests shall be scanned to the Purchasing Purchasing@fayetteville-ar.gov. Purchase shall not be made until an actual PO has been issued. Alison Jumper 288 Springdale Vendor Name: State: Grubbs, Hosky, Barton & Wyatt FOB Point: AR Requisition No.: P.O Number: Mail Taxable Ship to code: Quotes Attached 2369 YES YES YES NO NO NO Date: 2/19/2015 Legistar#: Expected Delivery Date: Item Description Quantity Unit of Issue Unit Cost Extended Cost Account Number Project.Sub# Inventory # Fixed Asset # 1 Parks Improvements 1 ls 91, $91, $ $ $ $ $ $ $ $ $0.00 * Shipping/Handling Lot Special Instructions: Approvals: $0.00 Subtotal: $91, Tax: $0.00 Total: $91, Mayor: Department Director: Purchasing Manager: Chief Financial Officer: Budget Director: IT Director: Dispatch Manager: Utilities Manager: Other: K:\PARKS\Regional Park\Original Construction\City Council\ Grubbs\Legistar\[PURCHASE_ORDER_Grubbs xlsx]PURCHASE ORDER Revised 1/21/2015

CERTIFICATE OF LIABILITY INSURANCE

CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YYYY) 12/8/2015 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY