REPUBLIC OF TURKEY PRIME MINISTRY Undersecretariat of Treasury. Implemented by MINISTRY OF HEALTH. And Financed Under World Bank Loan No: 8531-TR
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1 Public Disclosure Authorized REPUBLIC OF TURKEY PRIME MINISTRY Undersecretariat of Treasury Public Disclosure Authorized INDEPENDENT AUDITOR'S REPORT On HEALTH SYSTEM STRENGTHENING AND SUPPORT PROJECT Implemented by Public Disclosure Authorized MINISTRY OF HEALTH And Financed Under World Bank Loan No: 8531-TR As of December 31, 2016 and for the year then ended Public Disclosure Authorized Report Number: 249/4-67/14-44/4 Prepared by Abbas ORMEN Bilgehan GOKMEN Mustafa Emre BAYKAL Senior Treasury Controller Treasury Controller Treasury Controller June 23, 2017
2 TABLE OF CONTENTS 1. EXECUTIVE SUMMARY 2. INDEPENDENT AUDITOR'S REPORT & FINANCIAL STATEMENTS OF THE PROJECT 2.1. Independent Auditor's Report 2.2. Statement of Sources and Uses of Funds 2.3. Statement of Cumulative Investments 2.4. Statement of Requests for Disbursement (SOE Statement) 2.5 Statement of Special Account 2.6 Notes to the Project Financial Statements 1. General Information On The Project 2. Basic Accounting Policies 3. World Bank Loan 4. Limited Use Of Funds And Other Assets 5. Cash Balance 6. Planned Expenditure
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4 REPUBLIC OF TURKEY PRIME MINISTRY Undersecretariat of Treasury EXECUTIVE SUMMARY A. Project Summary A Loan Agreement numbered 8531-TR was signed between Republic of Turkey (the Borrower) and International Bank for Reconstruction and Development on September 30, 2015 in order to finance Health System Strengthening and Support Project carried out by the Ministry of Health. A total of 120 Million Euro will be used in the project and all of the mentioned amount will be financed from World Bank resources. The closing date of the project is May 31, L The objectives of the Project are to improve primary and secondary prevention of selected non-communicable diseases, increase the efficiency of public hospital management, and enhance the evidence-based policy-making capacity of the Ministry of Health. The Project consists of the following parts: 1.Primary and Secondary Prevention 2. Increasing Efficiency of Public Hospital Management 3. Improving the Effectiveness of Overall Health Sector Administration In the audit period (01/01/ under the Project is EURO ,48 31/12/2016), total disbursements made B. Objectives of Audit The objectives of our audit are; a) To give an opinion on whether the financial statements, prepared as of December 31, 2016 and for the year then ended, present fairly, in all material respects, the financial position of the Project in accordance with the cash receipts and disbursements basis of accounting, b) To determine, as of December 31, 2016, whether the Ministry of Health has complied, in all material respects, with the rules and procedures of the Loan Agreement numbered 8531-TR, f c) To examine whether adequate supporting documentation has been maintained to support claims to the World Bank for reimbursements of expenditures incurred with respect to SOEs and to evaluate eligibility of these expenditures for financing under the World Bank Loan Agreement numbered TR.
5 C. Scope of Audit We have performed an audit of financial statements of the project as of December 31, 2016, and for the period then ended in accordance with the cash receipts and disbursements basis of accounting. We have also performed a compliance audit on whether the Project activities are in line with the Loan Agreement and related World Bank Guidelines. Our audit was conducted in accordance with the International Standards on Auditing published by International Federation of Accountants and related World Bank guidelines. There was no limitation in our scope for the Project's audit. D. Audit Results opinion. For the financial statements of the project; our audit resulted with an unqualified In addition, as of December 31, 2016, and for the period then ended the Ministry of Health has complied, in all material respects, with the rules and procedures of the Loan Agreement. With respect to SOEs, adequate supporting documentation has been maintained to support claims to the World Bank for reimbursements of expenditures incurred; and these expenditures are eligible for financing under the World Bank Loan Agreement. E. Management Recommendations A management letter, dated June , to the attention of the Ministry of Health was issued separately from this report. The objective of this Management Letter is to enable the auditors to communicate appropriately to those charged with governance and management deficiencies in internal control that the auditors have identified during the audit and that, in the auditors' professional judgment, are of sufficient importance to merit their respective attentions. For this purpose, our recommendations are attached to the Letter.
6 - - - F! {. -_ l_ -!,NnoPoNnENT {_F,NANC,AL {_ -_ Aun.ToR,5 RoPoRT& STATEMENTs OF THE PROJECT
7 REPUBLIC OF TURKEY PRIME MINISTRY Underseeretariat of Treasury INDEPENDENT AUDITOR'S REPORT TO REPUBLIC OF TURKEY, MINISTRY OF HEALTH PROJECT MANAGEMENT AND SUPPORT UNIT Opinion We have audited the Statement of Sources and Uses of Funds, Statement of Cumulative Investments, Statement of Requests for Reimbursement (SOE Statement) and Statement of Special Account of the Health System Strengthening and Support Project as of December 31, 2016, and for the period then ended, and a summary of significant accounting policies and other explanatory information. The financial statements have been prepared by the Ministry of Health based on relevant provisions of the Loan Agreement Numbered 8531-TR In our opinion; a) The accompanying Statement of Sources and Uses of Funds, Statement of Cumulative Investments, Statement of Requests for Reimbursement (SOE Statement) and Statement of Special Account present fairly, in all material respects, the financial position and accounting policies of the Health System Strengthening and Support Project as of December 31, 2016 and for the period then ended in accordance with the provisions of the Loan Agreement Numbered 8531-TR b) The Ministry of Health, as of December 31, 2016 has complied with, in all material respects, the requirements of the Loan Agreement Numbered 8531-TR. c) With respect to SOEs, adequate supporting documentation has been maintained to support claims to the World Bank for reimbursement of expenditures incurred, and these expenditures are eligible for financing under the Loan Agreement Numbered 8531-TR. Basis for Opinion We conducted our audit in accordance with International Standards on Auditing (ISAs). Our responsibilities under those standards are further described in the "Auditor's Responsibilities for the Audit of the Financial Statements" section of this report. We are independent of the Ministry of Health within the meaning of ethical requirements and have fulfilled our other responsibilities under those ethical requirements. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our opinion.
8 Emphasis of Matter Without modifying our opinion, we draw attention to the finding numbered 1 which are attached to our Management Letter. The following point, which are expressed in detail in the finding numbered 1, must be given utmost consideration in the future periods of the project. * A tender which could be conducted through National Competitive Bidding procedure was conducted through Shopping procedure in three parts with a view to removing the time and cost limitations in the World Bank Procurement Procedures. In order to avoid recurrence of the abovementioned issue, the recommendations attached to our Management Letter must be followed and necessary measures must be taken. Basis of Accounting and Restriction on Distribution and Use We draw attention to Note "2" to the financial statements, which describe the basis of accounting. The financial statements are prepared to assist the Ministry of Health to comply with the financial reporting provisions of the World Bank Loan Agreement Numbered 8531-TR. As a result, the financial statements may not be suitable for another purpose. Our report is intended solely for the Ministry of Health, Undersecretariat of Treasury, and World Bank, and should not be distributed or used by other parties. Responsibilities of Management and Those Charged with Governance for the Financial Statements The Ministry of Health is responsible for the preparation and fair presentation of these financial statements in accordance with Loan Agreement Numbered 8531-TR, and for such internal control as management determines is necessary to enable the preparation of financial statements that are free from material misstatement, whether due to fraud or error. Those charged with governance are responsible for overseeing financial reporting process of the Ministry of Health.
9 Auditor's Responsibilities for the Audit of the Financial Statements The objectives of our audit are to obtain reasonable assurance about whether the financial statements as a whole are free from material misstatement, whether due to fraud or error, and to issue an auditor's report that includes our opinion. Reasonable assurance is a high level of assurance, but is not a guarantee that an audit conducted in accordance with ISAs will always detect a material misstatement when it exists. Misstatements can arise from fraud or error and are considered material if, individually or in the aggregate, they could reasonably be expected to influence the economic decisions of users taken on the basis of these financial statements. As part of an audit in accordance with ISAs, we exercise professional judgment and maintain professional skepticism throughout the planning and performance of the audit. We also: * Identify and assess the risks of material misstatement of the financial statements, whether due to fraud or error, design and perform audit procedures responsive to those risks, and obtain audit evidence that is sufficient and appropriate to provide a basis for our opinion. The risk of not detecting a material misstatement resulting from fraud is higher than for one resulting from error, as fraud may involve collusion, forgery, intentional omissions, misrepresentations, or the override of internal control. * Obtain an understanding of internal control relevant to the audit in order to design audit procedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of the entity's internal control. * Evaluate the appropriateness of accounting policies used and the reasonableness of accounting estimates and related disclosures made by management. * Evaluate the overall presentation, structure and content of the financial statements, including the disclosures, and whether the financial statements represent the underlying transactions and events in a manner that achieves fair presentation. We are required to communicate with those charged with governance regarding, among other matters, the planned scope and timing of the audit and significant audit findings, including any significant deficiencies in internal control that we identify during our audit.
10 We are also required to provide those charged with governance with a statement that we have complied with relevant ethical requirements regarding independence, and to communicate with them all relationships and other matters that may reasonably be thought to bear on our independence, and where applicable, related safeguards. Ahmet Umit SUCU Acting Chairman of Board of Treasury Controllers A ('ALlgKAN Vic hairman (Audit Partner) Abbas ORMEN Bilgehan GOKMEN Mustafa Emre BAYKAL Senior Treasury Controller Treasury Controller Treasury Controller Date : 23/06/2017 Address: T.C. Ba bakanlk Hazine Miiste arhgi, Hazine Kontrolbrleri Kurulu Ba kanligi, Ankara/TURKEY
11 MINISTRY OF HEALTH HEALTH SYSTEM STRENGTHENING AND SUPPORT PROJECT (8531-TR) SOURCES AND APPLICATION OF THE FUNDS CHART and for the period ending on this date (in Euro) Actual Planned Deviation Current Period Cumulative Carrent Period Cumulative Current Period Canaative I- SOURCES OF THE FUNDS A-Government Funds 000 0,00 0,00 0,00 0,00 0,00 B- Other Sources 0, , 00 0,00 C. World Bank Loan ,80 E ,EO , ,00 425,25 425,25 1. Direct payments Designated Account , a) Advance G0, b) h5o D 95500h00 5d c) Summary Statement Method , , ,00 244,65 244,65 3-Other 0, ,00 0,00 a) WE Adminotrative Commission 0,00 0,00 0,00 0, D- Reimbursement to the Designated Account 0,00 0, , , , ,00 425,25 425,25 L It. APPLICATION OF TH E FU NDS I. PRIMARY AND SECONDARY PREVENTION 1.1 Increasiog Awareness and Behavior Change , , Piloting Healt3y Living Centers , , ? 11.2 Public Outreach , , , SbstanceAbuse andalcoholsmprevention sd Treatmeot , , , , E118cOe Screening Precedares , , , Diagnosis Centers Capacity Building , Nationai Cancer Registry Software 11065, , ,11 24, Palliative Care Aci , I 3Streogthening Pftryeafl tht Care , t77, , ,tO Fmilly Phyoician TraIng Programs l , $ Worload Anaiysisand SanrdardiZed Work procedure Family P0ysiciaos 0o 0., , ,00 0,00 TOTAL COMPONENT , , ,00 233,3 233,03 II. INCREASING THE EFFICIENCY OF PUELIC HOSPITAL MANAGEMENT AND OPERATONS 21 fcrm os loans Facility Saagem t Systems , , ,00 37,53 37,53 22 Arctectural aod Techsical Stnoards to. Heait1 0,00 6ai , Techoical Sapped to roue PPs , ,11 TOTAL COMPONENT , , , ,70 135,70 ]LiIMPROVING THE EFFECTIVENESS OF OVERALL HEALTH SECTOR ADMINISTRATION 3.1 Weit Fuoctiorno thosi1h Manago1most System , , Narmoiation i inernatiso a standards , ,00 870, National 8-hoath staodards and legislation C,01,877, , t02, , Computerized Decision Suppert System ,00 0, ,00 3 S4MedicaT Practices Declsioh Sappd System , ,1 3 2 Sharng Turkeys Enperoence , , % , , Sildsg copacity in ngealt Tcotogy Assessmont ,00 523, Spporing PrAaecly Manage aed SWotroi Posnfog c 4F98m 772P6h 4y6s772,i , TOTAL COMPONENT Ill ,B ,80 6, , , , ,12 Total Project Disbursement , ,40 7, , , , ,65 S2bttal 000 0,00 0,00 0,00 0,00 0, ,00 0, a)wb Administra Commission dase II.MRVN H FETIEESO VRL.ELT ETRAMNSRTO 2peoing Balance 0,00 3.I Closing elfntoighat.aaeetsse Oalance , c Z P Ide. ENALP eel Director
12 MINISTRY OF HEALTH HEALTH SYSTEM STRENGTHENING AND SUPPORT PROJECT (8531 TR) CUMULATIVE INVESTMENTS TABLE and for the period ending on this date (in Euro) 1-INVESTMENTS Actual Planned Deviation 1 RIMARY AND SECONDARY PREVENTION Current Period Cumulative Current Period Cumulative Current Period Cumulative 1 1 Increasing Awareness and Behavior Change , , , , , Piloting Healthy Living Centers , , , ,00 10B, Public Outreach , , ,00 432,02 432, Substance Abuse and Alcoholism Prevenion, and Trealment , , , , , Effective Screening Procedures Diagnosis Centers Capacity Building O, , National Cancer Registry Software , , , Palliative Care Activies 0,00 0,00 0, ,00 13 Strengthening Primary Health Care , , , ,00 172, Family Physician Training Programs , , , , Workload Analysis and Standardized Work Procedures for Family Phystians ,00 0, TOTAL COMPONENT I , , , ,00 233,83 233,83 It. INCREASING THE EFFICIENCY OF PUBLIC HOSPITAL MANAGEMENT AND OPERATIONS 2.1 Reform of the Health Facillty Management Systems , , , Architectural and Technical Slandards Ior Hnallh Facilifies 0, , Technical Support to the PPP , , , ,00 98, TOTAL COMPONENT il , , , ,00 135,70 135,70 Ill. IMPROVING THE EFFECTIVENESS OF OVERALL HEALTH SECTOR ADMINISTRATION 3 1 Well Functioning Health Management System , , , , , Harmonization with intemational standards , , ,00 070,28 870, National e-health standards and legislation , , , ,00 372,30 372, Computerized Decisian Support System 0,00 0,00 0, ,00 0,00 3,1 4 Medical Practices Decision Support System , , , ,00 116, Shaong Turkeys Experience , , , , Building Capacity in Health Technology Assessment , , , , Supporting Proecl Management and Stratgc Planning , , L60, /7 35 TOTAL COMPONENT ilt 5.142, , ,675, , ,12 Total Investmlent Cost ,48 7, ,48 7,611,050, $0, , ,65 Za ide SENAL3 Pr ject Direct r I i
13 MINISTRY OF HEALTH HEALTH SYSTEM STRENGTHENING AND SUPPORT PROJECT (8531 TR) STATEMENT OF WITHDRAWALS FOR DISBURSEMENT (SOE) and for the period ending on this date (in Euro) 1- Requests Reimbursed Disbursement Catego ies 1- Goods and 2- Consultants 3- Training 4 Ca5- Incremental Total Amount Date of Application Date Application Number Technical 2 n t and apitation Operating Total Services Services Workshops Payments oti Costs Paid Payment ,83 181, , , , , , , , , ,18 825, , , , , , , , , , ,35 0,00 168, , , , , ,20 264, , , , ,51 261, , , , , , , ,34 12, Subtotal 6.861, , ,16 0, , , ,40 II- Requests Pending Reimbursement Disbursement Categories 1- Goods and 3- Training.. 5- Incremental 2- Consultants' 4- Capitation Total Amount Date of Application Date Application Number Technical and Operating Total Sevies Services Wrsos Payments CssPald Payment Services Workshops Costs Subtotal 0,00 0,00 0,00 0,00 0,00 0,00 TOTAL AMOUNT REQUESTED 6.861, , , , , ,40 Za Pr e?enalp' t Director
14 MINISTRY OF HEALTH HEALTH SYSTEM STRENGTHENING AND SUPPORT PROJECT (8531 TR) DESIGNATED ACCOUNT STATEMENT ACCOUNT NO: AT THE CENTRAL BANK OF TURKEY 31/ and for the period ending on this date (in Euro) Opening Balance 0,00 Reimbursements to DA ,75 a) Advance ,00 b) SOE Procedure ,40 c) Summary Sheet ,35 Refunds to DA 0,00 Available Funds ,75 Withdrawals Made for Expenditures ,37 Service charges for the account paid to the Central Bank 0,00 Total Disbursements from DA ,37 Closing Balance ,38 Zahi e SENA P Pro t t r L i
15 REPUBLIC OF TURKEY MINISTRY OF HEALTH HEALTH SYSTEM STRENGTHENING AND SUPPORT PROJECT (LOAN NO TR) NOTES ON PROJECT FINANCIAL STATEMENTS FOR THE YEAR ENDING ON GENERAL INFORMATION ON THE PROJECT The loan agreement was signed between the Government of Turkish Republic and International Bank for Reconstruction and Development (WB) to provide financial support in the execution of Health System Strengthening and Support Project (HSSSP) on 30/09/2015 and approved by the resolution of the Council of Ministers no.2015/8168 and dated 12/10/2015 and came into effect on the same day as the letter of World Bank dated 26/11/2015. The Project consists of main components and sub-components. These components have been prepared in line with the Strategic Goals set out in the Strategic Plan and the component activities are carried out together by different units of the Ministry of Health. Component 1 includes activities for Primary and Secondary Prevention, Component 2 for Increasing the Efficiency of Public Hospital Management and Operations, and Component 3 for Improving the Effectiveness of Overall Health Sector Administration. Table 1 below shows the Project Components and the funds allocated to each component in accordance with the Loan Agreement. There are 10 implementing units (given below) for 3 main components and their subcomponents which will be executed by the Ministry of Health under the Project, and the Program Implementation Plan demonstrates which unit is responsible for which component. Component 1. Primary and Secondary Prevention Increasing National Awareness Increasing effective cancer screening Strengthening primary health care Component 2. Increasing the Efficiency of Public Hospital Management and Operations Reforming the health facility management system Introducing architectural and technical standards for health facilities Strengthening health investments to be made through PPP Component 3. Improving the Effectiveness of Overall Health Sector Administration Health management system Sharing Turkey's experience Health technology assessment Project Management TOTAL PROJECT AMOUNT
16 Ministry of Health, Project Implementing and Expenditure Units: 1. General Directorate of Health Investments 2. General Directorate of Health Information Systems 3. General Directorate of Health Services 4. General Directorate of Health Research 5. General Directorate of Emergency Health Services 6. General Directorate of Foreign Affairs and European Union 7. Public Health Institution of Turkey 8. Public Hospitals Institution of Turkey 9. Project Management and Support Unit 10. General Directorate of Health Promotionp Total project amount has been allocated to the Ministry of Health of Turkey as Euros. The relevant unit which will execute the Project on behalf of the Ministry of Health is the Project Management and Support Unit. And, under the Health System Strengthening and Support Project (HSSSP), the implementing units of the Ministry of Health (General Directorates, Departments, and Divisions) will be responsible for planning, budgeting and implementing their own activities and expenditures. Therefore, the Project Implementing Units will continue to execute their payment and procurement operations with their expenditure authorizations. Project Management Support Unit is responsible for procurement and payment regarding the activities stipulated in the projects under Sub-Component 3.4 "Project Management and Strategic Planning" under Component 3 of the Project titled "Improving the Effectiveness of Overall Health Sector Administration" as well as coordinating planning of the Units/budget requests with Strategy Development Presidency, monitoring and providing any kind of technical support. 2. BASIC ACCOUNTING POLICIES a. Transactions regarding the project are entered into accounts on a cash basis. According to this basis, income occurs when the funds are received, and expense occurs when the funds are paid. b. Payments are made to the selling institutions through direct payments or through a Designated Account. c. Accounts are kept in the local currency of TL and the credit currency of EURO. Payments, which are made in currency other than the local currency or EURO, are exchanged into EURO by using the exchange rate of the Republic of Turkey Central Bank on the date of payment and are passed into accounts. d. Financial tables have been prepared with the aim of ensuring that the Ministry of Health acts in accordance with the financial provisions of the Loan Agreement no TR.
17 3. WORLD BANK LOAN The loan agreement was signed between the Government of Turkish Republic and International Bank for Reconstruction and Development (WB) to provide financial support in the execution of Health System Strengthening and Support Project (HSSSP) on 30/09/2015 and approved by the resolution of the Council of Ministers no.2015/8168 and dated 12/10/2015 and came into effect on the same day as the letter of World Bank dated 26/11/ LIMITED USE OF FUNDS AND OTHER ASSETS In accordance with the loan agreement made between the Government and the World Bank, the utilization of the funds in the Designated Account is limited to the project aims. The project funds which are not used by the end of the project will be returned to the Undersecretariat of Treasury to be distributed to those providing this fund in accordance with the provisions of the relevant financing agreement. Fixed assets procured by the project funds belong to the user institutions and their use is limited to project purposes until the completion of the project. 5. CASH BALANCE AS OF 31 DECEMBER 2016 The existing cash balance expressed in Euro on 31 December 2016 is as follows: L Loan Funds Government Source Total DESIGNATED ACCOUNT ,38 C ,38 C 6. PLANNED EXPENDITURES Under the Health System Strengthening and Support Project (HSSSP), the budget allocated for the Ministry of Health was ,00 TRY for the current period of The share of Project Management Support Unit in the said budget was ,00 TRY. The reason for the large budget allocation to the Project Management Support Unit was to provide support to meeting the needs of the other user units. The realized expenditures by the Ministry of Health amounted to ,48 Euros, with the Project Management Support Unit having a share of ,65 Euros in this realized amount. Za de $E ALP P 'ecj ector
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