Preliminary Budget Overview
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1 Preliminary Budget Overview Presentation to the Board of Education Thursday, March 3, 2016
2 Tonight s agenda Recap February 4 Meeting Budget Development Update Human Resources Budget Overview Athletics Budget Overview Special Education Budget Overview 2
3 Preliminary Gap Expenditures $75,318,441 Revenue $70,090,496 Gap - $5,227,945 Gap-Closing Options: Additional state aid? Restoration of GEA? Preliminary Gap: $5.228 million Gap amount does not include the use of reserve funds or fund balance. Final potential tax levy decision? Use of fund balance/ reserves? 3 Budget reductions?
4 Recap: Facilities Services Budget Budgeted Budgeted Salaries $1,723,357 $1,748,076 Equipment/Vehicles $105,000 $105,000 Utilities $860,000 $860,000 Contracted Services $638,811 $638,811 Custodial/Maintenance Supplies $250,500 $250,500 BOCES $7,980 $8,140 Total $3,585,648 $3,610,527 Increase of 0.69% 4
5 Recap: Transportation Budget Budgeted Budgeted Salaries $1,838,872 $1,735,823 Equipment $30,000 $25,000 Fuel $550,000 $435,000 Parts/Supplies $127,275 $212,775 Insurance $55,000 $55,000 Other Operating Costs $117,600 $152,100 Total $2,718,747 $2,615,698 Decrease of -3.79% 5
6 Bus replacement proposition Seeking six 65-passenger buses and two wheelchairaccessible buses at a cost not to exceed $1,100,000 6
7 Recap: Technology Budget Budgeted Budgeted Summer help $4,025 $4,025 Equipment $230,303 $219,901 Supplies $4,000 $14,854 Technology/Contractual Services $107,286 $106,834 BOCES* $1,901,476 $1,965,988 Total $2,247,090 $2,311,602 *Includes director of technology, network technicians, and instructional support specialists. Increase of 2.87% 7
8 Adoption of Legal Ad Budget Vote/Board of Education Election - Tuesday, May 17 Three Board of Education seats (three-year terms) Candidate petitions may be picked up in person at the Business Office from 8am to 2:30pm beginning March 7. Bus purchase proposition 8
9 Baseline Budget as of 2/4/16 Considerations: Budget Development Facilities Services $127,500 Transportation $110,000 Technology $253,234 Expenditures Revenues Gap $75,318,441 $70,090,496 -$5,227,945 Adjusted Baseline as of 3/3/16 $75,809,175 $70,090,496 -$5,718,679 9
10 Budget Development: Funding sources as of 3/3/16 Possible Revenues Tax Levy* -$16,231 Potential State Aid - GEA Additional State Aid** $0 - $648,306 $0 -? Use of Fund Balance/Reserves Available fund balance/reserves TBD * Per state tax levy limit calculation of -0.05% for and pending final state budget approval ** Pending final state budget approval 10
11 Human Resources Overview Budgeted Budgeted Salaries $275,992 $294,545 Equipment and Supplies $3,000 $3,000 Contractual $77,775 $77,775 Conference $11,040 $11,040 Total $367,807 $386,360 Increase of 5.04% 11
12 Human Resources Salary/Position Overview Position FTE Budgeted Budgeted Director/Clerical/ Benefits Specialist 3.8 $275,992 $294,545 Total $275,992 $294,545 12
13 Human Resources Considerations 0.4 FTE Benefits Assistant Online Application System Increase $11,200 $5,000 Total Considerations $16,200 Rationale Part-time position needed to support the district s benefits specialist with day to day tasks and to be in compliance with the Affordable Care Act. Provide easier application process for prospective employees and easier review process by the district. The system is used by many districts throughout the state and may result in a decrease in the district s advertising costs. 13
14 Athletic Department Overview Budgeted Budgeted Salaries $493,290 $502,136 Contractual $43,375 $46,687 Officials $39,600 $40,069 Supplies $22,370 $22,189 Equipment $6,400 $6,400 BOCES $4,148 $4,210 Total $609,183 $621,691 Increase of 2.05% 14
15 Athletic Department Salary Information Position FTE Budgeted Budgeted Director/Clerical 2 $115,210 $116,233 Coaches (66) $319,780 $319,780 Pool Supervisor/ Lifeguards $20,734 $22,000 Time Scorers $22,666 $29,223 Stipends $14,900 $14,900 Total $493,290 $502,136 15
16 Athletic Department Considerations 16 Increase Intramurals Program $17,000 Fourth-Grade Swimming Program Off-Campus Physical Education Classes (HS) Physical Education Equipment/Supplies $8,000 $9,500 $9,000 Rationale Provides more opportunities for students for physical activity and to develop peer relationships; historically has had a positive impact on our students. Important life skill for children; promotes fitness, teaches life and safety skills in and around water. Provides students additional physical education opportunities; frees up the pool for fourth-grade swimming program. Establish physical education budget for supplies and equipment for equitable distribution among buildings and programs. continued
17 Athletic Department Considerations (continued) 17 Increase Rationale Athletic Uniforms $15,000 Develop uniform replacement schedule. Contractual Reconditioning $4,000 Cost of Officials $3,000 Family ID Software $3,000 Three Modified Coaching Positions $7,665 Total Considerations $76,165 Ensure football and lacrosse teams have inspected helmets for each season. Increase on costs for officials per negotiated contract. Allows for paperless documentation process, i.e. sign-up forms, physical forms, code of conduct, and injury report forms. Additional coaches needed for safety and supervision of the athletes, as well as more coaching time spent with each athlete on an individual basis.
18 Special Education Overview Budgeted Budgeted Salaries $4,675,910 $4,767,401 Equipment $12,000 $12,000 Contractual/Conference $159,650 $160,150 Supplies $70,345 $69,920 BOCES* $3,728,410 $4,112,159 Total $8,646,315 $9,121,630 *This figure includes FTEs. Increase of 5.50% 18
19 Special Education Salary/Position Position FTE Budgeted Budgeted Administrators and Clerical 6.0 $405,546 $412,343 Teachers 39.0 $2,303,756 $2,386,184 Teaching Assistants 49.5 $859,362 $846,794 Occupational/Physical Therapists Overview 4.0 $274,618 $280,284 School Psychologists 7.0 $495,905 $498,391 School Nurses 11.0 $336,723 $343,405 Total $4,675,910 $4,767,401 19
20 Special Education Considerations 0.2 FTE increase in BOCES Itinerant Special Education Supervisor Service 504/CSE restructuring Total Considerations Increase $20,557 $0 -? $20,557 -? Rationale Current level of service is insufficient; increased service needed to keep up with volume of work: provide support for parents and staff, conduct student observations, conduct IEP meetings, follow-up; additional support needed for the new CDOS credential. Building principals currently manage students 504 plans. If 504s are moved back to Student Services, additional support may be needed. 20
21 Future Meetings Thursday, March 31 Board of Education Regular Meeting/Budget Workshop, Big Flats Elementary School, 6pm Thursday, April 7 Budget Workshop, Broad Street School Building, 6pm Wednesday, April 20 Board of Education Meeting, Gardner Road, 6pm Monday, May 2 Budget Q&A, Big Flats Community Center, 7pm Thursday, May 5 Public Hearing, Multi-Media Center, 6pm Monday, May 9 Candidates Forum, Multi-Media Center, 7pm Thursday, May 12 Budget Q&A, Millport Village Hall, 7pm Monday, May 16 Budget Q&A, Horseheads Town Hall, 7pm Tuesday, May 17 Budget Vote/Board of Education Election, 7am - 9pm 21
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