Roles and Responsibilities (in replacement of Edinburgh doc. HLG 1523a, Poitiers doc. HLG 2209 and Nice doc )

Transcription

1 HLG4 Berlin, 24 June Roles and Responsibilities (in replacement of Edinburgh doc. HLG 1523a, Poitiers doc. HLG 2209 and Nice doc ) Preamble The High Representatives, Whereas: (1) EUREKA was established by a Conference of Ministers of 17 countries and Members of the Commission of the European Communities, meeting in Paris on 17 July (2) Meeting in Hanover on 5 and 6 November 1985, Ministers of 18 Countries and a Member of the Commission of the European Communities agreed on a Declaration of Principles relating to EUREKA ( the Hanover Declaration ). (3) Pursuant to Part IV, paragraph 2.1, of the Hanover Declaration, the co-ordinating body of EUREKA is the Conference of Ministers, whose responsibility it is to develop further the substance, structures and goals of EUREKA and to assess the results. (4) Pursuant to Part IV, paragraph 2.2, of the Hannover Declaration, High Representatives of each of the participating countries and of the Commission of the European Communities will meet when necessary as a group in order to assist the Conference of Ministers in carrying out its tasks and prepare its meetings. (5) Pursuant to Part IV, paragraphs 2.1 and 2.2, of the Hannover Declaration, at the end of each meeting the Conference of Ministers will choose the Chairman of the next meeting who will ensure the continuation of the work. Besides, the Chairman of the Group of High Representatives will have the same nationality as the Chairman of the next Conference of Ministers. EUREKA Doc.2843_Roles&Resposibilities_HLG approved_berlin 1HLG4_June 2010

2 (6) Pursuant to Part IV, paragraph 2.3, of the Hannover Declaration, a small and flexible EUREKA secretariat or task force under the responsibility of the EUREKA Conference of Ministers will be established to enhance the transparency and efficiency of EUREKA. (7) A Memorandum of Understanding on the EUREKA Secretariat between the Members of Eureka, last revised in London on 19 June 1997 ( the Memorandum of Understanding ), provides for the operation of the EUREKA Secretariat. (8) Pursuant to paragraph 18 of the Memorandum of Understanding, the Secretariat will have an independent legal entity as a non-profit-making international association association internationale sans but lucratif (AISBL) under Belgian law. The Statutes of the EUREKA Secretariat were last revised on 26 October (9) EUREKA document 2306rev1, adopted by the HLG in Rotterdam in October 2004 settles membership and association, the rights and obligations of members and associated countries as well as the rules to become a member or associated country. (10) Decision No 743/2008/EC of the European Parliament and of the Council of 9 July 2008 on the EU s participation in a research and development programme undertaken by several Member States aimed at supporting research and development performing small and medium-sized enterprises 1 ( the Eurostars Decision ) provides that in implementing the Seventh Framework Programme the European Union shall make a financial contribution to the Eurostars Joint Programme jointly undertaken by several Members of EUREKA. (11) Pursuant to Article 2(b) and Annex II of the Eurostars Decision, the Eureka Secretariat has been appointed as the dedicated implementation structure of the Eurostars Joint Programme. (12) As a first step towards the improvement of the governance of EUREKA, a Statement of Roles and Responsibilities within EUREKA was endorsed by the Group of High Level Representatives in Edinburgh in April 1997 and subsequently revised in Poitiers in March (13) The objectives of the revised Governance are to provide EUREKA with strategic and operational continuity, as well as political and operational clarity. (14) Taking into account its task to develop further the substance, structures and goals of EUREKA and with a view to improving the governance structure of EUREKA, the High 1 OJ L 201, , p. 58. EUREKA Doc.2843_Roles&Resposibilities_HLG approved_berlin 2HLG4_June 2010

3 Representatives have decided to adopt the present Statement of Roles and Responsibilities. HAVE AGREED AS FOLLOWS: I. GOVERNANCE (OUTSIDE THE LEGAL STRUCTURE OT THE ASSOCIATION) I.1. The Ministerial Conference (MC) The Ministerial Conference 2 (MC) is the highest-ranking body within EUREKA. Competence: The MC decides on fundamental policy and strategic issues affecting EUREKA and its role in the European Research Area including a decision on a EUREKA Strategic Road Map on a proposal by the High-Level Group (HLG), and offers guidance to the HLG. The MC gives its approval on the admission of new members or associated partners and dismisses members and associated partners. The MC decides on proposal of the HLG on the Chairs to follow the present Chair The MC makes the formal announcement of the projects endorsed during the year by the HLG. In case of absence of meeting of the MC, the announcements of the endorsed projects are delegated to the HLG. Meetings: The MC should be organised once every two-year; The Chair should decide whether there are significant issues to justify organising an MC meeting during its chairmanship term after consultation with the HLG. The Chair and the HLG shall prepare the themes and aims of the conferences. Relationships with other bodies: Given the importance of EUREKA in developing the European Innovation Policy and its position in the European Research Area, the outcomes of the MC should be brought to the attention of the appropriate EU Council bodies, and notably the Competitiveness Council. 2 The Ministerial Conference is named the Conference of Ministers in the Hanover Declaration EUREKA Doc.2843_Roles&Resposibilities_HLG approved_berlin 3HLG4_June 2010

4 I.2. The Interparliamentary Conference (IPC) A Chair may invite members of the parliaments of the member states and of the European Parliament for an Interparliamentary EUREKA Conference (IPC). IPCs are not obligatory 3, however, they proved to be a useful means of raising political awareness on European level. The IPC makes recommendations on political issues concerning EUREKA to be brought to attention of the European Parliament, appropriate EU Council bodies and to the EUREKA Ministerial Conference. Usually, IPCs are organised by a Chair in years where no Ministerial Conference takes place. I.3. The High Level Group (HLG) The High Level Group 4 is the key decision-making body within EUREKA, acting on behalf of the Ministers. It is generally responsible for the policy development, for monitoring and guiding the functioning of the Initiative, for deciding on project endorsement and for supervising the work of the NPC group and the EUREKA Secretariat. The HLG reports to the MC. Competence: Proposes Chair countries to the MC upon application by members; Proposes to the MC the admission of new members or associated countries and the exclusion of members and associated countries Guarantees the implementation and sustainability of the Strategic Road Map and proposes its periodical review/update to the MC; Approves the EG members on a proposal by the Chair; Decides on the endorsement of projects; Decides on the Annual Work Programme to be presented in HLG 3 and endorsed in HLG 4. Oversees links with other international bodies. The HLG may delegate powers to the Executive Group (EG) and may establish working groups regarding specific questions, where appropriate for example: 3 are not mentioned in the Hanover Declaration 4 The High Level Group is named The High Representatives (acting as a group) in the Hanover Declaration EUREKA Doc.2843_Roles&Resposibilities_HLG approved_berlin 4HLG4_June 2010

5 Considering policy and strategy issues and, where possible and appropriate, presenting options and recommendations for action to the HLG and the Chair, including updates to the Strategic Road Map; Reviewing the strategic impact of projects and making recommendations to the HLG; Composition: The members of EUREKA are the different parties that have signed the memorandum of understanding dated 30 June 1986 or have joined later. Each EUREKA member should appoint a High Level Representative. Decision-making: A. If a consensus cannot be obtained, the decisions are taken as follows, (each member, being present or represented, having one vote): (i) (ii) (iii) By unanimity, for the following issue: Proposal of exclusion of a member or associated country (The member whose dismissal is discussed is not allowed to participate to the voting). By three quarters majority on all other issues except when it relates to budgetary decisions of the Association. For decisions related to the budget of the Association, a double majority is needed: * a three quarters majority * representing at least two thirds of the financial contributions for the membership in the Association. Members with a financial contribution less than 1% will be allocated with 1%. B. In any case a quorum of two thirds of the members is required to take decisions. C. Abstentions will not be taken into consideration when counting the votes of the members. Meetings: The HLG should meet four times a year: in autumn, winter, spring and in summer at the end of a chairmanship. Working groups may be organised at the request of the HLRs. The Chair will convene extraordinary meetings on the request of at least four members of the HLG. EUREKA Doc.2843_Roles&Resposibilities_HLG approved_berlin 5HLG4_June 2010

6 I.4. The Chair The role of the country holding the Chair is to propose initiatives for, and sustain the momentum of the work of EUREKA, to organise the MC as well as meetings of HLG, the Executive Group (EG) and the group of National Project Co-ordinators (NPC). The Minister representing the Chair country is the official representative of EUREKA to the outside world: He/she may delegate the representation of EUREKA to the Chairman of the High Level Group. The Chair acts in the mandate of the MC resp. the HLG. The Chair country chairs the MC, HLG, EG and the NPC during its one-year term (July June). The Chair country appoints a Chairman of the HLG and of the Executive Group, and a chairman of the NPC Group. It can designate a second person representing the country in the HLG, EG and NPC meetings. If the Chair country is represented by two persons, they can only have one voting right in the HLG. Competence: Propose initiatives and provide leadership for the EUREKA Initiative through organising and chairing all appropriate meetings and conferences; Propose with the support of the EUREKA Secretariat, the Strategic Road Map review Implement the Annual Work Programme in cooperation with the NPC network for its operational elements, supported by the EUREKA Secretariat as necessary. Support the incoming chair in the preparation of the next Annual Work Programme, to be proposed at HLG 3 and presented for endorsement at HLG 4. Ensure the sustainability of the next Annual Work Programme and its consistency with the Strategic Road Map, consulting the HLG for their political elements. Manage the continuing development of EUREKA during its term and prepare draft decisions for the HLG. Represent the Initiative towards the outside world including other institutions I.5. Executive Group (EG) The role of the EG is to act as an advisory body to the Chair EUREKA Doc.2843_Roles&Resposibilities_HLG approved_berlin 6HLG4_June 2010

7 Competence: Advise and assist the chair in all issues which the chair addresses, in particular on the Strategic Road Map review Advise and assist the current chair on the implementation of the political priorities of the Annual Work Programme Advise and assist the incoming chair on the political priorities of the Annual Work Programme to be presented in HLG 3 and endorsed in HLG 4 Advise and assist the chair in any governance and managerial aspects. Composition: The EG shall be a small and efficient body of HLG members approved by the HLG on a proposal by the Chair. It shall consist of the Chairperson and 7 members: 3 members representing the past, acting and forthcoming Chairs (the troika) and 4 more members to ensure an appropriate balance between most active countries (regarding the generation of new projects), the size of countries and their geographical position. The Chairperson of the High Level Group chairs the EG meetings. The European Commission is invited to attend the EG meetings (permanent observer status). The Head of the Secretariat is invited to attend the EG meetings. The Chair may invite other EUREKA members or other people to attend meetings if it is deemed to be useful (e.g. clusters representatives, experts in specific areas) The maximum term for EG membership is two years; the mandate is twice renewable for a period of one year. Meetings: The EG meets on invitation of the Chair Relationships with other bodies: All bodies communicate with the EG through the HLG/EG Chairperson. Agendas and other relevant documents of the EG meetings shall be made available to all HLG representatives well in advance of the meeting allowing for input and/or comments; Minutes of the EG meetings, taken by the ESE, shall be made available to all HLG representatives for information, before the next HLG meeting and after verification of all EG members. EUREKA Doc.2843_Roles&Resposibilities_HLG approved_berlin 7HLG4_June 2010

8 I.6. The National Project Co-ordinator Group (NPC) The role of the NPC and his/her national office is to manage the national projectrelated activities of the EUREKA Network at the operational level, focussing particularly on projects, their generation, their national and international support and follow-up. The NPC group forms a unique repository of experience as most of the individual NPC members are closely involved in the core activities of EUREKA, i.e. the project generation. The group therefore constitutes an excellent forum for exchange of experience among the NPC and for discussions of best practice. It is especially the role of the NPC to secure that the quality of the EUREKA projects comply with the demands set up for EUREKA projects by the HLG. The NPC group is accountable to the HLG. Competence: The individual NPC member: Announcing their objectives for project generation in the first NPC and HLG meetings of every chairmanship year; Being responsible for the national EUREKA activities as they are defined in the individual national EUREKA set-up; Ensuring that the national participants in a EUREKA project fulfil the quality demands on EUREKA project participants; In co-operation with the other NPC members involved in a given project, ensuring that the projects in total fulfil the quality demands on a EUREKA project; Informing in due time the relevant NPC members as to the funding situation for their potential project participation; Ensuring that National Offices are producing accurate and up-to-date project data to the ESE. The NPC group: Support the Chair in implementing the Annual Work Programme Recommending to the HLG the endorsement of new EUREKA projects; Creating and utilising working procedures that stimulate project generation, such as networking and the use of ad-hoc groups of NPC members; Proposing amendments to be agreed by the HLG regarding procedures for endorsement, project assessment, and other mutual activities when needed; Overseeing the activities of the umbrellas and clusters; Co-ordinating the time schedules for international project generation activities; Supplying relevant input to the preparation of the Annual Work Programme. Implementing a common evaluating system for assessing projects; EUREKA Doc.2843_Roles&Resposibilities_HLG approved_berlin 8HLG4_June 2010

9 Giving advice and suggestions to the HLG on all questions concerning generation and management of projects. Composition: Each EUREKA member appoints a National Project Co-ordinator (NPC) as member of the NPC Group. Meetings: Normally, there shall be four NPC meetings preceding the HLG meetings. At the NPC meetings, the work may be organised in working groups when appropriate. The Chair may convene extraordinary meetings. Relationships with other bodies: While the HLG decides on policy matters, the experience of the NPC members means that they have a role in contributing ideas to the policy discussion of the HLG on the request of the HLG. II. THE EUREKA ASSOCIATION (WITHIN THE LEGAL STRUCTURE OF THE ASSOCIATION) II.1. The General Assembly The General Assembly is the highest-level body of the Association. Competences: The General Assembly is vested with all the powers that are necessary to perform the objectives of the association. Amongst other, it is exclusively competent for the following issues: Appointment of the members of the Association; Dismissal of the members of the Association; Appointment of the Chairman of the Association and of the Executive Board; Appointment and dismissal of the members of the Executive Board; Appointment and dismissal of the legal auditor; Appointment and dismissal of the Head of the Secretariat; Authorisation related to the remuneration of the legal auditor; Approval of the accounts and of the budget; Approval of the ESE Annual Resource Plan Modifications of the articles of association; Dissolution of the Association. EUREKA Doc.2843_Roles&Resposibilities_HLG approved_berlin 9HLG4_June 2010

10 Composition: - the persons appointed in quality of High-Level EUREKA Representatives by the governments signatory to the Memorandum of Understanding dated 19 June 1997 or by the governments having joined later. - The Commission of the European Communities represented by the person appointed in quality of High-Level EUREKA representative. Members of the association are members of a personal basis. If an ordinary member has to be represented by another individual a proxy is needed. Decision-making process: A. If a consensus cannot be obtained, the decisions are taken as follows, (each member, being present or represented, having one vote) (the persons composing the acting Chair are to be considered as one member, having only one vote): (i) By unanimity for the following issues: - Modifications of the articles of association; - Dismissal of a member (the member whose dismissal is discussed is not allowed to participate in the voting). (ii) By three quarters majority on all other issues except when it relates to budgetary decisions. (iii) For decisions related to budget a double majority is needed: * a three quarters majority * representing at least two thirds of the financial contributions for the membership in the Association Members with a financial contribution less than 1% will be allocated with 1%. B. In any case a quorum of two thirds of the members is required to take decisions. C. Abstentions will not be taken into consideration when counting the votes of the members. Meetings: The General Assembly should meet at least three times a year: in autumn (approval budget Annual Resource Plan Year n+1), spring (approval accounts for Year n-1) and in summer at the end of a chairmanship (Appointment of the chairman of the Association and of the Executive Board; Appointment and dismissal of the members of the Executive Board). EUREKA Doc.2843_Roles&Resposibilities_HLG approved_berlin 10 HLG4_June 2010

11 II.2. The Executive Board The Board is the sole responsible body for the management of the association. It has to prepare the accounts, the budget and the Annual Resource Plan to be presented to the General Assembly for approval. Competences: In addition to its management competences, the Board is vested with all the powers that are granted to it by the General Assembly. The EB proposes the ESE Annual Resource Plan to the GA for approval The EB supervises the implementation of the ESE Annual Resource Plan Composition: The members of the EB are appointed by the General Assembly. The EB shall consist of 7 HLG members: 3 HLG members representing the past, acting and incoming chairs (the troika) and 4 more HLG members to be selected by the HLG on a proposal of the chair. The EB should consist of the same individuals as the Executive Group. The maximum term for EB membership is two years; the mandate is twice renewable for a period of one year. Each year four members of the EB will be replaced or renewed. Decision-making process: If a consensus cannot be obtained, decisions shall be taken by a majority of the members, each member having one vote. In any case a quorum of four full members is required to take decisions. Members can be represented by another member or a non member, duly authorised. II.3. The Head of the Secretariat The Head of the Secretariat is appointed by the General Assembly following an open selection procedure. The Head of the Secretariat is supported by a Deputy Head of the Secretariat who is responsible for the day to day management of the office during absence of the Head of the EUREKA Doc.2843_Roles&Resposibilities_HLG approved_berlin 11 HLG4_June 2010

12 Secretariat. The Deputy Head of the Secretariat is appointed by the Head of the Secretariat after approval of the Executive Board. The Head of the Secretariat oversees the work of the EUREKA Secretariat. He reports to the GA and EB, with respect to all legal issues of the association and his or her competence to implement the ESE Annual Resource Plan. In addition he or she reports to the Chair and HLG with respect to his or her competence to support the implementation of the Annual Work Programme. All the staff in the Association is accountable to the Head of the Secretariat in supporting him or her in fulfilling this role. Competence: The Head of the Secretariat is entrusted with the daily management of the Association and the running and implementation of the Programmes mentioned in Article 3(d) of the AISBL Statutes. Supports the Chair, the HLG and the NPC Network in the implementation of the Annual Work Programme and reports to the Chair on the day to day managerial implementation of it. Implements the ESE Annual Resource Plan, within the context of the Annual Work Programme and approved by the GA Assists the current and incoming chairs in the preparation of the Annual Work Programme to be presented at HLG 3 and endorsed at HLG 4 EUREKA Doc.2843_Roles&Resposibilities_HLG approved_berlin 12 HLG4_June 2010

13 ROLES & RESPONSIBILITIES RELATED TO THE EUROSTARS PROGRAMME III. GOVERNANCE (OUTSIDE THE LEGAL STRUCTURE OF THE ASSOCIATION) The bodies of EUREKA dealing with the Eurostars Programme outside the legal structure of the association are the High Level Group (HLG), the Eurostars High Level Group (E* HLG), the Eurostars Advisory Group (EAG), the EUREKA Secretariat (ESE). III.1. The EUREKA High Level Group (HLG) In addition to section I.3 of the Roles and Responsibilities and with respect to Eurostars: Competence: Deciding on the endorsement of Eurostars projects as EUREKA projects; Decide on strategic issues for the Eurostars Programme such as: issues that are of general importance for all EUREKA members, including the admission and dismissal of members of the Eurostars Programme; in the case of new members in Eurostars Joint programme the European Commission decides separately on admission. issues which have a financial impact which is not covered by the separate financing of the Eurostars Programme; III.2. The Eurostars High Level Group (E* HLG) The Eurostars HLG is entrusted with different tasks in respect of the implementation of the Eurostars programme. Competence: Supervision of the implementation of the Eurostars programme; Approval of the operational procedures to run the Eurostars programme; Approval of the call planning; Appointment of the IEP Chairman and approval of the members of the Independent Expert Panel database; Obtain information on the ranking list of Eurostars Approval of the ranking list of Eurostars projects to be funded; Approval on issues which are of the competence of the Eurostars Advisory Group according to the programme document (endorsed by the HLG in Como). Appointment of the Eurostars Advisory Group members EUREKA Doc.2843_Roles&Resposibilities_HLG approved_berlin 13 HLG4_June 2010

14 Composition: The members of EUREKA who officially confirmed earmarked money in the Eurostars programme and have been admitted by the HLG as members of the Eurostars Programme. The European Commission as well as EU Member States not participating in the Eurostars Joint Programme take part in the Eurostars HLG meetings as observers (see Decision No 743/2008/EC, Annex 2) Each member participating to the Eurostars programme will be represented by a Eurostars High Level Representative, who will be the same person as its EUREKA High Level Representative. Decision-making: A. If a consensus cannot be obtained, the decisions are taken by a three-quarters majority (each member, being present or represented, having one vote, except for the Commission of the European Communities which will have no vote) B. In any case a quorum of two thirds of the members is required to take decisions. C. Abstentions will not be taken into consideration when counting the votes of the members. III.3. The Eurostars Advisory Group (EAG) The role of the Eurostars Advisory Group is to advise the EUREKA Secretariat in the execution of the Eurostars programme. Competence Advise on implementation modalities, such as funding procedures, the evaluation and selection process, synchronization between the central and national procedures, and project monitoring; Advise on the planning for the cut-off dates of the yearly call for proposals; Advise on the progress of the execution of the programme, including the progress towards further integration; Composition: The Eurostars Advisory Group is composed of the EUREKA National Project Coordinators (NPC) from the states participating in Eurostars programme and is chaired by the Head of the EUREKA secretariat. Meetings: For an effective management of the Eurostars Programme the meetings of the Eurostars Advisory Group will be planned according to the planning of the Eurostars cut off dates, convened by the Head of the ESE. EUREKA Doc.2843_Roles&Resposibilities_HLG approved_berlin 14 HLG4_June 2010

15 Relationships with other bodies: The Eurostars Advisory Group advises the EUREKA Secretariat. Approval on issues which are of the competence of the Eurostars Advisory Group will always be done by the Eurostars HLG only. III.4. The EUREKA Secretariat (ESE) The EUREKA Secretariat acts as the dedicated implementation structure for Eurostars Programme, for which the Head of ESE acts as a legal representative of the Eurostars Programme towards the EUREKA High Level Group, the Eurostars High Level Group, the European Commission, the EUREKA network and the outside world. Competence Establishment of the yearly call budget, central organization of common calls for proposals and reception of the project proposals (single entry point); Central organization of the eligibility check and evaluation of project proposals, according to common eligibility and evaluation criteria, central organization of the selection of project proposals for funding (meeting of the Independent Evaluation Panel, IEP), and project monitoring and follow-up; Receipt, allocation and monitoring of the EU contribution; Collecting the accounts on the distribution of funding by the funding bodies in the participating States to the partners in Eurostars projects; Promotion of the Eurostars Joint Programme; Relationships with other bodies: The ESE informs the EUREKA Network and reports to the EUREKA HLG and the European Commission on the Eurostars Joint Programme including on the progress towards further integration III.5. The National Project Co-ordinator Network (NPC Network) The role of the NPC is to manage the national project-related activities of the EUREKA Network at the operational level, focussing particularly on projects, their generation, their national and international support and follow-up. The NPC Network supports the implementation of the Eurostars programme. Competence: Promotion of the Eurostars Programme in the EUREKA member states Partake in the process of bringing forth projects for Eurostars EUREKA Doc.2843_Roles&Resposibilities_HLG approved_berlin 15 HLG4_June 2010

16 Supporting of project applicants Supporting the ESE during the eligibility check and providing additional legal and financial information on the participants as appropriate Providing information to project applicants on evaluation results Involvement in the monitoring of Eurostars projects Establishing and maintaining important communication links with funding agencies Composition: Each EUREKA member appoints a National Project Co-ordinator (NPC) as member of the NPC Group. IV. The EUREKA ASSOCIATION (WITHIN THE LEGAL STRUCTURE OF THE ASSOCIATION ) IV.1. The General Assembly In addition to section II.1 of the Roles and Responsibilities and with respect to Eurostars: Competences: Decide on strategic issues for the Eurostars Programme such as: issues that are of general importance for all EUREKA members, including the admission and dismissal of members of the Eurostars Programme; issues which have a financial impact which is not covered by the separate financing of the Eurostars Programme; IV.2. The Head of the Secretariat The Head of the Secretariat acts as a legal representative of the Eurostars Programme and is responsible for the overall management of the Eurostars Joint Programme in the ESE and in the Eurostars Advisory Group. Competence: Ensuring the implementation of the Eurostars Programme according to Annex I and II of the Decision No 743/2008/EC of the European Parliament and of the Council of 9 July 2008 and as such responsible for: Chairing the Eurostars Advisory Group Adequate management and proper execution of the Eurostars Joint Programme through the ESE EUREKA Doc.2843_Roles&Resposibilities_HLG approved_berlin 16 HLG4_June 2010

17 Signing of the delegation agreement with the European Commission Signing of the bilateral agreements with the national funding agencies Signing of the contracts with the experts assessing the Eurostars applications Preparing & chairing the Eurostars Advisory Group, preparing all operational aspects of the calls of the Eurostars programme; Proposing to the Eurostars HLG of the composition of a specific Independent Expert Panel for a specific call after consultation of the Eurostars Advisory Group; Receipt, allocation and monitoring of the EU contribution on a special account, separated from the general EUREKA account; Reporting on Eurostars to the Eureka HLG, the Eurostars HLG and the European Commission. EUREKA Doc.2843_Roles&Resposibilities_HLG approved_berlin 17 HLG4_June 2010

18 Annex - EUREKA Governance Flow charts Hannover Declaration (1985) - Roles & Responsibilities (2010) IPC Chair Advise M.C Decide Strategic Road Map Propose Policy EUREKA Chair Advise Chair Report Delegate HLG / General Assembly Decide Decide Annual Work Programme ESE Annual Resource Plan Chair Appoint Report Report Appoint Outside EUREKA EG WGs Report EB Appoint Chair Projects Instruments Definition NPC Supervise Strategic Road Map ESE Implement The Strategic Roadmap provides strategic continuity to the EUREKA initiative by giving itself clear objectives on a 4 years basis. EUREKA Doc.2843_Roles&Resposibilities_HLG approved_berlin HLG4_June EG (Executive Group); WGs (Working Groups); EB (Executive Board)

19 The Strategic Road Map is endorsed once every two Ministerial Conferences. Annual Work Programme The Annual Work Programme provides concrete actions to implement the objectives of Strategic Road Map on a yearly basis The Annual Work Programme is proposed at HLG3 and endorsed at HLG4 ESE Annual Resource Plan The ESE Annual Resource Plan allocates the concrete resource needed in order to implement the Annual Work Programme The ESE Annual Resource Plan is endorsed by the General Assembly at HLG1 EUREKA Doc.2843_Roles&Resposibilities_HLG approved_berlin HLG4_June

20 Decision Council and EU Parliament (2008) - HLR decision in Como (2007), R&R (2010) EUREKA Chair Chair EUREKA HLG Decide Eurostars Programme, Admission Eurostars HLG Decide Eurostars Annual Work Plan Appoint Report NPC Network EAG Eurostars Projects Manage Select Advise Chair Fund Eurostars Governance - Flow chart Implement Funding Agencies Bilateral agreements EUREKA Secretariat Delegation agreement European Commission EUREKA Doc.2843_Roles&Resposibilities_HLG approved_berlin HLG4_June