Banks Peninsula Community Board AGENDA

Transcription

1 AGENDA Notice of Meeting: An ordinary meeting of the Banks Peninsula Community Board will be held on: Date: Monday Time: 1pm Venue: Little River Service Centre, 4238 Christchurch-Akaroa Road, Little River Membership Chairperson Deputy Chairperson Members Christine Wilson Pam Richardson Felix Dawson Janis Haley John McLister Jed O'Donoghue Tori Peden Andrew Turner 6 December 2017 Joan Blatchford Manager Community Governance, Banks Peninsula/Lyttelton joan.blatchford@ccc.govt.nz Penelope Goldstone Manager Community Governance, Banks Peninsula/Akaroa penelope.goldstone@ccc.govt.nz Note: The reports contained within this agenda are for consideration and should not be construed as Council policy unless and until adopted. If you require further information relating to any reports, please contact the person named on the report. To view copies of Agendas and Minutes, visit:

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3 Part A Part B Part C Matters Requiring a Council Decision Reports for Information Decisions Under Delegation TABLE OF CONTENTS Mihi/Karakia Timatanga... 4 C 1. Apologies... 4 B 2. Declarations of Interest... 4 C 3. Confirmation of Previous Minutes... 4 B 4. Public Forum... 4 B 5. Deputations by Appointment... 4 B 6. Presentation of Petitions... 4 C 7. Orton Bradley Park Board Minutes - 21 August B 8. Reserve Management Committees B 9. Staff Briefings STAFF REPORTS AC 10. Allandale Transport Yard Site C 11. Banks Peninsula Community Board Meeting Schedule C 12. Banks Peninsula Community Board Recess Committee 2017/ C 13. Banks Peninsula Youth Development Fund - Sarah Cameron C 14. Banks Peninsula Community Board Area Report B 15. Elected Members Information Exchange Karakia Whakamutunga Page 3

4 Mihi/Karakia Timatanga 1. Apologies At the close of the agenda no apologies had been received. 2. Declarations of Interest Members are reminded of the need to be vigilant and to stand aside from decision making when a conflict arises between their role as an elected representative and any private or other external interest they might have. 3. Confirmation of Previous Minutes That the minutes of the Banks Peninsula Community Board meeting held on Monday, 27 November 2017 be confirmed (refer page 5). 4. Public Forum A period of up to 30 minutes is available for people to speak for up to five minutes on any issue that is not the subject of a separate hearings process. It is intended that the public forum session will be held at this point in the meeting. 4.1 Love Little River and Banks Peninsula Community Development Group - Marcus Puentener Composting toilets in the bays, freedom camping bylaw enforcement, sustainable contracts, highway sign endorsement and Peninsula events. 4.2 Little River Wairewa Community Trust - Robert (Mac) Burch Flooding issues relating to the Awa-iti Domain. 5. Deputations by Appointment Deputations may be heard on a matter or matters covered by a report on this agenda and approved by the Chairperson. There were no deputations by appointment at the time the agenda was prepared. 6. Presentation of Petitions There were no petitions received at the time the agenda was prepared. Page 4

5 Banks Peninsula Community Board OPEN MINUTES Date: Monday 27 November 2017 Time: 1pm Venue: Lyttelton Community Boardroom, 25 Canterbury Street, Lyttelton Present Chairperson Deputy Chairperson Members Christine Wilson Pam Richardson Felix Dawson Janis Haley Jed O'Donoghue Tori Peden Andrew Turner 27 November 2017 Joan Blatchford Manager Community Governance, Banks Peninsula/Lyttelton Penelope Goldstone Manager Community Governance, Banks Peninsula/Akaroa Item 3 - Minutes of Previous Meeting 27/11/2017 To view copies of Agendas and Minutes, visit: Page 5

6 Part A Part B Part C Matters Requiring a Council Decision Reports for Information Decisions Under Delegation Mihi/Karakia Timatanga: Pam Richardson The agenda was dealt with in the following order. 1. Apologies Part C There were no apologies. 2. Declarations of Interest Part B There were no declarations of interest recorded. 3. Confirmation of Previous Minutes Part C Community Board Resolved BKCB/2017/00147 Community Board Decision That the minutes of the Banks Peninsula Community Board meeting held on Monday, 13 November 2017 be confirmed. Pam Richardson/Andrew Turner 4. Public Forum 4.1 Future Options for Banks Peninsula Part B Carried Item 3 - Minutes of Previous Meeting 27/11/2017 Ms Alison Ross spoke to the Board regarding future options for the Peninsula, specific issues for Lyttelton, including elderly care and bus services. Ms Ross emphasised the importance of even funding for both wards. The Chairperson thanked Ms Ross for her presentation. 4.2 Maintenance of Recreational Spaces Part B Ms Diana Harrison spoke to the Board regarding a number of maintenance aspects affecting the presentation of recreational spaces, in particular Corsair Bay. The Chairperson thanked Ms Harrison for her presentation. Page 6

7 5. Deputations by Appointment Part B 5.1 Urban Park Rangers Al Hardy, Operations Manager Neighbourhood & Sports Parks and Catherine Clerkin, Parks Advisor, introduced the three newly appointed Urban Park Rangers - Jeremy Reid, Matthew Arat and Carl Burnett. The Urban Park Rangers aim to be proactive in their work and are keen to liaise with the community particularly around voluntary rubbish collections from parks and reserves. The Chairperson thanked the staff members of the Parks Unit for their deputation. 6. Presentation of Petitions Part B There was no presentation of petitions. 7. Reserve Management Committee Staff Recommendations That the Banks Peninsula Community Board: 1. Receive the minutes of the following Reserve Management Committee meetings: Le Bons Bay Reserve Management Committee Minutes 9 November Approve Dave Hansen as a member of the Le Bons Bay Reserve Management Committee. Community Board Resolved BKCB/2017/00148 Part B That the Banks Peninsula Community Board: 1. Receive the minutes of the following Reserve Management Committee meetings: Le Bons Bay Reserve Management Committee Minutes 9 November Approve Dave Hansen as a member of the Le Bons Bay Reserve Management Committee. 3. Request staff to provide urgent advice on maintenance and emptying requirements for the Le Bons Bay public toilet to ensure that there is sufficient capacity for high use over the summer period. 4. Request urgent staff advice on the status of the Beca Report recommendations for all the Banks Peninsula public toilets and how this has informed: a) maintenance and emptying requirements over the upcoming summer period. b) the proposed capital programme in the Long Term Plan. Andrew Turner/Janis Haley Carried Item 3 - Minutes of Previous Meeting 27/11/2017 Page 7

8 7.1 Lyttelton Reserve Management Committee The Board noted that staff advice would be required regarding the Urumau Reserve Development Plan. There was a need to consider the process for submissions at the next Joint Board Meeting with this committee. 8. Governors Bay Community Centre and Pool Reserve Landscape Plan Staff Recommendations That the Banks Peninsula Community Board: 1. Approve the landscape plan for the skate bowl and bike pump track at Governors Bay Community Centre and Pool Reserve Stage Two as referred to in Attachment A of the staff report. Community Board Resolved BKCB/2017/00149 Staff recommendations accepted without change Part C That the Banks Peninsula Community Board: 1. Approve the landscape plan for the skate bowl and bike pump track at Governors Bay Community Centre and Pool Reserve Stage Two as referred to in Attachment A of the staff report. Pam Richardson/Tori Peden Tori Peden left the meeting at 3.03pm 9. Elected Members Information Exchange Part B The Board received and noted information from members. 9.1 Ms Alison Ross Carried With reference to the presentation at item 4.1 it was agreed that Ms Alison Ross be sent the Community Board Plan highlighting the level of engagement which had been undertaken with the community. Item 3 - Minutes of Previous Meeting 27/11/ Recreational Maintenance With reference to the presentation at item 4.2 it was agreed that staff would collate customer service requests about Corsair Bay and that these be sent to the Parks Unit with a view to having maintenance standards reviewed. Page 8

9 9.3 Lake Ellesmere The Board noted that community engagement regarding the Birdlings Flat Bossu Road bridge would be scheduled for a joint meeting in Friends of Akaroa Museum It was agreed that the Board would congratulate the Friends of the Akaroa Museum on their recent Christchurch Civic Award Septic Tank Capacity The Board noted its concern that septic tank capacity needed to be taken into account with the tourism development strategy. This could be a matter for the Community Board Plan to address. 9.6 Waitangi Day It was agreed that the Board would establish from staff the agreed venue for Waitangi Day Freedom Camping It was noted that the Snap Send Solve application was not applicable to reporting non-complying freedom camping as enforcement officers needed to witness the offence. The Board agreed to request staff to arrange a meeting with appropriate staff to enable the Board to ask questions about the Snap Send Solve application. Noted that there were Freedom Camping concerns in Allandale and Akaroa affected residents were urged to lodge a complaint if required. 9.8 Whakaraupo / Lyttelton Harbour Catchment Management Plan Working Group It was agreed that all Board members require a copy of the Whaka-Ora publication which is in circulation in the community for consultation until 4 December. Andrew Turner to arrange for a consultation time extension. The publication requires review as there may be implications for the Board s Long Term Plan considerations. Item 3 - Minutes of Previous Meeting 27/11/ Akaroa Civic Trust Annual General Meeting The recent Annual General Meeting of the Akaroa Civic Trust highlighted various issues. Shuttle service for cruise ships has been withdrawn The levy on cruise ships will be raised to fund the health hub The maximum of two cruise ships per day was discussed Page 9

10 Traffic Management issues in Akaroa, particularly from Bank Corner to the Service Centre was discussed. It was agreed that staff would monitor this French Farm Required maintenance matters were discussed. Staff were aware of some signage matters and this was under action Wairewa Runanga The Wairewa Runanga are seeking to improve conditions on the beach by having a composting toilet. Andrew Turner undertook to look at possible funding options Okains Bay Trust Museum Noted that the Board would be visiting the Okains Bay museum on 18 December Albion Square The Board expressed concern at the browning off of grass in Albion Square and agreed to ask staff to advise on the watering cycle for the Square. The Board thanked the staff for their meeting support. Pam Richardson concluded the meeting with a Karakia. Meeting concluded at 4.10pm. CONFIRMED THIS 11th DAY OF DECEMBER Item 3 - Minutes of Previous Meeting 27/11/2017 CHRISTINE WILSON CHAIRPERSON Page 10

11 7. Orton Bradley Park Board Minutes - 21 August 2017 Reference: 17/ Contact: Liz Carter liz.carter@ccc.govt.nz Purpose of Report The Orton Bradley Park Board s minutes from its meeting on 21 August 2017 have been received. Item 7 2. Staff Recommendations That the Banks Peninsula Community Board: 1. Receive the minutes from the meeting of the Orton Bradley Park Board held on 21 August Attachments No. Title Page A Orton Bradley Park Board Minutes - 21 August Item No.: 7 Page 11

12 Attachment A Item 7 Item No.: 7 Page 12

13 Attachment A Item 7 Item No.: 7 Page 13

14 Attachment A Item 7 Item No.: 7 Page 14

15 Attachment A Item 7 Item No.: 7 Page 15

16 Attachment A Item 7 Item No.: 7 Page 16

17 8. Reserve Management Committee Reference: 17/ Contact: Liz Carter Purpose of Report 1.1 The following Reserve Management Committee minutes have been received. These minutes may still need to be confirmed by the Committees at their next meeting. Item 8 Stanley Park Reserve Management Committee Minutes 2 November 2017 Robinsons Bay Reserve Management Committee Minutes 2 December Staff Recommendations That the Banks Peninsula Community Board: 1. Receive the minutes of the following Reserve Management Committee meetings: Stanley Park Reserve Management Committee Minutes 2 November 2017 Robinsons Bay Reserve Management Committee Minutes 2 December 2017 Attachments No. Title Page A Stanley Park Reserve Management Committee Minutes - 2 November B Robinsons Bay Reserve Management Committee Minutes - 2 December Item No.: 8 Page 17

18 Attachment A Item 8 Item No.: 8 Page 18

19 Attachment B Item 8 Item No.: 8 Page 19

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21 9. Staff Briefings Reference: 17/ Contact: Liz Carter Purpose of Report The Board will be briefed on the following: Subject Presenters Unit/Organisation Bruce Terrace, Akaroa Social Housing Project Rob Orchard Claire Milne Will Rolton Manager Social Housing Programme Liaison Advisor Social Housing Junior Project Manager Item 9 2. Staff Recommendations That the Banks Peninsula Community Board: 1. Notes the information supplied during the Staff Briefings. Attachments There are no attachments to this report. Item No.: 9 Page 21

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23 10. Allandale Transport Yard Site Reference: 17/ Contact: Justin Sims Purpose and Origin of Report Purpose of Report 1.1 The purpose of this report is for the Banks Peninsula Community Board to recommend to Council to approve granting a lease to Fulton Hogan for use of the Allandale Transport Yard Site at 153 Governors Bay Rd. Item 10 Origin of Report 1.2 This report is being provided to fulfil Council resolution CNCL/2016/00223 which was to lease the site to Fulton Hogan but report back to Council if existing use rights could not be obtained. 1.3 This report also responds to the Council resolution that it: Agree in principle that should the lease with Fulton Hogan proceed, that all or some of the rent will be made available to the Allandale Reserve Management Committee to support development and maintenance of the Allandale Domain; and that a separate report be brought to the Council as soon as possible regarding this matter. 2. Significance 2.1 The decision in this report is of low significance in relation to the Christchurch City Council s Significance and Engagement Policy The level of significance was determined by Justin Sims, utilising the significance assessment worksheet The community engagement and consultation outlined in this report reflect the assessment. 3. Staff Recommendations That the Banks Peninsula Community Board: Note that: 1. In its 2016 resolution the Board required the matter to be brought back for future consideration if any of a number of conditions, including existing use rights, could not be met. 2. Existing use rights cannot be obtained as the historic intensity and scale cannot be proven, so this matter has been brought back to the Board for its consideration. 3. A mechanism can be built into the lease regarding compliance with statutory or regulatory requirements. 4. The open market value has been agreed with Fulton Hogan at $14,500 p.a. (excl GST) and that the Manager Property Consultancy can ensure the following clauses are included in the lease: a. The power supply located in the main building which serves a water well pump supplying the Allandale Domain is maintained at all times. b. The tenant complies with any statutory or regulatory requirements for the use of the land as a transport yard and if any required consents cannot be obtained, the tenant has the option to terminate the lease. Item No.: 10 Page 23

24 Recommends to Council 5. Pursuant to s73 (3) of the Reserves Act 1977 to enter into a lease of part of the Allandale Reserve with Fulton Hogan Ltd at a commencement rent of $14,500 (excl GST) per annum. 6. Authorise the Property Consultancy Manager to manage and conclude all issues and processes associated with the lease. 7. That it allocate the full annual rental for one year excluding GST to the Banks Peninsula Community Board enabling funding to be given to the Allandale Reserve Management Committee to be spent on Allandale Reserve. Item Key Points 4.1 This report does not support the Council's Long Term Plan ( ). 4.2 The following feasible options have been considered: Option 1 Lease the transport yard to Fulton Hogan (preferred option) Option 2 Reclassify the yard 4.3 Option Summary - Advantages and Disadvantages (Preferred Option) The advantages of this option include: The delivery of the Council maintenance contract is optimised. The jail is preserved for future generations. No additional expenditure is required. The site is retained by Council The disadvantages of this option include: The use as a transport yard is not in keeping with the reserve classification 5. Context/Background Previous Board Report and Resolution 5.1 At its meeting of 20 th April 2016 Lyttelton/Mt Herbert Community Board recommended that the Council lease 153 Governors Bay Rd which is a recreation reserve, known as the Allandale transport yard site, to Fulton Hogan, subject to public notification and approval of existing use rights. 5.2 It was implicit in the report that as the recreation reserve was not currently, nor likely to be used for that purpose, and that as it was inadvisable or inexpedient to revoke the reservation, it should be leased. Justification was that the Parks Unit had confirmed it was unlikely for the reserve to be used as a recreation reserve and as part of the reserve is to be retained to protect the historic jail, it was inadvisable to revoke the reservation. 5.3 Following this meeting and in accordance with the Reserves Act 1977, staff publicly notified the intention to lease the site in June 2016 with no objections being received. 5.4 The previous resolution referred to leasing the property under section 73(1) (for farming or grazing) and not 73(3) (where it is inadvisable or inexpedient to revoke the reservation) of the Reserves Act Public notification was however carried out appropriately and the wording from section 73(3) was explicitly referenced in the report. The resolution is still valid but an amendment is required to rectify this typographical error. Item No.: 10 Page 24

25 5.5 The resolution required staff to report back to the Board if existing use rights could not be obtained for the site which is located in a Rural Zone, or if there were any objections to the lease following public notification, or for any other reason which would prevent the lease being granted. 5.6 In order for an existing use right certificate to be issued certain criteria must be met, one of which is that the intensity and scale relating to the use must not have changed. As the historic intensity and scale cannot be proven, an existing use right certificate will not be issued. 5.7 History of use of the site does however suggest this to be similar to that existing. Furthermore, no complaints about the use have been received by Council nor objections received through the public notification process which would support this contention. Item Notwithstanding the above, the new lease should include a clause requiring the tenant to fulfil any statutory or regulatory obligations with regard to the non-complying use, with a break clause for the tenant should consent not be obtained. 5.9 An open market valuation of the annual rent was obtained from an independent registered valuer who estimated a rent in the order of $14-15,000 plus GST would be appropriate Negotiations with Fulton Hogan have resulted in a rent of $14,500 plus GST being agreed In the past this Reserve Management Committee kept the income and then spent it on the reserve. Some concerns have been raised about the appropriateness of this practice, and it is in the process of being reviewed. If arrangements are to change they will balance Council s Strategic Priorities, such as enabling active citizenship and connected communities, legal responsibilities and practical considerations The most likely mechanism is a policy which covers the funding of RMCs being developed. This policy will expand on the work already being done to move funds held by individual RMCs to CCC WBS codes and work out how income off reserves is handled in the future. The expectation is that this policy will start once all RMCs have management plans and priority spending can be agreed. Income and expenditure can be looked at during this process In the interim, the preferred mechanism for allowing the RMC to receive the income is: For one year unbudgeted revenue (noting that none of the rental is currently budgeted) to the value of $14,500, be allocated to the Board; The Board in turn grants the Reserve Management Committee an equivalent amount for development of the Reserve Since the previous report it has been identified that there is a water well on the property serving the Allandale Domain whose power supply is located in the building to be leased. It is intended to include a lease term to ensure this power supply is maintained at all times The proposed lessee is contracted to maintain the roads in this area for Council and this location is strategic for delivering on that contract so, while the use is inconsistent with the current land classification, it does contribute to achieving Council s outcomes. 6. Option 1 - Lease the transport yard to Fulton Hogan (preferred) Option Description 6.1 Lease the site as a transport yard with the exception of the jail which would be retained for public access. Significance 6.2 The level of significance of this option is low consistent with section 2 of this report Item No.: 10 Page 25

26 6.3 Engagement requirements for this level of significance are public notification as required under the Reserves Act. Impact on Mana Whenua 6.4 This option does not involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Ngāi Tahu, their culture and traditions. Community Views and Preferences 6.5 Public notification of the intention to lease the site to Fulton Hogan was undertaken in June 2016 and no objections or enquiries were received. Item 10 Alignment with Council Plans and Policies 6.6 There is a Reserve Management Plan for the Allandale Reserve. It is silent on the issue of the transport yard and lease. 6.7 This option is inconsistent with Council s Plans and Policies Inconsistency - the property is non-operational and there are no other Council uses identified so it should be declared surplus. Leasing the property without going through a tender process is also inconsistent with the property disposal policy Reason for inconsistency - the proposed lessee is contracted to maintain the roads in this area for Council and this location is strategic for delivering on that contract Amendment necessary - the Council has no intention to amend the policy to accommodate the decision due to the proposed transaction being a one-off exception. Financial Implications 6.8 Cost of Implementation - staff time and advertising the lease. 6.9 Maintenance / Ongoing Costs - Fulton Hogan will be required to maintain the land and buildings the lease covers. The jail has historically been maintained by local residents Funding source - Transport operational budgets. Legal Implications 6.11 As the intention to lease has been advertised with no objections, there are no implications. Risks and Mitigations 6.12 There is a risk that a complaint on the traffic movements is received as a result of use of the site. This may result in the need for a Resource Consent application Treatment: The lease is to be drafted that Fulton Hogan may terminate the lease or apply for a Resource Consent to establish the non-complying use Residual risk rating: the rating of the risk is low. Implementation 6.13 Implementation dependencies - none 6.14 Implementation timeframe N/A Option Summary - Advantages and Disadvantages 6.15 The advantages of this option include: The delivery of the Council maintenance contract is optimised. The jail is preserved for future generations. No additional expenditure is required. Item No.: 10 Page 26

27 The site is retained by Council The disadvantages of this option include: The use as a transport yard is not in keeping with the reserve classification 7. Option 2 - Reclassify the transport yard Option Description 7.1 Reclassify the transport yard to a more appropriate classification such as Local Purpose (Works Depot) classification. Item 10 Significance 7.2 The level of significance of this option is low consistent with section 2 of this report. As part of the relevant statutory process, engagement will be required. Impact on Mana Whenua 7.3 This option does not involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Ngāi Tahu, their culture and traditions. Community Views and Preferences 7.4 N/A Alignment with Council Plans and Policies 7.5 There is a Reserve Management Plan for the Allandale Reserve. It is silent on the issue of the transport yard and lease. 7.6 This option is not contemplated in the Reserve Management Plan or any other of Council s plans or policies. The process would be consistent with statutory requirements. Financial Implications 7.7 Cost of Implementation - staff costs. 7.8 Maintenance / Ongoing Costs no change from present. 7.9 Funding source - operational Greenspace budget. Legal Implications 7.10 A statutory process would need to be undertaken. Risks and Mitigations 7.11 Not applicable Implementation 7.12 Implementation dependencies - not applicable 7.13 Implementation timeframe - not applicable Option Summary - Advantages and Disadvantages 7.14 The advantages of this option include: The historic jail would remain protected as a Council asset. A key road maintenance depot would be maintained. The land would remain in public ownership 7.15 The disadvantages of this option include: Item No.: 10 Page 27

28 The land would have a different purpose and not be available for recreation purposes (unless there was a subsequent reclassification). Attachments There are no attachments to this report. Confirmation of Statutory Compliance Compliance with Statutory Decision-making Requirements (ss Local Government Act 2002). (a) This report contains: (i) sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and (ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement. (b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy. Item 10 Signatories Author Approved By Justin Sims - Property Consultant Angus Smith - Manager Property Consultancy Bruce Rendall - Head of Facilities, Property & Planning Brent Smith - Head of Parks Mary Richardson - General Manager Citizen and Community Item No.: 10 Page 28

29 11. Banks Peninsula Community Board Meeting Schedule 2018 Reference: 17/ Contact: Liz Carter Purpose and Origin of Report Purpose of Report 1.1 The purpose of this report is for the Banks Peninsula Community Board to approve its meeting schedule from 12 February to 17 December Item 11 Origin of Report 1.2 This report is staff generated to allow the Board to adopt a meeting schedule for Significance 2.1 The decision in this report is of low significance in relation to the Christchurch City Council s Significance and Engagement Policy The level of significance was determined by assessment against the Significance and Engagement Policy criteria The community engagement and consultation outlined in this report reflect the assessment. 3. Staff Recommendations That the Banks Peninsula Community Board: 1. Adopts the following meeting schedule from 12 February to 17 December 2018: Monday 12 February 1.00pm Lyttelton (preceded by a seminar) Monday 26 February 1.00pm Akaroa (preceded by a seminar) Monday 12 March 10.00am Lyttelton (seminar 19 March at 10.00am) Monday 9 April 1.00pm Little River (preceded by a seminar) Monday 23 April 1.00pm Lyttelton (preceded by a seminar) Monday 14 May 1.00pm Akaroa (preceded by a seminar) Monday 28 May 1.00pm Lyttelton (preceded by a seminar) Monday 11 June 1.00pm Little River (preceded by a seminar) Monday 25 June 1.00pm Lyttelton (preceded by a seminar) Monday 9 July 10.00am Akaroa (seminar 2 July at 10.00am) Monday 13 August 1.00pm Lyttelton (preceded by a seminar) Monday 27 August 1.00pm Little River (preceded by a seminar) Monday 10 September 1.00pm Lyttelton (preceded by a seminar) Monday 24 September 1.00pm Akaroa (preceded by a seminar) Monday 15 October 1.00pm Lyttelton (preceded by a seminar) Monday 29 October 1.00pm Little River (preceded by a seminar) Monday 12 November 10.00am Lyttelton (seminar 19 November at 10.00am) Monday 17 December 1.00pm Akaroa (preceded by a seminar) 2. Agrees that every meeting will host a Public Forum. 3. Notes that seminars will be scheduled as required. Item No.: 11 Page 29

30 4. Meeting Schedule 4.1 The staff recommendation in this report, for the Board to adopt a meeting schedule through to December 2018, has been developed based on a number of factors: The meeting schedule for the Banks Peninsula Community Board in 2017 The desirability of holding two ordinary Board meetings in each calendar month Consideration of other commitments on the Council calendar, e.g. Council/Committee meetings and scheduled Recess Weeks Item 11 A request that all Community Boards hold one of their meetings per month in Community Week A desire to avoid day/time clashes with other Community Board meetings if possible 4.2 At its meeting on 30 January 2017 the Board approved its meeting schedule up until the end of It is suggested that Board meetings generally be held at 1.00pm on the second and fourth Mondays of each calendar month with both meetings being full business meetings. The exception to this will be the three months where it is recommended to hold only one meeting, which it is proposed will commence at 10.00am. 4.4 It is proposed that the venue for Board meetings will be rotated between the three centres on Banks Peninsula. Attachments There are no attachments for this report. Confirmation of Statutory Compliance Compliance with Statutory Decision-making Requirements (ss Local Government Act 2002). (a) This report contains: (i) sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and (ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement. (b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy. Signatories Author Approved By Liz Carter - Community Board Advisor Joan Blatchford - Manager Community Governance, Banks Peninsula/Lyttelton Penelope Goldstone - Manager Community Governance, Banks Peninsula/Akaroa Item No.: 11 Page 30

31 12. Banks Peninsula Community Board Recess Committee 2017/18 Reference: 17/ Contact: Liz Carter Purpose and Origin of Report Purpose of Report 1.1 The purpose of this report is for the Banks Peninsula Community Board to approve delegation arrangements for the making of any required decisions (including applications for funding) that would otherwise be dealt with by the Board, covering the period following its final scheduled meeting for the year on until its next ordinary meeting on 12 February Item 12 Origin of Report 1.2 This report is staff generated. 2. Significance 2.1 The decisions in this report are of low significance in relation to the Christchurch City Council s Significance and Engagement Policy The level of significance was determined by the number of people affected and/or with an interest Due to the assessment of low significance, no further community engagement and consultation is required. 3. Staff Recommendations That the Banks Peninsula Community Board: 1. Appoint a Recess Committee comprising the Board Chairperson and Deputy Chairperson (or their nominees from amongst the remaining Board members) plus a minimum of any other two Board members, to be authorised to exercise the delegated powers of the Banks Peninsula Community Board for the period following its ordinary meeting on up until the Board resumes normal business on 12 February Requires that the application of any such delegation be reported back to the Board for record purposes. 3. Notes that any meeting of the Recess Committee will be publicised and details forwarded to all Board members. 4. Key Points 4.1 In 2017 the Community Board resolved to provide delegated authority to a Recess Committee, to make any needed decisions on the Board s behalf during the Christmas/New Year holiday period, as follows: 1. Appoint a Recess Committee comprising the Board Chairperson and Deputy Chairperson (or their nominees from amongst the remaining Board members) plus a minimum of any other two Board members, to be authorised to exercise the delegated powers of the Banks Peninsula Community Board for the period following its ordinary meeting on 12 December 2016 up until the Board resumes normal business on 30 January Item No.: 12 Page 31

32 2. Requires that the application of any such delegation be reported back to the Board for record purposes. Attachments 3. Notes that any meeting of the Recess Committee will be publicised and details forwarded to all Board members. There are no attachments for this report. Item 12 Confirmation of Statutory Compliance Compliance with Statutory Decision-making Requirements (ss Local Government Act 2002). (a) This report contains: (i) sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and (ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement. (b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy. Signatories Author Approved By Liz Carter - Community Board Advisor Penelope Goldstone - Manager Community Governance, Banks Peninsula/Akaroa Joan Blatchford - Manager Community Governance, Banks Peninsula/Lyttelton Item No.: 12 Page 32

33 13. Banks Peninsula Youth Development Fund - Sarah Cameron Reference: 17/ Contact: Philipa Hay Philipa.hay@ccc.govt.nz Purpose and Origin of Report Purpose of Report 1.1 The purpose of this report is for the Banks Peninsula Community Board to consider one application received for the Board's 2017/18 Youth Development Fund (taken directly from its Discretionary Response Fund). Item There is currently $22,480 remaining in the Board s Discretionary Response Fund. Origin of Report 1.3 This report is to assist the Community Board to consider an application for funding from Sarah Cameron. 2. Significance 2.1 The decision in this report is of low significance in relation to the Christchurch City Council s Significance and Engagement Policy The level of significance was determined by the number of people affected and/or with an interest Due to the assessment of low significance, no further community engagement and consultation is required. 1. Staff Recommendations That the Banks Peninsula Community Board: 1. Approves a grant of $300 from its 2017/18 Youth Development Fund to Sarah Joy Weir Cameron towards the United Nations Youth New Zealand Global Development Tour Applicant 1 Sarah Joy Weir Cameron 3.1 Sarah is 17 years old, is a resident of Little River and a student of Christchurch Girls High School. 3.2 Sarah has been selected as one of 22 Year 13 secondary school students from New Zealand to represent the country in the United Nations Youth New Zealand Global Development Tour The 3-week study tour will visit cities relevant to the UN and international affairs and will include London, Copenhagen, Berlin, Paris, Geneva and Rome. The tour will culminate in participation for 800 delegates in the annual Columbia Model United Nations Conference (CMUNC) hosted by Columbia University in New York City, to be held January Each stop on the Tour relates to a focus area of the United Nations Global Sustainable Development Goals which include basic needs, equity and education, environmental sustainability and business and innovation. Educational meetings will be held in each city attended by relevant policy makers, businesses and NGOs. Through their experiences, participants will learn about sustainable living, leadership and innovative thinking, and develop teamwork, critical thinking and problem solving skills. Item No.: 13 Page 33

34 3.4 Sarah became involved with the UN Youth in Since then she has been selected as delegate for and participated in a number of international conferences providing a New Zealand perspective. She joined the Christchurch Youth Council earlier this year and was recently awarded the EURA101 Scholarship in European Studies at Canterbury University. 3.5 Sarah likes to read, bake and cook, and her sports interests include dragon boating, kick boxing, netball and tennis. She has leadership roles within the school for the Charities Committee and Interact and other interests include drama, apparel and cosmetics. 3.6 The following table provides a breakdown of the costs and grants received for the United Nations Youth New Zealand Global Development Tour 2018: Item 13 EXPENSES Cost ($) International Flights 3,400 International travel 500 Accommodation 1,800 Conference Fees 250 City spending - costs including meals and activities 1,500 December planning meeting 300 Administration (planning and director s costs) 450 Income (successful and pending) Total $8,200 Banks Peninsula Lions 500 Garden City Rotary 500 Little River Support Group 500 Total 1, This is the first time the applicant has applied for funding. Attachments There are no attachments to this report. Confirmation of Statutory Compliance Compliance with Statutory Decision-making Requirements (ss Local Government Act 2002). (a) This report contains: (i) sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and (ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement. (b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy. Item No.: 13 Page 34

35 Signatories Author Approved By Philipa Hay - Community Development Advisor Penelope Goldstone - Manager Community Governance, Banks Peninsula/Akaroa Item 13 Item No.: 13 Page 35

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37 14. Banks Peninsula Community Board Area Report Reference: 17/ Contact: 1. Purpose of Report Penelope Goldstone and Joan Blatchford The purpose of this report is to resource the Community Board to promote a pro-active partnership approach to decision-making between the Council and Community Boards working together to achieve the best outcomes for the city with decisions being made with a good understanding of community views. Item 14 Staff Recommendations That the Banks Peninsula Community Board: 1. Receive the Area Update. 2. Appoint Rewi Couch as Te Hapū o Ngāti Wheke s representative on the Lyttelton Reserves Management Committee, and decide whether the representative will be a member with full voting rights or act in an advisory capacity without voting rights. 3. Request that staff encourage conventional parallel parking on the south side of Exeter Street in Lyttelton (outside #31-37 Exeter Street). 4. Appoint Councillor Turner plus one other member to represent the Board at a joint meeting of Community Boards and the Infrastructure, Transport and Environment Committee to consider a report, receive any deputations, and make a recommendation to the Council on the Summit Road Proposed Prohibited Times on Road Restrictions. 5. Approve its submission on the Council s Draft Takapūneke Reserve Management Plan. 6. Consider whether it wishes to make a submission on the proposal to change the Dyers Pass Road speed limit. 7. Support the Lyttelton Seafarers Centre s goal to provide welfare services to seafarers in Lyttelton. 8. Request that staff work with the Lyttelton Seafarers Centre to investigate any funding options. 9. Request that staff advise whether any Council properties would be appropriate for a permanent site for the Lyttelton Seafarers Centre during the upcoming property review process. 10. Request that staff investigate whether the Council has a moral obligation to voluntarily uphold the Maritime Labour Convention. 2. Community Board Activities and Forward Planning 2.1 Community Board Plan update against outcomes The Board approved its Community Board Plan in July 2017 (link below). In response to issues raised by our communities, we identified seven priority outcomes we would like to achieve in the next couple of years. Item No.: 14 Page 37

38 Christchurch/Community-Board-Plans/Banks-Peninsula-Community-Board-Plan pdf The Board will review progress with and prioritisation of actions in late-january. A progress report will then be included in the Board s February agenda. Further progress reports will be made quarterly. 2.2 Memos/Information reporting back on Community Board matters Lyttelton Reserves Management Committee At its 25 September meeting the Board was informed that having a representative of Te Hapū o Ngāti Wheke (Rāpaki) on the Lyttelton Reserve Management Committee would have assisted the process around the preparation of the Urumau Reserve Development Plan. The Board resolved to ask the Lyttelton Reserve Management Committee to invite a representaitve of Te Hapū o Ngāti Wheke to be a member of the Committee. The Committee invited Te Hapū o Ngāti Wheke to nominate a representative, and Te Hapū o Ngāti Wheke nominated Rewi Couch. The Committee requested that the Board decide whether the representative will be a member with full voting rights or act in an advisory capacity without voting rights. Staff recommendation That the Board appoint Rewi Couch as Te Hapū o Ngāti Wheke s representative on the Lyttelton Reserves Management Committee, and decide whether the representative will be a member with full voting rights or act in an advisory capacity without voting rights Restoration of the Whare Karakia at Rāpaki Marae In September the Board provided a letter of support for Te Hapu o Ngāti Wheke s funding applications to repair and restore the whare karakia (church) at Rāpaki Marae. The whare karakia has been an important meeting place and an integral part of the community since it was built in 1869, and continues to be used for events and services by the Anglican, Presbyterian and Wesleyan ministries. The building itself is also historically significant as it is one of only two remaining early European buildings on Rāpaki Reserve. Built by the local community, it opened with a multi-denominational service with hymns sung in both Māori and English. Te Hapu o Ngāti Wheke is happy to announce it has secured the majority of funding, and is awaiting confirmation on a small shortfall. It looks forward to proceeding with repairs and restoration as soon as possible with a view to completion in early Exeter Street Angle Parking and No Stopping At a previous meeting the Board requested that staff provide an update on the possibility of formalising angle parking on Exeter Street in Lyttelton, or other possible solutions as suggested by residents. Staff briefed the Board at a seminar, advising that, on balance, initial investigations indicated there was only a marginal gain in parking spaces from formalising the angle parking in Exeter Street, and that the benefits were not likely to outweigh the cost and time. Staff also noted that parking demand was being affected by the nearby works in the street. The Board requested more detailed information on this matter (see staff advice below). In summary, the original staff advice still stands, and no formal changes to parking are recommended to occur in Exeter Street. Item No.: 14 Page 38 Item 14

39 Angle Parking on South Side of Exeter Street (Outside #31-37 Exeter Street) Despite the absence of parking/line markings, site inspections reveal that motorists are already choosing to park at a near 45 degree angle along this street (see attached photo). If formal car parking markings were to be provided (in accordance with AS2890.5:1993 On-Street Parking Standard), this would provide for 8 x 45-deegree car parking spaces (see attached sketch). Note that a recently constructed vehicle crossing serving #49 Canterbury Street (which has access to Exeter Street) prevents any more spaces being marked in this location. The two other car parking spaces outside #49 Canterbury Street should be retained as parallel spaces so as to maintain safe manoeuvres in close proximity to the intersection. Item 14 Staff recommendation Although some motorists are choosing to angle park in this location already, staff recommend encouraging motorists to revert back to conventional parallel parking in this location. The reasons for this include: The 8 x angle car parking option + 2 parallel spaces (10 spaces) provides only one additional car parking space when compared to the existing parallel parking scenario (see attached sketch which identifies 9 cars parking parallel to the kerb). Exeter Street has a westbound downward slope from Canterbury Street. Although this flattens at the western end, at least three of the angled parking spaces further east would necessitate a hill-start reverse manoeuvre (with minimal visibility if the adjoining car park is occupied). Reverse manoeuvres would require vehicles to cross the centreline. While this is permitted on low volume roads, it is still not ideal. Fully occupied angle parking would require at least a four-point turn for vehicles to exit their car park in order to head east (towards Canterbury Street). Conversely, parallel parked vehicles could do this in one or two points. The cost of the line marking would be around $1250 Removing the No-Stopping Restriction Outside #12 & 14 Exeter Street The Board requested that staff investigate whether the no stopping restriction (broken yellow lines) outside this site can be removed to provide an additional two on-street car parking spaces (see attached aerial photo with location identified). Staff advise that this parking restriction is required to provide vehicle access to #16a and 16 Exeter Street. If cars were able to park on the street in this location they would restrict property access Temporary Parking Lyttelton Museum Site At a previous meeting the Board requested that staff provide information regarding the potential use of the former Lyttelton Museum site for temporary parking. Staff briefed the Board at a seminar, but the Board provided further context and requested more detailed information on the parking opportunity on this site. Staff advise there would be little gain and relatively significant cost to developing this site to provide temporary parking, in particular if used for the purposes of long stay parking for ferry passengers' vehicles. In fact there could be no gain, as parking spaces on street would have to be removed to gain access to the off-street spaces. The provision of additional long term off street parking is not recommended in situations where demand is not considered to exceed supply in the wider vicinity for the majority of the time. This is reflected in the lack of requests for parking restrictions in the area to enable a turnover of parking. Staff also advise that the provision of long stay unrestricted parking Item No.: 14 Page 39

40 has not been raised as a significant issue or concern with ferry users as part of the discussions around ferry access and Lyttelton Port Company s car park development. Subsequent site visits have indicated that the area does at times carry a high level of on street parking in the immediate vicinity, but often there is unrestricted parking a relatively short walk away. In summary, staff do not recommend implementing temporary parking at the former Lyttelton Museum site as there would be little, or any, gain in parking spaces and relatively significant cost. 2.3 The provision of strategic, technical and procedural advice to the Community Board Head to Head Walkway Working Party Work is underway to create a continuous walkway around Whakaraupō/Lyttleton Harbour, which will attract locals and visitors from Christchurch City and across New Zealand to enjoy the spectacular coastline and native bush. The Walkway will also pass through several of our idyllic settlements, which will contribute to thriving local economies This project is driven by the Board and passionate community organisations from around Lyttelton Harbour, who form a Working Party The most recent Working Party meeting was held in November. The purpose was to provide an update on recently completed work and seek input on upcoming work Recently completed work includes upgrading the track through Urumau Reserve above Lyttelton to make it more walkable and constructing a new footbridge in Cass Bay. The Cass Bay Reserves Management Committee have expressed appreciation for the high-quality footbridge Upcoming work includes upgrade of the Coastal Track from Purau to Church Bay. Local volunteers have expressed interest in helping with these upgrades. The Working Party also discussed options for the route of a new section between Church Bay and Orton Bradley Park Summit Road - Proposed Prohibited Times On Road Restrictions The Council s consultation on the proposal to restrict vehicular access on the Summit Road has been completed. A staff report on the matter is to be presented to a joint Community Boards and Infrastructure Transport and Environment Committee meeting for consideration. The relevant Boards (Banks Peninsula, Halswell-Hornby-Riccarton, Linwood-Central- Heathcote and Spreydon-Cashmere) are each asked to appoint a member to attend the joint Boards and Infrastructure Transport and Environment Committee meeting to consider a report, hear any deputations, and make a recommendation to the Council on the matter. In addition, the Banks Peninsula Community Board has been asked to appoint Councillor Turner to the joint body, so that there is a Councillor representing all four Community Board areas. Accordingly, the Board is asked to consider appointing Councillor Turner plus one other member as its representatives to attend and participate at the above joint meeting. Item Board area Consultations/Engagement In mid-2017 the Board made submissions on the Council s Traffic and Parking, Stock on Roads and Marine, River and Lake Facilities Bylaws, and spoke to these at hearings in Item No.: 14 Page 40

41 October and November. A range of issues were raised by submitters and these were carefully considered by the Hearings Panel, which was composed of Deputy Mayor Andrew Turner (as Chairperson), Councillor David East, and Councillor Glenn Livingstone. The Council approved all three bylaws coming into force on 1 March 2018; the website is currently being updated to reflect the changes approved to the proposed bylaws consulted on as a result of the hearings process, so currently to view the final form of the bylaws you should refer to Attachment A of the Hearings Panel s reports to the Council referred to below. Traffic and Parking Bylaw A total of 77 written submissions were received in response to the proposed bylaw. On 23 November 2017 the Council resolved to adopt the Hearings Panel s recommendation to adopt the Traffic and Parking Bylaw 2017 incorporating changes as a result of the hearings process. If you wish to access the Hearings Panel s report to the Council, including the Panel s recommendations, it can be found as Item 27 in the agenda here; the minutes of the Council meeting are published here. The archive footage of the live-streaming of Council s consideration of the item can be found here. Stock on Roads Bylaw A total of 18 written submissions were received in response to the proposed bylaw. On 23 November 2017 the Council resolved to adopt the Hearings Panel s recommendation to adopt the Stock on Roads Bylaw 2017 incorporating changes as a result of the hearings process. If you wish to access the Hearings Panel s report to the Council, including the Panel s recommendations, it can be found as Item 26 in the agenda here; the minutes of the 23 November 2017 Council meeting are published here. The archive footage of the livestreaming of Council s consideration of the item can be found here. Marine, River and Lake Facilities Bylaw A total of 13 written submissions were received in response to the proposed bylaw. On 23 November 2017 the Council resolved to adopt the Hearings Panel s recommendation to adopt the Marine, River and Lake Facilities Bylaw 2017 incorporating changes as a result of the hearings process. If you wish to access the Hearings Panel s report to the Council, including the Panel s recommendations, it can be found as Item 28 in the agenda here; the minutes of the 23 November 2017 Council meeting are published here. The archive footage of the livestreaming of Council s consideration of the item can be found here. 2.5 Submission Opportunities Takapūneke Reserve Management Plan At its 13 November meeting, the Board resolved that staff prepare a draft submission on the Council s Draft Takapūneke Reserve Management Plan (to be circulated separately). Staff recommendation That the Board approve its submission on the Draft Takapūneke Reserve Management Plan Dyers Pass Road Proposed Safety Improvements Consultation is open from 21 November to 18 December on the following Council proposals to improve safety on Dyers Pass Road: Item 14 Item No.: 14 Page 41

42 Background Change the Dyers Pass Road speed limit from 70km/h and 100km/h to 60km/h along Dyers Pass Road near its intersection with Governors Bay Road to Pentre Terrace Install continuous double yellow no passing lines Dyers Pass Road from Governors Bay to Sign of the Takahe is categorised as a medium to high route in terms of road safety. Approximately 180 accidents have been recorded over the last ten year period resulting in 14 serious injuries and one fatality. Loss of control due to inappropriate speeds into bends, and vehicles crossing the centre line, account for a concerning number of the reported accidents. The proposed safety improvements aim to reduce the frequency of accidents along this route. Timeline 21 November to 18 December Consultation open January 2018 Submitters notified of consultation outcome February/March Banks Peninsula and Spreydon-Cashmere Community Board meetings and Council meetings April Project start (pending Council approval) For more information and to have your say, please visit the website below or a Council Service Centre. Staff recommendation That the Board consider whether it wishes to make a submission on the proposal to change the Dyers Pass Road speed limit. Note: The Banks Peninsula and Spreydon-Cashmere Community Boards are the final decision-makers on the proposal to install continuous double yellow no passing lines Whakaraupō / Lyttelton Harbour Catchment Management Plan Te Hapū o Ngāti Wheke, Te Rūnanga o Ngai Tahu, Environment Canterbury, Christchurch City Council, and Lyttelton Port Company have been working together to develop a catchment management plan for the future of Whakaraupō/Lyttelton Harbour. Item 14 Whaka-Ora, Healthy Harbour (draft for consultation) was available for the public to provide feedback until 4 December. You will be able to find it on the Healthy Harbour website at Proposed Intersection Improvements for Simeon Quay/Brittan Terrace This proposed intersection improvement is part of the Council s wider Inner Harbour road project looking at safety improvements. Consultation is open on this proposal from 23 November to 14 December. Why is an intersection change proposed? The volume of traffic entering and exiting Brittan Terrace from Simeon Quay is a lot greater than straight through traffic. Item No.: 14 Page 42

43 The existing intersection layout causes delays on Brittan Terrace with the majority of traffic waiting to turn right on to Simeon Quay. To increase pedestrian safety at this intersection, a continuation of the path from Brittan Terrace across to Simeon Quay will be installed. Proposed changes Remove the stopping restriction on Brittan Terrace to allow vehicles to continue on to Simeon Quay. No entry to Simeon Quay west from Brittan Terrace, for traffic to flow from Brittan Terrace to Simeon Quay. No through route to Simeon Quay west heading from Lyttelton, vehicles to use Brittan Terrace and Voelas Road. The new intersection layout will increase pedestrian safety by continuing the pedestrian path from Brittan Terrace to Simeon Quay. New kerb build outs on Brittan Terrace and Simeon Quay to slow vehicles travelling through this intersection. New no stopping lines on Simeon Quay and Brittan Terrace to improve the sight lines for vehicles and pedestrians at the new intersection. Item 14 Timeline 23 November Consultation open 7 December Drop-in information session from 4pm-6pm at Lyttelton Community Boardroom, 25 Canterbury Street 14 December Consultation closes January Submitters notified of consultation outcome February Staff report goes to Banks Peninsula Community Board, who will make the final decision February/March Projects starts (pending Board approval) For more details, including the concept plan, and to have your say, please visit the following website or a Council Service Centre Annual Plan and Long Term Plan Matters The Council is preparing its Long Term Plan (budget) for 2018/28. All Community Boards in September attended a workshop with the Council on our communities priorities for the Long Term Plan. All Boards attended a second workshop with the Council in November. The Board identified two of the seven outcomes in our Community Board Plan as the highest priority outcomes Modern and robust infrastructure The Board s first priority outcome is that a modern and robust infrastructure and community facilities network is provided, well-maintained and future-proofed Healthy environment The Board s second priority outcome is that the environment is well-managed, sustained and enhanced The Board will continue to work closely with the Council over the coming months to advocate for a Long Term Plan that reflects Banks Peninsula communities vision and priorities. The Council will release the draft Long Term Plan for consultation in early-2018, and adopt the final version in mid Development of Civil Defence Emergency Plans Item No.: 14 Page 43

44 2.7.1 Nil to report. 2.8 Requests for information from Board meeting on Newsline The Board is requested to advise staff of items it wishes to be included on the Council s Newsline, an online source of news and information, and in the Board s bi-monthly newsletter. 2.9 Significant Board matters of interest to raise at Council The Board is requested to advise staff of significant matters of interest it wishes to be raised at Council. Item Key Local Projects (KLPs) and Strengthening Communities Funded Projects 3.1 All annual grants have been assessed and allocated and payments made following receipt of agreements. 4. Significant Community Issues Lyttelton Seafarers Centre 4.1 Status At its 13 November meeting, the Board received a presentation during the Public Forum session from the Lyttelton Seafarers Centre on the importance of providing welfare services to seafarers in Lyttelton The Centre noted that the New Zealand Government recently ratified the Maritime Labour Convention. A legal opinion from the Council has noted that the Convention is voluntary and there is no legal obligation to uphold it The Centre sought support from the Board for: Funding to enable the Seafarers Centre to extend its opening hours Securing a permanent building for the Seafarers Centre (the Centre is currently in a temporary building until 2021) 4.2 Staff recommendation That the Board: Support the Lyttelton Seafarers Centre s goal to provide welfare services to seafarers in Lyttelton Request that staff work with the Lyttelton Seafarers Centre to investigate any funding options Request that staff advise whether any Council properties would be appropriate for a permanent site for the Lyttelton Seafarers Centre during the upcoming property review process Request that staff investigate whether the Council has a moral obligation to voluntarily uphold the Maritime Labour Convention. 4.3 Timeframe Early Item No.: 14 Page 44

45 New Report Assesses Coastal Hazards Risk 4.4 Status The challenges communities face in adapting to climate change are highlighted in a new report assessing the coastal hazards across Christchurch and Banks Peninsula The report was prepared by environmental and engineering consultancy Tonkin & Taylor Limited and contains the most detailed and up-to-date information on coastal hazards facing the communities within the Christchurch City Council s boundaries The 2017 report is the end result of a thorough and independent peer review of an earlier report, the 2015 Coastal Hazard Assessment Report. Item A peer review panel made recommendations to improve the 2015 report. This new report addresses all those recommendations and includes the findings of further investigations It will be a starting point for a conversation with the community about how we are going to adapt to the realities of climate change, particularly sea-level rise and increased storminess. It will also help inform any future changes to the coastal hazard provisions in the Christchurch District Plan Climate change is expected to accelerate sea level rise and the New Zealand Coastal Policy Statement requires Christchurch City Council to consider coastal hazards over the long term at least 100 years The 2017 report covers the key inhabited coastal areas within the Council s boundaries and investigates the potential for erosion and inundation (flooding by the sea) over a 50-year and a 100-year timeframe for four climate scenarios After the report was released, community drop-in sessions were held in Diamond Harbour and Akaroa. Feedback from these meetings will be collated. Communities who wish to will then work with the Council to develop Community Resilience Plans, which will detail how to respond to all natural hazards including coastal hazards More Detailed Information You can read the full 2017 Coastal Hazard Assessment for Christchurch and Banks Peninsula report below along with a summary of the report. You can find out if your property is likely to be affected by coastal hazards at Timeframe Major Community and/or Infrastructure Projects 5.1 Community Facilities Nil to report. 5.2 Partnerships with the community and organisations Banks Peninsula Water Management Zone Committee In November the Banks Peninsula Water Management Zone Committee (Zone Committee) presented its priorities for the Council s Long Term Plan to the Board. The Board noted that many of the Zone Committee and Board s priorities align. The two bodies will consider making a joint submission to the Long Term Plan on these shared priorities. 5.3 Infrastructure projects underway Item No.: 14 Page 45

46 5.3.1 Church Bay Slip Following the slip on 2 September, geotechnical investigations and a detailed design for repairs was undertaken, and the works were tendered in line with Council procurement guidelines. The tender has been awarded to Fulton Hogan, who has started work with completion anticipated in mid-late February. The intention is for the road to remain open at all times, however it will be restricted to one way flow under the control of traffic lights, as it is at present. 5.4 Events Report Back New Eco-Burial Site First of Its Kind A new eco-burial site opened in November within the Diamond Harbour Memorial Gardens Cemetery. This is the first eco-burial site to open in the Christchurch and Banks Peninsula area. Families of those buried in this area will be able to take part in planting over the plots with native trees. Item Parks, Sports and Recreation Update (bi-monthly) 6.1 Parks Update Parks Maintenance November has been a very busy month for the Council s parks maintenance contractors as they worked to continue controlling the spring flush. Scheduled Parks Maintenance Programme for December Activity Frequency per month Ornamental mowing 3 Amenity mowing 3 Summer cricket outfield mowing 8 Summer sport field mowing 3 Summer sport line marking 2 Chemical weed control 1 Ornamental garden maintenance 2 Scheduled Parks Maintenance Programme for December Activity Frequency per month Ornamental mowing 2 Amenity mowing 2 Summer cricket outfield mowing 8 Summer sport field mowing 2 Summer sport line marking 2 Chemical weed control 1 Ornamental garden maintenance 2 Summer Resourcing Delta have put extra resourcing in place to meet the bin emptying demands in Akaroa, particularly on cruise ship days. Item No.: 14 Page 46

47 Recreational Services have increased the bin emptying frequency to all coastal and high use areas. The Council has also installed large wheelie bins at the Diamond Harbour Ferry Terminal, Naval Point slipway and Lyttelton Recreation Ground to mitigate seasonal litter issues. Maintenance of walking tracks from Purau to Church Bay is scheduled to be finished on 12 December 2017, with Corsair Bay to Cass Bay scheduled for completion on 6 December Item 14 Contract Performance Delta s audited quality performance for October was 88% (see breakdown below). Item No.: 14 Page 47

48 Item 14 Recreational Services audited quality performance for October was 89% (see breakdown below). Item No.: 14 Page 48

49 Item 14 Delta s audited quality performance for November is 85% (see breakdown below). Item No.: 14 Page 49

50 Item 14 Recreational Services audited quality performance for November is 87% (see breakdown below). Item No.: 14 Page 50

51 Item Robinsons Bay Reserve The carpark is completed along with the track and small boardwalk Garden of Tane Staff are working with the Reserve Management Committee to resolve drainage problems and damage caused to walking tracks. Additional tree work and cleaning up of existing cut material left from last year has been started Okains Bay (Beach Area) Item No.: 14 Page 51

52 Replacement of play equipment, new swings and a slide is completed Marine Structures - Outer Bays, Lyttelton and Akaroa Harbour Renewals 1. Akaroa Seawalls - A seminar with the Board was held on 27 November to discuss in more detail the repair options for the seawall between the main wharf and fire station. 2. Wainui Wharf - Contract let for work on the wharf. 3. Drummonds Jetty - Contract let for repair work to this jetty. 4. Little Akaloa Seawall - Design work completed and ready to tender for repairs to the stone wall. 5. Robinsons Bay Wharf - Tenders for the re-piling are in. Item Governors Bay Community Hall and Pool Reserve Work is underway for the junior playground installation, path and steps leading from the pool to the hall and toilets. Consultation has closed for the skate and pump track with a report presented to the Board on 27 November. 7. Community Board funding budget overview and clarification 7.1 The Board s Discretionary Response Fund balance is attached. Attachments No. Title Page A Exeter Street Angle Parking Option 53 B Photo of Exeter Street Parking 54 C Exeter Street No Stopping Removal 55 D Discretionary Response Fund 56 Signatories Authors Approved By Penelope Goldstone - Manager Community Governance, Banks Peninsula/Akaroa Joan Blatchford - Manager Community Governance, Banks Peninsula/Lyttelton Timothy Kibblewhite - Governance Support Officer Amy Hart - Governance Support Officer Philipa Hay - Community Development Advisor Andrea Wild - Community Development Advisor Trisha Ventom - Community Recreation Advisor Liz Carter - Community Board Advisor Grace Le Heux - Community Support Officer Joan Blatchford - Manager Community Governance, Banks Peninsula/Lyttelton Penelope Goldstone - Manager Community Governance, Banks Peninsula/Akaroa Lester Wolfreys - Head of Community Support, Governance and Partnerships Item No.: 14 Page 52

53 Attachment A Item 14 Item No.: 14 Page 53

54 Attachment B Item 14 Item No.: 14 Page 54

55 Attachment C Item 14 Item No.: 14 Page 55

56 Attachment D Item 14 Item No.: 14 Page 56