3. THAT the Mayor and Corporate Officer be authorized to execute all documents related to this matter.

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1 OS 1A ABBOTSFORD COUNCIL REPORT Report No. ENG October File No: /13-18 Regular Council To: Mayor and Council From: Jan Loots Manager of Projects Subject: Award of Contract AC Watermain Replacement T ownshipline Road and Riverside Street RECOMMENDATIONS 1. THAT Report No. ENG dated October from the Manager of Projects regarding Award of Contract AC Watermain Replacement Townshipline Road and Riverside Street be received; 2. THAT Contract AC Watermain Replacement Townshipline Road and Riverside Street be awarded to Sandpiper Contracting LLP in the amount of $ plus GST; and 3. THAT the Mayor and Corporate Officer be authorized to execute all documents related to this matter. BACKGROUND The 2013 asbestos concrete (AC) replacement program includes the following road sections (locality plan attached as Appendix A) tendered as Contract : Townshipline Road (532m) from Highway 11 to Riverside Street; and Riverside Street (1.66km) from Townshipline Road to Harris Road. The main reasons for upsizing and replacing these mains are: fire flow requirements for Matsqui Village; part of the systematic replacement of all AC watermains in Abbotsford. The existing 150mm and 200mm diameter AC watermains were installed 55 years ago and will be upsized to 250mm diameter. In 2012 condition assessments were conducted on the AC watermains and indicated that smaller diameter mains with thinner wall thickness show earlier degradation (become soft) than the larger diameter mains (250mm and up). A fluctuating ground water table typical of this area has also been one of the main contributors to reduced life expectancy. The life expectancy of AC watermains is generally considered to be 50 years; and Townshipline Road and Riverside Street will be reclaimed and resurfaced in The tender for Contract was advertised on BC Bid and on closing date September nine contractors submitted bids.

2 Report No. ENG Page 2 of 3 ANALYSIS The tenders were reviewed for correctness compliance and experience. A few arithmetic errors were found but it did not alter the bid ranking. The corrected bid results are as follows: Contractor Bid Price ($) (excluding GST) Sandpiper Contracting LLP Richco Contracting Ltd Strohmaier's Excavating Ltd Marv's Excavating Ltd McDonald & Ross Construction Ltd J Cote & Son Excavating Ltd Hyland Excavating Ltd Timbro Contracting Ltd Jakes Construction Ltd The tender summary is attached as Appendix 8. The Consultants tender estimate for the work is $ plus GST. Sandpiper Contracting LLP submitted the lowest compliant bid and is recommended for award. Sandpiper successfully completed the Gladwin Road Transmission Main in 2013 and the 2011 and 2012 AC Watermain Replacement Program. FINANCIAL PLAN IMPLICATION Funds are available in the 2013 Water Capital Plan: Item Project Amount 10 ($) Asset Renewal Program (current uncommitted) M Projected Construction Expenditure: Item Amount ($) Contract Consulting Fees (Tender and Contract Administration) Operations Inspections and City Administration Total STRATEGIC DIRECTIONS The proposed watermain replacement IS In line with the City's mission to provide sustainability and quality of life by providing clean drinking water. Public safety is improved by providing adequate fire flows. COMMUNICATION PLAN Notification of construction letters will be mailed to residents affected by the works. The construction is scheduled to start November with substantial completion within 55 working days.

3 Page 3 of 3 SUMMARY It is recommended that Contract AC Watermain Replacement Townshipline Road and Riverside Street be awarded to the lowest compliant bidder Sandpiper Contracting LLP in the amount of $ plus GST. The construction is scheduled to start November with substantial completion within 55 working days. Jaillat.. Jim Gord P.Eng. Manager Engineering and Regional Manager of Projects Ran Financial Planning & Reporting Manager JL/dp

4 ABBOTSFORD s 2013 AC Replacement Townshipline Road & Riverside Street two 10 ; SCALE: ENG NTS!'LOT OAlE:

CITY OF ABBOTSFORD TENDER SUMMARY Appendix B CONTRACT No. 2013-18 2013 AC Watermain Replacement A&M Project No. 13-531 Abbotsford Be October 1 2013.. UNIT P.

5 CITY OF ABBOTSFORD TENDER SUMMARY Appendix B CONTRACT No AC Watermain Replacement A&M Project No Abbotsford Be October UNIT P.ICE ndplper ConttKtInt W' Rkhco Contranilll Strohm.Ie. be tin Marv's... JCOt. & son lxavatl.. Ltd. Hyland bgvlitina: Tlmbro Contractlnc lake's COIIsb'VCtion V!IlAGE ' NO ' lief. UNIT ''''''''.TV. UNfTPIIC[ x x x x APlIN & MAR'Iif'S MOIECltD TOTAL UNITE AMoo.. UNITPllIa....'... UNIT PRICE AMOUNT UNIT PRICE AMoo.. UNfTPIIIC AMoo UNITPlIJC AMoo UNIT PRICE AM' UHIT' AMoo Su.. x x X X X X X X X Addendum U AcknowJedlemltnt X X x X X X X Adndum 112 Acknow!itda;ement x X X X X X X X $lined Tender X X X X X X X X X SuI Tender X X X X X X X Inlt1td T.rwI... X X X X X X X X X GST Provided X X X X X X X X X Appendix 1- Schedule of Quantities illid Prles X X X X X X X X X Appendix 2 - Schedu'-: X X X X X X X X X AppefldQ J. EqMrlencl of SuperintlrHknt X X X X X X X Appendix... Coma ble Work fxperie X X X X X X X X Appendill S $ubcontrlkton X X X X X X X Appendix' fof'ct Atcoont Ratu X X X X X X X X X SUTKIH 1: IWfItSlOl mtht & TOWNSHlf'UNE IIOAD... IrIricICtlI Iiltenbt IncioimUil... OJ - SlenON h-slt'ii'iiepamtion 1.1 un..-nporry F..:if i.. 1.1>. III<id.ntal Iftcideatal ItKldHI 'tielitfii 1.> WI Point Only Dew't<:In Mobffitlon & Oobiliution (Optional). 5. ls $ $ OC $ $ ( S $ $268SOMO $2688QO.OC $ S20OOO.OC $ $ SlSs60. oo $ CM S4OOO.OC $ $ $ $ $159%335 $ $2500Q0.CM 1.l Si lltion CMtrol $ $ ( $ $7200.CM $279.6aa.76 $ $IO9ISl6 $ $2Dooo.00 $2: ( $lsooo.oo $ B4OD.OC $21soo.OO $ $4i $ $ $ Slrftl Cie<oninl U. L5 $2: ( $ $1..uo.00 S1169O.8!1 $ll690.' $ $ $ < 5l soo.oo $'500.OC $ $ U9 $14II1U $ SUOO. L5 01S61 Si1 Ma;otenanc '5 $ l.500.oo $ $ $ MU5 $ $ $ ( $ $) $S S1.soo.00 5&.500. $ SU)7l.'l7 S12.2n.!l $ $2:OOO.OC Traffic Il la tion CS L5.1 $ $llo()()o.dc $ $ $27OlL14 S $4881l.21 $4$SlLl $ $34 &00.00 $ $ $ OOCUX $$ $55000 $ $ U ProjlKt Record Cowmen 1.S.1 -.' 1... r.1 lndlhlllil Indftfttal l.iicidental Incidental Incilkn! btcidental SD-TIlta/SKtlon l $J::!IlSOII. $l1o'«u)( l.oo 5J491Oa. $UO.GOO.Ol $4l4.lX $J90SOO... 5!74SOO st:cnon lb WATERWOIlk$ 'l'iiwrwdestl't ''''. U U ' Conlrvction al.. lnl tncicial... IndcIntai lnddental -.. ''... I!KIM! 1Ac:i!'lai b\dftnlal InddIntal IndlHnhl Wd o/nl Oofv O'... trirc l aoo $ $414OIl.(llJ $0.00 SO. $UJ.SS $ $!i'.00 SSUOO. $ $ $ ( 51)400 $1072OO.OC $ $16tHo.OC $ $121.&3 $102.2'2.12 $ lsomm PVC ORlI (900 WaterrNin '.00 ' nc '<IIi' 'Ull' nu & L' Iwdrhldf.l Q '. 53U.00 $ $ S I $ $&S8036.s $ !l11.S( $ $ S990ooo.IX $981.7S0.IX $ $1.115&4551 S $ SS.. S8SlJ2151 $ (b)... ls:r='c;:;::: mlnuf.ctwer 'KOmmend Iin.m mm PVC DRI. C900 WalerrNin 1.'.2 Include. 'oint re.tr nl$ & U t ladfln Iin.m. $ $49500 $ $47! $ $&72.00 $ $ $ $ $7]8( $5660.0( $1n $ $ : $ $ $ (1) ' $.J7l.00 $ $4.D60.OC $ SS15.00 $S.OOO.OC 1.J1(bl ''''' 200mtn PV(OC909Wal'min Ilndoo... manllh<...«1«om $ Inl reslninh & ti I. hi &ddim lin.m. $ $ $ $ $7113S.00 $ $ $ rnm Gate II.' 1.B.l >.n 250mrn G.le Vitlve ' l50mm ()qree Send ''' W Indudu ' inl rest.. intl US nIm U.s Oea' hnd UU lrldudn ' int.a.tninl' 250mm -45 Dea btnd ' Indu.a. joint eiaims 200mm Bend (optional) fgrlie-ln ' IrId.le'l- - r.stralntsl 150m -45 Oq'CfI Send lopliomi) for Hydrant laad (lnclude5 julnt U fl(.inl$ ' ' lsomm (max >i.- TM!lndll<les joinl...trainl$) oxh $ $1400 $ $1850.0( 51.22$.67 $1nUl $ $ $ $3000. $l.s00.00 $1.500.OC $lsu. OO $1.592J11: $ $1500.cM OC $1.1OO.J4 $ $ $ ( Noh $ $ $ SlB.'3Q.OC $1) $ $ $ $ $ $ $16695.OC S16loo. $ $16.aoo.OC $ S $ $13(120. oxh $ $ &0.OC $191.9' $IOOO.OIJ $ $ $ S55U4 $ S2000. $ S44CJXI $liillo( SS5< $ $l.o80..xh $ $ ( $1512.$8 $ $S.OOO.OI $ soo.oo $ $lslojx S595J5 $47li0( $4.JZo.O( $ $ $ oxh $ $ $ $ $ $1115 $ $l2oo. $ OC $ SIOOO.OO $ $5. 1G '- $ $ $1080. uh $ 'SOO. $ $1106.(X $ $ $ $ $ $600.01: $ S600.IX $4IS.1O $97QJ $SOO.OO $ $J $ $ oxh S.15.oo $ : $ $6'1.91 S3]1.62 SU2Ul $1.00(1.110 S.000.0Il $ $ '96. ''''''. ' soo.00 $ SOOO. $ SUJl.12 SA.5Q.00 $ mh OC $ $ $S.771.6O $ $8150.9«$ $SOOO.OO $ $1200.0( $ $ $1000.0( $ $ Sl.. lj sa $ ''''' u(tr' 250mm mm (lndud.. joinl nt ;nis) II.l SOmmuminlCfld (ouiiiln. ' >.OJ ''' $SOS.OO $2020.0( $ l $l mm 124 ' mmC '... Hydrn >. I.SA.... lam h $310.OC $ SOC $ $50US $Soa $ $80')00 $ $GOO.OC $400.0( $ $5& $400. '''''.... $ $] ' UOO.OC $ $ $l1o.n $1&41.4l! $lso.oo S14OO.00 S4aa.61 $ $ $ $ ''''' 200m Rabar C r (lncl estalnfl) 1.1.] oxh $ $740. $ SIS60.00 $2!l3.'2 $5.64 $ $101l.7 $ $ : $ S8OO.00 $ S14]... $1.200.OC S780. $S62.52 $ $ ''''00 Rab. Couplin (Iocludf:s estninu) uoh $500.0( $ SUfi.OIl $ $ $S2l l $ $l()()(i.oc $ $ $ $ $550.a. $ $671.6(] ' m l5omm $ l270.0( S5M.0I: S $2S4.u $509.7 SIooo.O( $ $ $)51.00 $ $ ' ' $ $12U6 $651.1) $ao.oo $ '.3 S750.oo $l.soo.1)( $ $66S.00 $71.4& 514&.91 S ' II.0( 5$50.1)( $J81.00 $ $ '000. SJ6a '''' '... Rlace 3.C1m of bi AC Mlin at Trench Cronlrl (Optionl) ' $UOO.OO $4.soo.OC $ l27.41 $ $4OO6.G2 $ $ $2000.1)( $ $ : $ $ $ $ $ $S.OOQ.. 9C SUOI.U $ S1.3OO.OO $ A«b (Includes ioiation valli.. Ind 01 Lead & ditch build up).xh $51400.OC $ $ $ sn.ooo.o( $SSOD.OO $ $90.25Loo $9400Dl).. $ $41.9 $ $ $ $ OC 58.m n.s4 $ $3S.500.OC.. I\em b htinr Flte Hydr. 1 and Cop leads IndoHntal lnd<mntal Incidental 1!Kw.ntal l!kihntai lnc:ldesotal IncId.nQ! W.ler Ser\tiu Conn«tion (CoonpIeie with sddle) h $ $21.(XIO.oc $ $ $ $ S $15.12S.]; $lsoo.ix $17soo.0( $16QO.00 $ ( S $1640lI.0( $ $12l&5.51l $] ( $2.28U1S... S1.70(UXI Sl1.9OO.0I:

1.. CITY OF ABBOTSFORD TENDER SUMMARY No. 2013 18 l.n12 I1rWatermain Replacement A&M Project No. 13-531 Be October 1 2013 s.ndplper COt!trKtin UP Ilkheo ContrKtlnc StrohmIt' bc:a.tin Mvv's EutinI I.

6 1.. CITY OF ABBOTSFORD TENDER SUMMARY No l.n12 I1rWatermain Replacement A&M Project No Be October s.ndplper COt!trKtin UP Ilkheo ContrKtlnc StrohmIt' bc:a.tin Mvv's EutinI I.Cote & SOn bu'nti Ltd. Hynd &c.v.ttna; Jk.' Conwuctiofl ' '''OlEcrto AVERAGE '... COnOn<tio>& TOTA1 ' MMCI> NO. m. ' TV. UHlfPlIlQ 'OUHT UHlfPlt1Cl... '. 'OUNT UHIT PJl.1CI...auNT... OUNT UHITUQ NT...auNT AM ' ' ON' '' ' '' '' '''' '':: M. '- I. «00.' oo.oc '. '-'OC 'IE m m... '. '.OOO.OC.OOO.OC 00. '..OC....'lD.OC «......OC. '-'. SSoo..'''.OC ''::. M'... ''mm.. I....'.D< U ' 'm.' w. 00..oo.OC ''''.00 $2.>00.0< moo.m.oc.....'...'.. suss... n.d< '::7 I..' '00. '''.'''OC......'.DO.'.. u.m. m.. '.0000<.=00 '.=. ''-'''-00...'. T.' ' ». n....=..d< W '':7 '..-.' I.' 00.'.'''.D< m.. '<IL'.D< m. m 'us.'''..ooo.d<.ooo.d<.. '.D< 'm.dc.d< 'mad n' SS.OO..... S '.. '..D< ':: I ''d ::'.: I..' 'm..'.00 SOL.'''OC '''U 'W $DO.D< ''''''''.00 '.... D< 'm.oc.3d'..... ' ' SJ.' '.... D<.. ':7 u I 00..'00.00 'm'.oc...w ''' 'm.' 'm. ' 00..'00. '''00..' m.oo.m ' 'm. 'H'. m... oo us '::7 I.... '' 'OJ I.... ':7 ''' ::7 I. ' ''' '<>00. '<> S>'OC m..m '''.'' D< ' '.OC.m.' woo.no.' ' DS.'.DS... uoo.oo SSOOD< ''..... ''''...D< '''''.D< ''''00 ' OC $600. SS ' '.OC.... 'tm 00.' SSOO.OO. m.' SO 00 m.' ' '''.$S 'm. ''''.... '00. ''''OO.D< t ISY and inlloll mt.rbo>:(c/w Wd & p.a nv.lj a... C$-W-21. in..h ' 1.8.S t ervic conno:ction jn.tallatk>n SSOO.oo 0000 'm.' 'moo m ooo.d< =.OC. 'm... ><.'.. ''''''' ' SSOO.OO '.OC e h '::'.' 'OOOC '»00.00 '....moc SUUW '..'OS '.OOO.OC 000.' '''''....m '''-'00.00 '.OJ 'U.'..000.' S ''::... ''' OC.....'60.00 sum 'LOO ' ''''.. 'm.'... ' '''.'.00 to' :. co ' '''00.' '''' '.S>... w. U 'L'.' '000..ooo.or.'...'.no.'. D< ''''''.00 um SUU.$S.. :-;: '... h '''''' DS.'.'DS.OO..... '..'. 'v>oo.'.000.' SL.ooooc.'.. su D<..'00....'00.00.'... 'BOO.OO '''.00 'W'.LL.UD.B.'. SS.'..'.. '00..'00. 'W'... SS '.OOO.OC.59'.59. '00. $<'OO.D<... ::: n..... ''' '.45 n... :. h ' '.m..' '''.'... SS.' $2.'00.D< '00.' m. m.... OOD< m U ' :7... ; 'h '... '''.'''.00 m.u.m.... n.' '-'. ss' «.000.' moo m.oo um '<.soo. '<.soo.d< '..000.' SS... ' ''''..' ::;... ' m.. sn..... '..... ' 'U'.OO.oo 'U'.OO ' '- - ' '''.00 '''' ''''... sm.oo '''000 'm... m. '''' ''' '''' &.00 ''''.'00. 'm..n'..00 $ ' '.00.' ''''. 'OO.... ' ' I L ' - m.'''.'' '$00.00 '''.000.' 'SOD.OO '''.' D<.00 D<' ' m. m.oo oo '''..'00. ' '''u......' =' ' oc.000'..... :': I ' ' m.d< ''''' 'm...' '. m.'''.oc 1'-' ';; ''''... I.m. ' ' ''''.00 'm.'''.' SS....'''.00 00>5 ''''''''.00.. 'm' ''''.D< ''''.000.'.. I 'so ''I ;:'. I.m ' 00 sa.... SS. so.oo ma m.oo ''''. ''''.DD '.00.. I'''''' :::-.. I.m loo.' m 'oo.... ''''''' 'n.m.. '''.'''.' OOOC '>S'oo. -..n. '''''' I '.00 ::-..& ''''0' I 55.'. 00 S6-48O.OO I ' ''::- I m. '''. m.. '9S ''''.... ''''.oc STn. ' '''.. 00 I') 't;.' I.. '00. 'm ue. 'u...00.'.00..ooo.d<.oc SS......'''' ''''''' SS.'.'... so SS... ''''.00. ''I 53521).00 ::- I.... '':: I 'SOm.. u' L.SL '':'s' 'SOm.'... u'..... ' OLD< 00. '-'...00 '''. 'm.oc.. SSOLD< ' ''.S< '''' '.'.. '.D<.'.00. '45U... ' SO.OO.' '.000. >500.'.'.00 un..m. ' u.oo 'HOO. ''... G... '. UOO '''.'''...'. '''.00' um.. 'L' ''' UOO.OO 'u.. '.' '''.'''...D< ' '.'.OC 'e... '''.'''.' u.oo u.. SO '';:' 200m. so'' '. 'm. ''''''.00 'm.... 'ill!'.... '''. '''... 'e''''oo ''''. '''''' ' '''> '00. '.. D '''.00 m.... ''.. ''.. w.oo 'no 'm OC.00 00' 'LOOO.OO ' n.... ' S<OO.' '» ''00 'L uu.' '''.D<. ' $ '... DC $.m. '''' D<. 'm..' ' '.'00. R. u 'SOD.oo '. '''.. '''. $$ ' $900D<.n. 'm.'..00 ''''..'''.00 m..... 'L'. DO 'LOOO OO HOOD.OC ''''.00 ' ' $2.800.D< '''' SL..' so. '00.00 SS 'L'. ''''''.00 '.'.00 'm. '''' OOO.OC OOD.OC 'LLOO.OO 'uoo. ''''''.00.m.... ''''00. '''''' SO 1'. u '':7 I' m 'm..' moo '':: '...' w :'.' '''''''''..' 00. $DO'... '''' 'm....ooo.oc ' 'SOD.' ''''.00 '''.00 $600. w '': ssoc.oc ''''.oc '''' m... ' '''''00 ''''.00 '''' ;:'... illq'.. so. '.OC ''''.. ''''...DS... ssoo.oo '$00. ''''.00 ' n.oo su.oo u. u. $B OC '$ 'm.oo '''LOO 0000 '''''.... u.oo m $ '.....' '00 '. '':: I''.. $ D<.oe '''' 'm.' 00 '''. ;:; I''''''' c.. ' 00.D< oooc 'm.oc ''''.00 m. 'n..... oc $$OO.D<.OC 'm.oo '.or n '''' se.00 m. P'Ie lofj

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20L4-O294. leg star File ld. 7lLslzot4. 6/27/20t4. Budget lmpact: Current Budget S 26,840.OO. Funds Obligated. Current Balance Item Cost

20L4-O294. leg star File ld. 7lLslzot4. 6/27/20t4. Budget lmpact: Current Budget S 26,840.OO. Funds Obligated. Current Balance Item Cost City of Fayetteville Staff Review Form Page 1 of 6 Alan Spann Submitted By 20L4-O294 leg star File ld 7lLslzot4 City Council Meeting Date - Agenda ltem Only N/A for Non-Agenda ltem ffi 6/27/20t4 Action