Programming Documents Management Board meeting 12 December 2018

Transcription

1 Programming Documents Management Board meeting 12 December 2018

2 PRESENTATION SUMMARY Programming Document: Milestones & Updates Resource Outlook, Trends and Key elements 2

3 PD: MILESTONES December 2018: Adoption of FINAL Programming Document Adoption of Budget 2019 Adoption of DRAFT Programming Document January 2019: Programming Documents sent to Institutions (Council, EC, EP) December 2019: Adoption of FINAL Programming Document

4 PD: UPDATES & CONTENT 1/2 Final PD Draft PD Foreword Mission statement General Context Multi-annual programming Final WP 2019 Detailed Budget 2019 Appendices A, B, C, D Annexes II, III, IX Annexes I, IV, V, VI, VII, VIII, X Foreword Mission statement General Context Multi-annual programming Draft WP 2020 N/A in the draft 2020 Appendices A, B, C, D Annexes II, III, IX Annexes I, IV, V, VI, VII, VIII, X 4

5 PD: UPDATES & CONTENT 2/2 Include reference to the possible adoption of the Commission s proposal for a review of EFSA s Founding Regulation; Driven by the Strategy 2020, but adapted to budget constraints and uncertainties regarding the financial outlook; Spanning two strategy cycles, the current SOs are extrapolated to 2021 and 2022 (post-current strategy); Addresses Commission opinion: Resource scenarios subject to the approval of Commission s proposal for a review of EFSA s Founding Regulation Annex VIII: Risk and mitigating actions updated Results-based approach strengthened 5

6 PRESENTATION SUMMARY Programming Document: Milestones & Updates Resource Outlook, Trends and Key elements 6

7 PD : BUDGET & MAIN FIGURES OVERVIEW SCENARIO w/o 178 REVIEW BUDGET EVOLUTION BY TITLE (M, EUR) FORECAST SCIENTIFIC G&P BUDGET DRAFT DRAFT 2021 DRAFT 2021 DRAFT 2022 DRAFT 2022 DRAFT Operational expenditure (T3) Infrastructure expenditure (T2) Staff expenditure (T1) REVIEW IMPACT DRAFT DRAFT DRAFT SCIENTIFIC G&P BUDGET (M, EUR) ) 2020 DRAFT 2021 DRAFT 2022 DRAFT Operational expenditure (T3) 178 review Infrastructure expenditure (T2) 178 review Staff expenditure (T1) 178 review POSTS DRAFT 2021 DRAFT 2022 DRAFT POSTS 2020 DRAFT 2021 DRAFT 2022 DRAFT

8 PD 2019: BUDGET EVOLUTION BY COST GROUP Cost groups 2018 Inital plan commitment appropriations 2018 Current plan commitment appropriations 2019 Initial plan commitment appropriations BUILDING GOVERNANCE OFFICE COMMS CONSULTING EVENTS G&P IT LOGISTICS MEETINGS STAFF Total

9 PD 2019: POST EVOLUTION BY STRATEGIC OBJECTIVE Strategic Objectives Plan 2018 Plan 2019 SO1 Total % % - General Risk Assessment % % - Regulated Products % % - Communication & Engagement % % SO % % SO % % SO % % SO5 Total % % - Operations % % - Support % % TOTAL % % 9

10 TRENDS OUTLINED IN MULTIANNUAL Provide fit for purpose and timely scientific advice and focus on: Exploring future of data and data-driven science Advancing scientific risk assessment methods Leaning and optimising EFSA s processes Deepening EFSA s relationship with partner institutions 10

11 MULTIANNUAL : KEY ELEMENTS SO1 Prioritise public and stakeholder engagement in the process of scientific assessment Risk assessment Risk communication Transparency & Engagement 190 Questions on General RA -Plant health: * plant pests categorisation - Antimicrobial resistance: * Antimicrobials in feed * Collaboration with EMA, ECDC - Food contact materials: * Bisphenols 500 Questions on Regulated Products evaluation - Pesticides: * Endocrine disruptors re-assessment * Cumulative risk assessment - Food additives re-evaluation - Food enzymes (40-60 opinions/year) - Novel food strengthening clarity of communication and adapting to new trends Social research & monitoring Social Media 2020 : Advocacy pilot Reputation management: Biennial Barometer MATRIX in collaboration with ECHA and SANTE TERA initiatives follow up Stakeholders Engagement Approach roll out and digital 11

12 PD 2019: WORK IN GENERAL RISK ASSESSMENT SO1 Area Trend vs 2018 Animal health: categorisation and prioritisation of animal diseases in the context of the new animal health law Animal welfare: stunning and killing methods for animals Plant health: plant pests categorisation Antimicrobial resistance Food-borne zoonoses Contaminants Investigation of multinational foodborne outbreaks Food contact materials - Bisphenol A Dietary reference values - Sugar Stable New EP and EC mandates Increase in demand and planned adoptions Stable Stable Stable demand and adoptions Increased complexity On-going On-going 12

13 PD 2019: WORK IN REGULATED PRODUCTS EVALUATION SO1 Area Trend vs 2018 Feed additives Food flavourings re-evaluation and new flavourings Food additives re-evaluation and evaluation of new food additives Increase in planned adoptions Stable request Stable Food Enzymes Food contact materials: additives and monomers for plastic materials, articles in contact with food, recycling plastics and active and intelligent materials Increase in planned adoptions Stable GMOs: sequencing quality check for new applications Additional task as of Autumn 2018 Novel foods Pesticides: Assessment of Endocrine Disruption properties on new dossiers and retro-actively. Possible increase in demand and increase in planned adoptions Several of the 48 conclusions pending risk management decision may be sent back to EFSA for ED assessment; in addition to performing ED assessment on the new and on-going cases 13

14 PD: DEVELOPMENT ACTIVITIES 2019 BY TYPE BAU / DEV PORTFOLIO SEGMENT VALUE (EUR) BAU ACTIVITIES % EXTERNAL MANDATED PROJECTS 1.2 1% SELF TASKS (PANEL) 1.5 2% DEVELOPMENT ACTIVITIES SCIENCE PROJECTS* 3.3 4% COMMS PROJECTS 1.2 1% BUS PROJECTS 1.2 2% TRANSFORMATION PROJECT** 7.1 9% Total DEV ACTIVITIES % TOTAL % * Mainly Risk Assessment Methodology Programme ** Mainly projects of Information Management Programme and Expertise Management Programme 14

15 MULTIANNUAL : KEY ELEMENTS Widen EFSA s evidence base and optimise access to its data SO2 Standardisation Interoperability Openness Partner with ECHA and EMA on standardisation of data-exchange formats. Support national dietary surveys EU menu methodology Data quality framework partnership agreement Data collection system allowing direct data submission by the Member States. Data-exchange networking groups - Global Open Data for Agriculture and Nutrition FoodEx2 food classification and description data standard: Dissemination of at European and international level Information access management project: New Identity Management System Whole Genome sequencing data in Scientific Data Warehouse - SDWH Structured data from regulated product applications in SDWH Raw monitoring and survey data on Knowledge Junction EFSA s and others methods and tools accessible through Knowledge Junction Machine readable portal to access all EFSA publicly available information 15

16 MULTIANNUAL : KEY ELEMENTS Build the EU s scientific assessment capacity and knowledge community Cooperation and capacity building Knowledge community SO3 Scientific assessment model MS cooperation: EU RA Agenda - Implementation of new Art.36 network approach - New FP agreements scheme: performance based. International Networking: - MS and pre-accession countries on transboundary animal diseases. - Pre-accession countries project with ECDC on: Zoonoses, Antimicrobial resistance, Foodborne outbreaks Interagency Cooperation: Sister agencies strategic partnership one health, one environment Knowledge & Innovation Communities physical and virtual EU-FORA fellowship programme EFSA Academy concept envisaged Talent management Competency and Knowledge Learning and Development Strategy for staff and experts Piloting leaner production model in scientific risk assessment strategic workforce planning process: flexible sourcing Joining forces in exploring Artificial Intelligence Research priorities: Cooperation clusters with EU Agencies Reference Labs MS 16

17 MULTIANNUAL : KEY ELEMENTS Prepare for future risk assessment challenges SO4 Preparedness & Response Harmonisation Methods development Identifying drivers for emerging risks: climate change Food chain lab & crises preparedness (BfR) In animal health: - risk profiling of vectorborne diseases - animal welfare indicators for farmed animals. In plant health: Horizon scanning and surveillance for new plant pest outbreaks - Continue cross-cutting guidance work on characterisation of uncertainties - Use of Threshold of Toxicological concern (TTC) approach - RA of chemical mixtures of mycotoxins - Substances in nano-form in ERA -Use of epidemiological data and evidence appraisal in scientific assessments - Applicability of existing GMO guidance on synthetic biology In Chemical RA (10): - Cumulative RA in pesticides - Guidance for assessing endocrine disruptive potential In Biological RA (11): - molecular typing methods and metagenomics - List of qualified presumption of safety (QPS) - Antimicrobial resistance Environmental RA: -Landscape ERA on environmental and ecological variability - Multi-stressors on Bee health (EU Parliament) 17

18 MULTIANNUAL : KEY ELEMENTS SO5 Create an environment and culture that reflects EFSA s values Organisational performance People engagement & culture Preparing for Strategy 2027: - Environment scanning by June Strategy 2027 by June 2020 Institutional relations: - Interactions for 178 review proposal/mff/brexit - Efficiency gains via optimising shared services with the EU Agencies EFSA Accountability framework: - Effective and lean integration of management systems and Policy development - Efficiency gains via integrated and automated performance analytics Leadership & Managerial culture: Agility, co-creation and responsiveness Delivering risk assessments faster via seamless and simultaneous digital collaboration Digital readiness and openness to change Process improvements: 3% efficiency gains from leaning of science and transactional processes - ART programme 18

19 PD : CAPACITY AND RESOURCE OUTLOOK Demand vs capacity resource balance Demand vs capacity resource gap Extra capacity from ART efficiencies Extra capacity requested for 2020 (+19) and 2021 (+9) INCREASED DEMAND New tasks: pesticides/eds, novel foods, plant health Increased complexity +2%/year on science processes Increased transparency & engagement Reduction of establishment plan INCREASED CAPACITY Extra capacity authorised (6 CAs + 1 TA) Extra capacity (efficiencies, occupancy rate) Increased occupancy rate Efficiencies from on-going projects Additional efficiencies from ART programme (+3%/year on all EFSA processes) 19

20 PD 2019: RESOURCE GAPS SO3: Cooperation engagement and capacity building -1.8 M EUR de-prioritisations SO4:Methodology development -1.7 M EUR de-prioritisations SO4: Preparedness -1.8 M EUR de-prioritisations Thematic grants (cancelled) EU menu (reduced) Scientific training for experts and staff (reduced) Innovations in data collection process (cancelled) Innovations in Artificial Intelligence (reduced) mapping environmental risk of chemical and biological stressors (postponed) Ecological fallacy and equivalence testing (postponed) Data collection on endocrine activity for EATS (postponed) Statistical evaluation of carcinogenicity studies (postponed) Gd on residue definition for dietary risk assessment (postponed) Arthropod Vectors (reduced) Wild Life surveillance (reduced) Baseline reference values (postponed) Occurrence data zearalenone (postponed) OECD metapath residue data uplodad (postponed) 20

21 PRESENTATION SUMMARY THANK YOU 21