REQUEST FOR QUALIFICATIONS Green Mountain Water Distribution Upgrades

Transcription

1 RFQ Green Mountain Water Distribution Upgrades REQUEST FOR QUALIFICATIONS Green Mountain Water Distribution Upgrades Consulting Engineering Services Huntsville Utilities (HU), is accepting Statements of Qualifications (SOQ) from Engineering Companies (Engineer) interested in providing professional engineering services associated with planning and designing improvements to serve a growing area of HU s water service area on Green Mountain. The Engineer selected by HU will be offered the opportunity to enter into a Consulting Engineering Services Agreement (Agreement) with HU. A copy of the Agreement is included in Appendix A of this RFQ and no modifications to the terms contained within the Agreement will be considered. SOQ Submittal SOQs must be received at the Huntsville Utilities Main Office at 112 Spragins Street, NW, Huntsville, Alabama, by (3:00 p.m. CT) on November 17, 2017, to be considered. Any response received after that time and date will be returned unopened. Responses should be mailed or hand-delivered to Miranda Duke, Purchasing Officer. All responses shall be submitted in a sealed envelope plainly marked Green Mountain Water Distribution Upgrades. Six copies of the SOQ shall be submitted. All questions regarding the SOQ must be submitted to Miranda Duke in writing at Miranda.Duke@hsvutil.org prior to 11:00 a.m. CT, November 10, Questions after November 10 th will not be answered. Professional Services Statement of Qualifications (SOQ) Huntsville Utilities seeks professional engineering services for the planning and design of upgrades to the potable water system that currently serves customers on Green Mountain and a smaller regulated zone on Green Tree Trail and Joshua Drive. At a minimum the Engineer will be expected to develop and deliver a preliminary design report with several different upgrade options to serve the area and then possibly design improvements based off the selected upgrade option. It is anticipated that the engineer will perform a hydraulic model of all proposed improvements and provide cost estimates for every submittal to HU. The Green Mountain area is currently served by a single main along Green Mountain Road, two in series pump stations, and a 500,000 gallon elevated storage tank. There are currently approximately 300 existing Page 1 of 5

2 RFQ Green Mountain Water Distribution Upgrades customers in this service area and it is estimated that more than 500 new lots will ultimately be developed. The regulated system on Green Tree Trail and Joshua Drive currently serves approximately 40 existing customers with approximately 110 additional lots that have already been platted. A map of the area is included in Appendix B of this RFQ. Statement of Qualifications (SOQ) Format SOQs must be submitted in the format identified below. Non-compliance with the format requirements may result in the SOQ being rejected. Each section of the SOQ must be preceded with a divider page containing a labeled tab. Do not exceed the number of pages identified below for each section. All pages shall be no larger than 8.5 x 11, single space line spacing, and have no text, except page numbers within 1 inch of the edge of the page. Additionally all text shall be in Times New Roman with a minimum font size of 11. Qualified companies interested in submitting a SOQ must submit the information identified below in a mechanically or glue bound document. Stapled documents will not be accepted. I. Transmittal Letter (max. 1 page) The first page of the document shall be a letter from the company transmitting the Statement of Qualifications (SOQ) to HU. The letter must certify that the information provided in the SOQ is accurate and is signed by an appropriate officer of the company. Also, include a statement indicating that the Engineer is willing to perform the services in accordance with the Agreement without any modifications to the Agreement. Include in the letter the name and contact information of the person to whom questions about the SOQ should be addressed. II. Table of Contents (max. 1 page, precede with labeled tab divider page) Include a table of contents after the transmittal letter. III. General Information about the Company (max. 2 pages, precede with labeled tab divider page) Provide general information about the company s size, office locations, expertise, water utility clients, years in business, and any other general credentials that characterize the capabilities of the company. Include a valid copy of the company s Certificate of Authorization to provide professional engineering services within the state of Alabama. Certificate page will not count towards page count for section. Include a project organizational chart for all personnel proposed on the project and indicate which company office that they are located. Organizational chart will not count towards page count for section. Page 2 of 5

3 RFQ Green Mountain Water Distribution Upgrades IV. Distribution System Planning and Design Experience (max. 10 pages, precede with labeled tab divider page) Provide information pertaining to previous planning and design experience of potable water distribution systems. Please include all pertinent information regarding previous planning and design experience that, at a minimum, includes the following: Client, location, client contact information, size of planning area, number of customers, pipe lengths and sizes, tanks, booster pump stations, pressure zones, hydraulic modeling information (steady state, dynamic, extended period, fire flow, peak day, average day, future, software used, calibration methodology), project manager, project engineer/modeler, and anything specific to the project that would be of interest. Also, briefly describe the recommended improvements and status of project. Insert a resume, two page maximum each, at the end of the section for the project manager and project engineer. Resume pages will not count towards page count for section. V. Proximity to HU (max. 1 page, precede with labeled tab divider) Identify the address of the company office(s) that the project manager and project engineer ares located. State when the office was opened and identify the distance from 112 Spragins Street NW, Huntsville, AL to the company office of the project manager and project engineer. Also, include the address of all company offices listed in the organizational chart. VII. QA/QC (max. 2 page, precede with labeled tab divider) Provide information pertaining to the companies QA/QC program. Include specifics on how program will be utilized to ensure that all documents delivered will be of the highest quality. Insert a resume, two page maximum, at the end of the section for the QA/QC manager. Resume pages will not count towards page count for section. VIII. Other (max. 2 page, precede with labeled tab divider) Identify any characteristic of the company not listed elsewhere in the SOQ that would provide value to this project if the company is selected. Selection Process Scoring Submittals should be prepared in order to obtain the maximum number of points available for sections A through E as identified below. Page 3 of 5

4 RFQ Green Mountain Water Distribution Upgrades A. Distribution System Planning Experience (0 35 points) The Distribution System Planning Experience score is an overall score of the company s capabilities to perform distribution system planning. The score is the opinion of HU staff performing the scoring based on personal experience with the company, information submitted in the SOQ, the company s reputation for such capabilities, the credentials of the individuals named that will perform the work and any other factors the engineer deems prudent to consider in the grading. B. Distribution System Design Experience (0 35 points) The Distribution System Design Experience score is an overall score of the company s capabilities to perform distribution system design. The score is the opinion of HU staff performing the scoring based on personal experience with the company, information submitted in the SOQ, the company s reputation for such capabilities, the credentials of the individuals named that will perform the work and any other factors the engineer deems prudent to consider in the grading. C. Proximity to HU Score (0 15 points) The Proximity to HU Score is determined by the location of the project manager s and project engineer s company office. The location of other key personnel may also be taken into account when determining the score. HU prefers the use of companies with offices in Madison County or adjoining Counties when such companies have the expertise and experience that HU seeks for individual projects. D. QA/QC Score (0 10 points) The QA/QC Score reflects the applicability of the company s QA/QC program to the type of deliverable associated with all documents prepared for this project. E. Other (0 5 points) Identify any characteristic of the company that makes it exceptional and that can be offered as an advantage over other companies. Ranking and Selection Selected members of HU s staff will independently score each submittal and determine a total score. The total score for each submittal will be comprised of the sum of the points identified in A through E above. The total scores for each submittal will then be averaged and a consensus reached to rank the submittals. If any company indicates that they are not willing to perform the services in accordance with the Agreement then HU will consider the submittal to be non-responsive and the submittal will receive a total score of zero. Page 4 of 5

5 RFQ Green Mountain Water Distribution Upgrades It is HU s intent to negotiate a scope with the company which has the highest ranked submittal and has indicated that they will perform the services in accordance with the Agreement. However, HU reserves the right to request oral interviews with the highest ranked submitters and re-rank the submittals based on the oral interviews. Should HU be unable to successfully negotiate a contract with the company that has the highest ranked submittal then HU will then contact the company with the next highest ranked submittal and begin negotiations with them. Tentative Schedule October 30, 2017 November 10, 2017 November 17, 2017 December 1, 2017 RFQ release date Questions or comments due to HU Statements of Qualifications due to HU Companies notified of results and begin contract negotiations Page 5 of 5

6 RFQ Green Mountain Water Distribution Upgrades Appendix A

7 Contract for Engineering Services This AGREEMENT is made and becomes effective this day of,,2017 by and between {Insert Name}.,, hereinafter called Consultant, and the City of Huntsville, a municipal corporation within the State of Alabama, d/b/a Huntsville Utilities, P.O. Box 2048, Huntsville, Alabama 35804, hereinafter called Client. Purpose The purpose of this AGREEMENT is to engage Consultant to perform engineering consulting services for Client in accordance with the terms and conditions set forth in the following sections and attachments referenced herein which, together with the acceptance, shall constitute the entire AGREEMENT superseding any and all previous correspondence and arrangements. This AGREEMENT may be amended or modified by written instrument, but such instrument is valid only upon signature by both parties. Services Consultant will perform services for the Project as set forth in the provisions for Scope of Work/Fee/Schedule below and in accordance with these Terms & Conditions. Consultant has developed the Project scope of service, schedule and compensation based on available information and various assumptions. The Client acknowledges that adjustments to the schedule and compensation may be necessary based on the actual circumstances encountered by Consultant in performing their services. Consultant is authorized to proceed with services upon receipt of an executed AGREEMENT. Project General Engineering Services Scope of Work/Fee/Schedule Consultant agrees to perform for Client the following services in accordance with the terms and conditions outlined in this AGREEMENT. Scope, Fee and Schedule to be determined in individual task orders as directed and approved in writing by Client. Compensation In consideration of the services performed by Consultant, the Client shall pay Consultant in the manner set forth above. The parties acknowledge that terms of compensation are based on an orderly and continuous progress of the Project. Fee Definitions The following fee types shall apply to methods of payment: Lump Sum a fixed price amount for the scope of services described Time and Materials - defined as individual time multiplied by standard billing rates for that individual and actual expenses incurred in connection with the Project. Payment Terms Consultant shall submit invoices once per month for services performed and Client shall pay the full invoice amount within 30 days of the invoice date. Client payment to Consultant is not contingent on arrangement of project financing or receipt of funds from a third party. In the event the Client disputes the invoice or any portion thereof, the undisputed portion shall be paid to Consultant based on terms of this AGREEMENT. Invoice payment delayed beyond 60 days shall give Consultant the right to stop work until payments are current. Non-payment beyond 70 days shall be just cause for termination by Consultant. Additional Services The Client and Consultant acknowledge that additional services may be necessary for the Project to address issues that may not be known at

8 Project initiation or that may be required to address circumstances that were not foreseen. In that event, Consultant shall submit a fee estimate for such services and a contract modification shall be negotiated and approved by the Client prior to any effort being expended on such services. No additional work or extra compensation over and above the contract price shall be allowed unless the same shall be duly authorized by the Client in writing. Site Access The Consultant shall obtain all necessary approvals for access to the Project Site(s). Ownership of Documents Drawings, specifications, reports, programs, manuals, or other documents prepared under this AGREEMENT will be the property of Client. Consultant may retain copies for their files. Client may reuse the documents; however, Consultant shall not be liable for reuse of documents or modifications thereof by the Client or its representatives for any purpose. Period of Service Consultant shall perform the services of the project in a timely manner consistent with sound professional practice and in accordance with the attachments describing the Scope of Work and in no event shall the time exceed the time as set forth herein. The services of each task shall be considered complete when deliverables for the task have been presented to the Client. Consultant shall be entitled to an extension of time for any delay beyond Consultant control provided that the same is approved in writing by Client. Indemnification The Consultant agrees to indemnify, hold harmless, and defend the Client, the City of Huntsville, members of the Huntsville Water Works Utility Board, or their representatives, employees, agents, or servants from and against any and all liability for loss, damages, attorney fees, and expenses, which the Client, the City of Huntsville, members of the Huntsville Water Works Utility Board, or their representatives, employees, agents, or servants may be suffer or be held liable to by reason of injury of damage to any person or property arising out of or in any manner connected with the operations to be performed under this contract, whether or not due in whole or in part, to any act, omission, or negligence of the Client, the City of Huntsville, members of the Huntsville Water Works Utility Board, or to any of their representatives, employees, agents, or servants from and against any and all liability of loss, damages, attorney s fees and expenses which Owner, the City of Huntsville, members of the Huntsville Waterworks Utility Board or their representatives, employees, agents or servants. The Consultant agrees to indemnify, hold harmless, and defend Owner, the City of Huntsville, members of the Huntsville Waterworks Utility Board, their representatives, employees, agents, or servants from and against any and all liability of loss, damages, attorney s fees and expenses which Owner, the City of Huntsville, members of the Huntsville Waterworks Utility Board or their representatives, employees, agents or servants may suffer or be held liable by reason of any injury or damage to any person or property arising out of any matter connected with Consultant s negligently performed professional services under this Agreement. Dispute Resolution The Client and Consultant agree that they shall diligently pursue resolution of all disagreements within 45 days of either party s written notice using a mutually acceptable form of mediated dispute resolution prior to exercising their rights under law. Consultant shall continue to perform services for the Project and the Client shall pay for such services during the dispute resolution process unless the Client issues a written notice to suspend work. Either party may proceed with litigation toward resolution of any dispute, within in a 45-day period of time during which the dispute would be resolved and shall not preclude either party from proceeding with legal proceedings toward damages that either party might sustain as a result of breach of contract.

9 Insurance and Liability The Consultant will provide to the Client, at the Consultant s expense, those certain indemnifications and insurance requirements, which are set forth in Attachment A, entitled Huntsville Utilities Client Insurance Requirements. Wherever the word Contractor is mentioned in Attachment A, the same shall be included and interpreted to mean Consultant. Wherever the word Owner is mentioned in Attachment A, the same shall be included and interpreted to mean the Client and the City of Huntsville, a municipal corporation d/b/a Huntsville Utilities. Termination The Client may terminate services on the Project upon seven (7) days written notice without cause or in the event of substantial failure by the other party to fulfill its obligations of the terms hereunder. The Client or Consultant may terminate services on the Project upon seven (7) days written notice in the event of substantial failure by the other party to fulfill its obligations of the terms hereunder. Consultant shall submit an invoice for services performed up to the effective date of termination and the Client shall pay Consultant all outstanding invoices within fourteen (14) days. The Client may withhold any amount that Client may or might retain or have due, which may or might compensate the Client for any type of damages which they sustain by breach of contract on the part of Consultant. Authorized Representative The Project Manager assigned to the Project by Consultant is authorized to make decisions or commitments related to the project on behalf of Consultant. The Client shall designate a representative with similar authority. Only officers of Consultant are authorized to execute contracts and/or work orders on behalf of Consultant. Independent Consultant Consultant shall serve as an independent consultant for services provided under this agreement. Consultant shall retain control over the means and methods used in performing Consultant s services and may retain subconsultants to perform certain services as determined by Consultant, provided that the same are approved by Client. Compliance with Laws The services which shall be performed by Consultant shall be those types of services which are good and professional services done in a good and workmanlike manner. The Consultant shall endeavor to incorporate laws, regulations, codes, and standards applicable at the time the work is performed and shall perform its services in compliance with all applicable laws, codes, and standards at the time the work is performed. Safety Consultant shall be responsible solely for the safety precautions or programs of its employees. Suspension of Work The Client may suspend services performed by Consultant with or without cause upon fourteen (14) days written notice. Consultant shall submit an invoice for services performed up to the effective date of the work suspension and the Client shall pay Consultant all outstanding invoices within fourteen (14) days. Waiver of Rights The failure of either party to enforce any provision of these terms and conditions shall not constitute a waiver of such provision nor diminish the right of either party to the remedies of such provision. Severability Any provision of these terms later held to violate any law shall be deemed void and all remaining provisions shall continue in force. In such event, the Client and Consultant will work in good faith to replace an invalid provision with one that is valid with as close to the original meaning as possible. Survival All provisions of these terms that allocate responsibility or liability between the Client and Consultant shall survive the completion or termination of services for the Project.

10 Assignments Neither party shall assign its rights, interests, or obligations under the Project without the express written consent of the other party. Governing Law The terms and conditions of this AGREEMENT shall be governed by the laws of the State of Alabama, and all civil actions shall be Madison County, Alabama, being the location of the City of Huntsville. Equal Employment Opportunity Consultant will comply with federal regulations pertaining to Equal Employment Opportunity. Consultant is in compliance with applicable local, state, and federal regulations concerning minority hiring. It is Consultant s policy to ensure that applicants and employees are treated equally without regard to race, creed, sex, color, religion, veteran status, ancestry, citizenship status, national origin, marital status, sexual orientation, or disability. Consultant expressly assures all employees, applicants for employment, and the community or its continuous commitment to equal opportunity and fair employment practices. Attorney Fees Should there be any suit or action instituted to enforce any right granted in this contract, the substantially prevailing party shall be entitled to recover its costs, disbursements, and reasonable attorney fees from the other party. The party that is awarded a net recovery against the other party shall be deemed the substantially prevailing party unless such other party has previously made a bona fide offer of payment in settlement and the amount of recovery is the same or less than the amount offered in settlement. Notices All notices given under the terms of this AGREEMENT shall be sent to: FOR CONSULTANT: {Name} {Address 1} {Address 2} {City, State ZIP} FOR CLIENT: The City of Huntsville, a municipal corporation d/b/a Huntsville Utilities P.O. Box 2048 Huntsville, AL The Parties have read the forgoing, understand completely the terms and conditions, and willingly enter into this AGREEMENT. FOR CONSULTANT: Consultants Authorized Signature FOR CLIENT: Client s Authorized Signature Printed Name Title Attachment A - Huntsville Utilities Contractor Insurance Requirements

11 ATTACHMENT A Huntsville Utilities Contractor Insurance Requirements The Contractor agrees to indemnify, hold harmless and defend the Client, the City of Huntsville, members the Huntsville Water Works Utility Board, or their representatives, employees, agents or servants from and against any and all liability for loss, damages, attorney fees, and expenses which the Client, may suffer or be held liable for by reason of any injury or damage to any person or property arising out of any manner connected with the operation to be performed under this contract, whether or not due in whole or in part, to any act, omission, or negligence to the Client, the City of Huntsville, members the Huntsville Water Works Utility Board, or their representatives, employees, agents or servants. The Consultant agrees to indemnify, hold harmless and defend the Client, the City of Huntsville, members the Huntsville Waterworks Utility Board, their representatives, employees, agents or servants from and against any and all liability for loss, damages, attorney fees, and expenses which the Owner,, the City of Huntsville, members the Huntsville Water Works Utility Board, or their representatives, employees, agents or servants, may suffer or be held liable for by reason of any injury or damage to any person or property arising out of any manner connected with the Contractor s negligently performing professional services under this Agreement. Without limiting any of the Contractor s obligations under this Contract, the Contractor shall, at his expense, provide and maintain the following minimum limits of insurance: A) Worker s Compensation Statutory limits in accordance with the laws of the State of Alabama covering all employees who perform work or any of the obligation assumed by the Contractor under this Agreement. B) General Liability Bodily injury, property damage and personal injury coverage for 1) comprehensive form; 2) premises operation; 3) products/completed-operations hazard, 4) contractual insurance, 5) broad form property damage, 6) independent contractors, and 7) personal injury; minimum limits of $1,000, C) Automobile Liability Bodily injury, property damage combined including coverage for 1) Comprehensive form; 2) Owned/Hired/Non-Owned Vehicles used in connection with this Contract; minimum limits of coverage of $5,000, D) Excessive Liability Bodily injury and property damage combined Umbrella Form Coverage, with minimum combined limits of $2,000,

12 E) Professional Liability (E&O) $1,000, each claim and in the aggregate. Any Subcontractor employed by the Contractor shall be governed by the same insurance requirements as stated for the Contractor. The Contractor shall, before the executed date of the Contract, deliver to Owner certified copies of each insurance policy and where applicable, the policy shall be endorsed by naming Owner as additional insured. Each policy shall contain a provision to the effect no change shall be made in the policies, nor will they be cancelled without first giving thirty (30) days written notice to the Utilities. All policies shall be written with insurance companies licensed to do business in the State of Alabama which are acceptable to the Owner. The Contractor shall present to the Owner a current up do date Certificate of Compliance issued by the State of Alabama Insurance Department which will show that each insurance company proposed for use is presently authorized to transact business in the State of Alabama. A Certificate of Compliance must accompany each policy submitted to be approved by the Owner. Failure to provide the required and specified policies, Certificate or other information and material as described herein may or might result in cancelation of contract by Owner or, at the sole determination of Owner, will result in Owner charging Contractor for time and effort as Owner deems reasonable and necessary in securing all such policies, Certificates and other information in the form and content as required herein. Insurance Requirements State of Alabama A current, up to date Certificate of Compliance showing an insurance company is presently authorized and licensed to do business in the State of Alabama can be secured from the State of Alabama Department of Insurance, Montgomery, Alabama.

13 RFQ Green Mountain Water Distribution Upgrades Appendix B

14 DITTO MARINA PKWY BANNERWOOD CROMWELL STONE CREEK LN MAEBETH RYEFIELD PL COLBY CHIMNEY ROCK AUTUM CHASE SOUTH BLUFF RD CHAMBRAY ADONIS RD W TULIPTREE W TUPELO JESSAMINE LN CARRIAGE LN NEWCOMB RD SLALOM RUN SHADES BASIN ST SAGEBRUSH MELANIE FOOTHILLS GLEN ECHO GREEN OAKS WALTER BIRD TERRY AKE RD SHADES RD BRANSCOMB DANMANN DANMANN VALADE BLUFF HOBBS PL BRIGHTON TODD MILL RD MOUNTAIN GAP RD KINSEY FIELDSTONE CT KERR LYNGATE ANTHONY LEEWARD OLD ALBANY BAILEY COVE RD SAVANNAH CT BAILEY COVE RD CHESLEY LN SINIARD RUNNINGMEADE TR MAEBETH QUEENS PL WILLENA COYS SINIARD COYS WILLENA GREEN MOUNTAIN RD LANCELOT GUENEVERE PENTELOPE EXCALIBUR GALAHAD ASTALOT CAMELOT CAMELOT GAWAIN RD CHIMNEY CHIMNEY ASTALOT AV PERCIVALE SPRINGS MARLIN SPRINGS CHIMNEY CAMPCREEK HEARTHWOOD HOLLOW GAWAIN RD TR GREEN MOUNTAIN RD CARR LN WILLOW WILLOW WILLOW MOUNTCREST KETOVA WAY NORTH SHAWDEE RD NORTH RD RD SHAWDEE BENNETT RD WILEY RD VICKI LN BYRD YOUNG LN N BYRD CHAMELEON CT LONG MICHELLE ALIDGE SLOAN MEADOW CLOVERCREST LING GREENRIDGE RD ASHWOOD HOBBS RD BRIARCREEK WILMINGTON RD JOSHUA PARK BALSAM PARK MEADOW CHESTERFIELD TEENAJO CONGRESS SQ CLOVERCREST BAILEY COVE RD DEATON MORROW COACH RD PRESIDENTS WAY SALISBURY IRENE MICHELLE CHESSER DEATON BUSH GLORY DUFFEY RD LITCHFIELD COYS JOSHUA STONEHAVEN RD OLD JOSHUA PEARTREE RD STONEFIELD TR RIVERVIEW ARLON OWENS RIVERVIEW VALLEY GREEN RD SOUTH SHAWDEE RD SOUTH VILLAGE SQUARE RD SPRING HAVEN AUTUMN GLORY LN AUTUMN GLORY LN SUNSET BLUFF WINTER WALK WAY VERDANT EMERALD POINT VERDANT VIEW BLUFF VIEW VERDANT VERIDIAN WAY VERIDIAN WAY BUFORD WORLEY STAMPEDE ROUND UP RD GALLOP BAILEY COVE RD SHADOW RIDGE SHADOW RIDGE FOX MEADOW TR GREENTREE TR EPPING PL VILLAGE SQUARE RD SOUTH SHAWDEE RD KNOTTY WALLS ASHMONT ASHMONT BLVD EDGEMERE STOUFFER ASHMONT BLVD CT OLD BROOK TR COLLIER CARLISLE LEAFMORE BURLINGTON GREENTREE TR MONTE VEA RD NATURE TRAIL RD JASON LEAFMORE GREEN COVE Pressure Zones Green Mountain Pump #1 Area Green Mountain Green Mountain Regulated INDIAN RIDGE INDIAN RIDGE MONTE VEA RD SNUG HARBOR BASTION LN STARBOARD BASTION LN MONTE VEA SOUTH SHAWDEE RD DALE RD GREEN MONTE VEA RD VALLEY VISTA WADE POINT RD MICHAEL FEARS SOUTH