UNIVERSITY OF GUELPH BOARD OF GOVERNORS

Transcription

1 ClibPDF - UNIVERSITY OF GUELPH BOARD OF GOVERNORS Minutes of the 219th meeting of the Board of Governors, Thursday, May 21, 1992, 4:00 p.m., Room 424, University Centre. Present: Lincoln Alexander, Chancellor Bill Brock, Chair Bill Brohman Lloyd Cummins Solette Gelberg Kofi Hadjor Roger Horton Catherine Hume Bev Kay Elizabeth Macrae Clara Marett Ian McCallum Murray McEwen Michael McMillan Bernard Ostry Bill Pattison Maureen Sabia Brian Segal David Weinberg Marty Williams Regrets: J. Morrison D. Phipps D. McQ. Shaver Visitors: Charles Ferguson, Vice-President, Administration Jack MacDonald, Vice-President, Academic Larry Milligan, Vice-President, Research Gerry Quinn, Vice-President, University Affairs and Development Roger Phillips, Treasurer Brian Sullivan, Associate Vice-President, Student Affairs Jane Watt, Assistant Vice-President, Human Resources Barbara Abercrombie, Director, Office of the President Derek Jamieson, Director, Institutional Analysis and Planning Allan McInnis, Director, Student Housing Services Bill McNaughton, Director, University Centre John Miles, Director, Financial and Administrative Services Garry Round, Director, Hospitality/Retail Operations Alan Faulds, Assistant Director, South-East Residence and Family Housing Kathy Hogan, Budget Manager Betsy Allan, Secretary 6 Observers

2 CIibPDF Mr. Brock, Chair, formally acknowledged that Dr. Brian Segal had announced his intent to leave the University of Guelph and pursue a career in the private sector. He took this opportunity to wish Dr. Segal every success in his new endeavours. Agenda AGENDA 26/92 On motion duly made and seconded, it was RESOLVED, That the agenda for the meeting of May 21, 1992, be approved. Minutes MINUTES 27/92 On motion duly made and seconded, it was RESOLVED, That the minutes of the 218th meeting of the Board of Governors be approved as presented. BUSINESS ARISING FROM THE MINUTES There was no business arising from the minutes. REPORT OF THE FINANCE COMMITTEE The Chair noted that he had received two requests for speaking privileges to address budget concerns and that he had granted this privilege. Dr. Segal was invited by Mr. McEwen to make some opening remarks prior to the presentation of the Finance Committee report. Dr. Segal commented that it had been four months to the day since the Premier of Ontario announced a new funding paradigm for the public sector. Dr. Segal elaborated on the breadth of budget information shared with the University community during the various stages of preparation. Efforts had been made to consult with departments, faculty and staff to ensure that the reduction in funding would not undermine the quality of academic or research work at the University. Dr. Segal acknowledged some of the inequities now facing the institution, primarily as a result of two bargaining units having two-year agreements which fall under the old funding paradigm. Dr. Segal noted that this has been a most difficult budget process and will set a course of action for the next number of years. In his view, this is a fiscally responsible budget. At the end of three years, the University will have removed almost $21 million from the base operating budget and he stated that no more could be done, certainly not faster, without damaging the University's infrastructure. Mr. Brock mentioned that the Board's letter to faculty had generated a number of replies, all of which had been copied to the Board members. A draft response letter was in the hand outs and would be discussed after the budget presentation.

3 CIibPDF - Residence (a) Residences Budget Budget 28/92 On motion duly made and seconded, it was 3 RESOLVED, That the University of Guelph Residences Budget for , including changes to fees, be approved. Abstained was Marty Williams. Hosp/Ret. (b) Hospitality/Retail Operations Budget Budget 29/92 On motion duly made and seconded, it was RESOLVED, That the University of Guelph Hospitality/Retail Operations Budget for , including changes to fees, be approved. UC (c) University Centre Budget Budget 30/92 On motion duly made and seconded, it was RESOLVED, That the University Centre Budget for be accepted as presented. Tuition & (d) Proposed Schedule Tuition and Other Student Fees Other Fees 31/92 There was some concern that with fees going up, coupled with a poor economy, students were faced with an unprecedented cost burden. It was inferred that fees over and above tuition are, in essence, hidden costs to the students. These fees are not accounted for in OSAP calculations. There was an interest to profile these fees as a part of the real costs, over and above the cost of tuition. It was noted that all fees are indeed published. The fee increases, in some cases by a very small amount, are consistent and in some cases lower than what is charged at other universities. On motion duly made and seconded, it was RESOLVED, That the undergraduate, graduate and associate diploma fees for , and that other non-tuition student fees for , be approved as presented. Opposed were Marty Williams and Ian McCallum. MCU (e) MCU Operating Budget Budget 32/92 The Chair invited Diane Boyd, President of the Staff Association, to speak to this item. Ms. Boyd recounted for the Board how difficult the Cresap implementation had been on staff and how hard the current budget problems are proving to be. Staff Association members are an integral part of this campus and do appreciate

4 4 being involved in the budget discussions. Staff Association members are committed to the Collective Agreement and feel the energy expended by the Administration encouraging the opening of this Agreement could have been better spent looking at budget alternatives. The lay-off proposal has been structured without the Staff Association being asked for input. It seems that something is wrong with our system when employees with the lowest salaries are targeted for the lay-offs and therefore endure the greatest hardship. Staff Association members are also least able to anti-forward assistance (for example: reduced working hours, returning funding allowances) as can the librarians and faculty members. Ms. Boyd recommended the striking of a Unity Task Force, like that used at another university, to be composed of volunteer representatives from all sectors across campus, to work out a plan. The Chair then asked Mr. Don Gruber, President of CUPE, to address the Board. It was noted that CUPE is the third largest group with a contract on campus. It is incomprehensible to this group that they would be asked to bear the burden of a lay-off, while those with higher salaries are least affected. The CUPE membership feels there must be alternative ways to save money. Mr. Gruber was not willing to share suggestions with the Administration at this time, unless CUPE was credited with the potential savings. Mr. Brock thanked the two speakers. It was clarified that a five-year budget model was being presented. The government has informed the institution that for the next three years, funding increases would be held as follows: 2% increase in 1993, 2% increase in 1994 and a 1% increase in Figures showing in years four and year five are soft numbers (being projected using current methodology and past principles). The five-year model shows a paying down of the deficit to zero by the end of the fifth year. Years four and five will be reviewed and likely revised as more information becomes available. One member summarized this budget as demonstrating how we can successfully reach the zero deficit goal in five years. Granted it may prove to be not the best way, but all things being equal it is obtainable. On motion duly made and seconded, it was RESOLVED, That the MCU Operating Budget for be approved. 5-Year On motion duly made and seconded, it was Budg.Mod. 33/94 RESOLVED, That the five-year Budget Model Forecast be approved and that by there be no accumulated deficit in the MCU Operating Budget. Opposed was Kofi Hadjor. CIibPDF -

5 CIibPDF - Spec.Cap. ( Special Capital Budget Budget 34/92 On motion duly made and seconded, it was 5 RESOLVED, That the Special Capital Budget for , be approved. Approp. (g) Appropriation from Heritage Fund Endowment HF Endow. 35/92 On motion duly made and seconded, it was RESOLVED, That on April 30, 1993, $450,000 in interest earnings be transferred from the Heritage Fund Endowment to the Special Capital Account be approved. 10-Year Bus. (h) Ten-Year Business Plan for Fundraising at the University of Guelph Fundrsng. 36/92 This Plan is a departure from the University's previous approach to funding fundraising. Historically, no administrative costs have been charged directly back to the gifts; The MCU budget provided all required funds. The Plan proposes taking sixty percent of the necessary funding from MCU monies and levying an administrative fee of up to 10% on cash donations to generate the remaining forty percent of funding required. This is a common practice used by many publicly funded institutions. Concern was expressed that the goals proposed in the Snelling Kolb Inc. Report were not feasible given the current economic climate. As well, there was concern about hiring more people when in fact, on staff in the fundraising office were very competent people. It was stated that the Plan is not asking permission to hire people this fiscal year, but as needed when the University undertakes its next fundraising campaign. It was asked that a methodology be created to review the success of fundraising. On motions duly made and seconded, it was RESOLVED, That the proposed Ten-Year Business Plan for Fundraising at the University Guelph, be approved in principle. RESOLVED, That the University of Guelph be permitted to charge an administrative fee of up to 10% on cash donations. Invest. (i) Investment Policy Policy 37/92 The Auditors had asked the Administration to formalize the Investment Policy as it had been in draft form up and to this point. The Policy has been presented to both the Finance and Audit Committees for information. REPORT OF THE MEMBERSHIP COMMITTEE The formality of legalizing the student election results was reviewed. Board

6 6 members were disappointed to see the low turn-out of student voters, particularly at the graduate student level. Mr. Williams apologized for being acclaimed and stated that he would work to raise the awareness of student participation on the Board and hoped to increase the voter turn-out next year. The extension of Elizabeth Macrae's Lieutenant Governor Order-in-Council appointment was recognized. UG Student Election Results 38/92 (a) Undergraduate Student Elections Results On motion duly made and seconded, it was RESOLVED, That Marty Williams and Kurt Liebe be appointed to the Board of Governors as the undergraduate student representatives for a one-year term, effective July 1, Grad. Stud. (b) Graduate Student Election Results Election Results On motion duly made and seconded, it was 39/92 RESOLVED, That Jason McIlveen be appointed to the Board of Governors as the graduate student representative for a one-year term, effective July 1, NAUBCS Report 40/92 REPORT ON NATIONAL ASSOCIATION OF UNIVERSITY BOARD CHAIRS AND SECRETARIES Mrs. Solette Gelberg attended this conference held recently in Montreal. There were a number of interesting presentations including: alcohol consumption on campus, violence and disruptive behaviour, sexual harassment, and effective organization of a university secretariat. There were also a number of very interesting speakers, including the Honourable Lucienne Robillard, Minister of Higher Education and Science of Quebec. Mrs. Gelberg made reference to Mdme. Robillard's depth of knowledge and commitment to the improvement of higher education. A presentation by Ms. Lise Bissonnette, Director of Ix Devoir, that universities avoid controversy and faculty are still living in ivory towers brought a suggestion from the floor that perhaps the media are the ones living in ivory towers as controversy is rampant on campuses, although perhaps presented in a more civilized fashion today. Quebec's Premier, Robert Bourassa, attended a private reception with conference delegates and Mrs. Gelberg found him to be forthright, concerned and a decent and caring individual. As the presentation by the Premier was in camera, she did not elaborate on his presentation, but invited people to ask her about it after the meeting. The Board Chairs had their own session and discussed evaluation and remuneration of executive officers and role of external members of the Board. The Board Chairs had much to agree upon, such as: working to protect the base of funding stop crying for more funding CIibPDF -

7 7 tuition should rise to 75% of the cost to educate a student the need to more thoroughly develop support from alumni and friends the need to continue to work to enhance the public opinion accountability Mrs. Gelberg summarized a panel presentation on the inputs and outputs of a university. It was clear that as educational institutions, we must learn to measure the value of our output, that being the student and we must better communicate this to the public. Many conference delegates felt strongly about the need to change the preparation of students for university in the primary and secondary school systems. Conference delegates discussed the role of the National Association of University Board Chairs and Secretaries and decided to establish a more formal organization, but will continue to use the AUCC infrastructure as a cost-saving measure. A provincial directorate and committee to draw up bylaws have been struck. The 1993 annual meeting will be held in Winnipeg and in Ottawa in Mr. Brock mentioned his attendance at a recent COU meeting. The Chairs and Vice-Chairs of Boards took a different view on lobbying than that of university presidents. The Chairs and Vice-Chairs felt it important to move to a less adversarial approach. At the next meeting in June, this will again be discussed. Dr. Segal commented that he as Chair of COU has a great deal of sympathy for each parties views. He stated that there had not been any government bashing, so to speak, since January, but that the Minister had been taken to task for his lack of consultation with the universities. He was pleased to say that the Minister now does consult with OCOUA. REPORT OF THE PRESIDENT Dr. Segal offered his deep appreciation and thanks to those Board members departing the Board. He acknowledged that the June meeting would provide a better opportunity to extend thanks to these individuals. Mr. Brock concurred with his own appreciation and thanks. Pres. (a) Status Report Status Rept. 41/92 The President reported on the following: the Heritage Fund Trustees held their premier meeting March 27, 1992 the Real Estate Committee will be proposing a Real Estate Division Business Plan to the Board of Trustees and on to the Board of Governors in June the Heritage Enhancement Committee is looking at attractive ways to bring in more funds to the University the Investment Management Committee is working on an investment policy and philosophy and will share this with the Board of Trustees and the Board of Governors the Board of Trustees and the University community were saddened with the sudden death of Trustee, Ralph Boyce CIibPDF -

8 8 two NSERC chairs have been named in the Department of Food Science; Professor Mansel Griffith is the new Dairy Microbiology Chair which is co-sponsored by the Ontario Milk Marketing Board; Professor Doug Dalgleish is the new Dairy Technology Chair, which is co-sponsored by the Dairy Council Maclean's Magazine plans to again rank Canadian universities in a special issue this fall BASF Canada Inc. is contributing $100,000 over five years to build an environmental growth room in the Bovey Building the International Development Research Centre (IDRC) is establishing an annual lectureship in international development; The David Hopper International Lecture is being established with a $200,000 endowment. Dr. Hopper is a former professor of Agriculture Economics at Guelph and former head of IDRC the archive collection of Edward Johnson has been donated to the Library by the grandson, Edward Drew the Cruickston Park Farm Advisory Committee held a retreat on May 15th and is working towards the holding of public information meetings this fall; the retreat was a successful event, and recommendations will be coming forward from this Committee the University Affairs and Development Department has raised in pledges and gifts during the past year (May 1, April 30, 1992) close to $13 million. In addition to the standard giving program, the planned giving section is growing and will provide long-term benefit to the University. (b) Appointments, Tenure and Promotion A list is enclosed with the meeting package. OTHER BUSINESS Mr. Brock acknowledged the fine work done by the Finance Committee, recognizing that it took a long period of time to get the budget to the Board, and all the while engendering the support of the entire Board. Mr. McEwen commended the Administration for doing the really difficult work. The Chair then requested that all non-board members leave the room as the Board was now going to an in camera session. END OF OPEN SESSION

9 ... University of Guelph BOARD OF GOVERNORS Thursday, May 21, MOTIONS - Approval of Agenda RESOLVED, That the agenda be approved as presented. Approval of Minutes RESOLVED, That the minutes of the 218th meeting of the Board be approved as presented. Report of the Finance Committee RESOLVED, That the University of Guelph Residences Budget for , including changes to fees, be approved RESOLVED, That the University of Guelph Hospitality/Retail Operations Budget for , including changes to fees, be approved. RESOLVED, That the University Centre Budget for be accepted as presented. RESOLVED, That the undergraduate, graduate and associate diploma fees for , and that other non-tuition student fees for , be approved as presented. RESOLVED, That the MCU Operating Budget for , be approved. RESOLVED, That the five-year Budget Model Forecast be approved. RESOLVED, That the Special Capital Budget for , be approved. RESOLVED, That on April 30, 1993, $450,000 in interest earnings be transferred from the Heritage Fund Endowment to the Special Capital Account be approved. RESOLVED, That the proposed Ten-Year Business Plan for Fundraising at the University Guelph, including an administrative fee of up to 10% on cash donations, be approved. /... 2

10 MOTIONS PAGE 2 MAY 21, 1992 Report of the Membership Committee RESOLVED, That Marty Williams and Kurt Liebe be appointed to the Board of Governors as the undergraduate student representatives for a one-year term, effective July 1, RESOLVED, That Jason Mcllveen be appointed to the Board of Governors as the graduate student representative for a one-year term, effective July 1,