2019 Budget September 18, 2018

Transcription

1 2019 Budget September 18, 2018

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3 NOTICE The amounts reported herein for prior year actual and beginning fund balance are unaudited and unofficial.

4 Table of Contents Description Section Page Introductory Section Quick facts A-1 3 Executive summary A-2 4 Key assumptions A-3 5 Annual budget preparation timeline A-4 6 Financial Section Summary of revenues and expenditures B-1 7 Summary of operating funds B-2 8 Summary of non-operating funds B-3 9 Revenues by source B-4 10 Expenditures by function B-5 11 Expenditures by object B-6 12 Salaries B-7 13 Benefits B-8 14 Purchased services B-9 15 Supplies & materials B Other/ tuition & debt service B Departments and schools B Grants B Education Fund B Operations & Maintenance Fund B Working Cash Fund B Municipal Retirement Fund B Transportation Fund B Debt Service Fund B Capital Projects Fund B Informational Section Revenue trend C-1 40 Expenditure trend by function C-2 41 Expenditure trend by object C-3 42 Net fund balance C-4 43 Operating expenditures per pupil C-5 44 Staffing summary by position type C-6 45 Pupil to staff ratio C-7 46 Property tax rates C

5 Introductory Section, A-1 Quick Facts Highlights and quick facts of the 2019 Budget are: Revenues Total revenues are projected to decrease by 0.4% to $106.7 M (excluding revolving accounts). General state funding (the new evidence-based funding) is expected to increase 2.9% to $5.1 M. Other state reimbursements are projected to decline by 1.3% driven primarily by timing from the shift to the new evidence-based funding formula. Expenditures Total expenditures are projected to increase by 0.9% to $104.7 M (excluding revolving accounts). Spending on salaries is projected to increase by 1.1% to $45.1 M. Costs for employee benefits are projected to increased by 4.2% to $12.8 M, driven primarily by increasing medical insurance premiums of 12.5% for PPO plans. Staffing and Enrollment Staffing is expected to increase by 1.1 to FTE. Student enrollment is estimated to decline by 2.9% to 5,726. The pupil to staff ratio is estimated to improve by 0.3 to

6 Introductory Section, A-2 Executive Summary A final draft of the 2019 Budget is presented herein for review and discussion by the Board of Education and the community. The 2019 Budget is balanced and a surplus of $2.0 M is projected, with revenues totaling $106.7 M and expenditures totaling $104.8 M. Included is $15 M in on-behalf contributions made by the State of Illinois for Teachers Retirement System (TRS) benefits. Inclusion of on-behalf contributions in the budget better reflects the actual cost of operating the District and allows for easier comparisons with other financial reports. Excluding on-behalf payments, total revenues are projected to decline by $0.8 M and expenditures are projected to increase by $1.2 M over the prior year. The surplus is projected to improve the Board s fund balance to approximately 31% of total revenues and improve the number of days cash on hand from 140 to 156. Key highlights of the 2019 Budget include: The pupil to staffing ratio is projected to improve by 0.3 to 8.8 pupils per employee, its best of the last five years. Spending on salaries is projected to increase by 0.9% to $45.1 M. Costs for employee benefits are projected to increased by 4.2% to $12.8 M, driven primarily by increasing medical insurance premiums of 12.5% for PPO plans. To provide a stable funding stream for projects that span multiple fiscal years, $1.8 M will be transferred to the Capital Projects Fund (up from $1.6 M in the prior year by capturing energy savings from recent lighting upgrades). A property tax rebate $0.69 M for the outlet mall expansion, contributing $1.2 M in total toward the $3.2 M obligation. Revenues of $60,000 from the Batavia Bulldog Boosters for their third of five annual payments in support of the artificial turf at Batavia High School, contributing $380,000 in total toward $500,000 pledged. Bond principal and interest payments of $9.0 M leaving $59 M outstanding. Preliminary analysis indicates that the Board will need to continue to issue tax anticipation warrants (TAWs) to cover cash deficits in the months of April and May. Optimistically, at fiscal year-end, it is likely that this year s surplus will yield sufficient fund balance to preclude the need for TAWs in future years. It is expected that the District will maintain financial recognition in 2019, up from early warning in Overall, the District s fiscal health has improved significantly in recent years. 4

7 Introductory Section, A-3 Key Assumptions Based on historical experiences and averages, the following key assumptions were used in this budget: Local Revenues/ Property Taxes Consumer price index (CPI) of 2.1% Existing equalized assessed value (EAV) increase of 2.0% +$5.0M in new construction EAV Property tax collection rate of 99.8% State Revenues Full and stable funding for the new Evidence Based Funding model One delayed mandated categorical payment (one from the prior fiscal year and three from the current) 5

8 Introductory Section, A-4 Annual Budget Preparation Timeline October Board authorizes Administration to begin work on the budget November Enrollment projections are prepared Property tax levy is adopted by Board December Capital projects plan presented to Board January Initial staffing and enrollment projections with principals Five-year financial forecast presented to Board February Staffing plan presented to Board Meeting of budget managers March Staffing action presented to Board Preliminary building and department budget targets are shared April Revenue projections are prepared Property tax extension is verified with the County Clerk May Preliminary budget shared with Administration July Tentative budget placed on display August Public hearing held September Final budget adopted by Board 6

9 Financial Section, B-1 Budget Summary All Funds (in millions of dollars) The District's funds are shown here in two types: (a) operating funds that account for activities related to the operation of the District, and (b) non-operating funds that account for repayment of long-term debt and major capital improvements to facilities. Operating Non-Operating Total REVENUES Local sources ($ 70.42) ($ 9.01) ($ 79.43) State sources ( 24.08) ( - ) ( 24.08) Federal sources ( 3.25) ( - ) ( 3.25) Total revenues ( 97.75) ( 9.01) ( ) EXPENDITURES Instructional services ( 45.63) ( - ) ( 45.63) Support services ( 29.43) ( 1.98) ( 31.41) Community services ( 0.13) ( - ) ( 0.13) Payments to other governmental units ( 17.72) ( - ) ( 17.72) Debt service ( 0.03) ( 9.28) ( 9.31) Contingency ( 0.57) ( 0.01) ( 0.58) Total expenditures ( 93.51) ( 11.27) ( ) OTHER FINANCING SOURCES (USES) Transfers in ( - ) ( 2.20) ( 2.20) Bond proceeds ( - ) ( - ) ( - ) Transfers out ( (2.20) ( - ) ( (2.20) Total other financing sources (uses) ( (2.20) ( 2.20) ( - ) FUND BALANCES Net changes in fund balance ( 2.04) ( (0.06) ( 1.98) Beginning fund balance ( - ) ( - ) ( - ) Ending fund balance ($ 2.04) ($ (0.06) ($ 1.98) 7

10 Financial Section, B-2 Budget Summary Operating Funds (in millions of dollars) The District's operating funds account for activities related to the operation of the District. Ed O&M Transp IMRF Wkg Cash Total REVENUES Local sources ($ 57.57) ($ 8.07) ($ 3.06) ($ 1.65) ($ 0.06) ($ 70.42) State sources ( 21.76) ( - ) ( 2.33) ( - ) ( - ) ( 24.08) Federal sources ( 3.25) ( - ) ( - ) ( - ) ( - ) ( 3.25) Total revenues ( 82.58) ( 8.07) ( 5.39) ( 1.65) ( 0.06) ( 97.75) EXPENDITURES Instructional services ( 44.91) ( - ) ( - ) ( 0.72) ( - ) ( 45.63) Support services ( 18.60) ( 5.56) ( 4.45) ( 0.82) ( - ) ( 29.43) Community services ( 0.13) ( - ) ( - ) ( 0.00) ( - ) ( 0.13) Payments to other gov units ( 17.01) ( 0.69) ( 0.03) ( - ) ( - ) ( 17.72) Debt service ( 0.03) ( - ) ( - ) ( - ) ( - ) ( 0.03) Contingency ( - ) ( 0.12) ( 0.04) ( - ) ( - ) ( 0.16) Total expenditures ( - ) ( 6.37) ( 4.51) ( 1.54) ( - ) ( 12.42) OTHER FINANCING SOURCES (USES) Transfers in ( - ) ( - ) ( - ) ( - ) ( - ) ( - ) Bond proceeds ( - ) ( - ) ( - ) ( - ) ( - ) ( - ) Transfers out ( (0.26) ( (1.94) ( - ) ( - ) ( - ) ( (2.20) Total other fin. sources (uses) ( (0.26) ( (1.94) ( - ) ( - ) ( - ) ( (2.20) FUND BALANCES Net changes in fund balance ( 82.32) ( (0.24) ( 0.87) ( 0.11) ( 0.06) ( 83.12) Beginning fund balance ( - ) Ending fund balance ($ 82.32) ($ (0.24) ($ 0.87) ($ 0.11) ($ 0.06) ($ 83.12) 8

11 Financial Section, B-3 Budget Summary Non-Operating Funds (in millions of dollars) The District's non-operating funds account for repayment of long-term debt and major capital improvements to facilities. Debt Svc Capital Proj Total REVENUES Local sources ($ 9.00) ($ 0.01) ($ 9.01) State sources ( - ) ( - ) ( - ) Federal sources ( - ) ( - ) ( - ) Total revenues ( 9.00) ( 0.01) ( 9.01) EXPENDITURES Instructional services ( - ) ( - ) ( - ) Support services ( - ) ( 1.98) ( 1.98) Community services ( - ) ( - ) ( - ) Payments to other governmental units ( - ) ( - ) ( - ) Debt service ( 9.28) ( - ) ( 9.28) Contingency ( - ) ( 0.01) ( 0.01) Total expenditures ( 9.28) ( 1.99) ( 11.27) OTHER FINANCING SOURCES (USES) Transfers in ( 0.40) ( 1.80) ( 2.20) Bond proceeds ( - ) ( - ) ( - ) Transfers out ( - ) ( - ) ( - ) Total other financing sources (uses) ( 0.40) ( 1.80) ( 2.20) FUND BALANCES Net changes in fund balance ( 0.12) ( (0.18) ( (0.06) Beginning fund balance ( - ) ( - ) ( - ) Ending fund balance ($ 0.12) ($ (0.18) ($ (0.06) 9

12 Financial Section, B-4 Revenues by Source All Funds Funding sources describe revenue categories for all funds. Prior Budget Prior Actual Budget +/- Local property taxes ($ 75,251,082) ($ 76,242,605) ($ 75,511,957) 0.3% Other local ( 3,756,179) ( 4,089,632) ( 3,914,612) 4.2% State evidence-based funding (EBF) ( 4,974,551) ( 4,980,717) ( 5,118,280) 2.9% Other state ( 19,202,102) ( 19,136,064) ( 18,961,890) -1.3% Federal ( 3,132,423) ( 3,067,318) ( 3,253,781) 3.9% Total revenues ($ 106,316,338) ($ 107,516,336) ($ 106,760,520) 0.4% 10

13 Financial Section, B-5 Expenditures by Function All Funds Spending functions identify and categorize expenditures for all funds. Prior Budget Prior Actual Budget +/- Instruction ($ 43,908,254) ($ 44,229,930) ($ 45,628,182) 3.9% Support services ( 32,768,944) ( 32,246,166) ( 31,407,808) -4.2% Community services ( 128,276) ( 90,169) ( 130,836) 2.0% Payments to other governments ( 17,541,271) ( 17,575,736) ( 17,722,900) 1.0% Debt services ( 9,438,808) ( 9,438,835) ( 9,312,981) -1.3% Contingency ( 40,502) ( - ) ( 578,782) % Total expenditures ($ 103,826,055) ($ 103,580,836) ($ 104,781,489) 0.9% 11

14 Financial Section, B-6 Expenditures by Object All Funds Spending objects identify and categorize expenditures for all funds. Prior Budget Prior Actual Budget +/- Salaries ($ 44,694,211) ($ 44,592,704) ($ 45,088,993) 0.9% Benefits ( 26,705,794) ( 26,630,886) ( 27,826,517) 4.2% Purchased services ( 11,051,257) ( 10,874,427) ( 10,937,475) -1.0% Supplies & materials ( 2,734,307) ( 2,607,598) ( 2,399,203) -12.3% Capital outlay ( 3,372,288) ( 3,307,063) ( 2,505,300) -25.7% Other/ tuition & debt service ( 14,153,222) ( 14,437,171) ( 14,925,854) 5.5% Non-capitalized equipment ( 1,112,435) ( 1,128,448) ( 1,093,147) -1.7% Termination benefits ( 2,541) ( 2,540) ( 5,000) 96.8% Total expenditures ($ 103,826,055) ($ 103,580,836) ($ 104,781,489) 0.9% 12

15 Financial Section, B-7 Salaries All Funds Salaries include amounts paid to permanent, temporary, or substitute employees on the District's payroll. Prior Budget Prior Actual Budget +/- Permanent Positions Teachers ($ 32,963,023) ($ 32,928,024) ($ 33,331,462) 1.1% Paraprofessionals [1,2] ( 1,541,922) ( 1,531,646) ( 1,594,818) 3.4% Clerical [1] ( 723,644) ( 722,657) ( 720,756) -0.4% Maintenance [1] ( 1,175,983) ( 1,156,967) ( 1,198,241) 1.9% Exempt technology ( 582,746) ( 582,895) ( 599,190) 2.8% Exempt staff ( 1,288,059) ( 1,275,866) ( 1,325,917) 2.9% Administrators ( 3,942,936) ( 3,942,913) ( 3,862,518) -2.0% Total permanent positions ( 42,218,313) ( 42,140,968) ( 42,632,901) 1.0% Temporary Positions Teacher substitutes ( 363,311) ( 392,515) ( 419,746) 15.5% Paraprofessional substitutes ( 80,773) ( 82,524) ( 83,500) 3.4% Other substitutes ( 24,378) ( 22,152) ( 22,500) -7.7% Long-term subtitutes ( 95,739) ( 79,249) ( 80,200) -16.2% Temporary/ seasonal ( 49,565) ( 45,164) ( 39,822) -19.7% Total temporary positions ( 613,766) ( 621,603) ( 645,768) 5.2% Supplemental Pay Extra duty & overtime ( 464,610) ( 441,079) ( 420,538) -9.5% Stipends ( 1,338,132) ( 1,347,775) ( 1,354,055) 1.2% Per diem ( 31,829) ( 41,279) ( 35,730) 12.3% Total supplemental pay ( 1,834,571) ( 1,830,133) ( 1,810,323) -1.3% Total salaries ($ 44,666,650) ($ 44,592,704) ($ 45,088,993) 0.9% Footnotes: 1. Does not include salary increases due to ongoing negotiations with BESPA. 2. Increase of 4.7 FTE to accomodate student needs 13

16 Financial Section, B-8 Benefits All Funds Employee benefits include amounts paid by the District on behalf of employees; these amounts are not included in the gross salary, but are over and above it. Prior Budget Prior Actual Budget +/- Earned Benefits Annuities ($ 73,000) ($ 72,867) ($ 83,500) 14.4% TRS and THIS ( 1,024,190) ( 1,013,920) ( 1,014,182) -1.0% IMRF ( 666,426) ( 636,260) ( 608,533) -8.7% FICA/ Social Security ( 1,002,982) ( 975,346) ( 982,769) -2.0% TRS ERO and excess costs ( 13,814) ( 13,867) ( 15,164) 9.8% On-behalf payments by State (TRS) ( 15,030,000) ( 15,030,000) ( 15,000,000) -0.2% Total earned benefits ( 17,810,411) ( 17,742,260) ( 17,704,149) -0.6% Fringe Benefits Life insurance ( 40,441) ( 39,301) ( 45,327) 12.1% Medical insurance [1] ( 8,194,510) ( 8,198,219) ( 9,440,528) 15.2% Dental insurance ( 465,194) ( 463,077) ( 499,276) 7.3% Vision insurance ( 45,161) ( 44,591) ( 45,249) 0.2% Flex spending account (FSA) ( 48,925) ( 48,475) ( 48,300) -1.3% Long-term disability insurance ( 4,868) ( 4,868) ( 4,768) -2.1% Total fringe benefits ( 8,799,098) ( 8,798,531) ( 10,083,449) 14.6% Other Benefits Tuition reimbursement ( 36,218) ( 30,698) ( 37,720) 4.1% Health in lieu of medical insurance ( - ) ( 1,281) ( 1,200) 0.0% Other health services [2] ( 60,067) ( 58,116) ( - ) % Total other benefits ( 96,285) ( 90,095) ( 38,920) -59.6% Total benefits ($ 26,705,794) ($ 26,630,886) ($ 27,826,517) 4.2% Footnotes: 1. Primarily driven by 12.5% premium increase for PPO plans; assumes 10% premium increase for FY Telemedicine and employee assistance program moved to purchased services to align with ISBE administrative code. 14

17 Financial Section, B-9 Purchased Services All Funds Purchased services include amounts paid for services rendered by personnel who are not on the District's payroll and other services from companies the District may purchase. While a product or service may or may not result from the transaction, the primary reason for the purchase is the service provided in order to obtain the desired results. Prior Budget Prior Actual Budget +/- Purchased Services Professional and technical services [1] ($ 1,278,929) ($ 1,261,034) ($ 1,461,290) 14.3% Professional development ( 232,485) ( 210,998) ( 208,411) -10.4% Instructional services ( 276,090) ( 310,061) ( 310,222) 12.4% Contracted food services [2] ( 965,710) ( 1,008,689) ( 1,089,570) 12.8% Data processing services [3] ( 154,359) ( 175,317) ( 188,850) 22.3% Audit/ financial services [4] ( 53,398) ( 55,748) ( 60,412) 13.1% Legal services ( 70,000) ( 71,872) ( 71,500) 2.1% Other professional services ( 418,778) ( 410,824) ( 419,100) 0.1% Property services ( 76,002) ( 85,273) ( 75,000) -1.3% Sanitation services [5] ( 117,895) ( 47,932) ( 49,600) -57.9% Cleaning services ( 812,053) ( 812,053) ( 829,150) 2.1% Repair services [6] ( 405,123) ( 394,718) ( 399,200) -1.5% Rentals and leases [7] ( 853,116) ( 818,191) ( 458,014) -46.3% Pupil transportation [8] ( 4,242,900) ( 4,140,460) ( 4,300,750) 1.4% Travel & mileage reimbursements [9] ( 57,156) ( 63,558) ( 70,850) 24.0% Communications [10] ( 147,065) ( 129,776) ( 127,900) -13.0% Advertising/ publications ( 57,200) ( 52,237) ( 55,800) -2.4% Printing [11] ( 76,138) ( 66,280) ( 62,500) -17.9% Water services ( 122,310) ( 123,505) ( 121,500) -0.7% Liability insurance ( 198,020) ( 198,020) ( 205,450) 3.8% Workers compensation [12] ( 208,270) ( 208,270) ( 170,900) -17.9% Unemployment compensation [13] ( 15,000) ( 18,999) ( 19,000) 26.7% Treasurer's fidelity bond ( 10,804) ( 10,804) ( 11,000) 1.8% Other purchased services [14] ( 202,456) ( 199,808) ( 171,506) -15.3% Total professional services ($ 11,051,257) ($ 10,874,427) ($ 10,937,475) -1.0% Footnotes: 1. Increased for outsourced special education services. 2. Projected sales for new food service contract. 3. Additional software subscriptions for student use. 4. Includes service contract for new financial reporting requirements (GASB 75). 5. Corrected; transactions were miscoded in prior year. 6. Savings from HVAC improvements. 15

18 7. Smaller computer and Chromebook purchases relative to prior year. 8. Savings from route efficiency adjustments. 9. Increased teacher travel included in CTEI grant. 10. Savings from new Internet services contracts. 11. Savings from new copiers/printers. 12. Better workers compensation experience. 13. Reflects actual cost of prior year. 14. BFAC touring shows. 16

19 Financial Section, B-10 Supplies & Materials All Funds Supplies & materials include amounts paid for material items of an expendable nature that are consumed, worn out, or deteriorated in use; or items that lose their identity through fabrication or incorporation into different or more complex units or substances. Prior Budget Prior Actual Budget +/- Supplies & Materials General supplies [1] ($ 1,161,335) ($ 1,040,893) ($ 931,553) -19.8% Food & beverages ( 6,145) ( 4,583) ( 5,050) -17.8% Resale supplies ( - ) ( - ) ( - ) 0.0% Printing supplies ( 11,495) ( 20,032) ( 7,800) -32.1% Paper ( 52,219) ( 48,718) ( 57,200) 9.5% HVAC supplies [1] ( - ) ( - ) ( 75,000) 0.0% Replacement textbooks ( 4,915) ( 13,600) ( 3,000) -39.0% Library books ( 19,432) ( 22,919) ( 21,150) 8.8% Periodicals ( 18,100) ( 21,295) ( 18,100) 0.0% Gasoline ( 25,473) ( 26,305) ( 28,000) 9.9% Natural gas [2] ( 211,461) ( 206,686) ( 200,300) -5.3% Electricity [2] ( 1,057,438) ( 1,046,586) ( 908,500) -14.1% Software ( 166,295) ( 155,980) ( 143,550) -13.7% Other supplies ( - ) ( - ) ( - ) 0.0% Total supplies & materials ($ 2,734,307) ($ 2,607,598) ($ 2,399,203) -12.3% Footnotes: 1. Moved HVAC supplies to new object code. 2. Estimated based on 3-year average and projected electricity savings from lighting upgrades. 17

20 Financial Section, B-11 Other Objects All Funds Other objects include amounts paid for goods and services not otherwise classified as salaries, benefits, purchased services, supplies, capital outlay, non-capitalized equipment, or termination benefits. Prior Budget Prior Actual Budget +/- Other Objects Reserve for contingencies [1] ($ 40,502) ($ - ) ($ 578,782) % Debt payments on principal ( 6,700,000) ( 6,700,000) ( 6,845,000) 2.2% Debt payments on interest ( 2,254,785) ( 2,280,238) ( 2,032,322) -9.9% Dues and fees ( 33,344) ( 46,369) ( 47,350) 42.0% Judgements ( - ) ( - ) ( - ) 0.0% Inter-fund transfers ( - ) ( - ) ( - ) 0.0% Tuition ( 4,489,689) ( 4,798,518) ( 4,705,900) 4.8% Other objects [2] ( 634,903) ( 612,046) ( 716,500) 12.9% Total other objects ($ 14,153,222) ($ 14,437,171) ($ 14,925,854) 5.5% Footnotes: 1. Money is never spent from contingency; instead contingency budgets are transferred to where they are needed. 2. Primarily property tax rebate for outlet mall expansion and TAW issuance costs. 18

21 Financial Section, B-12 Departments and Schools All Funds Department and school budgets are delegated to a budget manager. School allocations are based upon student enrollment. Department allocations are based on needs and strategic initiatives. Prior Budget Prior Actual Budget +/- Departments Board of Education/ Superintendent ($ 293,800) ($ 284,831) ($ 298,300) 1.5% Communications ( 25,200) ( 23,016) ( 26,000) 3.2% Finance [1] ( 713,333) ( 706,261) ( 773,962) 8.5% Food Service ( 1,207,295) ( 1,238,190) ( 1,267,215) 5.0% Human Resources ( 53,000) ( 42,930) ( 54,000) 1.9% Curriculum & Instruction ( 642,030) ( 612,314) ( 656,000) 2.2% ESSA Grants [2] ( 553,450) ( 415,884) ( 448,234) -19.0% Student Services ( 3,819,731) ( 4,089,284) ( 4,131,774) 8.2% Special Education Grants ( 1,433,286) ( 1,560,513) ( 1,639,214) 14.4% Technology [3] ( 2,587,448) ( 2,579,841) ( 1,798,822) -30.5% Transportation ( 4,412,702) ( 4,274,423) ( 4,512,535) 2.3% Capital Projects [4] ( 1,600,000) ( 1,600,000) ( 1,800,000) 12.5% Facilities ( 3,798,700) ( 3,789,087) ( 3,714,473) -2.2% Batavia Fine Arts Centre ( 314,200) ( 325,802) ( 318,000) 1.2% Total departments ( 21,454,174) ( 21,542,376) ( 21,438,529) -0.1% Schools Alice Gustafson School ( 37,416) ( 34,357) ( 44,812) 19.8% Grace McWayne School ( 30,432) ( 32,447) ( 31,698) 4.2% H.C. Storm School ( 41,058) ( 35,767) ( 44,196) 7.6% Hoover-Wood School ( 39,141) ( 27,812) ( 39,217) 0.2% J.B. Nelson School ( 41,172) ( 39,763) ( 44,569) 8.2% Louise White School ( 39,711) ( 26,278) ( 40,586) 2.2% Rotolo Middle School ( 278,250) ( 270,309) ( 266,153) -4.3% Batavia High School ( 795,815) ( 795,927) ( 812,411) 2.1% Total schools ( 1,302,995) ( 1,262,659) ( 1,323,641) 1.6% Total departments and schools ($ 21,454,174) ($ 21,542,376) ($ 21,438,529) -0.1% Footnotes: 1. Includes telemedicine and employee assistance moved from benefits. 2. Preliminary allocation; final allocation expected to be similar to prior year. 3. Smaller computer and Chromebooks purchases relative to prior year. 4. Increased through reallocation for projected energy savings from lighting upgrades. 19

22 Financial Section, B-13 Grants All Funds Grants are from state and federal funding sources whose related expenditures are restricted to a specific purpose. Prior Year Current Year Revenues Expenditures Revenues Expenditures +/- State grants CTEI - Vocational Ed ($ 69,020) ($ 69,020) ($ 70,467) ($ 70,467) ($ 1,447) TPI & TBE - Bilingual ESL ( 95,788) ( 97,654) ( - ) ( - ) ( (95,788) Total state grants ( 164,808) ( 166,674) ( 70,467) ( 70,467) ( (94,341) Federal grants [1] Title I - Low Income/ At-risk ( 514,208) ( 525,826) ( 584,405) ( 379,768) ( 70,197) Title IVa - Suprt & Enrichment ( - ) ( - ) ( - ) ( - ) ( - ) Title III - LIPLEP - Lang Inst ( 43,180) ( 43,180) ( 48,327) ( 27,700) ( 5,147) Title II - Teacher quality ( 83,315) ( 83,393) ( 125,562) ( 102,247) ( 42,247) CTE Perkins - Vocational Ed ( 34,260) ( 33,746) ( - ) ( - ) ( (34,260) Total federal grants ( 674,963) ( 686,145) ( 758,294) ( 509,715) ( 83,331) Special education IDEA - Pre-School Special Ed ( 30,675) ( 20,836) ( 28,493) ( 28,493) ( (2,182) IDEA - K-12 Special Ed ( 1,115,875) ( 1,115,876) ( 1,210,721) ( 1,210,721) ( 94,846) Total special education ( 1,146,550) ( 1,136,712) ( 1,239,214) ( 1,239,214) ( 92,664) ( - ) Total grants ($ 1,986,321) ($ 1,989,531) ($ 2,067,975) ($ 1,819,396) ($ 81,654) Footnotes: 1. Preliminary allocation; final allocation expected to be similar to prior year. 20

23 Financial Section, B-14 Educational Fund Revenues and Expenditures The Educational Fund is a component of the General Fund and accounts for most of the instructional and administrative aspects of the District's operations. Prior Budget Prior Actual Budget +/- REVENUES Local Sources Property taxes ($ 54,053,822) ($ 54,763,104) ($ 54,427,060) 0.7% Corporate property replacement taxes ( 373,785) ( 416,011) ( 384,000) 2.7% Tuition ( - ) ( 8,412) ( 3,000) 0.0% Earnings on investments ( 224,253) ( 256,478) ( 319,166) 42.3% Food services [1] ( 793,831) ( 902,021) ( 1,010,478) 27.3% Pupil activities & fees ( 1,176,576) ( 1,204,748) ( 1,175,200) -0.1% Other [2] ( 421,519) ( 406,069) ( 247,800) -41.2% Total local sources ( 57,043,786) ( 57,956,845) ( 57,566,704) 0.9% State Sources Evidence-based funding (formerly GSA) ( 4,974,551) ( 4,980,717) ( 5,118,280) 2.9% Special education ( 1,740,242) ( 1,699,713) ( 1,516,570) -12.9% Bilingual education [3] ( 95,788) ( 23,535) ( - ) % Drivers education ( 35,556) ( 35,033) ( 32,960) -7.3% Vocational education ( 69,020) ( 110,629) ( 70,467) 2.1% School lunch aid ( 3,123) ( 4,482) ( 2,835) -9.2% On-behalf payments (TRS) ( 15,030,000) ( 15,030,000) ( 15,000,000) -0.2% Other grants-in-aid ( 3,733) ( 8,028) ( 14,058) 276.6% Total state sources ( 21,952,013) ( 21,892,136) ( 21,755,170) -0.9% Federal Sources Title I ( 514,208) ( 408,576) ( 584,405) 13.7% Education for handicapped ( 1,662,777) ( 1,694,981) ( 1,639,214) -1.4% School lunch programs ( 311,704) ( 315,828) ( 340,383) 9.2% Title II ( 83,315) ( 78,871) ( 125,562) 50.7% Title III ( 43,180) ( 11,924) ( 48,327) 11.9% Medicaid/ matching outreach ( 482,980) ( 542,897) ( 483,000) 0.0% Vocational education ( 34,260) ( 14,242) ( 32,890) -4.0% Total federal sources ( 3,132,423) ( 3,067,318) ( 3,253,781) 3.9% Total revenues ($ 82,128,223) ($ 82,916,299) ($ 82,575,655) 0.5% EXPENDITURES 21

24 Instruction/ Regular Programs Salaries ($ 24,738,874) ($ 24,764,546) ($ 24,841,335) 0.4% Employee benefits ( 4,965,491) ( 5,022,830) ( 5,827,777) 17.4% Purchased services [4] ( 58,841) ( 50,427) ( 93,709) 59.3% Supplies and materials [4] ( 485,839) ( 426,352) ( 369,690) -23.9% Other ( 840) ( 1,855) ( 1,750) 108.3% Non-capitalized equipment ( 74,645) ( 63,104) ( 66,611) -10.8% Termination benefits ( - ) ( - ) ( 5,000) 0.0% Total instruction/ regular programs ( 30,324,531) ( 30,329,113) ( 31,205,871) 2.9% Instr/ Special Ed Salaries ( 4,756,339) ( 4,789,864) ( 4,971,127) 4.5% Employee benefits ( 1,200,671) ( 1,222,937) ( 1,424,070) 18.6% Purchased services ( 400,504) ( 406,289) ( 545,218) 36.1% Supplies and materials [5] ( 111,339) ( 123,425) ( 69,550) -37.5% Other ( 2,566,695) ( 2,875,524) ( 2,700,000) 5.2% Non-capitalized equipment ( - ) ( - ) ( 38,145) 0.0% Total instr/ special ed ( 9,035,548) ( 9,418,039) ( 9,748,110) 7.9% Instr/ Special Ed Pre-K Salaries ( 537,616) ( 537,222) ( 569,443) 5.9% Employee benefits [6] ( 76,874) ( 77,920) ( 136,452) 77.5% Purchased services ( - ) ( - ) ( - ) 0.0% Supplies and materials ( 4,352) ( 6,071) ( 5,100) 17.2% Non-capitalized equipment ( - ) ( - ) ( - ) 0.0% Total instr/ special ed pre-k ( 618,842) ( 621,213) ( 710,995) 14.9% Instr/ Alt Learning Opp Salaries [7] ( 153,197) ( 153,197) ( 195,534) 27.6% Employee benefits [7] ( 35,578) ( 37,799) ( 58,962) 65.7% Purchased services ( - ) ( - ) ( - ) 0.0% Supplies and materials ( 500) ( - ) ( 500) 0.0% Non-capitalized equipment ( - ) ( - ) ( - ) 0.0% Total instr/ alt learning opp ( 189,275) ( 190,996) ( 254,995) 34.7% 22

25 Instruction/ CTE Programs Salaries ( 4,554) ( 4,656) ( 5,154) 13.2% Employee benefits ( 52) ( 195) ( 50) -3.6% Purchased services ( 28,204) ( 25,272) ( 30,203) 7.1% Supplies and materials [8] ( 26,160) ( 26,400) ( 31,963) 22.2% Capital outlay [9] ( 8,566) ( 8,564) ( - ) % Non-capitalized equipment ( 10,150) ( 11,057) ( 10,391) 2.4% Total instruction/ cte programs ( 77,686) ( 76,144) ( 77,761) 0.1% Instr/ Interscholastic Prog Salaries [10] ( 1,140,748) ( 1,140,465) ( 1,230,084) 7.8% Employee benefits [10] ( 17,758) ( 14,716) ( 47,750) 168.9% Purchased services ( 204,647) ( 190,032) ( 186,300) -9.0% Supplies and materials ( 135,120) ( 130,107) ( 111,650) -17.4% Capital outlay ( 9,400) ( 1,500) ( 10,000) 6.4% Other ( 3,400) ( 3,796) ( 4,500) 32.4% Non-capitalized equipment ( - ) ( - ) ( - ) 0.0% Total instr/ interscholastic prog ( 1,511,072) ( 1,480,615) ( 1,590,284) 5.2% Instruction/ Summer School Salaries ( 15,195) ( 11,445) ( 17,060) 12.3% Employee benefits ( 4,694) ( 526) ( 1,026) -78.1% Purchased services ( - ) ( - ) ( - ) 0.0% Supplies and materials ( - ) ( - ) ( - ) 0.0% Non-capitalized equipment ( - ) ( - ) ( - ) 0.0% Total instruction/ summer school ( 19,889) ( 11,971) ( 18,086) -9.1% Instruction/ Gifted Salaries ( 270,447) ( 270,447) ( 275,526) 1.9% Employee benefits ( 62,703) ( 44,858) ( 48,344) -22.9% Purchased services ( - ) ( - ) ( 300) 0.0% Supplies and materials ( 9,295) ( 15,142) ( 5,475) -41.1% Non-capitalized equipment ( - ) ( - ) ( - ) 0.0% Total instruction/ gifted ( 342,445) ( 330,447) ( 329,645) -3.7% 23

26 Instruction/ Drivers Education Salaries [10] ( 133,401) ( 137,816) ( 102,567) -23.1% Employee benefits [10] ( 16,188) ( 19,349) ( 22,351) 38.1% Purchased services ( 2,000) ( 838) ( 1,000) -50.0% Supplies and materials ( 3,300) ( 2,321) ( 2,300) -30.3% Non-capitalized equipment ( - ) ( - ) ( - ) 0.0% Total instruction/ drivers education ( 154,889) ( 160,323) ( 128,217) -17.2% Instruction/ Bilingual Salaries ( 696,095) ( 696,532) ( 659,399) -5.3% Employee benefits ( 106,823) ( 107,876) ( 130,402) 22.1% Purchased services ( 15,500) ( - ) ( - ) % Supplies and materials ( 30,150) ( 789) ( 225) -99.3% Non-capitalized equipment ( - ) ( - ) ( - ) 0.0% Total instruction/ bilingual ( 848,568) ( 805,197) ( 790,026) -6.9% Instruction/ Tuition - Private Salaries ( 51,893) ( 51,893) ( 53,027) 2.2% Employee benefits ( 1,076) ( 1,077) ( 1,122) 4.3% Purchased services ( - ) ( - ) ( - ) 0.0% Supplies and materials ( - ) ( - ) ( - ) 0.0% Non-capitalized equipment ( - ) ( - ) ( - ) 0.0% Total instruction/ tuition - private ( 52,968) ( 52,970) ( 54,149) 2.2% Student Svcs/ Attend & Social Work Salaries ( 962,191) ( 959,931) ( 951,353) -1.1% Employee benefits ( 215,711) ( 221,840) ( 265,207) 22.9% Purchased services ( 706) ( 698) ( 706) 0.0% Supplies and materials ( 675) ( 585) ( 400) -40.7% Non-capitalized equipment ( - ) ( - ) ( - ) 0.0% Total student svcs/ attend & social w( 1,179,283) ( 1,183,055) ( 1,217,666) 3.3% 24

27 Student Services/ Guidance Salaries ( 743,187) ( 737,839) ( 698,628) -6.0% Employee benefits ( 173,160) ( 183,037) ( 201,913) 16.6% Purchased services ( 50,000) ( 54,377) ( 47,600) -4.8% Supplies and materials ( 1,000) ( 1,118) ( 750) -25.0% Non-capitalized equipment ( - ) ( - ) ( - ) 0.0% Total student services/ guidance ( 967,347) ( 976,371) ( 948,891) -1.9% Student Services/ Health Salaries ( 391,296) ( 388,534) ( 402,060) 2.8% Employee benefits ( 198,667) ( 109,927) ( 119,535) -39.8% Purchased services ( 154,293) ( 152,234) ( 172,700) 11.9% Supplies and materials ( 5,000) ( 5,098) ( 5,000) 0.0% Non-capitalized equipment ( - ) ( - ) ( - ) 0.0% Total student services/ health ( 749,256) ( 655,794) ( 699,294) -6.7% Student Services/ Psych Salaries ( 553,914) ( 553,914) ( 586,329) 5.9% Employee benefits ( 186,046) ( 133,450) ( 110,700) -40.5% Purchased services ( 20,000) ( 11,435) ( 18,256) -8.7% Supplies and materials ( 75) ( - ) ( 325) 333.3% Non-capitalized equipment ( - ) ( - ) ( - ) 0.0% Total student services/ psych ( 760,036) ( 698,799) ( 715,610) -5.8% Student Services/ Speech & Audiology Salaries ( 1,041,669) ( 1,041,669) ( 1,076,840) 3.4% Employee benefits ( 213,456) ( 216,395) ( 224,351) 5.1% Purchased services ( 70,527) ( 65,746) ( 60,000) -14.9% Supplies and materials ( 700) ( 336) ( 300) -57.1% Non-capitalized equipment ( - ) ( - ) ( - ) 0.0% Total student services/ speech & aud( 1,326,351) ( 1,324,145) ( 1,361,491) 2.6% 25

28 Student Services/ Other Other ( 200) ( 50) ( - ) % Instr Staff/ Improvement of Instruction Salaries ( 751,314) ( 668,027) ( 704,579) -6.2% Employee benefits ( 91,628) ( 95,673) ( 92,010) 0.4% Purchased services ( 338,386) ( 392,272) ( 371,752) 9.9% Supplies and materials [4] ( 22,538) ( 18,781) ( 33,000) 46.4% Other ( - ) ( 1,634) ( - ) 0.0% Non-capitalized equipment ( - ) ( - ) ( - ) 0.0% Total instr staff/ improvement of inst( 1,203,865) ( 1,176,386) ( 1,201,341) -0.2% Instr Staff/ Media Services Salaries ( 838,646) ( 841,035) ( 906,313) 8.1% Employee benefits ( 184,729) ( 187,316) ( 217,929) 18.0% Purchased services ( - ) ( - ) ( - ) 0.0% Supplies and materials ( 41,265) ( 44,683) ( 39,250) -4.9% Non-capitalized equipment ( - ) ( - ) ( - ) 0.0% Total instr staff/ media services ( 1,064,640) ( 1,073,033) ( 1,163,493) 9.3% Instr Staff/ Assessment & Testing Salaries ( 84,342) ( 83,699) ( 85,500) 1.4% Employee benefits ( 29,349) ( 29,349) ( 31,838) 8.5% Purchased services [4] ( 86,010) ( 101,120) ( 105,000) 22.1% Supplies and materials ( - ) ( - ) ( - ) 0.0% Non-capitalized equipment ( - ) ( - ) ( - ) 0.0% Total instr staff/ assessment & testin( 199,701) ( 214,168) ( 222,338) 11.3% Administration/ Board of Ed Salaries ( - ) ( - ) ( - ) 0.0% Employee benefits ( - ) ( - ) ( - ) 0.0% Purchased services [11] ( 566,792) ( 567,004) ( 24,500) -95.7% Supplies and materials [10] ( 20,000) ( 8,476) ( 9,000) -55.0% Other [10] ( 18,000) ( 31,208) ( 28,500) 58.3% 26

29 Non-capitalized equipment ( - ) ( - ) ( - ) 0.0% Total administration/ board of ed ( 604,792) ( 606,688) ( 62,000) -89.7% Administration/ Executive Admin Salaries ( 252,596) ( 250,921) ( 255,910) 1.3% Employee benefits ( 88,700) ( 88,700) ( 103,427) 16.6% Purchased services [10] ( 64,940) ( 51,375) ( 23,100) -64.4% Supplies and materials ( 26,500) ( 19,850) ( 28,300) 6.8% Other ( 10,000) ( 5,889) ( 11,500) 15.0% Non-capitalized equipment ( - ) ( - ) ( - ) 0.0% Total administration/ executive admi ( 442,736) ( 416,734) ( 422,237) -4.6% Administration/ Emergency Ops Salaries ( 5,046) ( 2,066) ( 2,000) -60.4% Employee benefits ( - ) ( 23) ( - ) 0.0% Purchased services ( 25,000) ( 14,931) ( - ) % Supplies and materials ( 2,000) ( 27) ( - ) % Non-capitalized equipment ( - ) ( - ) ( - ) 0.0% Total administration/ emergency ops( 32,046) ( 17,047) ( 2,000) -93.8% Administration/ School Admin Salaries ( 2,971,781) ( 2,963,947) ( 2,836,652) -4.5% Employee benefits ( 1,107,526) ( 1,106,528) ( 1,099,150) -0.8% Purchased services ( - ) ( - ) ( - ) 0.0% Supplies and materials ( 28,945) ( 30,111) ( 15,550) -46.3% Non-capitalized equipment ( - ) ( - ) ( - ) 0.0% Total administration/ school admin ( 4,108,252) ( 4,100,586) ( 3,951,353) -3.8% Business/ Direction of Business Salaries ( 147,021) ( 147,021) ( 150,400) 2.3% Employee benefits ( 59,100) ( 59,100) ( 62,792) 6.2% Purchased services ( 2,340) ( 2,828) ( 400) -82.9% Supplies and materials ( - ) ( - ) ( - ) 0.0% 27

30 Non-capitalized equipment ( - ) ( - ) ( - ) 0.0% Total business/ direction of business( 208,461) ( 208,949) ( 213,592) 2.5% Business/ Fiscal Services Salaries ( 278,820) ( 278,820) ( 290,831) 4.3% Employee benefits ( 109,789) ( 109,419) ( 117,475) 7.0% Purchased services ( 206,378) ( 195,358) ( 234,862) 13.8% Supplies and materials ( - ) ( - ) ( - ) 0.0% Other ( - ) ( 715) ( - ) 0.0% Non-capitalized equipment ( - ) ( - ) ( - ) 0.0% Total business/ fiscal services ( 594,987) ( 584,312) ( 643,168) 8.1% Business/ Operations & Maint Salaries ( 234,771) ( 232,862) ( 229,827) -2.1% Employee benefits ( 112,278) ( 109,976) ( 110,060) -2.0% Purchased services [12] ( 96,000) ( 94,977) ( 121,000) 26.0% Supplies and materials ( - ) ( - ) ( - ) 0.0% Non-capitalized equipment ( - ) ( - ) ( - ) 0.0% Total business/ operations & maint ( 443,048) ( 437,815) ( 460,887) 4.0% Business/ Food Services Salaries ( 101,582) ( 91,707) ( 124,170) 22.2% Employee benefits ( - ) ( - ) ( - ) 0.0% Purchased services [1] ( 995,710) ( 1,023,888) ( 1,119,570) 12.4% Supplies and materials [10] ( 6,200) ( 7,560) ( 12,375) 99.6% Capital outlay ( 10,000) ( 10,923) ( 10,000) 0.0% Other [10] ( 6,304) ( 6,228) ( 1,100) -82.5% Non-capitalized equipment ( - ) ( 10,295) ( - ) 0.0% Total business/ food services ( 1,119,795) ( 1,150,601) ( 1,267,215) 13.2% Central/ Communication Svcs Salaries ( 78,107) ( 78,107) ( 79,800) 2.2% Employee benefits ( 22,281) ( 22,281) ( 13,774) -38.2% Purchased services ( 25,200) ( 23,016) ( 26,000) 3.2% Supplies and materials ( - ) ( - ) ( - ) 0.0% 28

31 Non-capitalized equipment ( - ) ( - ) ( - ) 0.0% Total central/ communication svcs ( 125,588) ( 123,404) ( 119,574) -4.8% Central/ Information Services Salaries ( 1,051,464) ( 1,053,550) ( 1,066,132) 1.4% Employee benefits ( 272,285) ( 275,545) ( 297,276) 9.2% Purchased services [13] ( 868,913) ( 867,787) ( 504,300) -42.0% Supplies and materials ( 101,000) ( 98,414) ( 76,600) -24.2% Capital outlay ( 514,644) ( 493,928) ( 9,900) -98.1% Non-capitalized equipment ( 995,512) ( 1,010,201) ( 941,000) -5.5% Total central/ information services ( 3,803,818) ( 3,799,426) ( 2,895,208) -23.9% Central/ Human Resources Salaries ( 244,306) ( 244,812) ( 251,611) 3.0% Employee benefits [10] ( 149,317) ( 148,762) ( 93,947) -37.1% Purchased services [10] ( 126,499) ( 116,179) ( 191,750) 51.6% Supplies and materials ( 30,500) ( 27,744) ( 30,500) 0.0% Other ( 4,500) ( 7,146) ( - ) % Non-capitalized equipment ( - ) ( - ) ( - ) 0.0% Total central/ human resources ( 555,122) ( 544,643) ( 567,808) 2.3% Central/ Other Services Community Services Salaries ( 25,650) ( 25,650) ( 26,189) 2.1% Employee benefits ( 25) ( 25) ( 29) 16.5% Purchased services ( 5,384) ( 2,567) ( 4,050) -24.8% Supplies and materials ( 405) ( - ) ( 200) -50.6% Non-capitalized equipment ( - ) ( - ) ( - ) 0.0% Total community services ( 31,464) ( 28,241) ( 30,467) -3.2% Non-programmed Charges/ Tuition On-behalf payments by State (TRS) ( 15,030,000) ( 15,030,000) ( 15,000,000) -0.2% Purchased services ( - ) ( - ) ( - ) 0.0% Supplies and materials ( - ) ( - ) ( - ) 0.0% 29

32 Tuition ( 1,922,994) ( 1,922,993) ( 2,005,900) 4.3% Total non-programmed charges/ tuit ( 16,952,994) ( 16,952,993) ( 17,005,900) 0.3% Proportionate Share Payments to other entities ( 92,044) ( 57,159) ( 95,685) 4.0% Debt Services Interest on short-term debt ( 36,926) ( 36,953) ( 29,500) -20.1% Contingency Provision for contingencies ( 40,502) ( - ) ( 414,859) 924.3% Total expenditures ( 79,818,969) ( 79,844,382) ( 80,619,718) 1.0% OTHER FINANCING USES (SOURCES) Capital lease proceeds ( - ) ( 296,939) ( - ) 0.0% Transfers out ( 300,397) ( 199,916) ( 259,459) -13.6% Total other financing uses (sources) ( 300,397) ( 496,855) ( 259,459) -13.6% FUND BALANCE Net changes in fund balance ($ 2,609,652) ( 3,568,772) ( 2,215,396) Fund balance at beginning of year ( 11,737,264) ( 13,753,482) FUND BALANCE AT END OF YEAR * ($ 13,753,482) ($ 15,968,878) Footnotes: 1. A la carte food sales 25% higher in FY18 than FY17; meal price increase. 2. TIF surplus payment in FY Funding consolidated into EBF. 4. Federal grant spending has changed. 5. Shifting IDEA grant allocation. 6. Increased employees. 7. Full year of ALOP and RMS. 8. Recategorized from capital outlay. 9. Recategorized to supplies. 10. Recategorized. 11. District Insurance, financial audit, legal services recoded. 12. Police presence at BHS events. 13. Fewer computer purchases. 30

33 Financial Section, B-15 Operations & Maintenance Fund Revenues and Expenditures The Operations & Maintenance Fund is a component of the General Fund and accounts for the repair and maintenance of the District's property. Prior Budget Prior Actual Budget +/- REVENUES Local Sources Property taxes ($ 7,509,813) ($ 7,612,422) ($ 7,548,427) 0.5% Earnings on investments ( 25,620) ( 25,620) ( 32,000) 24.9% Food services ( - ) ( - ) ( - ) 0.0% Pupil activities & fees ( 220,000) ( 231,113) ( 220,000) 0.0% Other ( 266,500) ( 390,638) ( 272,450) 2.2% Total local sources ( 8,021,934) ( 8,259,794) ( 8,072,877) 0.6% Total revenues ( 8,021,934) ( 8,259,794) ( 8,072,877) 0.6% EXPENDITURES Plant Services Salaries ( 1,214,749) ( 1,196,949) ( 1,241,674) 2.2% Employee benefits ( 287,678) ( 285,396) ( 372,608) 29.5% Purchased services ( 1,535,327) ( 1,471,747) ( 1,478,750) -3.7% Supplies and materials ( 1,617,149) ( 1,586,525) ( 1,525,800) -5.6% Capital outlay ( 553,825) ( 638,647) ( 495,000) -10.6% Non capitalized equipment ( 15,127) ( 15,127) ( 20,000) 32.2% Termination benefits ( 2,541) ( 2,540) ( - ) % Total plant services ( 5,226,397) ( 5,196,932) ( 5,133,833) -1.8% Batavia Fine Arts Centre Salaries ( 104,150) ( 101,874) ( 106,800) 2.5% Employee benefits ( 22,460) ( 22,717) ( 14,218) -36.7% Purchased services ( 266,000) ( 276,193) ( 269,200) 1.2% Supplies and materials ( 17,000) ( 19,021) ( 16,900) -0.6% Non capitalized equipment ( 17,000) ( 18,664) ( 17,000) 0.0% Total Batavia Fine Arts Centre ( 426,610) ( 438,469) ( 424,118) -0.6% Payments to Other Gov Units Property tax rebate [1] ( 588,277) ( 588,277) ( 687,000) 16.8% 31

34 Contingency Provision for contingencies ( - ) ( - ) ( 121,923) 0.0% Total expenditures ( 6,241,284) ( 6,223,678) ( 6,366,873) 2.0% OTHER FINANCING SOURCES (USES) Transfers in ( - ) ( - ) ( - ) 0.0% Transfers out ( (1,744,000) ( (1,744,000) ( (1,944,000) 11.5% Total other financing sources (uses) ( (1,744,000) ( (1,744,000) ( (1,944,000) 11.5% FUND BALANCE Net changes in fund balance ($ 36,650) ( 292,116) ( (237,996) Fund balance at beginning of year ( 4,939,751) ( 5,302,760) FUND BALANCE AT END OF YEAR * ($ 5,302,760) ($ 5,064,764) Footnotes: 1. Property tax rebate from outlet mall expansion. 32

35 Financial Section, B-16 Working Cash Fund Revenues and Expenditures The Working Cash Fund is a component of the General Fund and accounts for the financial resources held by the District to be used as loans for working capital improvements to any other fund for which taxes are levied. Prior Budget Prior Actual Budget +/- REVENUES Local Sources Earnings on investments ( - ) ( - ) ( - ) 0.0% Donations [1] ( 60,000) ( 60,000) ( 60,000) 0.0% Total local sources ( 60,000) ( 60,000) ( 60,000) 0.0% Total revenues ( 60,000) ( 60,000) ( 60,000) 0.0% OTHER FINANCING SOURCES (USES) Transfers in ( - ) ( - ) ( - ) 0.0% Transfers out ( - ) ( - ) ( - ) 0.0% Total other financing sources (uses) ( - ) ( - ) ( - ) 0.0% FUND BALANCE Net changes in fund balance ($ 60,000) ( 60,000) ( 60,000) Fund balance at beginning of year ( 2,852,077) ( 2,912,076) FUND BALANCE AT END OF YEAR * ($ 2,912,076) ($ 2,972,076) Footnotes: 1. Third of five annual payments from Boosters for field turf. 33

36 Financial Section, B-16 Municipal Retirement Fund Revenues and Expenditures The Municipal Retirement Fund is a special revenue fund that account for the District's portion of pension contributions to the Illinois Municipal Retirement Fund and Social Security for non-licensed employees. Prior Budget Prior Actual Budget +/- REVENUES Local Sources IMRF pension levy ($ 695,384) ($ 704,363) ($ 701,893) 0.9% Social Security/ Medicare levy ( 843,176) ( 856,002) ( 844,752) 0.2% Corporate personal prop. replacement taxes ( 100,000) ( 100,000) ( 100,000) 0.0% Earnings on investments ( 5,827) ( 5,827) ( 7,277) 24.9% Total local sources ( 1,644,386) ( 1,666,192) ( 1,653,922) 0.6% Total revenues ( 1,644,386) ( 1,666,192) ( 1,653,922) 0.6% EXPENDITURES Instruction Regular programs ( 346,933) ( 350,049) ( 339,669) -2.1% Special education programs ( 330,912) ( 342,739) ( 328,142) -0.8% Special education pre-k program ( 38,121) ( 38,927) ( 38,675) 1.5% Remedial and supplemental programs ( 2,122) ( 2,313) ( 2,692) 26.9% CTE programs ( 47) ( 66) ( 48) 0.8% Interscholastic programs ( 38,798) ( 43,693) ( 37,319) -3.8% Summer school program ( - ) ( 165) ( - ) 0.0% Gifted program ( 3,753) ( 3,759) ( 3,846) 2.5% Drivers education program ( 1,673) ( 1,991) ( 1,153) -31.1% Bilingual program ( 9,671) ( 9,688) ( 9,095) -6.0% Total instruction ( 772,030) ( 793,389) ( 760,639) -1.5% Support Programs Pupils: Attendance & social work ( 13,160) ( 13,121) ( 12,952) -1.6% Guidance services ( 15,914) ( 10,005) ( 9,291) -41.6% Health services ( 103,767) ( 55,968) ( 51,409) -50.5% Psychological services ( 7,576) ( 7,566) ( 8,064) 6.4% Speech pathology services ( 14,411) ( 14,396) ( 14,798) 2.7% Instructional staff: Improvement of instruction services ( 15,020) ( 18,136) ( 14,872) -1.0% Education media services ( 34,259) ( 34,726) ( 36,839) 7.5% Assessment & testing ( 1,185) ( 1,185) ( 1,208) 1.9% General administration ( 12,437) ( 12,896) ( 12,355) -0.7% 34

37 School administration ( 154,440) ( 156,312) ( 147,557) -4.5% Business: Direction of business ( 2,084) ( 2,084) ( 2,135) 2.5% Fiscal services ( 49,393) ( 49,393) ( 49,374) 0.0% Operation & maintenance of plant services ( 247,135) ( 257,514) ( 244,103) -1.2% Pupil transportation services ( 16,385) ( 16,385) ( 16,290) -0.6% Food services ( 14,893) ( 7,077) ( 8,760) -41.2% Central: Communication services ( 14,059) ( 14,059) ( 13,972) -0.6% Information services ( 141,467) ( 145,811) ( 139,639) -1.3% Human resources ( 19,375) ( 19,390) ( 19,326) -0.2% Exempt clerical ( 16,178) ( 17,911) ( 15,962) -1.3% Community services ( 4,768) ( 4,768) ( 4,684) -1.8% Total support programs ( 897,908) ( 858,704) ( 823,590) -8.3% Contingency Provision for contingencies ( - ) ( - ) ( - ) 0.0% Total expenditures ( 1,669,938) ( 1,652,093) ( 1,584,229) -5.1% OTHER FINANCING SOURCES (USES) Transfers in ( - ) ( - ) ( - ) 0.0% Transfers out ( - ) ( - ) ( - ) 0.0% Total other financing sources (uses) ( - ) ( - ) ( - ) 0.0% FUND BALANCE Net changes in fund balance ($ (25,551) ( 14,099) ( 69,693) Fund balance at beginning of year ( 191,368) ( 245,960) FUND BALANCE AT END OF YEAR * ($ 245,960) ($ 315,653) Footnotes: 35

38 Financial Section, B-18 Transportation Fund Revenues and Expenditures The Transportation Fund is a special revenue fund that accounts for activity relating to pupil transportation to and from school. Prior Budget Prior Actual Budget +/- REVENUES Local Sources Property taxes ( 2,980,648) ( 3,019,127) ( 3,008,174) 0.9% Earnings on investments ( 2,433) ( 2,433) ( 3,041) 25.0% Pupil activities & fees ( - ) ( - ) ( - ) 0.0% Other ( 13,054) ( 13,054) ( 13,000) -0.4% Total local revenues ( 2,996,135) ( 3,034,614) ( 3,024,215) 0.9% State Sources Transportation aid ( 2,224,640) ( 2,224,644) ( 2,325,000) 4.5% Total revenues ( 5,220,775) ( 5,259,258) ( 5,349,215) 2.5% EXPENDITURES Regular Transportation Services Salaries ( 90,944) ( 90,944) ( 94,141) 3.5% Employee benefits ( 33,253) ( 33,731) ( 36,340) 9.3% Purchased services ( 4,281,205) ( 4,106,505) ( 4,308,555) 0.6% Supplies and materials ( 7,300) ( 8,660) ( 8,500) 16.4% Other ( - ) ( 118) ( - ) 0.0% Non capitalized equipment ( - ) ( - ) ( - ) 0.0% Total regular transportation services ( 4,412,702) ( 4,239,957) ( 4,447,535) 0.8% Payments to Other Gov Units ( - ) ( 34,466) ( 30,000) 0.0% Contingency Provision for contingencies ( - ) ( - ) ( 35,000) 0.0% Total expenditures ( 4,412,702) ( 4,239,957) ( 4,482,535) 1.6% OTHER FINANCING SOURCES (USES) Transfers in ( - ) ( - ) ( - ) 0.0% Transfers out ( - ) ( - ) ( - ) 0.0% Total other financing sources (uses) ( - ) ( - ) ( - ) 0.0% 36

39 FUND BALANCE Net changes in fund balance ($ 808,073) ( 1,019,301) ( 866,680) Fund balance at beginning of year ( 583,579) ( 2,131,920) FUND BALANCE AT END OF YEAR * ($ 2,131,920) ($ 2,998,600) 37

40 Financial Section, B-19 Debt Service Fund Revenues and Expenditures The Debt Service Fund accounts for the accumulation of, resources for, and the payment of general long-term debt principal, interest, and related costs. Prior Budget Prior Actual Budget +/- REVENUES Local Sources Property taxes ( 9,168,239) ( 9,287,587) ( 8,981,651) -2.0% Earnings on investments ( 18,704) ( 18,704) ( 23,000) 23.0% Total local revenues ( 9,186,943) ( 9,306,291) ( 9,004,651) -2.0% Total revenues ( 9,186,943) ( 9,306,291) ( 9,004,651) -2.0% EXPENDITURES Debt Service Principal retirement ( 6,700,000) ( 6,700,000) ( 6,845,000) 2.2% Interest on bonds ( 2,254,785) ( 2,254,785) ( 2,032,322) -9.9% Service charges ( 2,700) ( 2,700) ( 2,700) 0.0% Rentals & leases ( 444,397) ( 444,397) ( 403,459) Total debt service ( 9,401,882) ( 9,401,882) ( 9,283,481) -9.2% Total expenditures ( 9,401,882) ( 9,401,882) ( 9,283,481) -1.3% OTHER FINANCING SOURCES (USES) Transfers in ( 444,397) ( 444,397) ( 403,459) -9.2% Transfers out ( - ) ( - ) ( - ) 0.0% Total other financing sources (uses) ( 444,397) ( 444,397) ( 403,459) -9.2% FUND BALANCE Net changes in fund balance ($ 229,458) ( 348,806) ( 124,629) Fund balance at beginning of year ( 3,378,195) ( 3,727,001) FUND BALANCE AT END OF YEAR * ($ 3,727,001) ($ 3,851,630) 38

41 Financial Section, B-20 Capital Projects Fund Revenues and Expenditures The Capital Projects Fund accounts for financial resources to be used for acquisition or construction of major capital facilities and outlay. Prior Budget Prior Actual Budget +/- REVENUES Local Sources Earnings on investments ( - ) ( - ) ( - ) 0.0% Land cash and donations ( 6,076) ( 10,076) ( 6,000) -1.2% Total local sources ( 6,076) ( 10,076) ( 6,000) -1.2% Total revenues ( 6,076) ( 10,076) ( 6,000) -1.2% EXPENDITURES Facilities acquisition & construction Purchased services ( 44,171) ( 59,806) ( - ) % Supplies and materials ( - ) ( - ) ( - ) 0.0% Capital outlay ( 2,275,854) ( 2,153,500) ( 1,980,400) -13.0% Non capitalized equipment ( - ) ( - ) ( - ) 0.0% Total facilities aquisition & construction ( 2,320,025) ( 2,213,306) ( 1,980,400) -14.6% Total expenditures ( 2,320,025) ( 2,213,306) ( 1,980,400) -14.6% OTHER FINANCING SOURCES (USES) Transfers in ( 1,600,000) ( 1,600,000) ( 1,800,000) 12.5% Transfers out ( - ) ( - ) ( - ) 0.0% Total other financing sources (uses) ( 1,600,000) ( 1,600,000) ( 1,800,000) 12.5% FUND BALANCE Net changes in fund balance ($ (713,949) ( (603,230) ( (174,400) Fund balance at beginning of year ( 898,159) ( 451,257) FUND BALANCE AT END OF YEAR * ($ 451,257) ($ 276,857) 39

42 Informational Section, C-1 Revenue Trend All Funds District revenues come from a combination of local, state, and federal sources. The chart below shows how each of these sources has changed over the prior four years Funding Sources Property taxes 5.26% 0.19% 0.47% 3.25% 0.35% Other local 18.02% -1.81% -2.45% % 4.22% State sources -8.68% 16.39% -7.99% 18.63% -0.73% Federal 12.22% % 6.49% 12.08% 3.87% Other financing sources % 58.98% % % 7.78% On behalf payments - State of Illinois 44.28% % 5.67% -1.47% -0.20% Total revenues -7.46% 2.85% % 1.85% 0.56% 40

43 Informational Section, C-2 Expense Trend by Function All Funds Expenses are categorized in multiple ways. The chart below shows how spending has changed by function over the prior four years. Functions represent the general operation areas of spending Spending Functions Instruction 11.07% -6.40% 1.42% -1.75% 3.92% Support services 2.24% 8.40% -2.88% 8.13% -4.15% Community services % % 76.11% 11.61% 2.00% Payments to other governments -2.32% -3.16% % 52.03% 8.43% Debt services 6.19% -5.48% -2.59% -4.93% -1.33% Contingency 0.00% 0.00% 0.00% 0.00% % Other financing uses % 75.80% % 8.33% 7.78% On behalf payments - State of Illinois 44.28% % 5.67% -1.47% -0.20% Total expenditures -6.69% 1.87% % 1.96% 1.05% 41

44 Informational Section, C-3 Expense Trend by Object All Funds Expenses are categorized in multiple ways. The chart below shows how spending has changed by object over the prior four years. Objects represent the types of expenses Spending Functions Salaries 4.38% -0.16% -2.32% 1.08% 0.88% Benefits 27.15% 2.28% 2.26% 1.04% 9.86% Purchased services 0.21% 3.74% -1.15% 2.82% -1.03% Supplies & materials % -5.60% -4.25% -4.49% % Capital outlay 79.99% % 46.75% 25.70% % Other/ tuition & debt service 8.26% -5.67% -1.85% -2.31% 5.46% Non-captialized equipment 48.86% % % % -1.73% Termination benefits % 25.61% % % 96.79% Transfers % 75.80% % 8.33% 7.78% On behalf payments - State of Illinois 44.28% % 5.67% -1.47% -0.20% Total expenditures -6.69% 1.87% % 1.96% 1.05% 42

45 Informational Section, C-4 Net Fund Balance All Funds Keeping revenues and expenses aligned is a key to solid financial health. The chart below shows how the net fund balance of revenues and expenditures for the last four years Net of Revenues and Expenditures ($ (193,501) ($ 952,411) ($ 2,556,725) ($ 2,490,282) ($ 1,979,031) 43

46 Informational Section, C-5 Operating Expenditures per Pupil Operating expenditures per pupil (OEPP) is a reflection of available resources and student needs. The chart below shows the District's OEPP for the last four years. 44

47 Informational Section, C-6 Staffing Summary by Position Type Permanent staff positions are reported in full-time equivalency (FTE). Accounting methods used to pay staff while on leaves of absence (LOA) create variances in FTE counts from year to year. The figures shown are not official staffing levels and are for information only. Position Type /- Teachers (BEA) Teacher - Core Teacher - Special Ed Teacher - Elective Teacher - Related services Teacher - Instructional support Teacher - Other Total teachers Support staff (BESPA) Maintenance Paraprofessional Campus monitor Secretary Total support staff

48 Exempt staff Administrators Technologist Manager/ coordinator Lunchroom aide Nurse/ health assistant Secretary Therapist Total exempt staff Total staff

49 Informational Section, C-7 Pupil to Staff Ratio The pupil to staffing ratio is a key indicator of resource allocation. The chart below shows how enrollment and staffing has changed over the prior four years Student enrollment [1] 6,147 5,915 5,961 5,898 5,726 Staffing in full-time equivalency (FTE) Pupil/ staff ratio Teachers in full-time equivalency (FTE) Pupil/ teacher ratio Footnotes: 1. Enrollment for the current year is unofficial, pending fall housing report; includes all students (outplaced, walk-in, pre-k, 13th grade) 47

50 Informational Section, C-8 Property Tax Rates With certain exceptions, property tax rates are capped by the Property Tax Extension Limitation Law (PTELL). Bond and interest rates are based upon the District's bond principal and interest for a given year. District Tax Rates Educational Operations & maintenance Transportation Illinois Municipal Retirement Special education Social Security Bond and interest Total tax rate