TOASTMASTERS INTERNATIONAL MONTHLY TREASURER'S REPORT - DISTRICT NO.

Transcription

1 MONTHLY TREASURER'S REPORT DISTRICT NO. FOR THE PERIOD JUNE 1, JUNE 30, THIS REPORT MUST BE COMPLETED PRIOR TO OPENING YEAR END AUDIT REPORT Page 1 of 7 I. FUNDS AVAILABLE MONTH ACTUAL (1) YTD ACTUAL (2) BUDGET (3) A. BALANCE IN DISTRICT RESERVE ACCOUNT AT WHQ: 120 Beginning of the month/year 22, , , B. FUNDS AVAILABLE FROM WHQ 400 Add: Membership income 1,309.45, , Less: Funds requests INPUT NEGATIVE NUMBER (8,500.00) 120 Less: District orders INPUT NEGATIVE NUMBER (10,929.50) 120 District reserve balance End of the month 23, , C. RECONCILED BALANCE IN DISTRICT LOCAL BANK ACCOUNTS: 100 Beginning of the month/year 21, , , Add: Funds requests 8, D. OTHER INCOME (List specific sources): Fall conference net income (from page 4) Spring conference net income (from page 5) (13,420.98) (1,007.65) (1,585.00) Interest Other: ='W:\Documents\District \2008 Financial Forms\[Mon ='W:\Documents\District \2008 Financial Forms\[Monthly Treasure Adj. to FYE08 (15.00) Total other income (13,300.08) 1, TOTAL FUNDS AVAILABLE 31, , , (Adds lines in I.A, I.B, I.C and I.D for columns 1, 2, and 3.) II. EXPENSES: 600 A. Marketing (from page 2) , , B. Communications and public relations (from page 2) (318.47) , C. Education and training (from page 2) 1, , , D. Speech contests (from page 2) 4, , E. Administration (from page 2) , , F. Travel (from page 3) 6, , , G. Other (from page 3) 1, TOTAL EXPENSES 8, , , III. 570 LEADERSHIP INSTITUTE (from page 3) , , IV. DISTRICT STORE Sales 1, , , Purchases from WHQ (INPUT NEGATIVE NUMBER) (40.00) (6,616.54) (4,300.00) Other store expenses (INPUT NEGATIVE NUMBER) (126.22) (50.00) DISTRICT STORE INCOME (LOSS), NET 1, (196.37) (350.00) V. ADJUSTMENT FOR YTD DISTRICT ORDERS 10, VI. EXCESS OF FUNDS AVAILABLE OVER EXPENSES 23, , , (Totals: Sec.I. Sec.II. Sec.III. + Sec.IV.) A Treasurer's report must be provided to the district governor and lt. governor within 45 days of monthend, beginning with the July period. Treasurer's reports for the period ending September 30 and for the period ending March 31 must be received at World Headquarters within 45 days of these periods. Toastmasters International policy also requires that a Treasurer's report be presented at every district executive committee and district council meeting.

2 MONTHLY TREASURER'S REPORT DISTRICT NO. FOR THE PERIOD JUNE 1, JUNE 30, Page 2 of 7 MONTH YTD VARIANCE VARIANCE VII. DETAIL OF EXPENSES: ACTUAL ACTUAL BUDGET (under) over % A. 600 Marketing Building new clubs , , (1,764.94) 39% Membership growth ,3.21 3, (2,206.79) 38% Club coaches (400.00) 0% Rebuilding (650.00) 0% Recognition (8.26) , (8.08) 74% Other (600.00) 0% TOTAL Marketing (goes to page 1, Sec II. A) , , (5,909.81) 36% B. 610 Communications and public relations District newsletter (253.04) (199.82) (399.82) 100% Web page (102.44) 49% Directory (52.63) 92% Postage (90.00) (291.54) (391.54) 292% Other (150.00) 0% TOTAL Communications and public relations (goes to page 1, Sec II. B.) (318.47) , (1,096.43) 16% C. 620 Education and training Distinguished clubs , , (648.97) 66% Training club officers Training division and area governors , (198.55) 80% Distinguished areas and divisions (400.00) 0% Other % TOTAL Education and training (goes to page 1, Sec II. C.) 1, , , (1,019.62) 71% D. 630 Speech contests Awards and certificates 4, , % Other TOTAL Speech contests (goes to page 1, Sec II. D.) 4, , % E. 640 Administration Stationery (100.00) 0% Phone (60.03) 87% Postage (110.85) 8% Website Other , , (1,116.06) 72% TOTAL Administration (goes to page 1, Sec II. E.) , , (1,368.36) 70%

3 MONTHLY TREASURER'S REPORT DISTRICT NO. FOR THE PERIOD JUNE 1, JUNE 30, Page 3 of 7 MONTH YTD VARIANCE VARIANCE VII. DETAIL OF EXPENSES (con't): ACTUAL ACTUAL BUDGET (under) over % F. 650 Travel Within district 652 a. District governor/lt. governor 2, , , % 653 b. Division governors (304.41) 60% 654 c. Area governors , (1,359.34) 32% 655 d. Other district officers (450.00) 0% 651 Total travel within district 2, , , (2,113.75) 60% Mid year training (DG & LGS) 661 a. Transportation (502.85) 38% 662 b. Accommodation/registration % 660 Total mid year training , % Regional conference transportation/registration/accommodation 671 a. District governor elect % 672 b. Lt. governorelect (141.25) 82% 673 c. Current district governor (151.25) 61% 674 d. District treasurer (195.00) 0% 675 e. District public relations officer (2.50) 99% 670 Total regional conference expense 1, , , (225.00) 88% International convention transportation/registration/accommodation 681 a. District governor (160.17) 75% 682 b. Lt. governor education & training , (330.91) 68% 683 c. Lt governor marketing 1, , (95.52) 94% 684 d. Immediate past district governor 1, , % 680 Total international convention expense 1, ,1.40 4, (586.60) 88% 650 TOTAL Travel expense (goes to page 1, Section II. F) 6, , , (2,868.02) 78% G. 700 Other 705 a. Equipment purchase (500.00) 0% 710 b. Miscellaneous (500.00) 0% 700 TOTAL Other expenses (goes to page 1, Section II. G) 1, (1,000.00) 0% VIII. LEADERSHIP INSTITUTE: 470 Donation basket 570 Leadership institute expenses Supplies from WHQ Other supplies (150.00) 0% Program and printing (2.66) 6% Audiovisual equipment Meeting room 1, , (802.71) 65% Awards, certificates Postage Other , , , % 570 TOTAL LEADERSHIP INSTITUTE (goes to page 1, Sec III.) , , (187.57) 97%

4 MONTHLY TREASURER'S REPORT DISTRICT NO. FOR THE PERIOD JUNE 1, JUNE 30, Page 4 of 7 MONTH YTD ACTUAL ACTUAL IX. FALL CONFERENCE INCOME AND EXPENSE 410 A. Fall conference income Member registrations at 9, Spouse / guest registrations at Late registrations at Luncheon tickets at Banquet tickets at Speech contest at Other revenue Raffle Program Ads Name Tags TOTAL Fall conference income 9, B. Fall conference expenses Supplies purchased from TI Other supplies Programs and printing Audiovisual equipment 1, Hotel / meeting room expenses Awards, certificates, etc Postage Meal expense 5, Other TOTAL Fall conference expenses 9, NET FALL CONFERENCE INCOME (LOSS) (A B) (goes to page 1, Sec I./D. 1.)

5 MONTHLY TREASURER'S REPORT DISTRICT NO. FOR THE PERIOD JUNE 1, JUNE 30, Page 5 of 7 MONTH YTD ACTUAL ACTUAL X. SPRING CONFERENCE INCOME AND EXPENSE 430 A. Spring conference income Member registrations at $ , Spouse / guest registrations at Late registrations at Luncheon tickets at Banquet tickets at Speech contest at Other revenue Raffle 438 Program Ads Name Tags TOTAL Spring conference income , B. Spring conference expenses Supplies purchased from TI Other supplies Programs and printing Audiovisual equipment , Hotel / meeting room expenses 1, , Awards, certificates, etc Postage Meal expense 10, , Other 1, , TOTAL Spring conference expenses 13, , NET SPRING CONFERENCE INCOME (LOSS) (A B) (13,420.98) (1,007.65) (goes to page 1, Sec I./D. 2.)

6 MONTHLY TREASURER'S REPORT DISTRICT NO. FOR THE PERIOD JUNE 1, JUNE 30, Page 6 of 7 Following is a brief description/explanation of the actual expenses as compared to what was budgeted. Any variance, positive or negative requires an explanation of what caused the variance. The white rows are not password protected. Users may adjust the white area as necessary by adjusting the row height. Alternatively, a separate sheet may be used. Each section of this narrative page must be completed in order for this report to be considered complete and counted as received by WHQ. Funds available (Section I) Contest revenue of $64.90 is recorded in line 490. Negative TCF register balance due to multiple checks written in July but dated in June to correctly recognize expenses for FYE09; however, at no time were checks written in excess of bank balance. Net loss for year of $46.39 after adjusting for FYE2010 charges. Marketing (Section II, A) Line 605 negative figure represents a refund received for prior month's purchase. Marketing utilized at 36% of budget due largely to emphasis on grassroots type club building activities without largescale expenses (e.g. billboards, periodical ads, etc.). Communications and public relations (Section II, B) Negative charges to lines 611 and 614 reflect the voiding of checks outstanding in excess of 365 days. Communications budget was minimal due to increased utilization of electronic delivery formats. Education and training (Section II, C) DEC Training expense of $ was paid in June for FYE2010. Education and Training utilization was 71% of budget. Line 625 was over budget due to a marketing campaign for the Fall Conference that was not accounted for in the budget. Speech contests (Section II, D) Expenses were 101% of budget which is a nominal amount considering the addition of areas and the increase in trophy pricing. Administration (Section II, E) Administrative expenses were 70% of budgeted amount. Line 645 contains DEC room and meal charges that were offset by $ in donations included in line 490(4). Travel (Section II, F) All travel categories were at or under budget with the exception of line 662 which included reasonable registration and accomodation expenses that were erroneously omitted from the budget and line 671 which included $200 in registration fees that were omitted from the budget and $65 that was redistributed from line 674 (this was distributed equally amongst DGE, LGsE, and DG). Other (Section II, G) No "other" expenses were incurred.