WHEATLAND-CHILI CENTRAL SCHOOL DISTRICT 13 Beckwith Avenue, Scottsville, NY 14546

Transcription

1 WHEATLAND-CHILI CENTRAL SCHOOL DISTRICT 13 Beckwith Avenue, Scottsville, NY Deborah Leh, Ed.D. Superintendent of Schools SUPERINTENDENT S REPORT Board of Education Meeting November 20, d.1. Capital Project Update. Planning is underway for the publication of materials related to the capital project. The following is the timeline: Date Week of November 6, 2017 (One-page summary completed ) Week of November 13, 2017 Tuesday, November 28, 2017 Week of December 4, 2017 Tuesday, December 5, 2017 Action Publish one-page summary of capital project; to be distributed in print within the Town/Village, TJC, and MS/HS To be distributed electronically on the website, electronic newsletter, Wednesday notes, MS/HS announcements, Twitter, Facebook, and to all parents/staff Mail Capital Project Newsletter to all residents and publish on the District website MS/HS Public Information Meeting, 7:00 p.m., Auditorium Mail reminder cards to all residents and publish on the District website TJC Public Information Meeting, 7:00 p.m., Third Floor, Board of Education Conference Room Thursday, December 14, 2017 Capital Project Vote, 7:00 a.m. 9:00 p.m., MS/HS Gymnasium A copy of the Capital Project Newsletter and the reminder card are attached for reference. Popup displays with capital project information have been prepared and can be found at TJC, the MS/HS, and in the bus garage. I will be using one of the pop-up displays when making presentations. A thumbnail photograph of the pop-up display is shared below:

2 Community meetings to share capital project information are as follows: Date Time Location Group November 2, :30 p.m. PTA Community November 10, :00 a.m. Artisan Community November 14, 2017 Provided flyers for their information (full agenda in November and holiday party in December) Wheatland Municipal Building Senior Center November 18, :00 a.m. Scottsville Diner Community November 21, :00 p.m. Rotary & Chamber of Genesee Country Inn Commerce November 28, :00 p.m. MS/HS Auditorium Public Information Meeting November 30, :20 p.m. TJC Faculty November/December 2017 (date TBD) 1:00 p.m. Transportation BDCCW Week of December 4 or December 11 Varies MS/HS 12 th grade social studies classes December 5, :00 p.m. TJC Board Room Public Information Meeting December 11, :20 p.m. MS/HS Faculty 4.d.2. Date for 2017 Senior Holiday Tea. Plans are underway for the 2017 Senior Holiday Tea, where past graduates will be invited to visit with our current seniors. A letter has been prepared that is being sent to our last four graduating classes (copy attached). An online form for graduates to log in and advise of their availability to attend has been created. You can view the online form at: eid=2677&viewid=6446ee88-d30c-497e f8874b3e108&renderloc=0&flexdataid=6929&pageid=9. Focus questions have been designed as follows: What did you learn at Wheatland-Chili that helped prepare you for college or employment? What do you wish you knew before attending college or starting your first job? What advice do you have for the graduating seniors? You are invited to attend the tea, which will occur on Thursday, December 21, 2017, at 1:45 p.m. We will again provide holiday cookies and beverages, and hold this event in the library to accommodate the senior class and visitors. 4.d.3. Hiring of Business Official. The following are actions related to the hiring of a School Business Official for the District: Action Post position (Internal, District Website, and Democrat and Chronicle) Timeline October 10, 2017 Superintendent s Notes, November 20, 2017 BOE Meeting Page 2

3 Action Timeline Closing date for candidate applications November 10, 2017 Establish interview stakeholder committee November 10, 2017 Selection of candidates to be interviewed (by selection committee) November 15, 2017 eight candidates were selected Notify candidates of interview schedule November 15, 2017 Interview of candidates by leadership team members November 20, 2017 Candidate interviews by stakeholder group (three to four candidates) November 27, 2017 final two candidates recommended to the superintendent (both of whom are supported as finalists) Superintendent interview of final two candidates November 29, 2017 Checking of references November 29-30, 2017 Superintendent recommends appointment to Board of Education December 4, 2017 Fill position (earlier if possible) reflects 30-day notice for January 2, 2017 successful candidate Selection committee (selection of eight candidates for interview out of pool): Superintendent HR Manager Administrative Leader Business Manager Stakeholder group for interviews: Stakeholder Group HR Manager Community Representative from Audit Committee Board of Education Representative from Finance Committee Representative from administrative unit leadership District Treasurer and Purchasing Agent Director of Facilities/Transportation Interim Business Official Board of Education Member Representative Jerilee DiLalla Kim Snyder or Lisa VenVertloh Jim Musshafen or Shanna Fraser Jennifer Sinsebox Bobbie Bilinski Cindy Kwiatkowski Patrick Donegan TBD 4.d.4. Livingston County Youth Basketball Facility Use. Wheatland-Chili elementary students participate in the Livingston County Youth Basketball league. The Wheatland-Chili team is sponsored through Scottsville Athletic Association. Per the Board s policy and resolution from the reorganization meeting, the Scottsville Athletic Association is not charged a fee for use of the District facilities during regular business hours. In the event of usage during times when custodial support is not regularly scheduled, the cost for said support would be paid by the Association. Youth Basketball games are played on Saturdays. Superintendent s Notes, November 20, 2017 BOE Meeting Page 3

4 A request was made of the District to support the playing of youth games on Saturdays without additional cost to the Scottsville Athletic Association for custodial support during Games are held during the months of November through February. The estimated cost per event is $50 for a total monthly cost of $200, or total cost of $800 for a four-month period. Youth currently pay a modest fee to SAA for participation in the basketball program but the cost of custodial support is not included. In order to permit youth games to be held within the District without additional costs to families, I recommend that the Board support a resolution to waive the additional cost for only, and that SAA plan for and include the custodial cost into future program offerings. With our use of the online Master Library system for scheduling of facility use, it was discovered that no custodial support was provided in the past as no facility use request was submitted. With community members in our facility, such support must be provided. Superintendent s Notes, November 20, 2017 BOE Meeting Page 4

5 District Newsletter Capital Improvement Project School Repairs and Renovations Construction, installation, and equipment of renovations, alterations and improvements of the Wheatland-Chili Middle/High School, the T. J. Connor Elementary School, and the Bus Garage Facility, including site improvements for various school purposes and improvements to the athletic facilities at Middle/High School. The capital project was carefully planned: Timed to have the least financial impact on taxpayers due to the retiring of existing debt; Based on 2015 Building Condition Survey submitted to the State Education Department; and Focused on energy efficiency, health/ safety, asset preservation/maintenance, technology/communications, accessibility upgrades, and site work. The capital project is fiscally responsible: Funded by 71.4% State Building Aid and $1,663,000 Capital Reserve Fund; and Through the combined impact of retiring debt, the use of excess building aid from prior projects, and the use of capital reserve funds, taxpayers will see a 0% increase in taxes. December 14, a.m. 9 p.m. Middle/High School Gymnasium 940 North Road, Scottsville Fact Sheet Cost of Project $11,113,000 NYS Building Aid 71.4 % Local Share 28.6 % Project is offset by Capital Reserve Funds $1,663,000 Average Cost to Homeowner Through the combined impact of retiring debt and the use of capital reserve funds, taxpayers will see a 0% increase in taxes. Public Information Meetings Tuesday, November 28, :00 pm, MS/HS Auditorium Tuesday, December 5, :00 pm, Board of Education Conference Room, third floor at T. J. Connor Elementary

6 Why is this capital improvement project needed? The District provides services in over 280,000 square feet of facilities on two different sites. Most of the project scope was assembled through the 2015 Building Condition Survey (required by NYS every five years) intended to identify deficiencies in areas such as: energy efficiency, health, safety, code improvements, asset preservation, and accessibility upgrades. Just like your own home, the District maintenance efforts combined with planned capital improvement projects help keep our facilities and programs running safely and effectively. We also have an aging gymnasium in the District with no major upgrades in many years. This project will provide a new floor, new bleachers, and renovation to the ceiling. In addition, the windows will be replaced. How will the capital improvement project be funded? The revenue necessary to fund this project is shown in the graph. The majority of funding will be provided by New York State in the form of building aid (estimated at 71.4%). The remaining 28.6% will be paid locally. The local share of the project is offset by retiring debt service, excess building aid from prior projects, and capital reserve funds in the amount of $1,663,000. This allows the project to be funded without any additional tax increases. How will the capital improvement project impact my taxes? There will be no increase in your taxes for this project. 28.6% 71.4% State Building Aid Local Share 2

7 When will this work occur? This project will be completed in two phases as follows: Early Phase 1 Gymnasium project to be submitted as an expedited project to the State Education Department, with anticipated construction during summer 2018; Phase 2 Anticipated construction during summer 2019; and Phase 3 Anticipated construction during summer What happens if the project is not approved? With an approved capital project, 71.4% of the cost of the improvements will be reimbursed through state building aid. If the capital project is not approved, 100% of the costs of any renovations, alterations, or improvements would be included in the school budget without additional state building aid for the capital expenses. The inefficiencies associated with operating/maintaining equipment and systems beyond their useful life may divert resources from the operational budget as the district would be forced to repair or replace those items as they fail. Planned Capital Improvements are a proactive way to maintain our exceptional facilities and have less cost impact to those we serve than would reactionary repair/replacement efforts throughout the year. Project Timeline: 3

8 Wheatland-Chili Central School District 13 Beckwith Avenue Scottsville, NY Board of Education ( ) James Musshafen, President Shanna Fraser, Vice President Gregory Berl Beth Nolan Courtney Panek Tiffany Passmore Michelle Rocha Superintendent Dr. Deborah Leh BOXHOLDER SCOTTSVILLE NY Non-Profit Org. U.S. POSTAGE PAID Henrietta, N.Y. Permit No. 7 On Thursday, December 14, 2017, polls will be open for the Wheatland-Chili Central School District community to vote on a capital improvement project. The proposition results from the 2015 Building Condition Survey reports required by New York State; organizing of the Building Condition Survey reports into the categories of envelope/energy improvements, health/safety, asset preservation/maintenance, technology/communications, accessibility upgrades, and site work; prioritizing of the work to be accomplished in the different categories by the Facilities Committee and the Board of Education members; and through community input. 2% 7% 3% 13% 70% 5% Envelope Energy (13%) Health Safety (5%) Asset Preservation Maintenance (70%) Technology Communications (7%) ADA (Accessibility) (2%) Sitework (3%) Facilities Committee Members Maggie Augugliaro Gregory Berl Patricia Bruno Dennis Draper Michael Ebertz Deanie Estes Cynthia Kwiatkowski Deborah Leh Scott Melville Brad Moreland James Musshafen Gary O Donnell Jon Reid Jeffrey Smith Eric Windover Margaret Wright December 14, a.m. 9 p.m. Middle/High School Gymnasium 940 North Road, Scottsville If you have questions, please call Superintendent Deborah Leh at or visit our website at 4

9 Wheatland-Chili Central School District 13 Beckwith Avenue Scottsville, NY Non-Profit Org. U.S. POSTAGE PAID Henrietta, N.Y. Permit No. 7 Capital Improvement Project Vote December 14, a.m. 9 p.m. Middle/High School Gymnasium BOXHOLDER SCOTTSVILLE NY 14546

10 Wheatland-Chili Central School District Capital Improvement Project On Thursday, December 14, 2017, polls will be open for the Wheatland-Chili Central School District community to vote on a capital improvement project. The proposition results from the 2015 Building Condition Survey reports required by New York State; organizing of the Building Condition Survey reports into the categories of envelope/energy improvements, health/safety, asset preservation/ maintenance, technology/communications, accessibility upgrades, and site work; prioritizing of the work to be accomplished in the different categories by the Facilities Committee and the Board of Education members; and through community input. Fact Sheet Cost of Project $11,113,000 NYS Building Aid 71.4 % Local Share 28.6 % Project is offset by Capital Reserve Funds $1,663,000 Average Cost to Homeowner Through the combined impact of retiring debt and the use of capital reserve funds, taxpayers will see a 0% increase in taxes. School Repairs and Renovations Construction, installation, and equipment of renovations, alterations and improvements of the Wheatland-Chili Middle/High School, the T. J. Connor Elementary School, and the Bus Garage Facility, including site improvements for various school purposes and improvements to the athletic facilities at Middle/High School. 28.6% 71.4% State Building Aid Local Share The capital project was carefully planned: Timed to have the least financial impact on taxpayers due to the retiring of existing debt; Based on 2015 Building Condition Survey submitted to the State Education Department; and Focused on energy efficiency, health/ safety, asset preservation/maintenance, technology/communications, accessibility upgrades, and site work. The capital project is fiscally responsible: Funded by 71.4% State Building Aid and $1,663,000 Capital Reserve Fund; and Through the combined impact of retiring debt, the use of excess building aid from prior projects, and the use of capital reserve funds, taxpayers will see a 0% increase in taxes.

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