No PA/F AP/Federal/F-l3/ I Dated
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1 Public Disclosure Authorized Office of the rim. M,2r.~ öa.=.t t Provincial Audit Wing Constitution Avenue slamabad No PA/F AP/Federal/F-l3/ Dated The Secretary, Economic A tini Pak Secretariat Block "C- slanabad he Couniry Director, World Bank, 20-A, Shahrah-e-Jamhurial, Sector G-5/1, slamabad Public Disclosure Authorized Public Disclosure Authorized Public Disclosure Authorized Subjec: Foreign Aided Projects (FAP) Audit Reports Financial Attest Audit of the following World Bank 'inded Financial Yea has been conducted by this office i ii. ii. prci,jccs for the Financial Attest Audit Report on the Accounts of Second Trade and Transport Facilitation Project (Ministry of Comnierce) DA Cr Pak for the F Y Financial Attest Audit Report on the Accounis of Second Trade and Transport Facilitation Project (Planning Commision) DA Cr Pak for the F.Y Financial Attest Audit Report on the Accounts of Water Secior Capacity Building and Advisory Service Project DA Cr 4437 for he F Y 20(14-15 g. Financial Attest Audit Report on lie Accounits of TreitArv L.ducation Support Project DA Cr No 4886-PK & 4887-PK FEC Foi the i v. Financial Attest Audit Report on the Accounts of Sirengtheni the Forum of Pakistan Ombudsman TFT2310 för the F.Y vi Financial Attest Audit Report on the Accousis of Pakistan Povemi1 Alleviation Rnd DA Cr No for the F Y S 2 Atudit Reports of the above mentioned projecis have been iialized after conduetiig Quality Control Review and are being issued for necessary consuimption of the Gjovernmient and the Development partner i e World Bank EnLcosure: fas Above) Cc li (M111=amd aem Provincial Audit Wing DG Audit Federal Governnent, slarmabad, with the request to issue a copy of the above reports to the project nanagement for ftrther necessary action Master File
2 1o. /. Financial Attest Audit Report on the Accounts of Second Trade and Transport Facilitation Project (Trade and Transport Facilitation Unit) nternational Development Association Loan No. DA-4577-Pak For the Financial Year * Auditor General of Pakistan slamabad
3 TABLE OF CONTENTS Abbreviations and Acronyms... PREFACE... E PA RT -... PROJECT OVERVEW...2 AUDTOR'S REPORT TO THE MANAGEMENT...3 FNANCAL STATEMENTS...4 PART-... COVER LETTER TO THE MANAGEMENT LETTER... 6 EXECUTVE SUMMARY... 8 MANAGEMENT LETTER NTRODUCTON AUDT OBJECTVES...J1 3. AUDT... SCOPE AND METHODOLOGY AUDT FNDNGS AND RECOMMENDATONS Organization... and Management Financial Management Sustainability CONCLUSON ACKNOWLEDGEMENT U K U
4 Abbreviations and Acronyms AGPR Accountant General Pakistan Revenues EAD Economic Affairs Division ECNEC Executive Committee of National Economic Council GFR General Financial Rules DA nternational Development Association PSAS nternational Public Sector Accounting Standards SSA l nternational Standards of Supreme Audit nstitutions NTCMU National Trade Corridor Management Unit O.M. Office Memorandum PC- Planning Commission- PSD Public Sector Development Programme Rs. Rupees TTFU Trade and Transport Facilitation Unit OfieMmrnu UNCTAD United Nations Conference on Trade and Development lnigcmiso- USD United States Dollar WTO World Trade Organization ulcsco eeomn rgam
5 PREFACE The Auditor-General conducts audits subject to Article 169 and 170 of the Constitution of the slamic Republic of Pakistan, 1973 read with Sections 8 and 12 of the Auditor-General's (Functions, Powers and Terms and Conditions of Service) Ordinance, The audit of "Second Trade and Transport Facilitation Project (Trade and Transport Facilitation Unit)" under the Loan No. DA-4577-PAK for the Financial Year funded by the nternational Development Association (DA) was carried out accordingly. The Directorate General Audit, (Federal Government), slamabad conducted audit of the "Second Trade and Transport Facilitation Project (Trade and Transport Facilitation Unit)" during December for the period with a view to reporting significant findings to stakeholders. Audit examined the economy, efficiency, and effectiveness aspects of the "Second Trade and Transport Facilitation Project (Trade and Transport Facilitation Unit)". n addition, Audit also assessed, on test check basis, whether the management complied with applicable laws, rules, and regulations in managing the "Second Trade and Transport Facilitation Project (Trade and Transport Facilitation Unit)". The Audit Report indicates specific actions that, if taken, will help the management realize the objectives of the "Second Trade and Transport Facilitation Project (Trade and Transport Facilitation Unit)". The Report consists of two parts. Part- contains Auditor's Report (Audit Opinion) and Financial Statements. Part-H contains Executive Summary, Management Letter and Audit Findings. The Report has been prepared for submission to the nternational Development Association (DA) in terms of Loan Agreement No.DA-4577-PAK. Dated: (Junaid Mushtaq ureshi) Place: slamabad DRECTOR GENERAL U i
6 1 PART- N. PROJECT OVERVEW 2. AUDTOR'S REPORT TO THlE MANAGEMENT E 3. FNANCAL STATEMENTS 1 8Pt
7 PROJECT OVERVEW Name of Project: Second Trade and Transport Facilitation Project (Trade and Transport Facilitation Unit) Sponsoring Authority: World Bank (nternational Development Association) Executing Authority: Loan No: DA-4577-PAK PC- Cost: Rs million Date of Commencement (As per PC-): December, 2006 Actual Date of Commencement: January, 2007 Date of Completion (as per PC-): December, 2013 Dated of Approval by ECNEC: Loan Closing Date: December, 2013 The umbrella PC- of Second Trade and Transport Facilitation Project was approved by ECNEC in its meeting held on at a cost of Rs. 1, million consisting of two components, i.e. National Trade Corridor Management Unit (NTCMU) and Trade and Transport Facilitation Unit (TTFU) to be implemented by Planning Commission and Ministry of Commerce, respectively. Later, in 2010 the project cost was revised to Rs. 2, million due to increase in dollar value from 1 USD = Rs. 60 to Rs. 85. The revised total cost of TTFU component under the was Rs million (USD million). The Project was funded by World Bank/DA credit at an interest rate of 0.75%, repayable in 20 years. The objectives of the project are as under: i. National Trade Facilitation Strategy and WTO commitments ii. WTO trade facilitation negotiations and regional corporation mechanisms iii. Trade procedures analysis and corresponding capacity building iv. Trade, transport and transit operations analysis and corresponding capacity building v. Trade information, education and capacity communications vi, Pilot projects vii. Benchmarking performance 2 1 U
8 AUDTOR'S REPORT TO THE MANAGEMENT Auditor's Report on the Trade and Transport Facilitation Project (Trade and Transport Facilitation Unit) Financial Statements We have audited the accompanying Financial Statements of "Trade and Transport Facilitation Project (Trade and Transport Facilitation Unit)" under the DA Loan No.4577 that comprises Statement of Receipts and Payments together with the Notes forming part thereof for the year ended 31s' December, Management Responsibility t is the responsibility of the project management to establish and maintain a system of internal controls, and prepare and present the Statement of Receipts and Payments in conformity with the requirements of Cash Basis PSAS, Financial Reporting under the Cash Basis of Accounting Standard. Auditor's Responsibility The responsibility of the auditor is to express an opinion on the financial statements based on the audit conducted. We conducted our audit in accordance with the nternational Standards of Supreme Audit nstitutions. These standards require that we plan and perform the audit to obtain reasonable assurance whether the financial statements are free of material misstatements. The audit process includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements. t also includes assessing the accounting principles used and significant estimates made by the management, as well as evaluating the overall statement presentation. We believe that our audit provides a reasonable basis for our opinion. Opinion n our opinion: a) The financial statements present fairly, in all material respects, the cash receipts and payments by the project for the year ended 3f1" December, 2013 in accordance with Cash Basis PSAS, Financial Reporting under the Cash Basis of Accounting Standard. b) The expen res have been incurred in accordance with the requirements of legal agreemr. (Junaid ushtaq Q e Director General Directorate General Audit (Federal Government), Benevolent Fund Building, Zero Point, slamabad Dated: 2, "1, acodnewtuh eurmnso ea
9 U U U FNANCAL STATEMENTS F
10 TRADE AND TRANSPORT FACLTATON PROJECT (TRADE AND TRANSPORT FACLTATON UNT) MNSTRY OF COMMERCE Financial Statement Loan No. DA/4577-PAK Statement of Financial Affairs For the Financial Year 0P "July December Cash in-flow from stakeholders Rupees A- Receipts (July-Dec) Cumulative Cash & Cash Equivalents at the Year beginning GOP (Counterpart E Financin,) DA (SOE Procedure) DA (Direct Payment)_ , ncrease/decrease exchange fluctuation Total Receipts during 17,204, ,047, ,251, the year Cash Outflow B- Payment (Operating Activities) (July-Dec) Cumulative Consulting Services 3, ,106 69, ncremental Operating Cost 6, ,550,415 20, and recurrent costs Cash Utilized in Operating 10,302,396 79,842,521 90,144, (Jul y-dec) Cumulative Cash & Cash Equivalcnts 6.902, i /J)VW N) fftwy.slamnabad (M. Salim Khalid) Deputy Chief (Dev.) Mubammad Salm hald Deputy chief Minitry of Commercet Government of Pakista"
11 . THE PROJECT TRADE AND TRANSPORTFACLTATON PROJECT (TRADE AND TRANSPORT FACLTATON UNT) MNSTRY OF COMMERCE NOTES TO THE FNANCAL STATEMENT FOR THE YEAR ENDED 31P December, The Trade and transport Facilitation Project-2 (Trade and Transport Facilitation Unit (TTFU) is a project of and is effective from P1 December 2007 with the closing date of December Government of Pakistan (GOP) entered into agreement with "nternational Development Association (DA)". for arranging financing arrangements for the reforms in progress at the project. 1.2 n accordance with Development Credit Agreements DA has sanctioned credit of Special Drawing Rights (SDR) Million for the Project. A sum of SDR million allocated as part B to this Unit. The expenses are to be met 100% from Loan account.. Significant Accounting Polices Following accounting policies have been applied consistently in dealing with items. which are considered material to the TTF-2 (Trade and Transport Facilitation Unit). Ministry of Commerce financial statements: 2.1 BASS of Preparation The financial statements have been prepared under the PSAS cash basis. 2.2 Accounting convention These financial statements have been prospered under historical cost convention with cash basis of accounting. Accordingly, expenses are recognized. when paid rather incurred. 2.3 Currency The financial statements have been prepared in Pak Rupees except for few disclosures that have been made in notes to the financial statement. These notes have included both the foreign currency as well as their equivalent Pak Rupees as per the SBP exchange rate prevailing on the date of the bank payment. 2.4 Government funds & grant Funds allocated to Project from DA are not recognized till these have been credited in the Assignment Account maintained with the National Bank of Pakistan. Civic Centre Branch. slamabad. (M. Salim Khalid) Deputy Chief (Dev.) slamabad MuhammaO Sali" W Deputy Chte Miuisty of Commerm
12 1 l e 2.5 foreign exchange transactions Transactions in local and foreign currencies are accounted for in compliance with the Finance Division O.M. NO. F.2 (2 (4)-B.S/ dated 25 Nov (M. Salim Khalid) Deputy Chief (Dev.) islamabad / 1 Muhammad Salim Khaire Deputy Chief ministry of Commes- Government of Paisiras slamabad
13 l e TRADE AND TRANSPORT FACLTATON PROJECT (TRADE AND TRANSPORT FACLTATON UNT) MNSTRY OF COMMERCE NOTES TO THE FNANCAL STATEMENT FOR THE PEROD ENDED 31"' DECEMBER, 2013 Notes (July-December) Note-B Receipts & Receipts & Payments against financing sources DA GOP Total US$ Rs. Rs. Rs. O/Balance , Receipt ' quarter 2 nd quarter _ Total 226, ,204, Paiments USS Rs. GOP Total 1' quarter nd quarter 90, , rd_quarter 4 th quarter ncrease - - C/balance 107, ,902, , Total Exchange fluctuation A Closing balance on was USD (Cash book Balance) 226, B Exchange Rate according to nterbank Exchange on C Closing Balance in PKR on Cash Book E D Closing balance in PKR on , E Exchange Gain (D-D) NA U (M. Salim Khalid) Deputy Chief (Dev.) slamabad Mahammad Salim hlid Deputy Chief Ministry of commerce Government of Pakistan islamabad
14 l e, TRADE AND TRANSPORT FACLTATON PROJECT (TRADE AND TRANSPORT FACLTATON UNTU) MNSTRY OF COMMERCE Loan No DA/4577-PAK Withdrawal schedule For the Financial Year 01P July ]S December (July-December) Value: USS S # Currency W/A-# _ Categorywise ExpenditureReplenished Total Total U U (M. Salim Khalid) Deputy Chief (Dev.) slamabad Muhammad Salim Khalid Deputy Chief t Government of Pakistan slamabad
15 .. TRADE AND TRANSPORT FACLTATON PROJECT (TRADE AND TRANSPORT FACLTATON UNT) MNSTRY OF COMMERCE Loan No DA/4577-PAK For the Financial Year 01" July S December SPECAL/DESGNATED ACCOUNT STATEMENT Value: US$ E For year Ending (July-December) Account No Depositary Bank National Bank of Pakistan Address Main Branch slarabad Related Loan/Credit No PAK Currency us$ Opening Balance on Add DA Replenishment Total Deduct: SOE Reimbursements Total11] Cash Book Balance As on , Bank Balance As on ,81807 US (M. Sa$im Khalid) Deputy Chief (Dev.) Ministry of Commkserce slamabad Mivnisnt of ommer isambad Deputy Chief /
16 Note: 5 ncremental Operating cost and incurrent costs during this year (July-December) Sub Note Detail Amount (Rs.) 5.1 Establishment Charges 3,320, Rent of the Building 614, Project pre investment research survey, consultant based research. survey 5.4 Office Management 1.462, Regional conference on 1.558,505 strengthening transport connectively Total ,396 The expenditure for (July-December) has been expended out of funding of World Bank. (M. Salim Khalid Deputy Chief (Dev.) slamabad Muhammad Sal" Khad Deputy Chief ministry of Commerce.oernment of Pakistan slamabad
17 , -, 1.& l l l l l,,..,_., _AQQltloflal USC10SllfCS 屆 l l l 居
18 TRADE AND TRANSPORT FACLTATON PROJECT (TRADE AND TRANSPORT FACLTATON UNT) MNSTRY OF COMMERCE Loan No DA/4577-PAK List of Assets during (July-December) SiNo. tems Quantity NL / X (M. Salim Khalid) Deputy Ch e f (Dev.) slamabad Muhammad Salim Kh DepUty Chief rdinistry of comwc, i,overnmera of
19 s Certificate E t is certified that expenditure have been used by the Trade and Transport Facilitation Project (Trade and Transport Facilitation Unit) Loan No. DA/4577-PAK or the Financial Year 01" July "' December, 2013 for intended purposed as per loan agreement No.4577 from nternational Development Association (DA) portion for the year (July-December). (M. Salim Khalid) Deputy Chief (Dev.) slamabad Muhammaa Salim Khalo Deputy Chief GovernmeUt of Pakistan slamabad
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