PROPOSED 2014 BUDGET

Transcription

1 PROPOSED 2014 BUDGET MARYLAND HEIGHTS._.._MISSOURI -- * 2013 ecity * Go gle CITY OF MARYLAND HEIGHTS, MISSOURI

2 2014 BUDGET Honorable Mayor and Members of the City Council: In accordance with state statute and city ordinance, I am submitting the proposed budget for the fiscal year beginning January 1, This proposal reflects the mission, policies and operational priorities established by the City Council, and it is faithful to our core value of responsibility - to manage our financial and human resources prudently and efficiently. The budget includes projected revenues and expenditures for 13 funds: General, Capital Improvement, Parks, Stormwater, Streetlight, Police Forfeiture, Police Training, Sewer Lateral, Tourism Tax, Dorsett Rd. TIF, South Heights TIF, Beautification and Reserve. Total revenues are projected to be $39,754,620, an increase of 3.5% ($1.3 million) from Increases in gaming taxes, utility taxes, sales taxes and building permits are the major factors. Intergovernmental revenues that include one-time grants for specific infrastructure improvements are expected to be about $1.0 million higher in 2014 compared to Conversely 2013 revenues include $720k in reimbursements from insurance companies for damage to city equipment and facilities, an unusual flow of revenues that will not occur in Expenditures for all funds are projected to be $42,461,932, a decrease of $320 thousand (0.7%). While personnel costs will increase $265 thousand, outlays for capital asset replacements and improvements will be $565 thousand lower in 2014 than preparation and presentation The budget is presented in six sections: The Introduction section following this letter contains a summary of the policies and assumptions used to develop the budget. The Revenues section that follows provides a full analysis of each of the city s major revenue sources. The All Funds Summary section contains an overview of anticipated revenues and expenditures for all funds as well as a summary of revenues and expenditures for each fund. Five-year projections for each operating fund are included, as well as a table showing all employee positions by program. Preceding the next section is a Guide to the Budget that provides the reader a visual guide to the various elements of the program budgets and a Glossary of Budget Terms used in the document. The Program Budgets section presents proposed expenditures by program. The nine departmental budgets are organized into 45 programs and 22 capital projects, allowing the budget reader to get a complete view of the city s anticipated operations for the coming year. The Appendix section contains supplemental information to assist the reader in fully understanding the proposed budget, including the previously adopted five-year Capital Improvement Program (CIP) for , the proposed Classification Plan and Pay Plan and background information about our city. economic outlook The long-range economic forecast for our city remains difficult to project. Revenues will continue to remain below previous levels. Gaming revenue is expected to increase for the first time since 2006, more a result of the casino renovation than changes in the market. Sales taxes are projected to increase by 3% next year, reflecting continuing trends in consumer and business spending. The city s investment income remains substantially below previous levels, reflecting the national policy of maintaining lower interest rates in Review Maryland Heights was named by Google as the 2013 Digital Capital of Missouri. The award recognizes the strongest online business community in each state. The city completed the biennial survey of residents. Satisfaction with city services remains high; no concerns were raised that would impact the proposed budget. McKelvey Woods Trail Phase I will be completed before the end of Pheasant Run Dr. from Dorsett Rd. to Charterwood Dr. was reconstructed. River Valley Rd. and Hog Hollow Rd. were resurfaced (2+ miles). Work was started on the reconstruction of Reading Ave. Sidewalks were constructed on one side of Fleetwood Dr. McKelvey Woods Ct. was reconstructed. The Go Ape recreational facility in Creve Coeur Park was completed and the Brickman office building on Dorsett Rd. is expected to be completed. Ongoing construction begun in 2013 includes a US Bank at Page Ave./Ball Dr. and Waffle House at Dorsett Rd./Old Dorsett Rd. A major renovation of Hollywood Casino is also nearing completion. The total renovation of the original corporate headquarters building of Edward Jones is under construction. A building permit has been issued for Lottala Indian Grocery Store at Dorsett Rd./I-270. A major addition/renovation of Delta Gases on Adie Rd. was approved by the City Council in Plans for Staybridge Suites, a new extended stay facility on Progress Pkwy., Car Doc Automotive, a new auto repair facility on Administration Drive, and the KAI Design & Build corporate headquarters on Craigshire Dr. are under review. Plan review also continues for the Maryland Park Commerce Center Development off Creve Coeur Mill Rd. These projects will enhance the city s hospitality sector, add jobs and increase utility tax revenues.

3 2014 budget summary The proposed budget will maintain current service levels, provide funds to maintain the fleet and IT infrastructure in excellent condition and includes a 2% across-the-board salary increase; total employee compensation costs will rise by a modest 1.4%; and capital improvement expenditures, primarily for streets and parks improvements, will total nearly $9 million, about $465,000 lower than in The capital budget includes funds to begin a number of new projects, including Adie Rd. Phase III, implementation of some of the recommendations coming from the Great Streets Planning Study, the removal of the Fee Fee Bridge, and the upgrading of Grissom Dr. The largest capital project will be the commencement of construction of the improvements to Progress Pkwy. Design of the new community center will continue through the end of 2014; no additional appropriation of funds will be necessary until The following table provides a summary of all funds budgeted for The projected year-end balance for all funds will be more than $46 million, of which more than $35 million will be in the Reserve Fund. Fund Revenues Expenditures Transfers Change in Fund Begin Balance End Balance General 22,676,620 22,715,747 39, Streetlight 564, ,400 (121,400) 1,300,000 1,178,600 Tourism 270, , Capital Improvement* 7,330,000 8,840,000 (1,465,000) (2,975,000) 6,400,000 3,425,000 Police Forfeiture 50, ,450 (62,450) 250, ,550 Stormwater 1,480,000 2,789,679 (115,000) (1,424,679) 1,700, ,321 Parks 3,855,000 3,485, ,944 1,000,000 1,369,944 Reserve , ,873 35,000,000 35,540,873 Sewer Lateral 205, ,000-5, ,000 Police Training 13,000 13,600 (600) 38,000 37,400 Beautifi cation 11,000 50,000 (39,000) 40,000 1,000 Dorsett TIF 200, , , ,000 South Heights TIF 3,100,000 3,100, ,900,000 3,900,000 TOTALS 39,754,620 42,461,932 (1,000,000) (3,707,312) 49,828,000 46,120,688 * Includes a transfer of $1 million to a fund to provide for debt service on external borrowing for financing of a new community center. A financing plan will be developed during 2014 for implementation in acknowledgements This budget is the result of many hours of effort by many people. I want to thank the department directors and program managers for developing the proposed program costs and performance measurements. I also want to acknowledge Finance Director David Watson and Assistant Finance Director Cathy Malawy for the revenue forecasts and Information Systems Manager Gail Reader and Assistant to the City Administrator Kris Simpson for the preparation of this document. I look forward to working with the Council to finalize a budget that will provide superior municipal services in a safe and appealing setting in order to attract and retain residents committed to our city, thriving businesses and premier hospitality venues during the coming year. Respectfully submitted, Mark M. Levin, City Administrator

4 2014 BUDGET Mayor G. Michael Moeller Councilmembers Ward 1 Ward 2 Donald A. Hunt Edwin L. Dirck, Jr. Kenneth E. Gold Kimberly L. Baker Ward 3 Ward 4 Charles G. Caverly Norman A. Rhea Michael R. Hachmeister James E. Carver, Jr. Administration Mark M. Levin, City Administrator Joann M. Cova, City Clerk Colonel William D. Carson, Chief of Police Bryan Pearl, Director of Public Works David V. Watson, Director of Finance J. Wayne Oldroyd, Director of Community Development Mary L. Vaughan, Director of Parks and Recreation Howard Paperner, City Attorney Municipal Court Kevin R. Kelly, Municipal Judge

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6 table of contents Introduction Page No. Letter of Transmittal i Principal Officials of the City - Organization Chart 2 Vision, Mission, Values and Goals 3 Major Budget Policies 4 Budget Assumptions 8 Budget Presentation Award 9 Budget Process 10 Revenues 12 All Funds Revenues & Expenditures by Fund - 5 Years 38 Statement of Budgeted Revenues & Expenditures & Changes in Fund Balance 39 Revenue & Expenditure Graphs 41 Schedule of Budgeted Expenditures by Fund 42 Personnel Schedule 43 Revenue & Expenditure Schedule by Fund General Fund 49 Streetlight Fund 57 Tourism Tax Fund 61 Capital Improvement Fund 63 Forfeiture Fund 67 Stormwater Fund 69 Parks Fund 73 Reserve Fund 77 South Heights TIF Fund 81 Sewer Lateral Fund 83 Police Training Fund 85 Dorsett Road TIF Fund 87 Beautification Fund 89 Program Budgets User s Guide 93 Glossary of Frequently Used Terms 102 Frequently Used Abbreviations and Acronyms 105 Program Budgets continued Page No. Executive/Legislative Mayor, City Council Administration City Clerk, Legal Services, City Administrator, Human Resources, Communications, Central Services, Risk Management Finance Finance, Geographic Information Services, Information Technology Community Development Community Development Administration, Inspections, Economic Development, Promotion of Tourism, Planning and Zoning, Beautification Public Works Engineering and Administration, Roads and Bridges, Stormwater, Streetlighting, Solid Waste, Vehicle and Equipment Maintenance, Sewer Lateral, Capital Projects Management Police Police Administration, Patrol Services, Investigation, Police Communications, Community Services, Police Records, Community Response Unit Municipal Court Municipal Court Parks and Recreation Parks and Recreation Administration, Recreation Services, Community Centre, Government Center Maintenance, Aquaport, Parks Maintenance Human Services Human Services Debt Service Debt Service Appendix Position Classification Plan 451 Pay Plan 453 Demographic Data 455 Capital Improvement Program Capital Improvement Plan 459

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8 Introduction

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10 maryland heights at a glance Our City Maryland Heights, incorporated in 1985, operates under the City Administrator form of Mayor/Council government, and is a Third-Class City as defined by Missouri statutes. The city occupies square miles and is located 21 miles northwest of downtown St. Louis. Maryland Heights is both a residential community and an employment center. The city has a population of 27,484 occupying approximately 13,092 housing units and an estimated 45,000 jobs at 1,731 businesses. Services provided by the city include: Police patrol and investigations Street maintenance and other public works functions Recreation and park services Planning and zoning Licensing, permitting, and inspections Municipal court - 1 -

11 our organization Personnel Administration Finance Community Development Public Works Police Municipal Court Parks & Recreation Human Services Total Personnel (FTE)

12 planning for our future Vision Maryland Heights is a distinctive, thriving community of diversity, character and value. Mission We will provide superior municipal services in a safe and appealing setting in order to attract and retain residents committed to our city, thriving businesses, and premier hospitality venues. Core Values Responsibility We will manage our financial and human resources prudently and efficiently. Planning We realize change is inevitable; it is our responsibility to prepare for it. Balance We believe consideration of the interests of residents, businesses, and visitors are important to our future. Communication We emphasize clear, timely two-way communication between the city and those we serve. Equity We treat all those receiving city services fairly and equitably. Strategic Goals Goal 1: Quality Housing We will be proactive in maintaining and improving our housing stock to stabilize population and homeowner ship in our city. Goal 2: Building Community We will create connections between people and places to enhance the sense of community in our city. Goal 3: City Services We will strive to preserve and continually improve the level of service enjoyed by residents and businesses in our city. Goal 4: Financial Stability We will continue to utilize sound fiscal policies and prudent budgeting to ensure long-term stability in our city. Goal 5: Safety We will provide responsive, proactive and effective enforcement of laws and codes in order to maintain a safe environment for residents, businesses and visitors in our city. Goal 6: Economic Development We will enhance and diversify our economic base to maximize our commercial space and developable land, create jobs, maintain the financial strength of local government jurisdictions serving our residents, and improve the quality and appearance of our city. Goal 7: Creating Identity We will enhance our identity and visual appearance in order to strengthen our position as a desirable residential community, as a major business center and as the hospitality hub of the region

13 major budget policies Annual Budget The budget is intended to present a complete financial plan for the coming budget year and includes the following information: 1. A budget message describing the important features of the budget and major changes from the preceding year; 2. Estimated revenues to be received from all sources for the budget year with a comparative statement of actual or estimated revenues for the preceding two years, itemized by year, fund and source; 3. Proposed expenditures for each department, office, and other classification for the budget year, together with a comparative statement of actual or estimated expenditures for the preceding two years, itemized by year, fund, activity and object of expenditure; 4. The amount required for the payment of interest, amortization, and redemption charges on any debt of the city; 5. A general budget summary. (RSMO ) Balanced Budget The proposed budget and any revised budget must conform to the statutory requirement that the total proposed expenditures from any fund shall not exceed the estimated revenues to be received, including debt issuances, transfers from other funds, and advances from other funds plus any unencumbered balance or less any deficit estimated for the beginning of the budget year. (RSMO ) Budget Offi cer The City Administrator is the designated Budget Officer charged with preparing a proposed budget for submission to the City Council. (RSMO , Ord. 3759) Fiscal Year The city s fiscal year begins January 1 and runs through December 31. (Ord. 3759) Accounting, Auditing and Reporting The accounts of the city are organized on the basis of funds, each of which is considered a separate accounting entity with self-balancing accounts that comprise its assets, liabilities, equity, revenues, and expenditures. The city s budget consists of 13 distinct funds, all of which are in the governmental fund category. The city s funds fall within three fund types: General (2) General and Reserve Funds Special Revenue (10) Streetlight, Parks, Stormwater, Tourism, Sewer Lateral, Dorsett TIF, Police Training, Police Forfeiture, South Heights TIF, Beautification Funds Capital Projects (1) Capital Improvement The city maintains its records and presents fund financial statements on the modified accrual basis of accounting: revenues are recorded when susceptible to accrual, i.e. measurable and available. Available means collectable within the current period or soon enough thereafter to be used to pay liabilities of the current period. Expenditures are recorded when the liability is incurred. The budget for all funds is prepared on the modified accrual basis, except that encumbrances are reflected as expenditures and market value adjustments for investments held in the General Fund are not recorded. The city accounts for advances between funds as an asset in the fund providing the advance and as a liability in the fund receiving the advance. For budgetary purposes, any advance received is treated as a source of funding and an advance provided to another fund is not considered as available until repaid. Repayments increase the fund balance of the fund that receives repayment. An independent audit of all funds is performed annually. (Ord. 3759) The city produces annual financial statements in accordance with U.S. Generally Accepted Accounting Principles (GAAP)

14 Other City Funds In 2004 the city established an other post-employment benefit trust fund to provide health insurance benefits to eligible retirees. A transfer from the Reserve Fund created the fund. The city also maintains a fiduciary fund to account for court bonds posted and escrows deposits made for development projects. These funds are considered unavailable for city services and therefore not included in the budget. During 2013 the city created a capital projects fund, the Community Center Construction Fund, to account for the financial resources to be used in the planning, acquisition, design and construction of a new community center. Transfers from the Parks Fund and the Reserve Fund totaling $1,865,500 were made to provide for a contract for the design. The design will take place in 2014 from the funds appropriated in Construction is expected to occur in 2015 with completion in early-to-mid Since no budgetary transactions will occur in 2014 and no budgetary fund balance exists the fund is not included in the 2014 budget. The 2014 budget includes an anticipated transfer from the Capital Improvements Fund to a debt service fund for the payment of principal and interest on debt incurred to finance construction of a new community center. There is no current plan in place for the financing, therefore, the debt service fund has not been established or included in the 2014 budget. Level of Control The City Council exercises control at the program level. Capital improvements are controlled at the project level. (Ord. 3759) Budget Transfers Transfers within the budget may be made as follows: Heads of departments may transfer within a program with the approval of the City Administrator. (Ord. 3759) Heads of departments may make transfers between programs within their departmental budget up to $12,000 with prior approval from the Finance Director and City Administrator (Ord. 3759) Transfers in excess of the above limits, transfers between departments, transfers between funds and transfers from contingency require majority approval of the City Council (Ord. 3759) Budget Revisions Budget revisions must be approved by a majority vote of the City Council. (Ord. 3759) Such revisions are subject to the balanced budget requirement. (RSMO ) Rebudgeting To accommodate the potential changes in city revenues and demand for services, as well as provide for greater flexibility in the budgetary process, the City Council reviews the budget at mid-year to make any necessary adjustments or corrections. Capital Expenditures The city considers the expenditure of $5,000 or more on an item that has an expected life of over one year to be a capital asset for purposes of classification of expenditure. Capital Improvement Plan (CIP) Annually the city updates its five-year Capital Improvement Plan (CIP) and makes all capital investments costing over $100,000 in accordance with the plan. The city s CIP includes a funding plan. City funds provide financing of capital improvements (see below). Capital Improvement Fund Funds infrastructure and facility projects not designated in another fund. Stormwater Fund Provides funding for various stormwater projects. Streetlight Fund Funds projects related to lighting city streets including new installations, replacements and upgrading of poles and fixtures. Debt The State of Missouri authorizes cities to incur indebtedness in an amount up to 10% of the assessed value of taxable property by citizen vote to issue general - 5 -

15 obligation debt. In 2014, this would allow the city to borrow (with voter approval) about $200 million. No debt is currently issued or authorized under this limitation. During 2007, the city issued tax increment financing bonds. These bonds refunded notes issued from 2002 to 2007 to finance certain eligible redevelopment costs in the South Heights Tax Increment Financing (TIF) District: series 2007A originally $17,175,000, 5.5%, and subordinate series 2007B originally $5,155,000, 7%. The bonds are payable in various amounts through These are limited obligations of the city payable solely from incremental taxes generated in the South Heights Redevelopment Area. Therefore, a schedule of debt service payments cannot be established. Gaming Tax Revenues The city receives about one-third of total revenues from taxes generated by a riverboat casino located within the city. The council has established a policy on the use of gaming taxes based on allocation to the various funds. 1. General Fund: Fifty-four percent (54%) of all gaming taxes received shall go to the fund. 2. Capital Improvements Fund: Forty-two percent (42%) of all gaming taxes are allocated to this fund. 3. Parks Fund: Four percent (4%) of all gaming taxes are allocated to this fund. (Resolution ) Reserve Fund The city established a Reserve Fund in 2000 by a transfer of $11.9 million from the General Fund. The purpose of the fund is to provide resources to other city funds to avoid deficits, maintain sufficient funds for cash flow needs of all city funds in order to minimize external borrowing, and provide for unanticipated expenditures or revenue shortfalls. Beginning in 2010: 1. Any unencumbered budgetary balance existing in the General Fund at year-end shall be transferred to the Reserve Fund. The 2014 budget projects $540,873 will be transferred. 2. If any city fund has a negative fund balance at the end of the fiscal year, a transfer or advance from the Reserve Fund shall be made to avoid any deficit. If the Council determines that the fund will repay the funds from future years resources, an advance shall be made. If the Council determines that there will be no repayment, a transfer shall be made. The city strives to maintain a fund balance in the Reserve Fund at a level equal to one hundred percent (100%) of annual operating expenditures of the General Fund, Parks Fund and the maintenance portion of the Stormwater Fund. Fund 2014 Operating Expenditures General $22.7 million Stormwater 0.6 million Parks 3.5 million Total $26.8 million The 2014 budget reflects an estimated year-end balance in the Reserve Fund of $35.5 million. (Ordinance 3426) The planned construction of a new community center is expected to use a substantial portion of the Reserve Fund to finance the project. The specific financing plan will be developed during 2014 with the funds appropriated in Currently the assumption is that $15 million of the Reserve Fund will be transferred to the Community Center Construction Fund in The result will be a Reserve Fund balance equal to 75% of operating expenditures. Contingency In the event of unanticipated needs as a result of litigation, grant-matching, natural disasters, revenue shortfalls, etc. the city has resources to address the situation. Most of the individual funds have unappropriated fund balances that can be utilized. In the event that unforeseen events result in a fund deficit, the Reserve Fund provides advances or transfers to other funds (see Advances). (Ordinance 3426) Fund Balances The city s budgetary fund balances will total $46.1 million at the end of 2014, a decrease of $3.7 million from the end of Deficits in the Streetlight Fund ($121,000), Capital Improvement Fund ($2,970,000), and Stormwater - 6 -

16 Fund ($1,430,000) reflect the use of accumulated fund balances for the use of capital projects. Operating Transfers General Fund revenues will be exceeded by expenditures by $39,127. The cost of providing construction management services will be transferred to the General Fund: $465,000 from the Capital Improvement Fund and $115,000 from the Stormwater Fund. The resulting General Fund balance of $540,873 will be transferred to the Reserve Fund. The Capital Improvement Fund is expected to transfer $1 million to a debt service fund (see Parks and Recreation funding). Advances The Reserve Fund provides advances to funds that have temporary deficits that are expected to repay the fund from future years resources. Capital projects that are funded from the receipts of gaming taxes may need advances to prevent external borrowing for the financing of improvements. Advances are treated as transfers of fund balance. Therefore, a fund receiving a transfer can utilize the funds for budgetary purposes. A fund making the advance (Reserve Fund) experiences a reduction in budgetary fund balance until the advancement is repaid. This ensures that advances do not exceed current available resources. At the beginning of 2014, no advances exist and none are anticipated for the fiscal year. Investments The city invests public funds in a manner that provides the highest investment return with maximum security while meeting daily cash flow demands and conforming to all state and local statutes governing the investment of public funds. (RSMO , Resolutions , , and ) Unencumbered Funds Unencumbered appropriations lapse at year-end. Parks and Recreation Funding In November 1995, city voters approved a one-half cent sales tax to fund stormwater and parks services. The city established two funds (the Parks Fund and the Stormwater Fund) to account for the receipt and expenditure of this tax revenue. In addition to the sales tax, revenues from recreation program fees and grants are received by the Parks Fund. Resources in the Parks Fund are used to pay the costs associated with parks and recreation facilities and programs included in the department s budget. Note: Parks and Recreation Department expenditures included in the General Fund budget represent government center maintenance, which is a program within that department. Beginning in 2010, a portion of the gaming tax (4%) is distributed to the Parks Fund. This additional source of funding for parks and recreation became necessary due to a sharp decline in sales tax revenues. In 2013 the city began plans to construct a new community center to expand leisure and recreational opportunities to the area. A fund to account for the transactions related to this project was established including transfers from other funds. No appropriations are anticipated during 2014 as the use of 2013 funds will finance the design phase. Construction is anticipated to begin in 2015 with completion projected to occur in During 2014 the city will formulate a financing strategy for the construction costs that will include the use of available Reserve Fund monies and debt issuance. Upon completion in 2016, services for park and recreation activities will require additional or increased funding sources

17 Revenue Assumptions Certain assumptions must be made as a foundation for developing a budget. These assumptions guide the staff in the preparation of the budget and the City Council in determining the level of services that will be provided to the community. Total revenue is projected to be $39.8 million in 2014, up 3.5% from $38.4 million in Increases in gaming taxes, utility taxes, sales taxes and building permits (included in licenses, permits and fees) account for $1 million of the increase. Intergovernmental revenues, which include one-time grants for specific infrastructure improvements, are expected to be about $1 million higher in 2014 compared to However, 2013 revenues include $720,000 in reimbursements from insurance companies for damage to city equipment and facilities, an unusual flow of revenues. For 2014, 64% of total revenue is comprised of three sources: gaming taxes (29%), sales taxes (19%), and gross receipts taxes on utilities (16%). Detailed information on revenues is provided in the Revenues section, immediately following the Introduction section

18 Economic Impact Inflation for 2013 was 1.6%, as published in the St. Louis Regional Consumer Price Index - Urban Areas (CPI-U) calculated by the U.S. Department of Labor. A projected rate of 3% was used in the development of the 2014 budget. Development The Go Ape recreational facility was completed in 2013 and the Brickman office building on Dorsett Road is expected to be completed. Ongoing construction projects in 2013 consist of US Bank at Page Avenue/ Ball Drive and Waffle House at Dorsett Road/Old Dorsett Road. A major renovation project at Hollywood Casino is also ongoing. Construction of Lottala Indian Grocery Store at Dorsett Road/I-270 is anticipated to commence in A major addition/renovation of Delta Gases on Adie Road was approved by the City Council in Staybridge Suites, a new extended stay facility on Progress Parkway, Car Doc Automotive, a new auto repair facility on Administration Drive, and the KAI Design & Build corporate headquarters on Craigshire Drive are under review. Plan review also continues for the Maryland Park Commerce Center Development off Creve Coeur Mill Road.. Budget Presentation Award The Government Finance Officers Association of the United States and Canada (GFOA) presented its award for Distinguished Budget Presentation to the City of Maryland Heights for the annual budget for the fiscal year beginning January 1, To receive this award, a governmental unit must publish a budget document that meets program criteria as a policy document, as an operations guide, as a financial plan and as a communications medium. The award is valid for one year only. The city believes its current budget continues to conform to the program requirements and it will be submitted to GFOA for judging of eligibility for another award for fiscal year The city has received this award for the last 26 consecutive years

19 budget process 2013 key dates August - September City Council committees review and recommend service goals and priorities for the coming year. September 19 Council adoption of the Capital Improvement Plan (CIP). Finance Director submits revenue and estimated beginning fund balance projects to City Administrator. November 7 Proposed budget submitted by City Administrator to City Council. November 8 - December 4 Council members review proposed budget. Council workshop(s) held. December 5 or 19 Council adoption of budget resolution and other legislation necessary for implementation of budget. August September October November December January August City Council reviews 5-year General Fund projections. August 28 Instructions and guidelines for preparation of the budget distributed to Department Heads. September 30 Department budget requests submitted to City Administrator. October 1-31 City Administrator reviews revenue estimates and expenditure requests. Meetings held with Department Heads. Adjustments and revisions developed. November 8 Proposed budget available for public inspection. December 5 Public hearing on proposed budget. January 1, 2014 Start of fiscal year