DOCUMENT HISTORY/ EQUALITY IMPACT ASSESSMENT FORM

Transcription

1 DOCUMENT HISTORY/ EQUALITY IMPACT ASSESSMENT FORM TITLE Building Maintenance And Repair REF BK3/7/001 CREATED March 2001 TYPE Procedure Existing BOOK BOOK 3 SECTION 7- BUILDING MAINTENANCE PERSON RESPONSIBLE FOR POLICY Andrew Marsh REVIEWED BY DATE REVIEWED NEXT REVIEW CHANGES Yes NO If YES record new version no. A Marsh May 17 Apr This P&P has an impact on: Impact Equality Impact Assessment Yes No form completed Yes / No Age If No comment: Disability Ethnicity Gender Religion or belief Sex orientation Socio-economic BK3/7/001 Page 1 of 5 May 17/ver06

2 EQUALITY IMPACT ASSESSMENT FORM What is the main purpose or aims of the policy Determine role of Property Services Who will be the beneficiaries of this policy? All Nugent Staff Has the policy been explained to those it might affect directly or indirectly? Document to be circulated to all Nugent staff. Have you consulted on this policy? No What are the expected outcomes of this policy? Provide staff understanding of role of Property Services within organisation Equality Target Group a) Positive Impact b) Negative Impact High Low High Low Reason/Comment BK3/7/001 Page 2 of 5 May 17/ver06

3 PROCEDURAL MANUAL POLICY REF: BK3/7/001 POLICY STATEMENT: BUILDING MAINTENANCE AND REPAIR 1.0 INTRODUCTION Nugent is committed to providing premises that are energy efficient, safe, comfortable and well maintained thereby offering a pleasant environment for service users, staff and visitors. Our aim is to provide a fast, efficient and cost effective building maintenance and repairs service coupled with a well planned process for identifying and implementing both scheduled repairs and capital projects. Our objectives are:- To provide an efficient service that meets the needs of Nugent staff, Service Users and visitors To maintain the Nugent property portfolio in good condition and in accordance with the Service Level Agreement To maintain a safe environment and ensure that danger to persons and damage to property is minimised through convenient and auditable reporting facilities resulting in a prompt response to repairs To provide opportunities for service users and staff to be involved in the decision making process as much as is practicable To comply at all times with budgetary and financial procedural guidelines To ensure value for money is obtained for all building work To inspect completed repairs to ensure quality, value for money and customer satisfaction To regularly monitor, record and manage contractor performance To maintain accurate property records and comply at all times with statutory obligations and approved codes of practice 2.0 ASSET & FACILITIES MANAGEMENT The Asset & Facilities Management Department (formerly Property Services) is responsible for all property related matters within Nugent and is committed to the aims and objectives of its Policy and Procedures. The Asset & Facilities Management Department are based at Central Office on Edge Lane Liverpool and can be contacted and consulted on the whole range of property related matters from minor repairs through to full development and new build projects. BK3/7/001 Page 3 of 5 May 17/ver06

4 Heads of Home, Establishment or Project Managers are responsible for communicating to the Asset & Facilities Management Department any unscheduled type repairs of any nature as soon as is reasonably practicable following their discovery. Statutory testing and servicing will automatically be carried out under the control of Asset & Facilities Management Department, usually via the appropriate term maintenance contract. Heads of Home will have access to all relevant test certification via the Nugent IT Server (Z:\Property Services). The Asset & Facilities Management Department will utilise the stock condition database and consult with the Heads of Home, Establishment or Project Managers to identify property needs in respect of scheduled repairs and capital work projects. 3.0 DEFINITION OF REPAIR TYPES (See Guidance Building Maintenance & Repair) 3.1 Emergency Out of Hours Repairs These repairs are deemed emergencies as they present a risk to the property or persons if left unattended. The Contractors will be required to make the defect safe and advise on the following working day as to the type of work required to remedy the issue. A premium payment is charged by the Contractors for such repairs. 3.2 Unscheduled Repairs These are normally reactive or unplanned repairs usually resulting from fault development, breakdown, physical damage or unforeseen wear and tear. 3.3 Scheduled Repairs These are planned repairs that are usually identified from components beyond or approaching the end of their life expectancy, uneconomical to repair or developing regular faults. All property owned by Nugent has been surveyed to establish the presence of Asbestos. The Asbestos reports are held at Central Office and also locally within the property files located in each reception. This document must be made available to all building Contractors before undertaking any work to premises. From this report it is the responsibility of the Asset & Facilities Management Department to manage the asbestos risk, implement measures in the plan and monitor the condition of asbestos. BK3/7/001 Page 4 of 5 May 17/ver06

5 3.4 Service Contracts These are normally works carried out in compliance with statutory and regulatory obligations such as Acts of Parliament, CQC and Ofsted Requirements, Building Regulations or other Approved Codes of Practice. They are normally carried out on a regular basis e.g. weekly, monthly, yearly etc. and include things like testing, servicing and safety checks. Due to the repetitive nature of this type of work it is usually the subject to a termed maintenance contract. 3.5 Capital Works These are normally large scale works or projects which require major funding. Normally new developments, re-modelling work, large refurbishments and/or alterations. The funding for such work is normally the subject to a Capital Expenditure Requisition containing supporting information detailing requirements and necessity. 4.0 DOCUMENT HISTORY Procedures are reviewed at least every two years. This document was created Mar 01 and amended/updated Apr 07; Oct 10; Dec 12; Dec 14; May 17. BK3/7/001 Page 5 of 5 May 17/ver06