Page COA Glossary

Transcription

1 100,100 Current Assets 100,200 Checking unique STATE State Chapter Checking automatic entries for all banking transactions created by making deposits, writing checks, paying bills Total Checking 0.00 Other Current Assets Advances unique STATE State Chapter Advances This is where the cash advances sit in the records until they are cleared with the Check Request Form Total Advances ,480 Facility Deposits for security deposits paid to hold the venue for a future weekend / training activity in another month/year Prepaid Expenses Prepaid Expenses - States unique STATE - Prepaid Expenses for expenses paid in advance for the next quarter / year Total Prepaid Expenses - States 0.00 Total Prepaid Expenses ,299 Undeposited Funds for when an advance is cleared and unused funds are due to be deposited Total Other Current Assets 0.00 Total Current Assets 0.00 Fixed Assets Fixed Assets-States 100,941 Equipment for fixed assets purchased that cost greater than $1500 (depreciated 5 years Straight Line method) 100,942 Vehicles/Trailers for trailers purchased that cost greater than $1500 (depreciated 5 years Straight Line method) Total Fixed Assets 0.00 Fixed Assets Acc Depn 100,949 Accumulated Depreciation for recording depreciation expenses posted every month until the asset is disposed Total Fixed Assets Acc Depn 0.00 LIABILITIES & EQUITY Current Liabilities Accounts Payable 200,110 Accounts Payable for bills created that are not yet paid (should be close to zero exept for Interministry bills) Total Accounts Payable 0.00 Equity 300,300 Unrestricted Net Assets **Automatically calculated. This is the sum of all the "Net Incomes" from prior years 300,400 Net Income **Automatically calculated. This is the difference of expenses from revenues Page COA Glossary

2 Ordinary Income/Expense 400,000 Income 410,000 Interministry Income 410,100 Interministry Blessing Received 410,102 Blessing Received - National for International Office Only 410,103 Blessing Received - State for checks received (blessings/gifts) from another Kairos State 410,101 Blessing Received - AC for checks received (blessings/gifts) from another Kairos Advisory Council Total Interministry Blessing Received ,200 Interministry Contributions Received 410,221 Affiliation Fees - State to record income at the SCC level from Advisory Councils for state-imposed affiliation fees 410,222 Audit Fees - State CA/TX ONLY: to record reimbursement income at the SCC level from Advisory Councils for audit fees 410,223 State Dues - State to record income at the SCC level from Advisory Councils for state-imposed state dues 410,224 Trailer Fee - State used in TX only - record in state bank account when receipts are recorded Total Interministry Contributions Receive ,300 Interministry Materials Income 410,305 Intercompany Materials-P2P **Ohio only - to record payments from Intl Office for P2P Total Interministry Materials Income ,500 Interministry Training Revenue 410,515 ACT - State (rarely used) to record income form other Kairos states for ACT training 410,525 AKT - State to record income form other Kairos states for AKT registration fees Total Interministry Training Revenue 0.00 Total Interministry Income ,000 Regular Income 450,100 Contributions 450,102 Churches donations form churches 450,103 Corporations donations from businesses, regardless of corporation type 450,105 Estates rarely used: estate gifts 450,106 Foundations donations from foundations (check will state as much) 450,107 Individuals/Friends of Kairos donations for agape / persons who are not part of the team 450,108 Interest Income for interest earned on bank accounts 450,109 Team Members donations from Kairos team members Total Contributions 0.00 ***This is the total from which affiliation fees are calculated 450,200 Gifts In Kind to record donations from third parties to Kairos who have donated tangible items rather than cash/checks Total Regular Income 0.00 Total Income 0.00 Page COA Glossary

3 500,000 Cost of Goods Sold 510,100 Interministry Blessings Paid 510,102 Blessing Paid - National to record blessings mailed to the International Office (for other states or international ministries) 510,103 Blessing Paid State to record blessings mailed to another Kairos State 510,101 Blessing Paid AC to record blessings mailed / given to another Kairos Advisory Council Total Interministry Blessings Paid ,200 Interministry Contrib Paid 510,201 Affiliation Fees - National 15% of "Total Contributions" - International Office use only 510,202 Audit Fees - National as assessed by the Finance Committee - International Office use only 510,203 Travel Reimb - National to refund Intl Office for Program Coor Travel - International Office use only 510,221 Affiliation Fees - State to record Advisory Council payments to State for state-imposed affiliation fees 510,222 Audit Fees - State CA/TX ONLY: to record payments at Advisory Council level to the State for audit fees 510,223 State Dues - State to record Advisory Council payments to State for state-imposed state dues 510,224 Trailer Fee - State TX Only: Advisory Councils post payments to this GL Account Total Interministry Contrib Paid ,300 Interministry Materials Cost 510,301 Non-Program Materials from Kairos order forms (International Office use only) 510,302 Participant Materials from Kairos order forms (International Office use only) 510,303 Postage, Shipping & Handling from Kairos order forms (International Office use only) 510,304 Volunteer Materials from Kairos order forms (International Office use only) Total Interministry Materials Cost ,400 Interministry Torch Screening from Kairos order forms (International Office use only) 510,500 Interministry Training Costs 510,510 ACT Fee - National fees for ACT Training (International Office use only) 510,515 ACT Fee - State (rarely used) to record expenses to other Kairos states for ACT training 510,520 AKT Fee - National fees for AKT Training (International Office use only) 510,525 AKT Fee - State to record expenses for AKT registration fees to other Kairos states 510,550 Annual Conference Fees to expense Annual Conference Registration (International Office use only) 510,530 Torch National to expense Torch 101 Training Expenses (International Office use only) Total Interministry Training Costs 0.00 Total COGS 0.00 Page COA Glossary

4 600,000 ADMINISTRATION 600,120 Bank Service Charges bank fees as from the bank statements: include monthly bank fees + returned deposited item fees, etc. 600,400 Computer Exp - Admin 600,401 Computer & Software Expenses computers + equipment + software for administrative positions (typically SCC and AC Chair) 600,404 Web Solutions Expense website expenses for the State website Total Computer Exp - Admin ,410 Dues & Subscriptions annual subscriptions (such as Dropbox) 600,550 Meetings - Admin 600,551 Advisory Council Meetings AC Meetings expenses -- apart form Team Formation Meetings 600,555 SCC - Mileage Use for Chair/ SFS to travel to local Councils / Kairos business + reimb for mileage for volunteers 600,560 State Chapter Committee Meeting SCC meetings Total Meetings - Admin ,600 Office Expenses - Admin 600,615 Office Supplies computer paper, ink, toner, folders, pens, general office supplies Total Office Expenses - Admin ,625 Postage postage for mailing to admin people, AC members, etc. / **Annual IRS Tax Receipt / Thank you letters 600,630 Professional Services 600,631 Legal Fees rarely used--ask first Total Professional Services ,800 Training Exp - Admin 600,810 ACT Expenses 600,811 ACT Meals/Food ACT meals incurred for when the meeting occurs 600,812 ACT Mileage mileage reimbursement for volunteers traveling to ACT 600,813 ACT Supplies/Other copies, papers, name tags 600,814 ACT Travel Exp all travel expenses (mileage, meals when traveling, airfare, etc.) 60,815 ACT Venue the cost for renting the venue / gift for the church that allowed us to meet Total ACT Expenses ,850 Annual Conference Expenses 600,852 Annual Conf Mileage mileage reimbursement for volunteers traveling to the Kairos Annual Conference 600,856 Annual Conf Reg Fees Reimbursement to individuals who paid for the Annual Conference on their own 600,857 Travel & Meals Exp all Annual Conference Travel expenses (airfare, meals, mileage) Total Annual Conference Expenses 0.00 Total Training Exp - Admin ,900 Volunteer Appreciation rarely used--ask first Total ADMINISTRATION 0.00 Page COA Glossary

5 700,000 FUNDRAISING 700,100 Appeal 700,106 Mail Service - Appeal for paying a third party company to fold, sort, and mail a generic mail appeal letter 700,107 Postage - Appeal postage for generic mailings to the general database 700,108 Printing - Appeal copies for the generic mail appeal letters Total Appeal 0.00 Computer Exp - Fundraising 700,600 Computer & Software Expenses any computer/software, printers for Kairos Donor Coor, State Fin Sec Total Computer Exp - Fundraising ,700 Fundraising Event Expenses any and all fundraising event expenses go here (golf outings, pancake mix, etc.) 700,300 Marketing Expense - Fundraising 700,301 Advertising ads for print / TV / radio 700,302 Marketing Events expenses for booths at county fairs to get info about Kairos out - independent of a fundraising activity 700,303 Marketing/Promotional Materials brochures / T-shirts for promoting the ministry to gain volunteer interest 700,304 Postage - Fundraising mailing of interest-generating letters, brochures, etc. for getting the ministry name out there 700,305 Web Exp rarely used - ask first Total Marketing Expense - Fundraising ,400 Merchant Fees PayPal fees are recorded here and/or any online giving expenses are recorded here (not bank fees) 700,660 Post Office Box Rental Annual / Semi-Annual PO Box fees go here 700,670 Postage generic fundraising postage Total FUNDRAISING 0.00 Page COA Glossary

6 800,000 PROGRAM 800,200 Marketing Expense - Program 800,201 Advertising rarely used 800,202 Marketing/Promotional Materials Brochures / T-shirts / logo items for the team to wear on the weekends 800,203 Newsletter for team / weekend info 800,204 Postage - Program expense for mail said newsletters / brochures 800,205 Web Exp AC website expenses Total Marketing Expense - Program ,400 Training Expense - Program 800,410 AKT Expenses 800,411 AKT Meals/Food **Only for AKT host site meals 800,412 AKT Mileage 800,413 AKT Supplies/Other **Only for AKT host site supplies / other expenses 800,415 AKT Travel Exp AKT participant travel expenses (meals when traveling, airfare, mileage, etc.) 800,416 AKT Venue **Only for AKT host conference room lodging + AKT participant lodging (only if not provided by host site) Total AKT Expenses ,420 Torch 101 Expenses 800,421 Torch 101 Meals/Food **Only for Torch 101 host site meals 800,422 Torch 101 Mileage 800,423 Torch 101 Supplies/Other **Only for Torch 101 host site supplies / other expenses 800,425 Torch 101 Travel Exp Torch 101 participant travel expenses (meals when traveling, airfare, mileage, etc.) 800,426 Torch 101 Venue **Only for Torch 101 host conference room lodging Total Torch 101 Expenses 0.00 Total Training Expense - Program 0.00 Page COA Glossary

7 800,500 Weekend Expenses 800,501 Agape Supplies all expenses related to preparing agape for the room / participants / guests 800,502 Badges name badges 800,503 Computer & Equipment computers (Weekend Leader only), printers, tables, chairs, sound equipment, coffee urns, coolers, etc. 800,504 Decorations table decorations / chapel décor 800,505 Depreciation **posted by International Office 800,506 Equipment Rental port-a-potty, showers, etc. 800,507 Flowers for guests on KO weekend 800,508 Gift to Church - no facility bill for monetary gifts to churches as a thank you for allowing us to use their space with no charges 800,509 Guest Support baby sitting for guest's children only (as needed for weekend) 800,510 Housing/Facility Rental housing costs (independent of meals) **do not include gifts to churches here 800,511 Insurance rarely used - ask first 800,512 Meals/Food meals for team formation meetings, weekends (inside and outside teams) 800,513 Music Royalty Fee CCLI / CVLI license 800,514 Pictures photos for the groups 800,515 Postage & Shipping mailing of letters to KO Guests (mailings to AC team members are administrative) 800,516 Printing/Copies copies of talks, EZRA print outs, etc. 800,520 Program Materials rarely used as program materials are to be purchased at Intl Office 800,530 Security if needed, costs for security guards on weekends 800,531 Storage Space Rental monthly or annual storage expenses 800,532 Supplies/Paper Products paper goods, consumable expenses (pens, paper, plastic forks, etc.), note pads, foil, plastic gloves, etc. 800,533 Travel rare: State Chair travels to weekend, SFS travels to train ACS, etc. 800,540 Vehicle/Trailer Expenses 800,541 Vehicle Gas, Repair & Other gasoline for rental vehicle, mileage for tow vehicle, annual tag renewal, annual inspections, etc. 800,542 Vehicle Insurance trailer insurance 800,543 Vehicle Rental U-Haul rental, etc. 800,544 Vehicles/Trailers Purchased trailer purchase less than $1500 Total Vehicle/Trailer Expenses 0.00 Total Weekend Expenses 0.00 Page COA Glossary

8 800,600 Weekend Expenses - Post 800,601 One & Two Day Retreat Instructional, retreat expenses (all lodging, meals, supplies, etc.) 800,620 Prisoner to Prisoner (P2P) 800,621 Postage **OHIO ONLY 800,622 Printing **OHIO ONLY 800,623 Supplies & Other **OHIO ONLY 800,624 Telephone **OHIO ONLY Total Prisoner to Prisoner (P2) ,602 Reunion Expenses all reunion expenses 800,603 Weekly Mentoring all mentoring expenses 800,604 Weekly Prayer & Share all Prayer and share expenses Total Weekend Expenses - Post 0.00 Total PROGRAM 0.00 Page COA Glossary