GENERAL AGREEMENT ON Jff^* 1953

Transcription

1 RESTRICTED GENERAL AGREEMENT ON Jff^* 953 TARIFFS AND TRADE Limited Distribution BUDGET ESTIMATES FOR 954 BBSS, b y.,* he JïgOiïWv^SciREglarjr, The draft Estimates of Expenditure for 954 are contained in Annex A; detailed Schedules in Annex B, and explanatory notes in Annex C, 2, These estimates have been based on the same assumptions as the estimates for 953 (L/3); if decisions taken by the CONTRACTINO PARTIES at their Eighth Session were to involve additional workload for the secretariat, supplementary estimates would be submitted in the course of the Session, 3, Total expenditure is estimated at a figure slightly lower than the - budget' figure for 953; it amounts to $344,500 against $353,650 in 953. This reduction is entirely due to a substantial out proposed for Part III "Unforeseen" for the reasons set forth in Annex C page 3; the estimates for Parts I and II taken together amount to a slightly higher figure than the corresponding appropriations for 953; they are based on the aotual trend of expenditure in the course of this year, 4, The presentation of the estimates and explanatory notes follows the same pattern as last year. The explanatory notes show the corresponding estimates for 953; the aotual expenditure for 952 will be found in the eudited accounts for that year which are annexed to the Report by the Executive Secretary on the financing of the 953 Budget which will be circulated before the opening of the Eighth Session, 5, Inoome Budget. The Executive Secretary will circulate before the opening of the Eighth Session the estimates of receipts for 954, including the proposed level of total contributions for 954 and suggestions for the disposal of the 953 surplus, No change is contemplated in the level of individual contributions, the unit remaining at $3,000,

2 L/05 r Page 2 ANNEX A..' s ESTIMATES flf ra-ptotoiturb TOR ** TTNANClAL tear' 954 Part I: Meetings Amount In U.S. Dollars, Section Ninth Session of the CONTRACTING PARTIES Intersessional meetings 24, Total Part I 32,200.- Part II: Secretariat Section Salaries and Wages and Caramon Staff Costs Common Services Printing Hospitality Permanent Equipment Official Travel Total Part II 98, , ,7(>p.- 0,000.-, ,300,- Part III: Unforeseen Total Parts I and II Grand Total 324,5ÇO.- 2Q.fOO.- 344,5k0.-'

3 L/05 Pag 3 ANNEX B ESTIMATES OF EXPENDITURE OF THE FINANCIAL YEAR 954 Detailed Schedules Amount in U.S. Dollars Part I : Section. Ninth Session of the COlfTR^GTING PARTIES (i) Temporary Assistance (including overtime) 0,800.- (). Travel and Subsistence of Temporary Staff (lii) Rental of Meeting-rooms and Additional Office Spaoe 3,500.- (iv) Documents Reproduction and Distribution 8^000.- (v) Translation,000.- (vi) Communications, Office Supplies, and Other Services,000.- $ 24,700.- Part I : Section 2. Intersesslonal Meetings <a) Meetings of the Agenda and Intersesslonal Business Committee (i) Temporary Assistance,700.- () Travel and Subsistence of Staff (iii) Rental of Meeting Room,000.- (iv) Other Services $ 3,500.- (b) Other Intersesslonal Meetings $ Grand Total $ 7,500.- Part II: Section. Salaries and Wages and Official Travel () Established Posts 76,600.- (ii)j Temporary Assistance (including overtime) 7,000.- () Travel on Official Business 5,000.- $98,600.-

4 L/05 Page 4 Amount in U.S. Dollars Part II: Section 2. Common Staff Costs (i) Travel and Removal Expenses of Staff and Dependents 3,000,- (ii) Termination Payments 2,000.- (iif) Contributions to Staff Benefit Fund.24,000*- (iv) Repatriat i on Grant s 5,500.- (v) Travel on Home Leave 0,000.- (vi) Children»s Allowances and Eduoation Grant and Related Travel 5,000.- (vii) Other Staff Benefits,000.- $ 50,500.- Part II: Section 3. Common Services (i) Cable, Telegraph, Wireless Communications and Long Distance Telephone 2,000.- (ii) Freight, Cartage and Express (excluding Air Freight),000.- (iii) Air Froight 500^ (iv) Books and Information Material,000,- (v) Rental and Maintenance of Premises ano Equipment 6,000.- (vi) Postal Services 3,000.- (vii) Stationery and Office Supplies 2,200.- (viii) Reproduction and Distribution of Documents 0,000,- (ix) Translation 2,500.- (x) Other Services and Miscellaneous Expenditure _ij, t ecq,- $ 29,700.- Part II: Section 4. Printing $ 0,000.- aaasss» Part II: Section 5. Hospitality $ """l^l" Part II: Section 6. Permanent Equipment $ 2,500.-

5 L/05 Bage 5 ANNEX o EXPLANATORY NOTES Fart I: Meetings Section Ninth Session of the CONTRACTING PARTIES $24,700 (953: 8th Session $24,700 ) The estimates for the Ninth Session have been prepared on the assumption that the CONTRACTING PARTIES will meet in a session of six weeks at the Palais des Nations, Geneva, and they have been based on the actual expenditure of the Seventh Session which amounted to about $20,000 for a duration of five weeks and a half. The estimates include the rental of a conference and two sùb-committee rooms and additional offices in the Palais for the secretariat, the salaries of three temporary interpreters, four reviser-translators, one precis-writer, and^ seven stenographers, compensation to temporary staff for overtime, travel and subsistence to meet the recruitment costs of five non-locally recruited temporary staff, charges for,250,000 impressions, distribution of 250,000 copies, translation of 200 pages at United Nations rates, and miscellaneous expenditure. As compared with the estimates for 953, the following changes have been made: the appropriation for temporary assistance has been increased by $900. to include the salary of one precis-writer and to cover the salaries of those temporary members of the staff who enter on duty before the opening date of the Session; the appropriation for travel and subsistence of temporary staff has also been increased by $00 to meet the recruitment costs of 5 (Instead of 4) non-locally recruited staff. On the other hand, the appropriation for item (vi) Miscellaneous Services, has been reduced by $,000 on the basis of the expenditure actually committed during the Seventh Session. As a result of these changes, the estimates remain on the same level as those of the Eighth Session. Section 2 Intersessional Meetings $ 7,500 (953 $0,000) (a) Meeting of the Agenda and Intersessional Business Committee $ 3,500 (953 $ 5,000) The estimates are based on the present composition of the Committee for Agenda and Intersessional Business; they provide for two meetings of twelve days each, during the intersessional period, and one meeting of one day before the opening of the Ninth Session. They include the rental of a medium-sized conference room, the salaries of one interpreter, one translator and one stenographer.

6 L/05 Page 6 To facilitate the coding of commitments and expenditure, the estimates do not include charges for impression, distribution or translation. The cost of these servioes has been included under Section 3, Common Services, items (viii). and (ix). This change of presentation accounts to a large extent for the reduction in the estimates. (b) Other litersessional Meetings $ 4,000 ' ' ~"~" (953 $ 5,000) These estimates cover the cost of a limited number of meetings of two intersessional working parties. The reduction by $,000 is explained by the transfer of the costs of reproduction, distribution and translation to Section 3, Common Services. Part H; Secretariat Section Salaries and Wages and Official Travel $ (953 $97,300) (i) Established Posts - $ (953: $75,300) The proposed Manning Table does not differ substantially from that of 953; the total number of posts remains the same (35); the main changes in the Manning Table result from a re-arrangement of the Trade Intelligence Unit. The post of DJ. has been transferred from that Unit to the Offioe of the Executive Secretary. The head of the tiiit (at present seconded from the United Nations) has been graded P.5, at the appropriate step; a new post of Statistical Assistant G»6 has been added to the establishment of the unit; on the other hand, two posts in the Unit have been suppressed, i.e. that of Adviser (P.4) and one of the Economic Affairs Officers (P.3). In view of the increased responsibility of the Administrative Officer and of the Accountant, it is proposed to regrade these posts respectively from P.l to P.2 and from G*6 to G»7. One stenographer has been transferred from the stenographic pool to the Administrative Unit, in view of the increased workload of that Unit. The estimates for established posts show an increase of $,300 oyer the 953 estimates; the difference is explained by the following facts: increases due to statutory increments in 954-, regrading of 3 posts, and increased cost in dollars of the salaries of the General Service Category (which are fixed in Swiss francs), as a result of the adoption of the rate of»4-.28 Swiss francs for one dollar instead of 4.33, for book-keeping purposes; reductions due to the regrading of one post and to the filling of Vacancies at a lower step in the grade.

7 L/05. MANNING TABLE 954 No. of Posts 3 2 Category and Post Level Office of the Executive Secretary Executive Secretary Deputy Executive Secretary Special Assistant Assistant Officer Operational Unit Head of Unit Economic Affairs Officers Assistant Officer Trade Intelligence Unit Head of Unit Economic Affairs Officers Assistant Officer Statistical Assistant Grade P D D 2 P i»n^ P5 7W p 3 (ft c, RcL P 5 P 3 P G 6 Library and Information Unit Information Officer Administrative Assistant P 4 G 6 44 Languages Unit Languages Officer P 4 fffr- General Services Administrative Officer P2 if X X (a) Administrative Unit Accountant Clerk-st enographer Registry clerk Clerk G 7 G 4 G 3 G 2 4B <b) Central Office '2 Secretaries G 5 mto.rrk

8 L/03 Page 8 No. of Posts Category and Post Level Grade (c) Documents Control and Stenographic Pool Administrative Assistant G 6 2 Secretaries G 5 3 Stenographers G 4 2 Copy Typists G 2 (d) Maintenance Service Messenger-Driver G 2 Huissier G Concierge G Total established posts: Total grtiss salaries on..54- $ 25,900 Increments due in $ 27,900 Less Staff Assessment 4,300 TOTAL NET SALARIES $ ( Temporary Assistance - $7.000 (953; $7.000) The estimates provide for the.salaries of additional- personnel needed to replace regular staff on annual, home or sick leave; they also include the salaries of temporary translators employed during the intersessional periods. This appropriation also covers statutory compensation for overtime of temporary staff. As in former budgets, the temporary assistance expenditure during meetings is budgeted separately under the estimate for each meeting. (ill) Travel on Official Business - $ 5.000(953; $5.000) This estimate provides for the travel expenses (including subsistence) of regular staff members on mission; it also includes the travel subsistence of temporary staff engaged during the intersessional periods. In addition, it includes the cost of insurance premiums taken out when offiolals travel by air. In view of the increased requirements of liaison work, it is suggested that the appropriation should remain at the same figure as last year. Section 2 Common Staff Costs $ (953 $47,000) () Travel and Removal Expenses of Staff and Dependents» ^,000 (3,9S3f tt fr,000) This estimate provides for travel expenses on recruitment of staff members not recruited locally, as well as travel subsistence allowance in respect of the first 30 days of service. It also covers the travel and

9 L/LôS Fags 9 subsistence expenses due to dependents of officials having one year of continuous service, as well as the cost of removal of household effects of officials having two years of continuous service. Moreover, the estimate includes a token amount for travel and removal expenses on termination or resignation. In 954, two officials will be entitled to repayment of travel and subsistence expenses for their dependents, and five to the repayment of cost of removal. The reduction in the estimate is due,.inter alia, to the reduced number of vacant posts to be filled in 954. (ii) Termination Payments - $2,000 (953; $,000) This estimate covers payment for accrued annual leave for which payment is made, irrespective of the reason for separation, as well as a token provision for the statutory indemnity due when an indefinite appointment is terminated. In view of the experience of 953, where the resignation of 3 staff members involved an expenditure of about $,500, it would appear advisable to increase the appropriation for that item of expenditure. (iii) Contributions to Staff Benefit Fund -??4,QQ0 (953: '$24,000) > IOITO has established a Staff Benefit Fund: the staff contributes Tf> and the secretariat 4% of the net salaries. The estimate is based on the actual payments to be made in 954. (iv) Repatriation Grants - $5,500 (953: $2,000) Repatriation grants are paid to international, non-loeal officials leaving the secretariat, irrespective-of the reason for separation..as the time at which this liability may materialise cannot be foreseen in advance, it is difficult to estimate the probable expenditure in the course of any given year. In order to obviate that difficulty, it is suggested to fund this liability and to transfer each year to a Repatriation Grant Fund the amounts corresponding to the rights acquired by the staff in the course of the financial year. The estimate has been calculated on that basis. (v) Travel on Home Leave - $0,000 (953: $0,000) All staff members who are recruited non-locally are entitled to home leave every two years. The estimate (which includes travelling expenses and subsistence allowance of staff and dependents) is calculated on the basis of the repayments to which staff eligible for home leave"in 954 will be entitled.

10 LA05 Page 0 (vi) Children T s Allowances and Education Grant and Related Travel $5,000 (953; $5,000) The estimate is based on the present yearly expenditure on children's allowances (6 children) with a provision for six additional children for the incumbents of vacant posts or present officials. Provision has also been made for education grants in respect of three children but not for related travel as it is expected that the education grants will be given in respect of education at the International School at Geneva» (vii) Other Staff Benefits - $.000 (953; $,000) This item provides.for contributions to the sickness insurance association and to the joint medical service, as well as to language courses and other training courses organized by the United Nations. fjjjj As for 953, it is suggested that no provision be made to cover liabilities which might arise under the social security provisions of the Staff Regulations, pending the setting up of a common social security scheme for the United Nations and other agencies, provided that the Executive Secretary is authorized to meet such liabilities, if the case should arise, by drawing en the appropriation for "unforeseen". The employer^ liability with respect to manual workers is covered by an insurance policy and the premiums are included in Section 3, item (v) below. Air travel risks are also covered by an insurance policy and premiums are included in Part I, Section, item (iii) Travel on Official Business, Section 3 Common Services,.. $29,700 (953 $29,500) () Gable. Telegraph. Wireless Communications and Long-Distanoe Telephone ~ $ 2t 000 (953; $2.500T As a result of the use of airgrams instead of cables and of other administrative arrangements, expenditure on this item has been kept at a low level; it is therefore suggested to reduce again the appropriation which had already been fixed last year at a lower figure than for 952, (ii) height. Cartage and Express (excluding air freight) -» $.000 (953; $2,000) (lit) Air Freight ~ $500 (953; $.000) These estimates include provision for freight in connection with the forwarding of documents and publications to governments and sales agents as well as charges of the United Nations Transport Section, It has been possible to keep this expenditure at a low level in 952 and in the course of 953; it is therefore suggested to reduce the appropriation for 954,

11 LA05 Page (iv) Books and Information Material - $.000 (953: $.000) This estimate is based on past experience; although the number of eoonomio publications required by the secretariat has increased, expenditure has been kept at a low level as a result of satisfactory exchange arrangements. (v) Rental and Mafttenanoe of Premises and Equipment -. isboq (953: $6.000) The estimates are based on the actual expenditure inourred since the secretariat has moved to the Villa "Le Chêne", and does not differ substantially from the estimates last year. A - Rent B - Electricity C - Water supply 0 - Heating - Other maintenance expenditure (electric supplies, fire extinguishers, etc.) 7 - Telephone (rental and local calls) G - Cleaning materials H - Casual labour, gardener, cleaners, etc, Insurance premiums J - Maintenance of a service car (including insurance premium) (vi) Postal Services - $3.000 (953; $3.000) Total 6, ,000,- This estimate covers the cost of postage, stamps, etc. but net the contribution to the expenses of the United Nations Mailing Service which is included in "Other Services and Miscellaneous Expenditure"; it is based on the actual expenditure in the course of this year, ( ii) Stationery and Offloe Supplies - $2.200 (953: $2.000) This estimate covers all supplies for office requirements (with the exception of office equipment) and for distribution of documents and publications. A further increase, by $200 appears neoessary to meet the increased demand of supplies, in particular of those required for the distribution of documents and publications. $ 2,000, , estimates 225,«* , , , *,385, ,

12 L/05 Page 2 (viii) Reproduction and Distribution of Documents ~ $0.000 (953; $8.500) As indicated in the explanatory notes relating to Fart, Section 2 (Intersessional Meetings), it is proposed to transfer to this item the cost of reproduction and distribution of documents relating to intersessional meetings, for reasons of administrative convenience» The difference between the 954 and 953 estimates is due mainly.to this change in presentation* The estimates are based on the production of 2,200,000 impressions and on the distribution of 50,000 documents» (ix) Translation *«$ (953; $2.000) The estimate covers only the costs of translation work done through external assistance; the salaries of translators employed on a temporary basis are included in the appropriations for temporary assistance. As in the case of reproduction and distribution of documents, the estimate for 954 includes the cost of translation work done in connection with intersessional meetings and the appropriation has been increased accordingly» It provides for 500 pages of translation at United Mations rates. (x) Other Services and Miscellaneous Expenditure ~ $.500 (953; $.500) This estimate provides for various payments made to the U.N. European Office for such-services as mailing services, sales of publications, visas, laisser-»passer etc» and for miscellaneous expenditure such as bank charges, etc. Section 4 Printing $0.000 (953,.,...$0,000) This estimate would provide for the printing of a Report on International Trade (in English and in French), of a supplement to the Basic Instruments, and of a few other pamphlets, Seotlèn 5 Hospitality» $.000 (953.$,000) In tnis section provision is made for hospitality to be rendered in the course of their functions by officials of the secretariat not entitled to representation allowances. The estimate also covers hospitality expenses incurred in connection with meetings. Section 6 Permanent Equipment...,...»* è.,$2.500 * (953.é...,$2,000) Provision is made for the purchase of miscellaneous office equipment, such as one additional calculating machine, two additional typewriters, etc.

13 V05 Bage 3 Barb III: Unforeseen $ (953: $32,50) The CONTRACTING PARTIES have recognized that, in view of the smallness of the budget, it was advisable to leave at the disposal of the Executive Secretary a substantial appropriation to meet unforeseen expenditure relating to the items of expenditure approved as well as to meet liabilities arising out of his responsibilities as an employer. It is suggested that this appropriation might be reduced next year to an amount of $20,000,